employment information package for
TRANSCRIPT
Employment Information Package for
Graduate Human Resources Officer
Position Number POS0614
Enquiries:
Gareth Coleman, Team Leader Human Resources P: 0419 579 764
Application Closing Date: 7 August 2020 at 3pm
Address all correspondence to:
Manager People and Culture City of Launceston PO Box 396 LAUNCESTON TAS 7250
Email address: [email protected] When emailing your application, attachments should be sent in either Word (.doc/.docx), PDF (.pdf), TIFF (.tiff), JPEG (.jpg) or Excel (.xls/xlsx) formats.
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Introduction Launceston is the regional hub of Northern Tasmania and enjoys a rich natural and social history. Located at the head of the picturesque Tamar Valley, the Launceston region is renowned for its award-winning wines, gourmet dining experiences, magnificent natural features and friendly residents. The City of Launceston municipal area covers an area of 1,405 square kilometres with a population of around 67,000 residents. The City of Launceston is Tasmania's largest municipal council in terms of population and revenue.
Launceston boasts all the major facilities of a much larger city, many of which are owned and operated by the City of Launceston. The City of Launceston is served by 12 Councillors, including the Mayor and Deputy Mayor. Click here to view City of Launceston's strategic and annual reporting.
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City of Launceston The City of Launceston is one of 117 Tasmanian workplaces recognised as an Employer of Choice by the Tasmanian Government. An Employer of Choice is a workplace that demonstrates contemporary workplace practices and provides outstanding support for its staff. The Council employs around 570 employees across a range of responsibilities.
Network Chart
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Information for Applicants Please read this information carefully, as it will help you with the preparation of your employment application City of Launceston is an equal opportunity employer and complies with the requirements of the Australian Human Rights Commission Act (Cth) 1986 and the Anti Discrimination Act 1998 (Tas) during the recruitment and selection process. When applying for this position, you must provide the following documentation:
1. City of Launceston Application for Employment Form 2. Covering letter 3. Statement addressing the selection criteria 4. Resume
1. The Application for Employment Form is available here.
2. Your covering letter should introduce you and explain why you are applying for the role.
3. All recruitment and selection decisions are based on merit. The most suitable person in
terms of skills, knowledge, qualifications, relevant experience, alignment with organisational values and work attitudes is selected for the position. Selection is based on the assessment of each application in relation to the selection criteria identified in the position description. The position description is included later in this information kit. The selection criteria consist of the qualifications, knowledge, skills, attitudes and abilities required to successfully perform the role. You must provide a statement that addresses each selection criterion for the role. Your statement should include examples that demonstrate how you meet each criterion.
4. Your resume should provide details of your qualifications, work history, special skills, training and competency details and referees, plus any other information that may support your application. Be clear and informative. Include the names, position titles, addresses and telephone numbers of at least two work referees.
Post Application Process Shortlisted applicants will be contacted by telephone or email to arrange an interview. Unsuccessful candidates will be advised by email or post. Pre-employment checks The successful applicant will be required to undertake a pre-employment medical examination and consent to a national police check, at Council's expense, prior to a formal employment offer being made. Further information will be provided to the successful candidate.
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General Conditions of Employment
Position Title: Graduate Human Resources Officer
Employment Terms: Permanent, full-time.
Working Pattern: 19-day month
Total Remuneration: $72,413* *Total remuneration includes superannuation, as detailed below
Base Salary $62,831
Superannuation: Employer contribution of 15.25%
Annual Leave: 4 weeks annual leave, with leave loading
Long Service Leave: Long service leave applies after 10 years continuous service
The City of Launceston Enterprise Agreement 2016 is available here
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Position Description
PF NUMBER: PF POS NUMBER: POS0614
POSITION TITLE: Graduate Human Resources Officer
AWARD CLASSIFICATION: Grade 4
EMPLOYEE: Vacant
TEAM: Human Resources
NETWORK: Organisational Services
REPORTS TO: Team Leader Human Resources
PREPARED BY: Gareth Coleman
DATE: 17 June 2020
APPROVED BY:
NAME: Roxanne Chugg
POSITION: Manager People and Culture
SIGNATURE:
POSITION PURPOSE (Why does this position exist)
Coordinate all Human Resource (HR) related administration.
Ensure recruitment and selection processes are contemporary and meet the needs of the City of Launceston.
Effectively administer Workers Compensation Claims and Rehabilitation Programs.
Provide Enterprise Agreement / People and Culture policy and procedure interpretation and advice to leaders and employees.
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City of Launceston is a values-based organisation, which means that we employ people who share and display our values
we value clear and open communication
we support and encourage each other
we respect diversity
we recognise individual needs, experience and strengths
we take pride in our work and pursue a standard of excellence
we genuinely listen, and value collaborative relationships
we strive towards the best outcome for our community
we make responsible and sustainable decisions
we actively seek opportunities to continuously improve
we respect and explore different ideas and perspectives
we embrace change that leads to positive outcomes
we value innovation and creativity
we show care for people and look out for one another
we speak up and support others to be healthy and safe
we take personal responsibility for our own health and wellbeing
we value work-life fit
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Accountabilities Activities/Tasks include: Success looks like …
General
City of Launceston's Values
Behave in a way that supports the City of Launceston's values.
Our people matter
We care about our community
We bring an open mind
We go home safe and well
Demonstrates, through behaviour, an alignment to and an understanding of our values
Technology Use technology and information to maximise efficiency and effectiveness.
New and existing technologies are utilised effectively.
Collaborate Work collaboratively within your team and across networks.
Support delivery of the Network's strategic and annual plan actions. Work with other teams within our People and Culture Team, our Organisational Services Network and other teams and networks as relevant to discharge the role and accountabilities.
Actively participate in team meetings/tool box meetings, by offering ideas and suggestions and providing feedback.
Collaborative opportunities are sought across Networks.
Demonstration of collaboration across networks and teams in line with agreed HR Team priorities.
Innovation Encourage and be proactive in developing a culture of introducing new and improved work practices and projects within your team and your network in line with agreed HR Team priorities and our People and Culture Team Plan.
Improved work practices and projects.
Technical
Recruitment & Selection
Monitor compliance with recruitment requests, ensuring all documentation is in place and filed correctly.
Advertising, interviews, testing, profiling & reference checking.
Training interview panel members in effective recruitment and selection techniques including interviewing and reference checking.
Support our leaders to provide effective feedback post interview.
Assist in pre-employment matters and contracts of employment.
Processes and procedures are consistent with legal requirements, our culture, our values and our policies & procedures. Contemporary and appropriate selection processes are in place. Supporting capability of our leaders to provide feedback to successful and unsuccessful candidates
Recruitment of suitably qualified, competent and motivated employees, in a timely manner.
Workers Compensation Administer claims.
Liaise with Insurer regarding claims.
Regularly review our claims performance with the Insurer, taking opportunities to discuss issues that
Processes and procedures are consistent with legal requirements, our culture, our values and our policies & procedures.
Regular Workers Compensation & Rehabilitation Reporting to
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Accountabilities Activities/Tasks include: Success looks like … may arise with claims. Work with the Insurer to take active steps to resolve issues in a timely manner.
Team Leader HR & Manager People and Culture.
Rehabilitation Organise rehabilitation of Council employees for Workers Compensation and non-compensable cases.
Provide internal rehabilitation, formulating work and health plans for workers compensation claims and for non-compensable conditions as required.
Facilitate external rehabilitation in consultation with Insurer.
Processes and procedures are consistent with legal requirements, our culture, our values and our policies & procedures.
Injured employees and their leader/s are actively involved in the rehabilitation process.
Position Evaluation System
Assist leaders in the review and preparation of position descriptions consistent with the most recent format.
Request rewriting or writing of position descriptions as required.
Arrange for and conduct the evaluation of position descriptions as required.
Record the results and basis of position evaluation decisions.
Manage an effective system for filing all current position descriptions, monitoring and liaising with leaders as required.
Position Descriptions accurately reflect the accountabilities, activities and performance indicators of employees and their roles.
Position Descriptions are stored in ECM and corporate drive.
Position Descriptions are written before recruitment of any new positions commences.
Position Evaluations resulting from annual review are completed in a timely manner
Industrial Relations Maintain a positive relationship with employee representatives to enable resolution of industrial problems or issues. Maintain an understanding of the Enterprise Agreement and industrial issues, so that leaders and Employees can be provided with expert advice.
Relationships are positive and constructive.
Advice consistent with Enterprise Agreement, policies and procedures.
Employee Relations Be available to meet, listen and advise employees who have concerns and grievances. Encourage the use of our Employee Assistance Program.
Initiate, coordinate and assist with internal investigations into employee complaints as directed by the Team Leader HR and Manager People and Culture.
Work with the HR Team to keep on top of current and emerging employee matters.
Advice consistent with Enterprise Agreement, policies and procedures.
Investigations conducted consistent with procedural fairness and natural justice principles, and in a timely manner.
Maintain Employee Matters Register
Coordinate Contact Officers
Support Contact Officers in their role through coordinating networking opportunities and promoting relevant education and training.
Identify and recruit additional Contact Officers.
Contact Officers meet together at least twice yearly. Sufficient numbers of officers exist and are adequately trained and supported in the role.
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Accountabilities Activities/Tasks include: Success looks like … Educate and promote the benefits of Contact Officers to all employees.
Ensure our people understand the role of Contact Officers Contact Officer poster maintained and distributed to all employee areas.
All new employees receive information about Contact Officers at monthly Corporate Induction
Exit Interviews Conduct Exit Interviews with exiting employees.
Collate data to identify trends and issues that may impact on employee satisfaction and engagement.
Work with the HR Team to report annually on trends, issues identified in exit interviews.
Immediately report any issues discovered which may place employees or the organisation's reputation at risk of harm to Team Leader Human Resources.
All exiting employees offered an interview. Use data and information to inform opportunities for continuous improvement. Report provided to Manager People and Culture and Executive Leadership Team. Critical issues reported to Team Leader Human Resources.
Projects Undertake projects as directed by Team Leader Human Resources or Manager People and Culture.
Projects completed in a timely manner.
Human Resources Information System
(HRIS)
Continually improve operational understanding of the HRIS. Assist with general employee queries as needed.
Data entry and amendments as needed.
Advise managers and employees of services provided by the HR team.
Demonstrated ability to assist employees and leaders.
Human Resources / People and Culture Team
Develop a broad understanding of the Human Resources and People and Culture services provided by the team.
Provide broad assistance and support to the HR team.
Maintain an awareness of key HR projects and issues.
Advise leaders and employees of services provided by the HR team.
Demonstrated ability to assist employees and leaders.
Work Safely with a Duty of Care for fellow employees and ensure procedural compliance
Perform all work in a safe manner in accordance with the City of Launceston's Occupational Health and Safety Policy and Procedures
While at work, a worker must –
(a) take reasonable care for his or her own health and safety; and
(b) take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons; and
(c) comply, so far as the worker is reasonably able, with any reasonable instruction that is given by the
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Accountabilities Activities/Tasks include: Success looks like … person conducting the business or undertaking to allow the person to comply with this Act; and
(d) cooperate with any reasonable policy or procedure of the person conducting the business or undertaking relating to health or safety at the workplace that has been notified to workers.
(Section 28 Work Health & Safety Act 2012)
Note: Whilst the key functions and responsibilities for the role are set out above, the Council may direct an employee to carry out such duties or tasks that are within the limits of the employee’s skill, competence and training.
WORKING WITH VULNERABLE PEOPLE CHECK
Yes/No
Working with Vulnerable People Check required? No
If yes, include in Selection Criteria table below
SELECTION CRITERIA
POSITION REQUIREMENTS/COMPETENCIES
Organisational
Community Focussed: considers community/customers in decision making
Communicate and Engage: demonstrates self-awareness & encourages open discussions & contributions from others
Create and Innovate: displays initiative & considers different ideas and perspectives
Safety Focussed: takes responsibility for own and team's health, well-being and self-care
Position Specific
Recruitment & selection experience advantageous.
Rehabilitation and workers compensation experience advantageous.
Communication and relationship building skills:
Well-developed written, verbal and interpersonal communication skills.
Demonstrated ability to maintain a strict professional demeanour and confidentiality under all circumstances.
Organised and committed to following through on matters to a resolution.
Demonstrated ability to empathise with employees needing assistance
HR Support:
Ability to assess and analyse data, and prepare reports
Well-developed research skills
Actively seeks completeness and accuracy in tasks and processes in a timely manner.
Focuses attention on key objectives and strives for effective outcomes.
QUALIFICATIONS AND EXPERIENCE
Tertiary qualifications in Human Resources or related studies (or substantial completion of studies with the intent of completion, at the time of application).
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REPORTING STRUCTURE
Manager Manager People and Culture (position reports to the Team Leader Human Resources)
Direct Reports Nil
KEY RELATIONSHIPS (External and Internal Customers, Supplier, Colleagues, etc.)
Internal Nature of Relationships
City of Launceston Leaders Effective working relationships so that leaders are encouraged and able to comply with organisation processes, enthused to implement P&C initiatives and seek assistance appropriately.
Human Resources / People and Culture Team Is a key member of the Human Resources and People and Culture Team with a particular focus on Recruitment, Workers Compensation/Rehabilitation and HR administration
All Employees Assists employees with enquiries within skills and knowledge base.
External Nature of Relationships
Rehabilitation Providers Develop rehabilitation programs
Workers Compensation Insurers Administer claims
Recruitment Agencies Develop relationship with recruitment providers
Candidates/potential employees Provide information about current vacancies; conduct interviews and arrange medical assessments
DELEGATIONS & AUTHORISATIONS (Local Government Act, By-Laws etc.)
Purchasing Approvals Has delegated authority to approve payments for goods and services within budget.
Confidentiality Staff are
a) Able to access; or b) May be exposed in the course of performing their duties to information that may be
related to individuals, organisations or the general dealings of the City of Launceston. Some of this information will be of a sensitive nature – either within or external to the organisation.
By accepting this position the employee undertakes:
a) To keep all information that they are exposed to confidential during and after their period of employment with City of Launceston. Information should never be disclosed outside of the organisation and only be disclosed to other employees if there is a need within the context of the task being performed.
b) To not access any information within the organisation's systems that is not directly relevant to their work.
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c) To abide by the requirements of the Confidentiality and Privacy clause of the relevant Enterprise Agreement.
OTHER RELEVANT INFORMATION
Expectations of a City of Launceston employee:
Have strategies in place to enhance their own health and well-being, manage stress and maintain professionalism;
Seeks feedback broadly and asks others for help with own development areas; and
Translates feedback into an opportunity to develop.