employer reporting work group june 2008. mepers payroll data compliance criteria
TRANSCRIPT
Employer Reporting Work Group
June 2008
MePERS Payroll Data Compliance
Criteria
Maine Public Employees Retirement System
Agenda
PSC codes – quick review
Payroll Reporting – what is important to
service
Payroll Reporting Edits – how reporting
effects service
Maine Public Employees Retirement System
PSC Codes
Current PSC Defaults To
11 – Permanent Full Time
1A – Limited Period Full Time
21 – Permanent Full-Time PST
2A – Limited Period Full-Time PST
11 – Permanent Full Time
12 – Permanent Part Time
1B – Limited Period Part Time
22 – Permanent Part-Time PST
2B – Limited Period Part-Time PST
12 – Part Time
17 – Project Full Time
18 – Project Part Time
27 – Project Full-Time PST
28 – Project Part-Time PST
2D – Acting Cap Full-Time PST
2E – Acting Cap Part-Time PST
29 – Project Intermittent PST
23 – Permanent Intermittent PST
26 – Seasonal Intermittent PST
2C – Limited Period Intermittent PST
17 – Project/Intermittent FT & PT
(not elig. For Group Life Insurance)
14 – Seasonal Full Time
24 – Seasonal Full-Time PST
14 – Seasonal Full Time
15 – Seasonal Part Time
25 – Seasonal Part-Time PST
15 – Seasonal Part Time
52 – Insurance Only, Retired 52 – Insurance Only, Retired
65 – Insurance Only Full Time
67 – Insurance Only Part Time
65 – Insurance Only, Active
53 – Retired, Returned to Work 53 – Retired, Returned to Work
Maine Public Employees Retirement System
What is Important to Service
Position Code YEXNN
Stipend Reporting
Earnings Reported = 2 mos., 20 days (.222)
Time Unit Code “C”
Contract
Earnings reported / FTE Contract = Service
Credit
Maine Public Employees Retirement System
What is Important to Service (cont.)
Time Unit Codes “H” & “D”
Hourly
Daily
Expected Full Time for One Week
Employer Type makes a difference
Expected Weeks Per Year
Rate of Pay
Maine Public Employees Retirement System
Simplified Calculation (Hourly/Daily)
Earnings Reported / Annualized Rate
Expected Full Time for One Week X Expected
Weeks Per Year multiplied by
Rate of Pay
Annualized Rate
What is Important to Service (cont.)
Maine Public Employees Retirement System
How Reporting Affects Service
Time Unit Code
H, D or C only
FTE Annual Contract Amount must be present when
Time Unit Code = C
Maine Public Employees Retirement System
How Reporting Affects Service (cont.)
Expected Full Time for One Week
If C, value should be “null”
If H, and employer is PLD, value should be 35-40
Expected Weeks Per Year
If, C, value should be “null”
If H or D, and employer is PLD, value should be 36-52,
inclusive
Maine Public Employees Retirement System
How Reporting Affects Service (cont.)
Rate of Pay
If H, rate of pay should be greater than $6.50 and
less than $50.00
If D, rate of pay should be greater than $49.99 and
less than $325.00
If H or D, and difference between last two reports is
greater than 10%, MainePERS will check with you.
Member & Non-Member Reporting
Maine Public Employees Retirement System
Agenda
Substitute Teachers
RRTW
New Member Packets
Member Meetings
Maine Public Employees Retirement System
Review – Substitute Teacher Reporting
Substitute Teachers
Effective September 20, 2007, can opt out of MainePERS membership.
Employers fill out a new membership application if member changes status.
Retirees returning to work as Subs must be reported with a PSC of 53.
All Subs no matter the position they are filling should be reported with a position code of Y0209.
Maine Public Employees Retirement System
Review – Chapter 410 {RRTW}
Retirees Returned to Work
Under MainePERS Rule Chapter 410 employers are required to report all MainePERS retirees who return to work.
Retirees should be reported on payroll with a PSC of 53.
Failure to comply with the requirements of Chapter 410 will result in the immediate suspension of the retiree’s retirement benefit and a potential monetary penalty for either the retiree, the employer or both.
Maine Public Employees Retirement System
Review – Chapter 410 {RRTW} (cont.)
Regardless of the position held a retiree should
be reported either hourly or daily. Exception: Extracurricular activities should still be reported as a stipend. (E.g. Coach)
A day for hourly employees is eight hours; and one day if they are paid on a per diem basis. Each stipend position is considered 60 work days.
Maine Public Employees Retirement System
Welcome Packets
Mailed quarterly to new members
Provides a brief overview of the Retirement System and a Plan specific Handbook.
Group Life Insurance
Maine Public Employees Retirement System
Agenda
Rate Changes
Group Life Rule - 601
PLD Retiree – Billing Employer Pilot
Beneficiary Update
Maine Public Employees Retirement System
Supplemental Rate Changes
Age based rate change was effective April 1, 2008
The first payrolls are in and have been reviewed
Reminder: Charts and a calculator are available on our website for use in determining premiums.
Maine Public Employees Retirement System
Chapter 601 – New Hire
Any new employee should complete a new Application for Coverage. Eligible employees include employees eligible to join MainePERS as teacher member and who work 20 hours or 2½ normal working days per week.
It is important we receive the Application for Coverage even if the employee refuses or is ineligible.
Coverage will be effective the first of the month after an additional 31 days in an eligible position.
Level should be based on their contract amount or annualized salary and will not be updated in April of the next year.
Maine Public Employees Retirement System
Retiring Teachers
No premiums should be submitted for July and August if a teacher is retiring July 1.
After a retiree’s effective date of retirement, they may only have Basic coverage, at no cost, if they met the criteria to take coverage into retirement.
Maine Public Employees Retirement System
PLD Retiree Test Pilot
Premiums will no longer need to be submitted as part of the monthly payrolls.
You will receive an itemized monthly bill which will include new retirees and will remove deceased retirees.
Maine Public Employees Retirement System
Designation of Beneficiary Updates
Goal:
To collect current data on members and their beneficiaries.
Many designations have not been updated since the member was first employed.
Some members have never made a designations.
We will be requiring the Social Security numbers and dates of birth of all beneficiaries.
Maine Public Employees Retirement System
Witness signatures are no longer required.
All communications will go directly to the employee’s home address.
Current designations will be provided.
Members can continue with the same designations or update their designations.
Designation of Beneficiary Updates (cont.)
Maine Public Employees Retirement System
46 State House StationAugusta, ME 04333-0046
Next Meeting
Thursday, October 2, 2008
1:30 – 3:30
MainePERS