employment authorization options after graduation optional practical training (opt) and academic...
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Optional Practical Training & Academic Training What is it? Who is eligible? When to apply? How to apply?TRANSCRIPT
Employment Authorization Options After Graduation
Optional Practical Training (OPT) and
Academic Training (AT)
Off-Campus Employment
F-1 & J-1 students always need employment authorization prior to engaging in off-campus employment.
After graduation, students have options through UC Berkeley:Optional Practical Training = F-1 studentsAcademic Training = J-1 students
The good news is….
Optional Practical Training & Academic Training
What is it?Who is eligible?When to apply?How to apply?
Some students are a little nervous about seeking this authorization….
I’m busy…I’m nervous…I’m….very afraid!
OPT – What is it?
12 months of employment authorization granted by USCISNo job offer required to applyJob must be related to student’s field of studyEligible for 12 months after each consecutive degree
OPT – Who is eligible?
F-1 students who:Enrolled full time for 1 academic year & in valid F-1 status at the time of applicationHave not done OPT for the same or higher degree level
Basic StepsStep 1: Read OPT Tutorial on BIO websiteStep 2: Complete OPT form with department signatureStep 3: Submit form to BIOStep 4: Pick up new I-20Step 5: Mail a complete application to USCIS
OPT Tutorial: Required to apply!
OPT Application TimelineDeadline:
OPT Received by USCIS
First Day to Apply
Program Completion
Date
12/16/2011 02/14/201209/17/2011
Apply to USCIS up to 90 days before program completion
Apply to USCIS up to 60 days after program completion
USCIS Processing Time: 3 months
OPT must begin within 60 days of program completion date
Submit OPT Request
Form to BIO
Choosing your OPT start dateThe start date is the day on which the Employment Authorization Document (EAD card) becomes validMust be within 60 days of your program completion dateChoose it carefully, NO CHANGES after you submit it to USCISIf approved after requested start date, the EAD start date will be the approval date
Choosing OPT Start Dates:Anytime within 60 days of completion
Last possible end date
First possible OPT start date
Last possible
start date
2/14/2012 2/13/201212/17/2011
Earliest possible OPT end
date
12/16/2012
EAD cards produced after
2/14/2012 will be valid for less
than 12 months
Choosing Authorization Dates –Typical Scenarios
Scenario 1
Scenario 2
Screen shot of required docs…
Required Application MaterialsRequired Application Materials Application Fee
$380
Personal check or money order made payable to “U.S. Department of Homeland Security”
Make sure there is a name and address printed on the check (do not use the “temporary checks” often issued by the bank when you open a new account).
Photocopies of Your:
1.New OPT I-202.All previous I-20s*
Make sure all your I-20s are signed before copying them.
Keep the originals for your records.
*Optional. We recommend you include these especially if you have used Curricular Practical Training (CPT).
2 Photos
OPT photos need to be a certain size. OPT Tutorial for details.
Write your name and I-94 number on the back of each photo in case they get separated from your application.
Form I-765
OPT Tutorial will give you instructions on how to download and complete this form.
Photocopy of I-94
This small, white card is usually stapled into your passport. Include a copy of both sides of the I-94, even though the back side may be blank.
Photocopy ofPassport &
Visa
Your passport biographical information page and F-1 visa stamp or copies of the front and back of past EAD cards.
Post-completion OPT for Continuing Grad Students
Available to grad students who only need to file their dissertationEligible to work full time before filing and held to the 90 day unemployment rule Finish degree before OPT ends
Before Completing Your Program andBefore Getting Your EAD
A valid passport A valid F-1 visa stampYour OPT I-20 with a valid travel endorsement signed on page 3 by an Adviser at Berkeley International OfficeEvidence of continued enrollment (e.g. print-out from Bear Facts)Evidence of financial support
After Completing Your Program andAfter Getting Your EAD
A valid passport A valid F-1 visa stampYour OPT I-20 with a valid travel endorsement signed on page 3 by an Adviser at Berkeley International Office. The travel endorsement is valid for 6 months while on OPTThe EAD (Employment Authorization Document)Evidence of financial support for the OPT period is strongly recommended (such as a bank statement or letter from sponsor or employer)A job offer letter is required.
After Completing Your Program andBefore Getting Your EAD
A valid passport A valid F-1 visa stampYour OPT I-20 with a valid travel endorsement signed on page 3 by an Adviser at Berkeley International Office. The travel endorsement is valid for 6 months while on OPTThe OPT receipt- Notice of ActionEvidence of financial support for the OPT period is strongly recommended (such as a bank statement or letter from sponsor or employer)If you have employment, a job offer letter from the employer is strongly recommended.
Documents Required For Re-entry to the U.S.
Traveling Abroad on OPT
Unemployment & OPTHow much time is allowed for unemployment?
90 daysWhat counts as employment?
At least 20 hours per week or full time in a job related to field of study.
Does travel outside the U.S. count as “time unemployed”?If unemployed, yesIf employed, no
What happens if the student exceeds the period of unemployment?
Exceeding 90 days is a violation of F-1 status unless:• Requested a change of level or transfer from Berkeley
International Office (prior to the 90-day limit) • Departed the U.S. and has noted the exit date on the OPT
employer reporting web site • Start volunteering 20 hours a week in a job related to your major
(counts as employment)
Extending OPT beyond 12 months
STEM Extension:
17 month OPT extension for Science, Technology, Engineering & Mathematics Majors working for E-Verify Employer
Apply when 12 month OPT is within 4 months of expiration
H1-B and OPT Cap-Gap Extension
H‑1B permits temporary employment (up to 6 years) Employer must submit a petition to USCIS for approval of the H-1B position. H-1B cap is the limit on the number of H-1Bs allowed each fiscal year. Currently, the cap is 65,000. Fiscal year begins on October 1. Employers are allowed to file an H-1B petition up to 6 months before the new fiscal year (April 1).
Extending OPT beyond 12 monthsA cap-gap extension automatically extends status to bridge the gap between the end of F-1 status and start of H-1B status.
2 possible scenarios: Extension of your OPT work authorization to
September 30th, 2011. Example: OPT expires on 5/1/2012, H-1B
filed 4/1/2012 = OPT extended until 9/30/2012Extension of your F-1 “duration of status.”
J-1 Academic Training
J-1 Work Authorization: “Academic Training”
Degree-seeking students:receive 18 months of Academic Training (AT)
*or*the number of months equivalent to the length of
the academic program – whichever is shorter.
EAP Students:1 semester program = 4 months of AT2 semester program = 9 months of AT
J-1 Work Authorization: “Academic Training”
Allows part-time employment during the academic year.
Allows part-time or full-time employment during breaks and after your academic program.
Additional info…
Receive a job offer before applying for Academic Training.
Have the Academic Training approval (your new DS-2019) in hand before beginning work.
You may have more than one job at a time.
Work may be paid or unpaid (volunteer position, internship, research project with a professor, etc.).
How to Apply for Academic Training?For J-1 students with UC Berkeley-sponsored DS-2019s:
Download the Academic Training Request Form from BIO website.
Complete the form and drop it off at BIO.
In three working days, pick up your new DS-2019!
For J-1 students with DS-2019s not sponsored by UC Berkeley:
Apply through your DS-2019 sponsor.
Apply for Academic Training your program completion date, which is:
For Undergraduates – the last day of your final exams in the semester you are graduating.*
For Graduates – the day you fulfill all your degree requirements; e.g., you pass your final exams or file your dissertation.*
For EAP students – the last day of your final exams in the last semester of your program.*
*This may or may not be the end-date shown on your DS-2019.
Begin working…No later than 30 days after your program completion date.
Social Security Number (SSN) What is it?
Allows the US gov’t to deduct taxes from your paycheck.Allows you to receive a paycheck.
It’s a lifelong number.
It is not a work permit.
Applying for Social Security Number (SSN)
Required Documents F-1 Students
J-1 Students
Passport X X I-94 X X I-20 X DS-2019 X Employer’s Letter* X Work Permit from sponsor
X
*A template of the Employer’s Letter can be found on the BIO website. Bring your Employer’s Letter to BIO for a stamp and signature.
Applying for Social Security Number (SSN)
1. Gather docs listed on previous slide.
2. Complete application form SS-5 (direct link on BIO website).
3. Submit everything in person to the Social Security Office.
4. Social Security card will arrive by mail after 2 weeks.
5. Present Social Security card to employer.
6. Keep original card for your records.
For more information on F-1 employment matters
Visit the Berkeley International Office website:http://internationaloffice.berkeley.edu or
http://internationaloffice.berkeley.edu/students/current/f-1/employment
For more information on J-1 employment matters
Visit the Berkeley International Office website:http://internationaloffice.berkeley.edu or
http://internationaloffice.berkeley.edu/students/current/j-1/employment
Questions?