employment at the university of iowa
TRANSCRIPT
Employment at the University of Iowa
Understanding Employment Categories and How to Apply
Adam Potter
UI Employment
The University of Iowa Campus
Types of Work Available at the UI:Here is a list of typical employment opportunities at
the UI.
• Administrative Functions
• Academic Support and Student Services
• Business Functions
• Information Technology
• Health and Dental Care
• Food Service, Custodial, Maintenance, Skilled Trades
• Security and Police
• Research and Research Support
• Athletics, Recreation
• Arts, Culture and Entertainment
• Engineering, Construction Project Management
• Libraries
• Scientific Services
• Legal and Compliance
Work Locations Throughout the University
• UI has 11 colleges: Business, Dentistry, Education, Engineering, Graduate, Law, Liberal Arts and Sciences, Medicine, Nursing, Pharmacy, Public Health
• Administrative Offices: President, Provost, Finance and Operations, General Counsel, Information Technology, Medical Affairs, Research, Student Life, Strategic Communications
• Hospitals, Clinics, Student Health
• Libraries
• Research Labs
• Arts, Culture and Entertainment venues
• Athletic venues and recreations centers
• Parking and transportation
Quick Reference GuideClick on any link below to visit a specific section,
or simply continue to view the entire presentation.
• Employment Categories
• Register to Apply on the jobs@uiowa website
• Searching for Jobs
• Learn about P&S Employment
• Information about your Cover Letter & Resume
• Information on what happens to your application once you apply (P&S)
• Information on Merit Employment
• Learn about Required & Special Qualifications (Merit)
• What Happens next?
• Apply for Veterans Preference
• Let’s Connect!
Employment CategoriesStaff (non-faculty) can be employed in different categories. You
can learn about the differences by clicking on each “Type”
Types
•Merit
• Professional and Scientific
• Temporary/Other
Differences
• Job classifications
•Hiring process
•Benefits
Return to Quick Reference
Merit• Merit Jobs include but are not limited to the following classifications:
• Clerical: Secretaries, Clerks, Library Assistants and Health Information Technicians.
• Technical: Lab Technicians, Pharmacy Technicians, Electronics Technicians, Surgical Technicians, Dental Assistants, and Security.
• Craft: Electricians, Pipefitters, Environmental Systems Mechanics, Auto Mechanics, Carpenters and Water Plant Operators.
• Service: Custodians, Food Workers, Nursing Assistants, Medical Assistants.
Merit Employment
Return to Employment Categories
Professional and Scientific (P&S)Job Functions
• Academic Support
• Administration
• Arts, Culture, & Entertainment
• Athletics
• Audit, Compliance, Legal and Risk
• Behavioral Health
• Business and Finance
• Engineering & Architecture
• Facilities Operations
• Health Care
• Hospitality
• Human Resources
• Information Technology
• Libraries
• Marketing, Communication and Outreach
• Research
• Scientific Services & Environmental Health & Safety
• Student ServicesProfessional and ScientificReturn to Employment Categories
Temporary/OtherEmployment Positions
• P&S Temporary Status is a continuous "at-will" appointment of not more than one year to meet an emergency or temporary need of the University.
• Merit Temporary Status provides for services needed on a periodic basis, not to last greater than 780 hours in a fiscal year (July – June)
Return to Employment Categories
Jobs@UIOWA
Select “job search” to look for open positions at the University. The next slide will show the search screen and functions.
Job Search
This screen shot is what you will see when performing a job search on the jobs@uiowa website. You can search by a requisition number (if known) or by job title. You may also select by specific area.
When visiting the jobs@uiowa website, the type of position youwish to apply for will be found in the “select job type” ribbon
Register to apply and to get job opening alerts
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P& S Employment
• Decentralized function – each campus college/division posts jobs and has a contact person listed who is responsible for managing the recruitment
• Jobs are listed for a minimum of 2 weeks but may remain on extended advertising if a qualified pool is not obtained within 2 weeks
• Applicants apply to individual jobs; your application is not shared with other colleges/divisions that may be recruiting for the same position
• Applicants usually must provide both a cover letter and a resume (some vacancies request an application); in some cases additional items such as a writing sample are required
• Direct patient care jobs are covered under a union contract (SEIU). Therefore, internal applicants called “Contract Transfers” have priority.
Return to Quick Reference
P&S SEIU Information
• Some classifications in the professional tertiary health care employees are covered by a collective bargaining agreement.
• SEIU covers 71 different positions in the health care field.
(View SEIU Classifications)
• To learn more about Collective Bargaining at the UI, please visit this page.
Reviewing an example of a P&S Job Posting: Supply Chain Associate
(Keep in mind key words that reflect what functions will perform in the role)
Perform the duties associated with the daily operations of Hospital Processed Stores on second shift which include, but are not limited to:
1) Physically receive, warehouse, and distribute medical supplies.
2) Operate both manual and electric powered hand controlled material handling equipment and manual push carts to move medical supplies throughout the hospital as required.
3) Perform the appropriate on-line transactions within the PeopleSoft warehouse management application to record physical movement of medical supplies into, within, and out of Hospital Processed Stores and to audit and adjust inventory balances as required.
4) Replenish Omnicell point of care automated medical supply cabinets, visually inspect stock expiration dates, verify inventory balances, and troubleshoot and remedy all cabinet inventory and operation issues or malfunctions as required.
5) Maintain and synchronize PeopleSoft and Omnicell data bases with all required item location replenishment attributes.
6) Respond to inquiries or concerns initiated by inpatient and clinical staff in an effective, timely, and professional manner.
7) Analyze and make recommendations to change supply chain processes or item location, storage medium, and reorder points to ensure safe, effective, and efficient utilization of storage space and labor for both Hospital Processed Stores and Omnicells.
8) Maintain the physical appearance of Hospital Processed Stores to ensure a clean, uncluttered, and safe work area.
9) Provide functional supervision and training of the Storekeeper I and II positions.
Required and Desired Qualifications
Required Qualifications – you must demonstrate that you have each of the education, experience and skills listed; if you do not have 1 of them, you are not qualified
• Education: P&S jobs require at least a Bachelor’s degree or equivalent experience – usually 2 years of experience to 1 year of education
• Experience: experience used to qualify for the degree equivalency cannot be used again for the experience requirement
• Required Qualifications: This could be skills or experience needed to perform the job function successfully, such as “Must have three years of demonstrated experience with Microsoft Office programs.”
• Desired Qualifications – help to distinguish “most qualified”
Return to Quick Reference
Writing the Cover Letter and Resume
• Tailor your cover letter and resume to show how you meet the education, experience, and skills listed in the required and desired qualifications
• Watch for grammar and spelling errors; use layman’s terms for industry specific jargon and don’t use abbreviations
• If you are out of state, share your intention or openness to relocation, potential date of availability
Return to Quick Reference
What happens to my application?
• Once the posting closes, all applications are reviewed to determine if all required and which desired qualifications are met
• Note: for some vacancies numerous applications – 60 – 200
• For direct health care jobs covered by a union contract, there may be a priority candidate from a contract transfer
• Those who meet all required and the most desired qualifications (or a subset if many are qualified) are invited to interview
• After interviews are conducted, reference checks are done
• Selection decision and offer of employment is made
• Most positions require a background check
• Efforts are made to keep the applicant informed of the status of their application
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Merit Employment• Centralized initially where applications are screened for work experience,
education and skills
• After screening applications are activated with identified job classifications that are based minimum qualifications being met
• Applicants can then apply for positions they are qualified for and are currently open
• Merit job postings are generally open for 1 week (5 business days) unless extended due to lack of qualified applicants
• The majority of Merit jobs are part of a union covered contract. Therefore, internal applicants called “Contract Transfers” have priority.
• You may be required to perform a typing or other work sample
Return to Quick Reference
Completing a Merit Application
• Be detailed about your education, work history, skills, licenses (including driver’s license)
• Word your application in layman’s terms so anyone can understand your experience (jargon, acronyms should not be used)
• When noting skills, demonstrate via education or experience how you achieved and/or applied the skill
• Use the application notes to convey your job interests
• List any college credits you may have even if you do not have a degree and types of courses (ex: natural sciences, math, etc.)
• Continue to the next slide for an example
Return to Quick Reference
When applying for Merit positions, take note of the qualifications!
Return to Quick ReferenceMore information on the next slide
Required and Special Qualifications
Required Qualification
• Any combination of related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to two years of full-time employment.
Special Qualifications
• 30 wpm typing
• Hospital Medical Patient Scheduling
• Medical Terminology
• Public Contact/Customer Service
• Continue to the next slideReturn to Quick Reference
What happens next?• Once posting closes, a check is made to see if there is a
priority applicant (contract transfer under the union contract)
• If not, the applicant list will be released to the hiring department
• The department reviews for most qualified and schedules interviews, work samples, etc.
• References checks are done
• Selection decision and offer of employment is made contingent on completion of background check
• Background check is done
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Veteran’s Preference
• Submit your DD 214 to the Employment Service Office for review.
• Must meet the qualifying criteria as defined under Iowa Code Chpt. 35
• If you meet the requirements, ensure you apply!
• Fax your DD 214 to (319) 335-0202 or email
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The University of Iowa welcomes and encourages applications from women, minorities, veterans, mature workers and persons with disabilities.
If assistance is needed with completion of the application, please use the Contact Us form so your questions can be directed to the appropriate department, and we may assist you in the most efficient manner possible.
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