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REGIONAL OFFICE, Kolkata, West Bengal &

Sikkim Region

EMPLOYEES' STATE INSURANCE CORPORATION

(Ministry of Labour & Employment, Government of India)

Regional Office, Plot No. 6, GB Block, Salt Lake, Sector – 3,

Kolkata - 700097

Phone: 033-23356021

Web Site: www.esic.nic.in

TENDER DOCUMENT

NIT NO: No. C/AG-12/20/Lift/2019-Const

NAME OF WORK:- Re-E-Tender for SUPPY INSTALLATION TESTING

COMMISSIONING OF 20 PASSENGER CUM BED

LIFT AT ESI HOSPITAL BANDEL, WEST BENGAL

INCLUDING DISMANTLING OF OLD EXISTING

LIFT.

(This NIT Contains page No 1 to 91)

mailto:[email protected]

http://www.esic.nic.in/

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INDEX

Sl. No. Contents Page

(A) Part – I Technical Bid

1. Instructions for Online Bid Submission 03 - 06

2. INDICATIVE CRITICAL DATE SHEET 07

3. Notice Inviting e-Tender 08

4. Eligibility / Evaluation criterion 09

5. Information & Instructions to Bidders 10 - 12

6. Integrity Pact 13-20

7. Letter of Transmittal &Tender 21-23

8. Proforma of Schedule 24-26

9. Form of Performance Guarantee 27-28

10. Contract Agreement 29-32

11. General Conditions of Contract 33-59

12. Scope of work 60 – 64

13. Technical Specification

65 – 80

14 Technical Parameters or Bill of Quantities

81 - 84

15 Special Data should be filled by Tenderer

85

16 Make List 86

17 Price bid 87 - 88

23 Technical bid proforma 89 -90

24 Measurement sheet 91

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Instructions for Online Bid Submission

The bidders are required to submit soft copies of their bids electronically on the CPP Portal,

using valid Digital Signature Certificates. The instructions given below are meant to assist the

bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements

and submitting their bids online on the CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained at:

https://eprocure.gov.in/eprocure/app

REGISTRATION

1) Bidders are required to enroll on the e-Procurement module of the Central Public

Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the

link “Online bidder Enrollment” on the CPP Portal which is free of charge.

2) As part of the enrolment process, the bidders will be required to choose a unique

username and assign a password for their accounts.

3) Bidders are advised to register their valid email address and mobile numbers as part

of the registration process. These would be used for any communication from the CPP

Portal.

4) Upon enrolment, the bidders will be required to register their valid Digital Signature

Certificate (Class III Certificates with signing key usage) issued by any Certifying

Authority recognized by CCA India (e.g. Sify / TCS / nCode / eMudra etc.), with their

profile.

5) Only one valid DSC should be registered by a bidder. Please note that the bidders are

responsible to ensure that they do not lend their DSC’s to others which may lead to

misuse.

6) Bidder then logs in to the site through the secured log-in by entering their user ID /

password and the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

1) There are various search options built in the CPP Portal, to facilitate bidders to search

active tenders by several parameters. These parameters could include Tender ID,



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Organization Name, Location, Date, Value, etc. There is also an option of advanced

search for tenders, wherein the bidders may combine a number of search parameters

such as Organization Name, Form of Contract, Location, Date, Other keywords etc.

to search for a tender published on the CPP Portal.

2) Once the bidders have selected the tenders they are interested in, they may download

the required documents/ tender schedules. These tenders can be moved to the

respective ‘My Tenders’ folder. This would enable the CPP Portal to intimate the

bidders through SMS / e-mail in case there is any corrigendum issued to the tender

document.

3) The bidder should make a note of the unique Tender ID assigned to each tender, in

case they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS

1) Bidder should consider any corrigendum published on the tender document before

submitting their bids.

2) Please go through the tender advertisement and the tender document carefully to

understand the documents required to be submitted as part of the bid. Please note the

number of covers in which the bid documents have to be submitted, the number of

documents - including the names and content of each of the document that need to be

submitted. Any deviations from these may lead to rejection of the bid.

3) Bidder, in advance, should get ready the bid documents to be submitted as indicated

in the tender document / schedule and generally, they can be in PDF / XLS / RAR /

DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white

option which helps in reducing size of the scanned document.

4) To avoid the time and effort required in uploading the same set of standard documents

which are required to be submitted as a part of every bid, a provision of uploading

such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.)

has been provided to the bidders. Bidders can use “My Space” or ‘’Other Important

Documents’’ area available to them to upload such documents. These documents may

be directly submitted from the “My Space” area while submitting a bid, and need not

be uploaded again and again. This will lead to a reduction in the time required for bid

submission process.

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SUBMISSION OF BIDS

1) Bidder should log into the site well in advance for bid submission so that they can

upload the bid in time i.e. on or before the bid submission time. Bidder will be

responsible for any delay due to other issues.

2) The bidder has to digitally sign and upload the required bid documents one by one as

indicated in the tender document.

3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as

applicable and enter details of the instrument / scan copy.

4) Bidder should prepare the EMD as per the instructions specified in the tender

document. The original should be posted/couriered/given in person to the concerned

official, latest by the last date of bid submission or as specified in the tender

documents. The details of the DD/any other accepted instrument, physically sent,

should tally with the details available in the scanned copy and the data entered

during bid submission time. Otherwise the uploaded bid will be rejected. The bidder

is liable to pay EMD wherever applicable to pay the EMD, within the time limit as

specified, through ESIC Challan only.

5) Bidders are requested to note that they should necessarily submit their price bids in

the format provided and no other format is acceptable. If the price bid has been given

as a standard BOQ format with the tender document, then the same is to be

downloaded and to be filled by all the bidders. Bidders are required to download the

BOQ file, open it and complete the white colored (unprotected) cells with their

respective financial quotes and other details (such as name of the bidder). No other

cells should be changed. Once the details have been completed, the bidder should save

it and submit it online, without changing the filename. If the BOQ file is found to be

modified by the bidder, the bid will be rejected.

6) The server time (which is displayed on the bidders’ dashboard) will be considered as

the standard time for referencing the deadlines for submission of the bids by the

bidders, opening of bids etc. The bidders should follow this time during bid

submission.

7) All the documents being submitted by the bidders would be encrypted using PKI

encryption techniques to ensure the secrecy of the data. The data entered cannot be

viewed by unauthorized persons until the time of bid opening. The confidentiality of

the bids is maintained using the secured Socket Layer 128 bit encryption technology.

Data storage encryption of sensitive fields is done. Any bid document that is uploaded

to the server is subjected to symmetric encryption using a system generated symmetric

key. Further this key is subjected to asymmetric encryption using buyers/bid opener’s

public keys. Overall, the uploaded tender documents become readable only after the

tender opening by the authorized bid openers.

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8) The uploaded tender documents become readable only after the tender opening by the authorized bid openers.

9) Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid

Submission” in the portal), the portal will give a successful bid submission message

& a bid summary will be displayed with the bid no. and the date & time of submission

of the bid with all other relevant details.

10) The bid summary has to be printed and kept as an acknowledgement of the submission

of the bid. This acknowledgement may be used as an entry pass for any bid opening

meetings.

ASSISTANCE TO BIDDERS

1) Any queries relating to the tender document and the terms and conditions contained

therein should be addressed to the Tender Inviting Authority for a tender or the

relevant contact person indicated in the tender.

Any queries relating to the process of online bid submission or queries relating to CPP Portal in

general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk

is 1800 233 7315. Foreign bidder can get help at +91-79-40007451 to 460.

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CRITICAL DATES & TIME

Name ………………………………………………..

Address ………………………………………………..

………………………………………………..

………………………………………………..

Phone No ………………………………..………………

Email Id ………………………………..………………

Seal of the Firm ……………………………………………

Sl. No. Particulars Date & Time

1 Date of uploading of N.I.T. & other Documents

(Publishing Date)

19.08.2020

2 Documents download/sell start date 19.08.2020 3:00 P.M.

3 Documents download/sell end date 09.09.2020 1:00 P.M.

4 Bid submission start date 19.08.2020 3:00 P.M.

5 Bid Submission closing 09.09.2020 1:00 P.M.

6 Technical Bid opening date 10.09.2020 3:00 P.M

7 Financial Bid opening date To be notified later

8 Bid Security/EMD(Demand Draft in favour of ESIC

Fund A/c No.1 payable at Kolkata)

Rs. 54,600.00

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EMPLOYEES’ STATE INSURANCE CORPORATION

Plot No. 6, GB Block, Salt Lake, Sector – 3, Kolkata-700097

NOTICE INVITING Re – e – TENDER

The Competent Authority, ESI Corporation, Regional Office, West Bengal & Sikkim Region

invites on behalf of the Director General, ESI Corporation online e-

tender (in two bids) through e-tendering mode from eligible

Agencies/ Contractor for work of – SUPPY INSTALLATION

TESTING COMMISSIONING OF 20 PASSENGER CUM BED


INCLUDING DISMANTLING OF OLD EXISTING LIFT.

As detailed below:

S.No. Particulars Details

1. Name of work

SUPPY INSTALLATION TESTING

COMMISSIONING OF 20 PASSENGER CUM BED


INCLUDING DISMANTLING OF OLD EXISTING

LIFT.

2. Estimated Cost 27,30,000.00

3. Earnest Money Deposit 54,600.00

4. Period of Work 5 month

Any change in the tender shall be uploaded in the below mentioned website only, hence

the tenderers may visit the website regularly (https://eprocure.gov.in/eprocure/app &

www.esic.nic.in) to make themselves aware about the information related to the bidding.

AC & RD


http://www.esic.nic.in/

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Evaluation Criterion

(1) The bidder must fulfill the following conditions for qualification in the technical bid: -

Three similar completed works each cost not less than 40% of the estimated cost of the

work OR two similar completed works each costing not less than 60% of the estimated

cost of the work OR one similar completed works each costing not less than 80% of the

estimated cost of the work executed within last three years.

(Their completion certificate along with cost of the work, period and nature of work,

performance duly signed by competent authority of the concerned department should be

furnished).

2. The list of documents to be scanned and uploaded along with the bid.: -

(i) Copy of EMD.

(ii) Certificate of Work Experience or satisfactory work completion certificate as per Serial No. 1 duly

signed by client.

(iii) Certificate of Registration for Goods and Service Tax (GST).

(iv) Copy of Pan Card.

(v) Audited balance sheet of last three years.

(vi) Valid trade License.

(vii) ESI & EPF Registration (if applicable).

(viii) Latest challan of ESI & EPF contribution (If applicable).

(ix) Annual turnover (which should be as per CVC norms).

(x) Banker’s solvency certificate.

(xi) Valid Labour license (if applicable).

(xii) All the tender documents from page no 1 to 91 with signature & stamp of party on each page.

(xiii) Valid Electrical / Lift license.

3. …………… (Any other documents as per requirement).

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Information and Instructions to Bidders :

1. The percentage rate offers from intending and eligible Agencies / contractors are invited for

“SUPPY INSTALLATION TESTING COMMISSIONING OF 20 PASSENGER CUM BED

LIFT AT ESI HOSPITAL BANDEL, WEST BENGAL INCLUDING DISMANTLING OF

OLD EXISTING LIFT”. in the prescribed forms and format through online mode only.

2. Bidder means the individual, proprietary firm, firm in partnership, limited company private or public or corporation.

3. The following may be adopted for submission of EMD by the intended bidders: -

• The Earnest Money Deposit (EMD) for Rs. 54,600.00 (fifty four thousand six

hundred rupees only) should be paid in the form ESIC Challan generated online

https://www.esic.nic.in and to be deposited at any scheduled bank in favor of

“ESIC Fund A/C No. 1” .

• Earnest Money in the form of Demand Draft drawn in favour of “ESIC Fund A/c

No. 1” shall be scanned and uploaded to the E-tendering website within the period

of bid submission.

The physical EMD shall be deposited at ESIC, R.O. Salt Lake, Kolkata by all the

bidders in the tender box kept with Security Office, Ground Floor or in-person to

construction cell, or may be sent through registered post/courier before the bid

submission closing date & time failing which the bid shall be rejected and

enlistment of the agency shall be withdrawn by the enlisting authority. The agency

shall be debarred from tendering in ESIC.

EMD of unsuccessful bidder will be returned / refunded within one month after the

award of the work to the successful bidder.

• In case bidder is exempted by any Ministry/Department of Government of India,

for deposit of EMD, copy of the exemption proof must be uploaded at the time of

e-bidding.

4. The bids need to be submitted only online along with all required and relevant documents related to works experience, financial strength etc. as per the requirement of

bid documents duly authenticated / signed by the bidder. Incomplete bid is liable to be rejected.

5. Delayed / late and submission of bids by any other mode other than online mode, bids

will not be accepted and summarily rejected.

6. Conditional bid will not to be accepted and liable to the summarily rejected.

7. The intending bidders must read the terms and conditions of the bid document and satisfy himself fully with regard to their eligibility vis – a – vis eligibility criteria and other pre - requirements before submitting the bids.

8. ESI Corporation reserves the right to accept or reject any bid or annul the whole bidding process without assigning any reason whatsoever.

9. The bid submitted shall become invalid if:

(i) The bidder is found ineligible vis – a – vis eligibility criteria. (ii) EMD of requisite amount and in the prescribed manner is not deposited by the bidder.

(iii) The bidder does not upload all the documents as required under the bid.

(iv) Any discrepancy is noticed between the soft copies which have been uploaded

online.

10. Technical bid documents submitted by the eligible and intending bidders shall be opened only for those bidders whose EMD are found in order. Bidders are requested to attend the tender opening in person on specified date & time.

11. Price bids submitted by the eligible and intending bidders shall be opened only for those bidders who are found qualified based on technical bids. The financial bid shall be opened at the notified time, date and place in the presence of qualified bidders or

https://www.esic.nic.in/

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their representatives, if they wish to be present.

12. ESIC reserves the right to verify the particulars furnished by the bidder independently and if any information furnished by the bidder is found incorrect at a later stage, the Agency shall be liable to be debarred from tendering / taking up works in ESIC.

13. The performance guarantee shall be deposited categorically as given below: -

ARM Works: -

The bidder whose bid is accepted will be required to furnish Performance Guarantee (PG) of

5% (Five Percent) of the bid amount within time, as mentioned in Schedule-E, of the acceptance

of the bid in the form of Demand draft / Pay Order / Banker Cheque / FDR of scheduled

bank / Treasury Challan in favour of “ESIC FUND A/C 1” or Bank Guarantee Bonds of

any Scheduled Bank or the State Bank of India in accordance with the form annexed hereto

payable at Kolkata. If the successful bidder fails to deposit the said performance guarantee

within the period including the extended period as prescribed in Schedule-F, the Earnest Money

deposited by the contractor shall be forfeited automatically without any notice to the contractor.

However, EMD shall be returned after receiving the PG.

SR Works: -

The bidder whose bid is accepted will be required to furnish Performance Guarantee

(PG) of 10% (Ten Percent) of the bid amount within time, as mentioned in Schedule-E,

of the acceptance of the bid in the form of Demand draft / Pay Order / Banker Cheque /

FDR of scheduled bank / Treasury Challan in favour of “ESIC FUND A/C 1” or Bank

Guarantee Bonds of any Scheduled Bank or the State Bank of India in accordance with

the form annexed hereto payable at Kolkata. If the successful bidder fails to deposit the

said performance guarantee within the period including the extended period as

prescribed in Schedule-F, the Earnest Money deposited by the contractor shall be

forfeited automatically without any notice to the contractor. However, EMD shall be

returned after receiving the PG.

14. In addition to Performance Guarantee, Security Deposit (SD) equal to 5 % of the cost of work shall be deducted by ESIC from the running bill and final bills of the Contractor towards fulfillment of contractual obligation on the part of Contractor for ARM

Works only. SD shall be released after successful completion of the contract in all respects and settlement of final claims by ESIC.

15. Canvassing whether directly or indirectly, in connection with bidders is strictly

prohibited and the bids submitted by the contractors who resort to canvassing will be

liable for rejection summarily. Such bidders may not be allowed to participate in the

bidding process for ESIC works in future also.

16. The tender for the works shall remain open for acceptance for a period of Seventy-five

(75) days from the date of opening of bid. If any bidder withdraws his tender before the

said period or issue of letter of acceptance, whichever is earlier, or makes any

modifications in the terms and conditions of the tender which are not acceptable to the

department, then the ESIC shall, without prejudice to any other right or remedy, be at

liberty to forfeit earnest money as aforesaid. Further the bidders shall not be allowed to

participate in the re-tendering process of the work.

17. All information called for in the enclosed forms should be furnished against the relevant

columns in the forms. If for any reason, information is furnished on a separate sheet,

this fact should be mentioned against the relevant column. Even if no information is to

be provided in a column, a "nil" or "no such case" entry should be made in that

column. If any particulars/query is not applicable in case of the bidder, it should be

stated as "not applicable". The bidders are cautioned that not giving complete

information called for in the application forms or not giving it in clear terms or making

any change in the prescribed forms or deliberately suppressing the information may

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result in the bid being summarily disqualified.

18. References, information and certificates from the respective clients certifying suitability, technical knowledge or capability of the bidder should be signed by an officer not below the rank of Executive Engineer or equivalent.

19. The bidder may furnish any additional information which he thinks is necessary to establish his capabilities to successfully complete the envisaged work. He is, however, advised not to furnish superfluous information. No information shall be entertained after submission of technical bid document unless it is called for by the Employer.

20. Method of Application:

(i) If the bidder is an individual, the application shall be signed by him above his

full type written name and current address.

(ii) If the bidder is a proprietary firm, the application shall be signed by the

proprietor above his full typewritten name and the full name of his firm with

its current address.

(iii) If the bidder is a limited company or a corporation, the application shall be signed by

a duly authorized person holding power of attorney for signing the application

accompanied by a copy of the power of attorney. The bidder should also furnish a copy

of the Memorandum of Articles of Association duly attested by a Public Notary.

21. The Agreement shall be signed between ESIC and the successful Bidder within 15 days

after the acceptance of his bid by ESIC on prescribed format which is being given in

the bid document. All the documents of the bid document shall form part of the

contract document including Integrity Pact Agreement for which format is also being

provided in the bid document.

22. Integrity Agreement:

It is here by declared that ESIC is committed to follow the principle of transparency,

equity and competitiveness in procurement of goods and services. The subject Notice

Inviting Tender (NIT) is an invitation to offer made on the condition that the Bidder will

sign the Integrity Agreement, which is an integral part of tender / bid documents, failing

which the tenderer / bidder will stand disqualified from the tendering process and the bid

of the bidder would be summarily rejected. This declaration shall form part and parcel of

the Integrity Agreement and signing of the same shall be deemed as acceptance and

signing of the Integrity Agreement on behalf of the ESIC.

23. All tendered rates shall be inclusive of taxes, GST, levies or cess as applicable on last date of receipt of tender including extension, if any, or otherwise exclusively mentioned the financial bid documents. However, effect of variation in rates of taxes or cess due to change in legislation occurred after receipt of tender / bid shall be adjusted on either side i.e. increase or decrease, as the case may be.

24. ESIC reserves the right without being liable for any damages or obligation to inform the bidder to either amend the scope and value of the contract or reject any or all the application without assigning any reason.

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Annexure - I

Integrity Pact

To

……………………………..

……………………………..

……………………………..

……………………………..

Sub: NIT No.: No. C/AG-12/20/Lift/2019-Const

Name of the work: - “SUPPY INSTALLATION TESTING COMMISSIONING OF

20 PASSENGER CUM BED LIFT AT ESI HOSPITAL BANDEL, WEST

BENGAL INCLUDING DISMANTLING OF OLD EXISTING LIFT”.

Dear Sir,

It is hereby declared that ESIC is committed to follow the principle of transparency,

equity and competitiveness in public procurement.

The subject Notice Inviting Tender (NIT) is an invitation to offer made on the condition

that the Bidder will sign the integrity Agreement, which is an integral part of tender/bid documents,

failing which the tenderer/bidder will stand disqualified from the tendering process and the bid of

the bidder would be summarily rejected.

This declaration shall form part and parcel of the Integrity Agreement and signing of

the same shall be deemed as acceptance and signing of the Integrity Agreement on behalf of

the ESIC.

Yours faithfully

AC & RD,

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Annexure - II

Integrity Pact

To AC & RD

ESIC REGIONAL OFFICE

West Bengal & Sikkim

Region.

Sub: Submission of Tender for the work – “SUPPY INSTALLATION

TESTING COMMISSIONING OF 20 PASSENGER CUM BED


INCLUDING DISMANTLING OF OLD EXISTING LIFT.”

Dear Sir,

I/We acknowledge that ESIC is committed to follow the principles thereof as enumerated

in the Integrity Agreement enclosed with the tender/bid document.

I/We agree that the Notice Inviting Tender (NIT) is an invitation to offer made on the

condition that I/We will sign the enclosed integrity Agreement, which is an integral part of

tender documents, failing which I/We will stand disqualified from the tendering process. I/We

acknowledge that THE MAKING OF THE BID SHALL BE REGARDED AS AN

UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this condition of the NIT.

I/We confirm acceptance and compliance with the Integrity Agreement in letter and spirit

and further agree that execution of the said Integrity Agreement shall be separate and distinct

from the main contract, which will come into existence when tender/bid is finally accepted by

ESIC. I/We acknowledge and accept the duration of the Integrity Agreement, which shall be in

the line with Article 1 of the enclosed Integrity Agreement.

I/We acknowledge that in the event of my/our failure to sign and accept the Integrity

Agreement, while submitting the tender/bid, ESIC shall have unqualified, absolute and

unfettered right to disqualify the tenderer/bidder and reject the tender/bid is accordance with

terms and conditions of the tender/bid.

Yours faithfully,

(Duly authorized signatory of the Bidder)

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To be signed by the bidder and same signatory competent authority / authorized to sign the

relevant contract on behalf of ESIC.

INTEGRITY AGREEMENT

This Integrity Agreement is made at ................................................... on this............... ..

day of ... 20...

BETWEEN

Competent Authority, ESIC REGIONAL OFFICE Plot No. 6, GB Block, Salt Lake, Sector – 3,

Kolkata - 700097. (Hereinafter referred as the ‘Principal/Owner’, which expression shall unless

repugnant to the meaning or context hereof include its successors and permitted assigns)

AND

(Name and Address of the Individual/firm/Company)

……………………………………………………………………………………………………

………………………….. through ....................................................................................................... (Hereinafter referred to as the (Details of duly authorized signatory)

“Bidder/Contractor” and which expression shall unless repugnant to the meaning or context

hereof include its successors and permitted assigns)

Preamble

WHEREAS the Principal/ Owner has floated the Tender (NIT No.

No. C/AG-12/20/Lift/2019-Const (hereinafter referred to as “Tender/Bid”) and

intends to award, under laid down organizational procedure, contract work –

“SUPPY INSTALLATION TESTING COMMISSIONING OF 20

PASSENGER CUM BED LIFT AT ESI HOSPITAL BANDEL, WEST

BENGAL INCLUDING DISMANTLING OF OLD EXISTING LIFT”. Here in

after referred to as the “Contract”.

AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the

land, rules, regulations, economic use of resources and of fairness/transparency in its relation with its Bidder(s) and Contractor(s).

AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into this Integrity Agreement (hereinafter referred to as “Integrity Pact” or “Pact”), the terms and

conditions of which shall also be read as integral part and parcel of the Tender/Bid documents and

Contract between the parties.

NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the parties

hereby agree as follows and this Pact witnesses as under:

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Article 1: Commitment of the Principal Owner

1) The Principal/Owner commits itself to take all measures necessary to prevent corruption and to observe the following principles:

(a) No employee of the Principal/Owner, personally or through any of his/her family

members, will in connection with the Tender, or the execution of the Contract, demand, take a promise for or accept, for self or third person, any material or immaterial

benefit which the person is not legally entitled to.

(b) The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity

and reason. The Principal/Owner will, in particular, before and during the Tender process, provide to all Bidder(s) the same information and will not provide to any

Bidder(s) confidential / additional information through which the Bidder(s) could obtain an advantage in relation to the Tender process or the Contract execution.

(c) The Principal/Owner shall endeavor to exclude from the Tender process any

person, whose conduct in the past has been of biased nature.

2) If the Principal/Owner obtains information on the conduct of any of its employees which is a criminal offence under the Indian Penal code (IPC)/Prevention of Corruption Act,

1988 (PC Act) or is in violation of the principles herein mentioned or if there be a substantive suspicion in this regard, the Principal/Owner will inform the Chief

Vigilance Officer and in addition can also initiate disciplinary actions as per its internal laid down policies and procedures.

Article 2: Commitment of the Bidder(s)/Contractor(s)

1) It is required that each Bidder/Contractor (including their respective officers, employees and agents) adhere to the highest ethical standards, and report to the Government /

Department all suspected acts of fraud or corruption or Coercion or Collusion of which it has knowledge or becomes aware, during the tendering process and throughout the

negotiation or award of a contract.

2) The Bidder(s)/Contractor(s) commits himself to take all measures necessary to prevent corruption. He commits himself to observe the following principles during his

participation in the Tender process and during the Contract execution:

a) The Bidder(s)/Contractor(s) will not, directly or through any other person or

firm, offer, promise or give to any of the Principal/Owner’s employees involved in the Tender process or execution of the Contract or to any third person any

material or other benefit which he/she is not legally entitled to, in order to obtain in exchange any advantage of any kind whatsoever during the Tender

process or during the execution of the Contract.

b) The Bidder(s)/Contractor(s) will not enter with other Bidder(s) into any

undisclosed agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary

contracts, submission or non-submission of bids or any other actions to restrict competitive or to cartelize in the bidding process. Competitiveness

or to cartelize in the bidding process.

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c) The Bidder(s)/Contractor(s) will not commit any offence under the relevant

IPC/PC Act. Further the Bidder(s)/Contract(s) will not use improperly, (for the purpose of competition or personal gain), or pass on to others, any information

or documents provided by the Principal/Owner as part of the business relationship, regarding plans, technical proposals and business details,

including information contained or transmitted electronically.

d) The Bidder(s)/Contractor(s) of foreign origin shall disclose the names and

addresses of agents/representatives in India, if any. Similarly, Bidder(s)/Contractor(s) of Indian Nationality shall disclose names and addresses

of foreign agents/representatives, if any. Either the Indian agent on behalf of the foreign principal or the foreign principal directly could bid in a tender but not

both. Further, in cases where an agent participates in a tender on behalf of one manufacturer, he shall not be allowed to quote on behalf of another manufacturer

along with the first manufacturer in a subsequent/parallel tender for the same item.

e) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose any and all payments he has made, is committed to or intends to make to agents, brokers or any other intermediaries in connection with the award of the Contract.

1. The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined above or be an accessory to such offences.

4) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm indulge in fraudulent practice means a willful misrepresentation or omission of facts or submission of fake/forged documents in order to induce public official to act in reliance thereof, with the purpose of obtaining unjust advantage by or causing damage to justified interest of others and/or to influence the procurement process to the detriment of the Government interests.

5) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm use Coercive Practices (means the act of obtaining something, compelling an action or influencing a decision through intimidation, threat or the use of force directly or indirectly, where potential or actual injury may befall upon a person, his/ her reputation or property to influence their participation in the tendering process).

Article 3: Consequences of Breach

Without prejudice to any rights that may be available to the Principal/Owner under law or the Contract or its established policies and laid down procedures, the Principal/Owner shall have the following rights in case of breach of this Integrity Pact by the Bidder(s)/Contractor(s) and the Bidder/ Contractor accepts and undertakes to respect and uphold the Principal/Owner’s absolute right:

1) If the Bidder(s)/Contractor(s), either before award or during execution of Contract has committed a transgression through a violation of Article 2 above or in any other form, such as to put his reliability or credibility in question, the Principal/Owner after giving 14 days’ notice to the contractor shall have powers to disqualify the Bidder(s)/Contractor(s) from the Tender process or terminate/determine the Contract, if already executed or exclude the Bidder/Contractor from future contract

18

award processes. The imposition and duration of the exclusion will be determined by the severity of transgression and determined by the Principal/Owner. Such exclusion may be forever or for a limited period as decided by the Principal/Owner.

2) Forfeiture of EMD / Performance Guarantee / Security Deposit: If the Principal/Owner has disqualified the Bidder(s) from the Tender process prior to the award of the Contract or terminated/determined the Contract or has accrued the right to terminate/determine the Contract according to Article 3(1), the Principal/Owner apart from exercising any legal rights that may have accrued to the Principal/Owner, may in its considered opinion forfeit the entire amount of Earnest Money Deposit, Performance Guarantee and Security Deposit of the Bidder/Contractor.

3) Criminal Liability: If the Principal/Owner obtains knowledge of conduct of a Bidder or Contractor, or of an employee or a representative or an associate of a Bidder or Contractor which constitutes corruption within the meaning of IPC Act, or if the Principal/Owner has substantive suspicion in this regard, the Principal/Owner will inform the same to law enforcing agencies for further investigation.

Article 4: Previous Transgression

1) The Bidder declares that no previous transgressions occurred in the last 5 years with any other Company in any country confirming to the anticorruption approach or with Central Government or State Government or any other Central/State Public Sector Enterprises in India that could justify his exclusion from the Tender process.

2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the

Tender process or action can be taken for banning of business dealings/ holiday listing of the Bidder/Contractor as deemed fit by the Principal/ Owner.

3) If the Bidder/Contractor can prove that he has resorted / recouped the damage caused by him and has installed a suitable corruption prevention system, the Principal/Owner

may, at its own discretion, revoke the exclusion prematurely.

Article 5: Equal Treatment of all Bidders/Contractors/Subcontractors

1) The Bidder(s)/Contractor(s) undertake(s) to demand from all sub-contractors a commitment in conformity with this Integrity Pact. The Bidder/Contractor shall be

responsible for any violation(s) of the principles laid down in this agreement/Pact by

any of its Subcontractors/sub-vendors.

2) The Principal/Owner will enter into Pacts on identical terms as this one with all Bidders and Contractors.

3) The Principal/Owner will disqualify Bidders, who do not submit, the duly Signed Pact

between the Principal/Owner and the bidder, along with the Tender or violate its provisions at any stage of the Tender process, from the Tender process.

19

Article 6- Duration of the Pact

This Pact begins when both the parties have legally signed it. It expires for the Contractor/Vendor 6 months after the completion of work under the contract or till the

continuation of defect liability period (12 months), whichever is more and for all other bidders, till the Contract has been awarded.

If any claim is made/lodged during the time, the same shall be binding and continue to be valid despite the lapse of this Pacts as specified above, unless it is discharged/determined by the

Competent Authority, ESIC.

Article 7- Other Provisions

1) This Pact is subject to Indian Law, place of performance and Jurisdiction is the

competent authority of the ESIC of the Principal/Owner, who has floated the

Tender.

2) Changes and supplements need to be made in writing. Side agreements have not been made.

3) If the Contractor is a partnership or a consortium, this Pact must be signed by all the

partners or by one or more partner holding power of attorney signed by all partners and consortium members. In case of a Company, the Pact must be signed by a representative

duly authorized by board resolution.

4) Should one or several provisions of this Pact turn out to be invalid; the remainder of

this Pact remains valid. In this case, the parties will strive to come to an agreement to their original intensions.

5) It is agreed term and condition that any dispute or difference arising between the parties with regard to the terms of this Integrity Agreement / Pact, any action taken

by the Owner/Principal in accordance with this Integrity Agreement/ Pact or

interpretation thereof shall not be subject to arbitration.

Article 8- LEGAL AND PRIOR RIGHTS

All rights and remedies of the parties hereto shall be in addition to all the other legal rights and remedies belonging to such parties under the Contract and/or law and the same shall be

deemed to be cumulative and not alternative to such legal rights and remedies aforesaid. For the sake of brevity, both the Parties agree that this Integrity Pact will have precedence over the

Tender/Contact documents with regard any of the provisions covered under this Integrity Pact.

20

IN WITNESS WHEREOF the parties have signed and executed this Integrity Pact at the place

and date first above mentioned in the presence of following witnesses:

(For and on behalf of Competent

Authority)

(For and on behalf of Bidder/Contractor)

WITNESSES:

1. …………………………………….

(signature, name and address)

2. …………………………………….

(signature, name and address)

Place:

Dated:

AC & RD

ESIC REGIONAL OFFICE West Bengal &

Sikkim

21

Annexure - III

LETTER OF TRANSMITTAL (On Bidder’s Letter Head)

To

AC & RD

ESI Corporation

Regional Office, Plot No. 6,

GB Block, Salt Lake, Sector – 3,

Kolkata – 700097

Subject. SUPPY INSTALLATION TESTING COMMISSIONING OF 20 PASSENGER CUM BED LIFT

AT ESI HOSPITAL BANDEL, WEST BENGAL INCLUDING DISMANTLING OF OLD

EXISTING LIFT.

Sir,

Having examined the details given in Press / Web Notice and NIT / Bid Document for the above work, I / we

hereby submit the relevant information.

1. I / We hereby certify that all the statements made and information supplied in the enclosed forms and

accompanying statement are true and correct.

2. I / We have furnished all information’s and details necessary for eligibility and have no further pertinent

information to supply.

3. I / we submit the requisite certified solvency certificate and authorize the AC &RD Regional Office, West

Bengal & Sikkim to approach the Bank issuing the solvency certificate to confirm the correctness thereof.

I/We also authorized AC &RD Regional Office, West Bengal & Sikkim to approach individuals, employers,

firms and corporation to verify our competence and general reputation, if required.

4. I / we submit the following certificates in support of our overall suitability, technical competence for having

successfully completed the following similar works for establishing our eligibility:

S.No. Name of work Certificate from

1

…

…

Certificate:

It is certified that the information given in the enclosed eligibility bid are correct. It is also

certified that I / We shall be liable to be debarred and disqualified for participating in the subject

bid as well as in future in case any information furnished by me / us found to be incorrect by

ESIC.

Enclosures : ………………. Signature(s) of Bidder (s)

Date of Submission: Seal of Bidder

State- Kolkata

22

TENDER

I/We have read and examined the notice Inviting Tender, Schedule, Specifications applicable, General

Rules and Directions, Conditions of Contract, clauses of contract, special conditions, Schedule of Rate &

other document and Rules referred to in the conditions of contract and all other contents in the tender

document for the work.

I/We hereby tender for the execution of the work specified for the “SUPPY INSTALLATION

TESTING COMMISSIONING OF 20 PASSENGER CUM BED LIFT AT ESI

HOSPITAL BANDEL, WEST BENGAL INCLUDING DISMANTLING OF OLD

EXISTING LIFT”. within the time specified in Schedule ̀ F’ viz, schedule of quantities and

in accordance in all respects with the specifications, designs, drawings and instructions in

writing referred to in Rule-I of General Rules and Directions and in 1 of Clauses of contract

and in respects in accordance with such conditions so far as applicable.

We agree to keep the tender open for 75 days from the due date of submission thereof and not to make

any modifications in its terms and conditions.

A sum of Rs. 54,600.00 is hereby deposited in the form of ESIC Challan/Demand draft at a Schedule

Bank as earnest money. If I/we, fail to commence the work specified I/we agree that the said Competent

authority ESIC or their nominees in office shall without prejudice to any other right or remedy, be at

liberty to forfeit the said earnest money absolutely otherwise the said earnest money shall be retained by

him towards security deposit to execute all the works referred to in the tender documents upon the terms

and conditions contained or referred to therein and to carry out such deviations as may be ordered.

I/We hereby declare that I/we shall treat the tender documents drawings and other records connected

with the work as secret/ confidential documents and shall not communicate information / derived there

from to any person other than a person to whom I/We am/are authorized to communicate the same or use

the information in any manner prejudicial to the safety of the Organization.

I/we agree that should I/we fail to commence the work specified in the above memorandum an amount

equal to the amount of the earnest money mentioned in the form of invitation of tender shall be

absolutely forfeited to the Organization and the same may at the option of the competent authority on

behalf of the Competent authority be recovered without prejudice to any other right or remedy available

in law out of the deposit in so far as the same may extend in terms of the said bond and in the event of

deficiency out of any other money due to me/ us under this contract or otherwise.

Dated ………………………….

Signature of Contractor

Postal Address

Witness:

Address:

Occupation

:

23

ACCEPTANCE

The tender for the work “SUPPY INSTALLATION TESTING COMMISSIONING OF 20 PASSENGER

CUM BED LIFT AT ESI HOSPITAL BANDEL, WEST BENGAL INCLUDING DISMANTLING OF

OLD EXISTING LIFT” as negotiated and provided in the letters mentioned here under) is accepted by me

for and on behalf of the AC &RD for a sum of

Rs………………………….(Rupees ……………….…………………………………………………

………………………………………………………………………………)

The letters referred to below shall form part of this contract Agreement: -

a)

b)

c)

For & on behalf of AC &RD

Dated …………… Signature

Designation -

24

PROFORMA OF SCHEDULES

(Operative Schedules to be supplied separately to each intending tenderer)

SCHEDULE `A ‘

Schedule of quantities enclosed. (As per Tender Document Part –II)

SCHEDULE `B’

Schedule of materials to be issued to the contractor

S. No. Description of item Quantity Rates in figures & words at which

the material will be charged to the contractor

Place of issue

1 2 3 4 5

No material shall be issued to the Contractor by the ESIC.

SCHEDULE `C’

Tools and plants to be hired to the contractor

S. No. Description Hire charges per day Place of issue

1 2 3 4

No tools & plants shall be hired to the Contractor by the ESIC.

SCHEDULE `D’

Extra schedule for specific requirements/ document for the work, if any.

- Nil -

SCHEDULE `E’

Name of work: “SUPPY INSTALLATION TESTING COMMISSIONING OF 20 PASSENGER

CUM BED LIFT AT ESI HOSPITAL BANDEL, WEST BENGAL INCLUDING

DISMANTLING OF OLD EXISTING LIFT”.

Estimated cost of work---Rs. 27,30,000.00

(i) E a r n e s t Money --Rs. 54,600.00

(ii)Performance Guarantee--5% of tendered value.

(ii) Security deposit----------- -- 5% of tendered value.

25

SCHEDULE `F’

General Rules & Directions

Officer inviting tender AC &RD Based on Recommendation of

SE & EE

Definitions:

(i) Engineer-in-Charge The Engineer of ESIC Who shall supervise

and be In-charge of the work.

(ii) Accepting Authority AC & RD

(iii)

Percentage on cost of materials and

labour to cover all overheads and

profits

-NA-

(iv) Standard Schedule of Rates

Latest C.P.W.D. Delhi Schedule of

Rates 2018 & WB PWD 2017 of

relevant work with upto date correction

slips issued upto the date of receipt of

tender.

(v) Department ESIC, RO, Kolkata

(VI) Whether clause 10 B &10C Applicable NA

Clause 1

(i) Time allowed for submission of

performance guarantee from the date

of issue of letter of acceptance, in

days

15 days

(ii) Maximum allowable extension beyond

the period provided in (i) above, in

days

7 days

Clause 2 Authority for fixing compensation under

clause 2 AC & RD

Clause 3

Number of days from the date of issue of

letter of acceptance for reckoning date of

start

22 days

26

Milestone(s) as per table given below: -

S.No. Description of milestone

(Physical)

Time allowed in days

(from date of start)

Amount to be with-held in

case of non-achievement of

milestone

--- Not applicable ---

Time allowed for execution of work 5 Month

Authority to give fair and reasonable

extension of time AC & RD

Clause 4

Gross work to be done together

with net payment / adjustment of

advances for material of collected,

if any, since the last such payment

for being eligible to interim

payment.

-NA-

Clause 5 Specifications to be followed

for Execution of work

Latest CPWD Specifications / BIS

Norms of relevant work with upto date

correction slips or as specified in the

tender document.

Clause 6 Competent Authority for

deciding reduced rates

AC & RD

Requirement of Technical Representative(s) and recovery rate

S.No

.

Minimum

Qualification of

Technical

Representative dis

cipli

ne Designation

(Principal technical

/ Technical

representative) Min

imum

Exper

ience

Num

ber

Rate at which shall be

made from the

contractor in the

event of not fulfilling

provision of clause

--- As per

requirement/ in

accordance to HQ

guidelines ---

27

Form of Performance Guarantee

Bank Guarantee Bond

In consideration of the Employees’ State Insurance Corp. (hereinafter called ‘The Organization’) having

offered to accept the terms and conditions of the proposed agreement between

and (hereinafter called ” the said

contractor(s)” for the Work

(hereinafter called” the said

Agreement”) having agreed to production of an irrevocable Bank Guarantee for Rs.

(Rupees only) as a security / guarantee from the

contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said

agreement.

We (hereinafter referred to as “the Bank”) hereby undertake to

(Indicate the name of the Bank)

pay to the Organization an amount not exceeding Rs.

(Rupee

only) on demand by the Organization.

2. We, do hereby undertake to pay the amounts due and

payable


under this guarantee without any demure, merely on a demand from the Organization stating

that the amount claimed as required to meet the recoveries due or likely to be due from the

said contractor (s. Any such demand made on the bank shall be conclusive as regards the

amount due and payable by the bank under this Guarantee.

However, our liability under this guarantee shall be restricted to amount not exceeding to Rs.

Rupees only).

3. We, the said bank further undertakes to pay the organization any money so demanded

notwithstanding any dispute or disputes raised by the contractor (s) in any suit or proceeding pending

before any court or Tribunal relating thereto, our liability under this present being absolute and

unequivocal.

The payment so made by us under this bond shall be a valid discharge of our liability for payment

there under and the Contractor (s) shall have no claim against us for making such payment.

4. We, further agree that the guarantee herein contained shall remain in full


28

force and effect during the period that would be taken for the performance of the said agreement and

that it shall continue to be enforceable till all the due of the Organization under or by virtue of the said

agreement have been fully paid and its claims satisfied or discharged or till Engineer-in-Charge on

behalf of the Organization certified that the terms and conditions of the said agreement have been fully

and properly carried out by the said Contractor (s) and accordingly discharges this guarantee.

5. We further agree with the Organization that the Organization shall have


the fullest liberty without our consent and without affecting in any manner our obligation hereunder

to vary any of the terms and conditions of the said agreement or to extend time of performance by the

said Contractor (s) from time to time or to postpone for any time or form time to time any of the

powers exercisable by the Organization against the said contractor (s)and to forbear or enforce any of

the terms and conditions relating to the said agreement and we shall not be relived from our liability

by reason of any such variation, or extension being granted to the said Contractor (s) or for any

forbearance, act of omission on the part of the Organization or any indulgence by the Organization to

the said Contractor (s) or by any such matter or thing whatsoever which under the law relating to

sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the

Contractor (s).

7. We lastly undertake not to revoke this guarantee except with

the


pervious consent of the Organization in

writing.

8. This guarantee shall be valid up to unless extended on demand by the

Organization. Notwithstanding anything mentioned above, our liability against this guarantee is

restricted to Rs. (Rupee only) and unless a

claim in writing is lodged with us within six months of the date of the expiry or the extended date of

expiry of this guarantee all our liabilities under this guarantee shall stand discharged.

Dated the day of for (Indicate the name of the bank)

29

Contract Agreement

(To be signed between ESIC and the Contractor on Non – Judicial Stamp Paper of minimum Rs. 100/-)

This Agreement (hereinafter referred to as the “Contract Agreement”) is made on ......................................... between

Employees’ State Insurance Corporation (hereinafter call the ‘Client’ or “ESIC”, which expression shall unless

repugnant to the context or meaning thereof, include its administrators, successors and permitted assigns ) of the

One Part and M/s …………………………………… ( hereinafter called the ‘Contractor’ which expression shall

unless repugnant to the context or meaning thereof, include its administrators, successors and permitted assigns )

of the Other Part ( the client and the Contractor are hereinafter collectively referred to as “Parties” and singly as

“First Party and “Second Party” respectively ).

Whereas

Name of work: “SUPPY INSTALLATION TESTING COMMISSIONING OF 20 PASSENGER CUM BED

LIFT AT ESI HOSPITAL BANDEL, WEST BENGAL INCLUDING DISMANTLING OF OLD EXISTING

LIFT”.

A. The Contractor has participated in the bidding process (conducted by the Client through e- tendering

mode) based on their professional expertise and having possessed the required technical competence

and financial capability for fulfilling the requirements of the Client.

B. The Client after due evaluation of the bids has agreed to award the contract for the above work to M/s

…………………..subject to and on terms and conditions set forth in this Contract Agreement.

NOW THEREFORE, THE PARTIES HERETO HEREBY AGREE AND THIS CONTRACT WITNESSTH AS

FOLLOWS:

1. Definitions and Interpretation

In the Contract, the following words and expressions shall have the meanings hereby assigned to them

except where the context otherwise requires:

(i) “Employer” means the ESIC and the legal successors in title to ESIC.

(ii) “Engineer” means the person appointed by ESIC to act as Engineer for the purposes of the

Contract.

(iii) “Contractor” / bidders / Tenderer means an individual or firm (proprietary or partnership) whether

incorporated or not, that has entered into contract (with the employer) and shall include his / its

heirs, legal representatives, successors and assigns. Changes in the constitution of the firm, if any

shall be immediately notified to the employer, in writing and approval obtained for continued

performance of the contract.

(iv) Market Rate shall be the rate as decided by the Engineer on the basis of the cost of the materials

and labour at the site where the work is to be executed plus the percentage to cover all overheads

and profits as mentioned in the Contract.

(v) “Contract” shall mean this Contract Agreement together with all Appendices and other relevant

documents in accordance with the provisions contained in this regard in this Contract.

(vi) “Contract Price” shall mean the quoted price / amount by the Contractor in the financial bid and

agreed between the Parties.

(vii) “Drawings” means all the completion drawings, calculations and technical information of a like

nature provided by the Engineer to be Contractor under the Contract and all drawings,

calculations, samples, patterns, model Repair and Repair and Maintenance manuals and other

technical information of a like nature submitted by the contractor and approved by the Engineer.

(viii) “Bill of Quantities”” means the priced and completed bill of quantities Forming part of the tender /

bid.

(ix) “Tender”” means the Contractor’s priced offer to the Client for the execution and completion of the

works and the remedying of any defects therein in accordance with the provisions of the contract,

as accepted by the Letter of Acceptance. The work Tender is synonymous with “Bid” and the words

“Tender Documents”” with “Bidding Documents”.

30

(x) Client’s Requirements shall mean the broad requirements of ESIC set forth hereto and which in

relation to the work, are required to be fulfilled and complied with by the Contractor in terms of this

Contract.

(xi) General Conditions of Contract or GCC shall mean the General Conditions of Contract as set forth

in this Contract.

(xii) Particular Conditions of Contract or PCC shall mean the particular conditions of Contract as set forth

in this Contract.

2. Time for Completion

The work shall be for a period as mentioned in Schedule “F” or as mentioned in the letter of

commencement and shall start from the date issue of letter commencement and shall stand terminated after

the expiry of time period unless it is mutually extended.

3. Extension of Time for Completion

The contract may be extended on the written mutual consent of both Employer and Contractor for a further

period. However, employer reserves it’s right to terminate the Repair and Repair and Maintenance

contract by giving 15 days’ notice at any time during the currency of the contract if the services of the

agency are not satisfactory as per the opinion of employer or it’s representative. No escalation payment shall

be made by ESIC either during initial contract period of one year or in extended period and the work shall

have carried out by the Contractor as the same price / cost as quoted by higher earlier under the ambit of

the Contract Agreement.

4. The work shall mean the sum of the obligations and works to be performed and undertaken by the

contractor including planning, safety precautions, required tools, tackles and plants and the completion of

individual item of work in all respects under and in accordance with the Contract and shall include all

materials and things to be supplied / done and services and activities to be performed or provided by or

which may be reasonably implied there from and necessary for execution and completion of the work by

the Contractor pursuant to and in accordance with this Contract.

5. No modifications or amendment to this Contract including any of the Appendices hereto shall be valid and

effectual unless expressly agreed as an amendment thereto and is in writing and dated and duly executed

by the authorized representatives of the Parties thereto.

6. In the event of any conflict or inconsistency between any provision of this Contract Agreement and any of

the Appendices, the provisions of this Contract shall prevail.

7. In the event of any conflict or inconsistency between any provisions of SCC and GCC, the provisions of

SCC shall prevail.

8. This Contract Agreement and the following documents attached hereto shall be deemed to form an integral

part of this Contract.

(i) Instructions for Online Bid Submission.

(ii) Notice Inviting e-Tender.

(iii) Information & Instructions to the Bidders.

(iv) Integrity Pact / Agreement. (v) Letter of Transmittal & Tender.

(vi) Proforma of Schedules.

(vii) Form of Performance Guarantee.

(viii) Contract Agreement.

(ix) General Conditions of Contract.

(x) Particular Conditions of Contract.

(xi) Technical Specifications

(xii) List of Approved makes

(xiii) Price Bid

9. This Contract Agreement and all the documents forming part of this Contract and related to this work, are

to be taken as mutually explanatory and unless otherwise expressly provided in this Contract Agreement,

the priority between this Contract Agreement and other documents forming part hereof shall, in the event

of any conflict and inconsistency between them, be in the following order:

(i) This Contract Agreement

31

(ii) ESIC Requirements

(iii) SCC

(iv) Financial Bid / BOQ

(v) GCC

10. Execution of the Works

The Contractor agrees and undertakes to execute the work, complete in all respects, under and in

accordance with this Contract.

11. Rights and Obligations of the Parties

11.1 The mutual rights and obligations of the Client and the Contractor shall, without prejudice to the

following, be as set forth in the Contract:

(a) In consideration of the payments agreed to be made by the Client to the Contractor as set forth in

this Contract, the Contractor hereby covenants with the Client and agrees and undertakes to perform

the Works including planning, designing, and executing the whole or part of the work by using

required tools, tackles and plants and by observing due safety precautions for completing the

assignment / the work in all respects with due diligence and to remedy any defects or deficiencies

therein, in accordance with the provisions of the Contract ; and

(b) The Client hereby covenants to pay to the Contractor in consideration of his performance in terms

and under this Contract, the contract price at the times and in the manner prescribed in the Contract.

11.2 With reference to the Contract Price, the Contractor acknowledges and confirms that

(i) The price quoted by the Contractor in the financial bids to this Contract are firm and fixed and

not subject to any escalation and is inclusive of all applicable taxes, levies, cess etc. otherwise

exclusively illustrated in the offer of NIT.

(ii) All taxes on the income of the Contract shall be borne and be the liability of the Contractor and

the Client shall not be liable for the same in any manner whatsoever.

12. Effective Date

The Contract shall be effective on and from the date on which all of the following conditions have been

fulfilled:

(i) Furnishing of the Performance Guarantee by the Contractor to the Client in accordance with

clauses of contract; and

(ii) Singing of the Contract Agreement by the Client and the Contractor.

13. DISCLAIMER

It is expressly understood and agreed by and between the Contractor and the client that the Client is entering

into this Contract solely on its own behalf and not on behalf of any other person or entity. In particular, it

is expressly understood and agreed that the Government of India is not a party to this Contract and has no

liabilities, obligations or rights hereunder. It is expressly understood and agreed that the Client is an

Independent Legal entity with power and authority to enter into contracts solely on its own account under

the applicable laws. The Contractor expressly agrees, acknowledges and understands that the Client is not

an agent, representative or delegate of the Government of India. It is further understood and agreed that the

Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other

wrongs arising out of the Contract. Accordingly, the Contractor expressly waives, releases and foregoes

any and all actions or claims, including cross claims, impleader claims or counter claims against the

Government of India arising out of this Contract and covenants not to sue the Government of India as to any

claim, cause of action or thing whatsoever arising out of or under this Contract.

32

IN WITNESS WHEREOF, the parties hereto have caused this Contract to be signed in their respective

names as of the day and year first above written.

For and on behalf of ESIC For an on behalf of Contractor

……………………………. ………………………………….

Name : Name :

Designation : Post :

Address : Address :

Official Seal Official Seal

Witness : Witness :

Signature :…………………. Signature : ……………………

Name : Name :

Address : Address :

33

GENERAL CONDITIONS OF CONTRACT

General Rules & Directions

1. In the event of tender being submitted by a firm, it must be signed separately by each partner thereof

or in the event of the absence of any partner, it must be signed on his behalf by a person holding a

power of attorney authorizing him to do so, such power of attorney to be produced with the tender, and

it must disclose that the firm is duly registered under the Indian Partnership Act’ 1952.

2. Receipts for payment made on account of work, when executed by a firm, must also be signed by all

the partners, except where contractors are described in their tender as a firm in which case the receipts

must be signed in the name of the firm by one of the partners or by some other person having due

authority to give effectual receipts for the firm.

3. Any person who submits a tender shall fill up the bid, stating at what rate he is willing to undertake

each item of the work. Tenders, which propose any alteration in the work specified in the said form of

invitation to tender, or in the time allowed for carrying out the work, or which contain any other

conditions of any sort including conditional rebates will be summarily rejected.

4. The officer inviting tender or his duly authorized assistant, will open tenders in the presence of

intending contractors who may be present at the time, and will enter the amounts of the several tenders

in a comparative statement in a suitable form. In the event of a tender being accepted, a receipt for the

earnest money forwarded therewith shall thereupon be given to the contractor who shall thereupon for

the purpose of identification sign copies of the specifications and other related documents. In the event

of a tender being rejected, the earnest money forwarded with such unaccepted tender shall thereupon

be returned to the contractor remitting the same, without any interest.

5. The officer inviting tenders shall have the right of rejecting all or any of the tenders and will not be

bound to accept the lowest or any other tender.

6. The receipt of an accountant or clerk for any money paid by the contractor will not be considered as

any acknowledgement or payment to the officer inviting tender and the contractors shall be responsible

for seeing that he procures a receipt signed by the officer inviting tender or a duly authorized cashier.

7. The memorandum of work tendered for and the schedule of materials to be supplied by the ESIC and

their issue-rates, shall be filled and completed in the office of the officer inviting tender before the

tender form is issued. If a form is issued to an intending tenderer without having been so filled in and

incomplete, he shall request the officer to have this done before he completes and delivers his tender.

8. The tenderers shall sign a declaration under the officials Secret Act 1923, for maintaining secrecy of

the tender document drawings or other records connected with the work given to them.

9. In the case of percentage rate Tenders, only rates quoted above / below for items shall be

considered. The bids of the bidders quoted below rates for manpower estimate of

minimum wages shall summarily be rejected. Rates quoted by the contractor in percentage

rate tender in figures and words shall be accurately filled in so that there is no discrepancy in the rates

written in figures and words. However, if a discrepancy is found, the rates which correspond with the

amount worked out by the contractor shall unless otherwise provided be taken as correct. If the

amount of an item is not worked out by the contractor or it does not correspond with the rates written

either in figures or in words, then the rates quoted by the contractor in words shall be taken as correct.

Where the rates quoted by the contractor in figures and in words tally but the amount is not worked out

correctly, the rates quoted by the contractor will unless otherwise proved be taken as correct and not

the amount. In the event no rate has been quoted for any item (s), leaving space both in figure(s), word

(s), and amount blank, it will be presumed that the contractor has included the cost of this/these item

(s) in other items and rate for such items (s) will be considered as zero and work will be required to be

executed accordingly.

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10. In the case of any tender where unit rate of any item/ items appear unrealistic, such tender will be

considered as unbalanced and in case the tenderer is unable to provide satisfactory explanation such a

tender is liable to be disqualified and rejected.

11. On acceptance of the tender, the name of the accredited representative(s) of the contractor who would

be responsible for taking instructions from the Engineer-in-charge shall be communicated in writing to

the Engineer-in-charge.

12. The contractor shall give a list of employees of ESIC related to him.

13. The tender for the work shall not be witnessed by a contractor who himself / themselves has / have

tendered or who may and has / have tendered for the same work. Failure to observe this condition,

would render, tenders of the contractors tendering, as well as witnessing the tender, liable to summary

rejection.

14. The contractor shall comply with the provisions of the Apprentices Act 1961, and the rules and orders

issued there under from time to time. If he fails to do so, his failure will be a breach of the contract and

the competent authority General may in his discretion without prejudice to any other right or remedy

available in law cancel the contract. The contractor shall also be liable for any pecuniary liability

arising on account of any violation by him of the provisions of the said Act.

15. Item/ items of same nomenclature may appear under different sub-heads in this tender. The contractor

has to ensure that for such identical items, the rates quoted are same at all the places. In case any

variation in the quoted rates is found for such items, the lowest of all such quoted rates will be taken as

the tendered rate for that particular item, and the tender will be evaluated accordingly.

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CONDITIONS AND CLAUSES OF CONTRACT

Definitions:

1. The contract means the documents forming the tender and acceptance thereof and the formal agreement

executed between the AC & RD on behalf of the AC & RD, ESIC and the Contractor together with

the documents referred to therein including these conditions, the specifications, designs, drawings and

instructions issued from time to time by the Engineer-in-charge/ Architects and all these documents

taken together shall be deemed to form one contract and shall be complementary to one another.

2. In the contract, the following expressions shall, unless the context otherwise requires have the

meanings, hereby respectively assigned to them: -

i). The expression works or work shall, unless there be something either in the subject or context

repugnant to such construction, be construed and taken to mean the works by or by virtue of the contract

contracted to be executed whether temporary or permanent, and whether original, altered, substituted

or additional.

ii). The site shall mean the land/ or other places on, into or through which work is to be executed under

the contract or any adjacent land, path or street through which work is to be

executed under the contract or any adjacent land, path or street which may be allotted or used for the

purpose of carrying out the contract.

iii). The contractor shall mean the individual, firm or company, whether incorporated or not,

undertaking the works shall include the legal personal representative of such individual or the persons

composing such firm or company, or the successors of such firm or company and the permitted

assignees of such individual, firm or company.

iv). The competent authority, ESIC means their nominees also.

v). Competent authority means the AC & RD, Regional Office, Plot No. 6, GB Block,

Salt Lake, Sector – 3, Kolkata - 700097.

vi) The Engineer-in-charge means the Engineer of ESIC who shall supervise and be in-charge of

the work.

vii). Architect means the Architect appointed by ESIC, RO, Kolkata.

viii) Centre means the Place of work

ix). Department means ESIC

x) Government means Govt. of India or Govt. of West Bengal as applicable.

xi) Accepting authority shall mean the authority who accepts the tender.

xii) Excepted Risk are risks due to riots (other than those on account of contractor’s employees),

war (whether declared or not) invasion, act of foreign enemies, hostilities, civil war, rebellion

revolution, insurrection, military or usurped power, any acts of organization,

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damages from aircraft, acts of God, such as earthquake, lightening and unprecedented floods,

and other causes over which the contractor has no control and accepted as such by the

Accepting Authority or causes solely due to use or occupation by Organization of the part of

the works in respect of which a certificate of completion has been issued or a cause solely due

to organization faulty design of works.

xiii). Market Rate shall be the rate as decided by the Engineer-in-charge on the basis of the cost of

materials and labour at the site where the work is to be executed plus the percentage mentioned

in Schedule `F’ to cover, all overheads and profits.

xiv). Schedule(s) referred to in these conditions shall mean the relevant schedule(s) annexed to the

tender papers or the standard Schedule of Rates mentioned in Schedule `F’ hereunder, with the

amendments thereto issued up to the date of receipt of the tender.

xv). District Specifications means the specifications followed by the State Govt in the area where

the work is to be executed.

xvi). Tendered value means the value of the entire work as stipulated in the letter of award.

3. Scope & Performance

Where the context so requires, words imparting the singular only also include the plural and vice versa.

Any reference to masculine gender shall whenever required include feminine gender and vice versa.

4. Headings and Marginal notes to these General Conditions of Contract shall not be deemed to form part

thereof or be taken into consideration in the interpretation or construction thereof or of the contract.

5. The contractor shall be furnished, free of cost one certified copy of the contract documents except

standard specifications. Schedule of Rates and such other printed and published documents, together

with all drawings as may be forming part of the tender papers. None of these documents shall be used

for any purpose other than that of this contract.

6. Works to be carried out: - The work to be carried out under the Contract shall, except as otherwise

provided in these conditions, include all labour, materials, tools, plants, equipment and transport which

may be required in preparation of and in the full and entire execution and completion of the works. The

descriptions given in the Schedule of quantities shall, unless otherwise stated, be held to include

wastage on materials, carriage and cartage, carrying and return of empties, hoisting, setting, fitting and

fixing in position and all other labour necessary in and for the full and entire execution and completion

of the work as aforesaid in accordance with good practice and recognized principles.

7. Sufficiency of Tender: -The contractor shall be deemed to have satisfied himself before tendering as to

the correctness and sufficiency of his tender for the works and the rates and price quoted in the Schedule

of Quantities, which rates and prices shall except as otherwise provided, cover all his obligations under

the Contract and all matters and things necessary for the proper completion and maintenance of the

works.

8. Discrepancies and Adjustment of Errors: -The several documents forming the contract are to be taken

as mutually explanatory of one another; detailed drawings being followed in preference to

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small scale drawing and figured dimensions in preference to scale and special conditions in

preference to General conditions.

8.1 Any error in description, quantity or rate in Schedule of quantities or any omission there from shall

not vitiate the contract or release the contractor from the execution of the whole or any part of the

works comprised therein according to drawings and specifications or from any of his obligations

under the contract.

9. Signing of Contract: - The successful tenderer/contractor, on acceptance of his tender by the Accepting

Authority shall, within 15 days from the stipulated date of start of the work sign the contract consisting

of the notice inviting tender, all the documents if any, forming the tender as issued at the time of

invitation of tender and acceptance thereof together with any correspondence leading thereto.

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CLAUSES OF CONTRACT

Clause – I Performance

Guarantee

i) The contractor shall submit an irrevocable Performance Guarantee of 10% (Ten Percent) and 5%

(Five percent) for SR works and ARM Works respectively of the tendered amount in addition to

other deposits mentioned elsewhere in the contract for his proper performance of the contract

agreement, (not withstanding and/or without prejudice to any other provisions in the contract)

within period specified in Schedule ‘F’ from the date of issue of letter of acceptance. This period

can be further extended by the Engineer-in-charge up to a maximum period as specified in

Schedule ‘F’ on written request of the contractor stating the reason for delays in procuring the

Bank Guarantee, to the satisfaction of the Engineer-in-Charge. This Guarantee shall be in the

form of Demand draft / Pay Order / Banker Cheque / FDR of scheduled bank / Treasury Challan

in favour of “ESIC FUND A/C 1” or Bank Guarantee Bonds of any Scheduled Bank or the State

Bank of India in accordance with the form annexed hereto payable at Kolkata. In case a fixed

deposit receipt of any bank is furnished by the contractor to the organization as part of the

performance guarantee and the bank is unable to make payment against the said fixed deposit

receipt, the loss caused thereby shall fall on the contractor and the contractor shall forthwith on

demand furnish additional security to the organization to make good the deficit.

ii) The performance Guarantee shall be initially valid up to the stipulated date of completion plus 60

days beyond that. In case the time of completion of work gets enlarged, the contractor shall get

the validity of Performance Guarantee extended to cover such enlarged time for completion of

work. After recording of the completion certificate for the work by the competent authority, the

performance guarantee shall be returned to the contractor, without any interest.

iii) The organization shall not make a claim under the Performance guarantee except for amounts to

which the organization is entitled under the contract (notwithstanding and/or without prejudice to

any other provisions in the contract agreement) in the event of:

(a) Failure by the contractor to extend the validity of the Performance Guarantee as described

herein above, in which event the organization may claim the full amount of the Performance

Guarantee.

(b) Failure by the contractor to pay to the Organization any amount due, either as agreed by the

contractor or determined under any of the clauses/conditions of the agreement, within 30 days

of the service of notice to this effect by engineer-in-Charge.

iv) In the event of the contract being determined or rescinded under provision of any of the

clause/condition of the agreement, the performance guarantee shall stand forfeited in full and

shall be absolutely at the disposal of the Organization.

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Clause – 1 A

Recovery of Security Deposit: - The person/persons whose tender(s) may be accepted (hereinafter called the

contractor) shall permit Organization at the time of making any payment to him for work done under the

contract to deduct a sum at the rate of 5% of the gross amount of each running bill and final bill for ARM

Works only till the sum will amount to security deposit @ 5% of the tendered value of the work. Such

deductions will be made and held by ESIC by way of Security Deposit unless he/ they has/have deposited the

amount of Security at the rate mentioned above or in the form of Demand draft / Pay Order / Banker Cheque /

FDR of scheduled bank / Treasury Challan in favour of “ESIC FUND A/C 1” or Bank Guarantee Bonds of

any Scheduled Bank or the State Bank of India in accordance with the form annexed hereto. In case a fixed

deposit receipt of any Bank is furnished by the contractor to the ESIC as part of the security deposit and the

Bank is unable to make payment against the said fixed deposit receipt, the loss caused thereby shall fall on the

contractor and the contractor shall forthwith on demand furnish additional security to the ESIC to make good

the deficit.

All compensations or the other sums of money payable by the contractor under the terms of this contract may

be deducted from, or paid by the sale of a sufficient part of his security deposit or from the interest arising

there from, or from any sums which may be due to or may become due to the contractor by Organization on

any account whatsoever and in the event of his Security Deposit being reduced by reason of any such

deductions or sale as aforesaid, the contractor shall within 10 days make good in form of Demand draft / Pay

Order / Banker Cheque or fixed deposit receipt tendered by the State Bank of India or by Scheduled Bank

endorsed in favor of the Organization, any sum or sums which may have been deducted from, or raised by

sale of his security deposit or any part thereof. The security deposit shall be collected from the running bills of

the contractor at the rates mentioned above and the Earnest money if deposited in cash at the time of tenders

will be treated a part of the Security Deposit.

Note – 1: Government papers tendered as security will be taken at 5% (five percent) below its market price or at

its face value, whichever is less. The market price of Government paper would be ascertained by the Engineer

–in-charge at the time of collection of interest and the amount of interest to the extent of deficiency in value of

the Government paper will be withheld if necessary.

Note – 2: Government Securities will include all forms of Securities mentioned in rule No. 274 of the

G.F Rules except fidelity bond. This will be subject to the observance of the condition mentioned under the

rule against each form of security.

Note - 3: Note 1 & 2 above shall be applicable for both clause 1 & 1 A

Clause -2

Compensation for Delay:- If the contractor fails to maintain the required progress in terms of clause 5 or to

complete the work and clear the site on or before the contract or extended date of completion, he shall without

prejudice to any other right or remedy available under the law to the Organization on account of such breach,

pay as agreed compensation the amount calculated at the rate of 2.5% (Two decimal five percent) per week as

the Competent authority of ESIC (whose decision in writing shall be final and binding ) may decide on the

amount of tendered value of the work for every completed month (as applicable) that the progress remains

below that specified in Clause 5 or that the work remains in-complete. This will also apply to items or group

of items for which a separate period of completion has been specified.

Provided always that the total amount of compensation for delay to be paid under this Condition shall not

exceed 10% of the Tendered Value of work

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The amount of compensation may be adjusted or set-off against any sum payable to the Contractor under this

or any other contract with the Organization. In case, the contractor does not achieve a particular milestone

mentioned in Schedule ‘F’, or the re-scheduled milestone (s) in terms of clause 5.4, the amount shown against

that milestone shall be withheld to be adjusted against the compensation levied at the final grant of Extension

of Time. Withholding of this amount on failure to achieve a milestone shall be automatic, without any notice to

the contractor. However, if the contractor catches up with the progress of the work, on the subsequent milestone

(s), with the held amount shall be released. In case the contractor fails to make up for the delay in subsequent

milestone (s), amount mentioned against each milestone missed subsequently also shall be withheld. However,

no interest, whatsoever, shall be payable on such withheld amount.

Clause – 3

When Contract can be determined: - Subject to other provisions contained in this clause the AC & RD

may, without prejudice to his any other rights or remedy against the contractor in respect of any delay,

inferior workmanship, any claims for damages and/ or any other provisions of this contract or otherwise, and

whether the date of completion has or has not elapsed, by notice in writing absolutely determine the contract

in any of the following cases:

i) If the contractor having been given by the AC & RD a notice in writing to rectify, reconstruct or replace

any defective work or that the work is being performed in an inefficient or otherwise improper or un-

workman like manner shall omit to comply with the requirement of such notice for a period of seven

days thereafter.

ii) If the contractor has, without reasonable cause, suspended the progress of the work or has failed to

proceed with the work with due diligence and continues to do so after a notice in writing of seven days

from the AC & RD.

iii) If the contractor fails to complete the work or section of work with individual date of completion on or

before the stipulated or justified extended date, on or before such date of completion; and the AC & RD

without any prejudice to any other right or remedy under any other provision in the contract has given

further reasonable time in a notice given in writing in that behalf as either mutually agreed or in absence

of such mutual agreement by his own assessment making such time essence of contract and in the

opinion of AC & RD the contractor will be unable to complete the same or does not complete the same

within the period specified.

iv) If the contractor persistently neglects to carry out his obligations under the contract and/ or commits

default in complying with any of the terms and conditions of the contract and does not remedy it or take

effective steps to remedy it within 7 days after a notice in writing is given to him in that behalf by the

AC & RD.

v) If the contractor shall offer or give or agree to give to any person in Government service or to any other

person on his behalf any gift or consideration of any kind as an inducement or reward for doing or

forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of

this or any other contract for Government.

vi) If the contractor shall enter into a contract with Government in connection with which commission has

been paid or agreed to be paid by him or to his knowledge, unless the particulars of any such

commission and the terms of payment thereof have been previously disclosed in writing to the AC &

RD.

vii) If the contractor had secured the contract with Government as a result of wrong tendering or other non-

bonafide methods of competitive tendering or commits breach of Integrity Agreement.

viii) If the contractor being an individual, or if a firm, any partner thereof shall at any time be adjudged

insolvent or have a receiving order or order for administration of his estate made against him or shall

take any proceedings for liquidation or composition (other than a voluntary liquidation for the purpose

of amalgamation or reconstruction) under any Insolvency Act for the time being in force or make any

conveyance or assignment of his effects or composition or arrangement for the benefit of his creditors or

purport so to do, or if any application be made under any Insolvency Act for the time being in force for

the sequestration of his estate or if a trust deed be executed by him for benefit of his creditors.

ix) If the contractor being a company shall pass a resolution or the court shall make an order that the

company shall be wound up or if a receiver or a manager on behalf of a creditor shall be appointed or if

circumstances shall arise which entitle the court or the creditor to appoint a receiver or a manager or

which entitle the court to make a winding up order.

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x) If the contractor shall suffer an execution being levied on his goods and allow it to be continued for a

period of 21 days.

xi) If the contractor assigns, (excluding part(s) of work assigned to other agency(s) by the contractor as per

terms of contract), transfers, sublets (engagement of labour on a piece-work basis or of labour with

materials not to be incorporated in the work, shall not be deemed to be subletting) or otherwise parts

with or attempts to assign, transfer, sublet or otherwise parts with the entire works or any portion

thereof without the prior written approval of the AC & RD. When the contractor has made himself liable for action under any of the cases aforesaid, the AC & RD,

ESIC shall have powers:

a) To determine the contract as aforesaid so far as performance of work by the Contractor is

concerned (of which determination notice in writing to the contractor under the hand of the

Engineer-in-Charge shall be conclusive evidence). Upon such determination, the Earnest Money

Deposit Security Deposit already recovered and Performance Guarantee under the contract shall be

liable to be forfeited and shall be absolutely at the disposal of the government.

b) After giving notice to the contractor to measure up the work of the contractor and to take such

whole, or the balance or part thereof, as shall be un-executed out of his hands and to give it to

another contractor to complete the work. The contractor, whose contract is determined as above,

shall not be allowed to participate in the tendering process for the balance work.

In the event of above courses being adopted by the AC& RD, the contractor shall have no claim to

compensation for any loss sustained by him by reasons of his having purchased or procured any materials or

entered into any engagements or made any advances on account or with a view to the execution of the work

or the performance of the contract. And in case action is taken under any of the provision aforesaid the

contractor shall not be entitled to recover or be paid any sum for any work thereof or actually performed under

this contract unless and until the Engineer –in-Charge has certified in writing the performance of such work

and the value payable in respect thereof and he shall only be entitled to be paid the value so certified.

Clause – 3A

In case, the work cannot be started due to reasons not within the control of the contractor within 1/8th of the stipulated time of completion of the work or one month whichever is more, either party may close the contract by giving notice to the other party stating reasons. In such eventuality, the Earnest Money Deposit and the Performance Guarantee of the Contractor shall be refunded, but no payment on account of interest, loss of profit or damages etc. shall be payable at all.

Clause – 4

Contractor liable to pay compensation even if action not taken under clause 3 :- In any case in which any

of the powers conferred upon the AC & RD by Clause – 3 thereof, shall have become exercisable and the

same are not exercised, the non-exercise thereof shall not constitute a waiver of any of the conditions hereof

and such powers shall notwithstanding be exercisable in the event of any future case of default by the

contractor and the liability of the contractor for compensation shall remain unaffected. In the event of the AC

& RD putting in force all or any of the powers vested in him under the preceding clause he may, if he so

desires after giving a notice in writing to the contractor, take possession of (or at the sole discretion of the AC

& RD which shall be final and binding on the contractor) use as on hire (the amount of the hire money being

also in the final determination of the AC & RD) all or any tools plant, materials and stores, in or upon the

works, or the site thereof belonging to the contractor, or procured by the contractor and intended to be used

for the execution of the work/or any part thereof, paying or allowing for the same in account at the contract

rates or, in the case of these not being applicable, at current market rates to be certified by the Engineer-in-

Charge whose certificate thereof shall be final, and binding on the contractor otherwise the AC & RD by

notice in writing may order the contractor or his clerk of the works, foreman or other authorized agent to

remove such tools, plant, materials or stores from the premises (within a time to be specified in such notice) in

the event of the contractor failing to comply with any such requisition, the AC & RD may remove them at the

contractor’s expense or sell them by auction or private sale on account of the contractor and his risk in all

respects and the certificate of the Engineer-in-Charge as to the expenses of any such removal and the amount

of the proceeds and expense of any such sale shall be final and conclusive against the contractor.

Clause – 5

Time and Extension for delay: - The time allowed for execution of the Works as specified in Schedule `F’

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or the extended time in accordance with these conditions shall be the essence of the Contract. The execution

of the works shall commence from the time period as mentioned in letter of award after the date on which the

AC & RD issues written orders to commence the work or from the date of handing over of the site whichever

is later. If the contractor commits default in commencing the execution of the work as aforesaid Organization

shall without prejudice to any other right or remedy available in law, be at liberty to forfeit the earnest money

absolutely.

5.1 As soon as possible after the contract is concluded the contractor shall submit a Time and Progress Chart

for each milestone and get it approved by the Engineer-in –charge. The chart shall be prepared in direct

relation to the time stated in the Contract documents for completion of items of works. It shall indicate the

forecast of the dates of commencement and completion of various trades of sections of the work and may be

amended as necessary by agreement between the AC & RD and the contractor within the limitations of time

imposed in the contract documents, and further to ensure good progress during the execution of the work, the

contractor shall in all cases in which the time allowed for any work exceeds one month (save for special jobs

for which a separate programme has been agreed upon) complete the work as per milestone given in schedule

‘F’.

5.2 If the work(s) be delayed by :-

i). Force majeure or ii). Abnormally bad weather, or iii). Serious loss or damage by fire or

iv). Civil commotion, local commotion of workmen, strike or lockout, affecting any of the trades employed on the work, or. v). Delay on the part of other contractors or tradesmen engaged by AC & RD in executing work

not forming part of the contract or. vi). Any other cause which, in the absolute discretion of the authority mentioned in

schedule `F’ is beyond the contractor’s control.

Then upon the happening of any such event causing delay, the contractor shall

immediately give notice thereof in writing to the AC & RD but shall nevertheless use constantly his best endeavors to prevent or make good the delay and shall do all that may be reasonably required to the satisfaction of the AC & RD Sto proceed with

the works.

5.3 Request for rescheduling of milestones and extension of time, to be eligible for

consideration, shall be made by the Contractor in writing within fourteen days of the

happening of the event causing delay on the prescribed form. The contractor may also, if

practicable, indicate in such a request the period for which extension is desired.

5.4 In any such case the Competent Authority of the ESIC may give a fair and reasonable extension of time and reschedule the milestones for completion of work. Such extension shall be

communicated to the contractor by the AC & RD of the ESIC in writing, within 3 months of the date

of receipt of such request. Non-application by the contractor for extension of time shall not be a bar

for giving a fair and reasonable extension by the AC & RD and this shall be binding on the contractor.

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Clause – 6

Measurements of Work Done :- Engineer- in- Charge shall, except as otherwise provided, ascertain and

determine by measurement the value of work done in accordance with the contract.

All measurements of all items having financial value shall be entered in Measurement Book and/ or level field

book so that a complete record is obtained of all works performed under the contract.

All measurements and levels shall be taken jointly by the Engineer- in- Charge or his authorized

representative and by the contractor or his authorized representative from time to time during the progress of

the work and such measurements shall be signed and dated by the Engineer- in-Charge or his authorized

representative and the contractor or his authorized representative in token of their acceptance. If the contractor

objects to any of the measurements recorded, a note shall be made to that effect with reason and signed by the

concerned parties.

If for any reason the contractor or his authorized representative is not available and the work of recording

measurements is suspended by the Engineer- in- Charge or his representative, the Engineer- in- Charge and

the department shall not entertain any claim from contractor for any loss or damages on this account. If the

contractor or his authorized representative does not remain present at the time of such measurements after the

contractor or his authorized representative has been given a notice in writing three (3) days in advance or fails to

countersign or to record objection within a week from the date of the measurements, then such measurements

recorded in his absence by the Engineer- in- Charge or his representative shall be deemed to be accepted by

the Contractor.

The contractor shall, without extra charge, provide all assistance with every appliance, labour and other things

necessary for measurements and recording levels. Except where any general or detailed description of the work

expressly shows to the contrary, measurements shall be taken in accordance with the procedure set forth in

the specifications notwithstanding any provision in the relevant

`Standard method of measurement or any general or local custom. In the case of items which are not covered

by specifications, measurements shall be taken in accordance with the relevant standard method of

measurement issued by the Bureau of Indian Standards and if for any item no such standard is available then a

mutually agreed method shall be followed.

The contractor shall give not less than seven days’ notice to the Engineer- in- Charge or his authorized

representative in charge of the work before covering up or otherwise placing beyond the reach of

measurement any work in order that the same may be measured and correct dimensions thereof be taken

before the same is covered up or placed beyond the reach of measurement and shall not cover up and place

beyond reach of measurement any work without consent in writing of the Engineer- in- Charge or his

authorized representative in charge of the work who shall within the aforesaid period of seven days inspect the

work, and if any work shall be covered up or placed beyond the reach of measurements without such notice

having been given or the Engineer- in- Charge’s consent being obtained in writing the same shall be

uncovered at the contractor’s expense, or in default thereof no payment or allowance shall be made for such

work or the materials with which the same was executed.

Engineer-in-Charge or his authorized representative may cause either themselves or through another officer of

the department to check the measurements recorded jointly or otherwise as aforesaid and all provisions

stipulated herein above shall be applicable to such checking of measurements or levels.

It is also a term of this contract that recording of measurements of any item of work in the measurement book

and/ or its payment in the interim, on account of final bill shall not be considered as conclusive evidence as to

the sufficiency of any work or material to which it relates nor shall it relieve the contractor from liabilities

from any over measurement or defects noticed till completion of the defect liability period.

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Clause – 7

Payment on intermediate certificate to be regarded as advances: -The interim or running account bills

shall be submitted by the contractor for the work executed on the basis of recorded measurements on the

format of the Organization in triplicate on or before the date of every month fixed for the same by the

Engineer-in-charge. The contractor shall not be entitled to be paid any such interim payment if the gross

work done together with net payment / adjustment of advances for material collected, if any, since the last

such payment is less than Rs. Five lakhs in which case the interim bill shall be prepared on the appointed

date of the month after the requisite progress is achieved. Engineer-in-charge shall arrange to have the bill

verified by taking or causing to be taken, where necessary, the requisite measurements of the work. In the

event of the failure of the contractor to submit the bills, Engineer-in-charge shall prepare or cause to be

prepared such bills in which event no claims whatsoever due to delays on payment including that of

interest shall be payable to the contractor. Payment on account of amount admissible shall be made by the

Engineer-in-charge certifying the sum to which the contractor is considered entitled by way of interim

payment at such rates as decided by the Engineer-in-Charge. All such interim payments shall be regarded

as payment by way of advances against final payment only and shall not preclude the requiring of bad,

unsound and imperfect or unskilled work to be rejected, removed, taken away and reconstructed or re-

erected. Any certificate given by the Engineer-in-charge relating to the work done or materials delivered

forming part of such payment, may be modified or corrected by any subsequent such certificate (s) or by

the final certificate and shall not by itself be conclusive evidence that any work or materials to which it

relates is/ are in accordance with the contract and specifications. Any such interim payment, or any part

thereof shall not in any respect conclude, determine or affect in any way powers of the Engineer-in-charge

under the contract or any of such payments be treated as final settlement and adjustment of accounts or in

any way vary or affect the contract.

Pending consideration of extension of date of completion interim payments shall continue to be made as

herein provided, without prejudice to the right of the department to take action under the terms of this

contract for delay in the completion of work, if the extension of date of completion is not granted by the

competent authority.

Clause – 8

Completion certificate and completion plans :- Within ten days of the completion of the work, the

contractor shall give notice of such completion to the Engineer-in-charge and within thirty days of the

receipt of such notice the Engineer-in-charge shall inspect the work and if there is no defect in the work

shall furnish the contractor with a final certificate of completion, otherwise a provisional certificate of

physical completion indicating defects (a) to be rectified by the contractor and/or(b) for which payment

will be made at reduced rates shall be issued. But no final certificate of completion shall be issued, nor

shall the work be considered to be complete until the contractor shall have removed from the premises on

which the work shall be executed all scaffolding, surplus materials, rubbish and all huts and sanitary

arrangements required for his/ their work people on the site in connection with the execution of the works

as shall have been erected or constructed by the contractor(s) and cleaned off the dirt from all wood work,

doors, windows, walls, floor or other parts of the building, in, upon, or about which the work is to be

executed or of which he may have had possession for the purpose of the execution thereof, and not until the

work shall have been measured by the Engineer-in-charge. If the contractor shall fail to comply with the

requirements of this clause as to removal of scaffolding, surplus materials and rubbish and all huts and

sanitary arrangements as aforesaid and cleaning of dirt on or before the date fixed for the completion of

work, the Engineer-in-Charge may at the expense of the contractor remove such scaffolding surplus

materials and rubbish etc. and dispose of the same as he thinks fit and clean off such dirt as aforesaid, and

the contractor shall have no claim in respect of scaffolding or surplus materials as aforesaid except for any

sum actually realized by the sale thereof.

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Clause 8A

Contractor to keep site clean: - The splashes and droppings from white washing, color washing, painting

etc. on walls, floor windows etc. shall be removed and the surface cleaned simultaneously with the

completion of these items of work in the individual rooms, quarters or premises etc where the work is done

without waiting for the actual completion of all the other items of work in the contract. In case the

contractor fails to comply with the requirements of this clause, the Engineer- in-charge shall have the right

to get this work done at the cost of the contractor either departmentally or through any other agency.

Before taking such action, the Engineer-in-charge shall give ten days’ notice in writing to the contractor.

Clause 8 B

Completion plans to be submitted by the Contractor: - The contractor shall submit five sets of

completion plans within thirty days of the completion of the work along with soft copy.

In case, the contractor fails to submit the completion plan as aforesaid, he shall be liable to pay a sum

equivalent to 2.5% of the value of the work subject to ceiling of Rs. 1,00,000/- (Rupees One Lakhs Only)

as may be fixed by AC & RD , ESIC concerned and in this respect the decision of the AC & RD, ESIC

shall be final and binding on the contractor.

Clause 9

Payment of final bill: - The final bill shall be submitted by the contractor in the same manner as specified

in interim bills within three months of physical completion of the work or within one month of the date of

the final certificate of completion furnished by the Engineer-in-charge whichever is earlier. The contractor

shall make no further claims after submission of the final bill and these shall be deemed to have been

waived and extinguished. Payments of those items of the bill in respect of which there is no dispute and of

items in dispute, for quantities and rates as approved by ESIC, will as far as possible be made within six

months from the date of receipt of the bill by the ESIC or his authorized representative.

Clause 10A

Materials to be provided by the contractor: - The contractor shall at his own cost provide all materials

required for the works. The contractor shall, at his own expense and without delay, supply to Engineer-in-

charge samples of materials to be used on the work and shall get these approved in advance. All such

materials to be provided by the contractor shall be in conformity with the specifications laid down or

referred to in the contract. The contractor shall, if requested by the Engineer-in-charge furnish proof, to the

satisfaction of the Engineer-in-charge that the materials so comply. The Engineer-in-charge shall within

five days of supply of samples or within five days of the receipt of test result intimate to the contractor in

writing whether samples are approved by him or not. If samples are not approved the contractor shall

forthwith arrange to supply to the Engineer-in-Charge for his approval fresh samples complying with the

specifications laid down in the contract. When materials are required to be tested in accordance with

specification, approval of the Engineer-in-charge shall be issued after the test results are received.

The contractor shall at his risk and cost submit the samples of materials to be tested or analyzed and shall

not make use of or incorporate in the work any materials represented by the samples until the required tests

or analysis have been made and materials finally accepted by the Engineer- in-charge. The contractor shall

not be eligible for any claim or compensation either arising out of any delay in the work or due to any

corrective measures required to be taken on account of and as a result of testing of materials.

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The contractor shall at his risk and cost make all arrangements and shall provide all facilities as the

Engineer-in-charge may require for collecting, and preparing the required number of samples for such tests

at such time and to such place or places as may be directed by the Engineer-in- charge and bear all charges

and cost of testing unless specifically provided for otherwise elsewhere in the contract or specifications.

The Engineer-in-Charge or his authorized representative and Architect shall at all times have access to the

work and to all such workshops and places where work is being prepared or from where materials

manufactured articles, or machinery are being obtained for the works and the contractor shall afford every

facility and every assistance in obtaining the right to such access.

The Engineer-in-charge shall have full powers to require the removal from the premises of all materials

which in his opinion are not in accordance with the specifications and in case of default the Engineer-in-

charge shall be at liberty to employ at the expense of the contractor, other persons to remove the same

without being answerable or accountable for any loss or damage that may happen or arise to such

materials. The Engineer-in-charge shall also have full powers to require other proper materials to be

substitute thereof and in case of default the Engineer-in-Charge may cause the same to be supplied and all

costs which may attend such removal and substitution shall be borne by the contractor.

Clause 10 B

Secured Advance on Non-perishable Materials: -

The contractor, on signing an indenture in the form to be specified by the Engineer-in-charge shall be

entitled to be paid during the progress of the execution of the work upto 75% of the assessed value of any

materials which are in the opinion of the Engineer-in-charge nonperishable, non- fragile and

noncombustible and are in accordance with the contract and which have been brought on the site in

connection therewith and are adequately stored and/ or protected against damage by weather or other

causes but which have not at the time of advance been incorporated in the works. When materials on

account of which an advance has been made under this sub-clause are incorporated in the work the amount

of such advance shall be recovered/ deducted from the next payment made under any of the clause or

clauses of this contract.

Such secured advance shall also be payable on other items of perishable nature, fragile and combustible

with the approval of the Engineer-in-charge provided the contractor provides a comprehensive insurance

cover for the full cost of such materials. The decision of the Engineer- in-charge shall be final and binding

on the contractor in this matter. No secured advance, shall however, be paid on high-risk materials such as

ordinary glass, sand, petrol, diesel etc.

Clause – 10C: -

Payment on account of increase in prices / wages due to statutory order(s)

If after submission of the tender, the wages of labour increases as a direct result of the coming into force of

any fresh law, or statutory rule or order and such increase in wages prevailing at the time of the last

stipulated date for receipt of the tenders including extensions if any for the work, and the contractor

thereupon necessarily and properly pays such increased wages then the amount of the contract shall

accordingly be varied and provided further that any such increase shall not be payable if such increase has

become operative after the stipulated date of completion of the work in question.

If after submission of the tender, wages of labour is decreased as a direct result of the coming into force of

any fresh law statutory rules or order and such decrease in the wages prevailing at the time of receipt of the

tender for the work, Organization shall in respect of labour engaged on the execution of the work after the

date of coming into force of such law statutory rule or order be entitled to deduct from the dues of the

contractor, such amount as shall be equivalent to the difference between the wages as prevailed at the

time of the last stipulated date for receipt of

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tenders including extensions if any for the work and the wages of labour on the coming into force of such

law, statutory rule or order.

The contractor shall, for the purpose of this condition, keep such books of account and other documents as

are necessary to show the amount of any increase claimed or reduction available and shall allow inspection

of the same by a duly authorized representative of the Government, and further shall, at the request to the

Engineer-in-charge may require any documents so kept and such other information as the Engineer-in-

charge may require.

The contractor shall, within a reasonable time of his becoming aware of any alteration in the wages of labour,

give notice thereof to the Engineer-in-charge stating that the same is given pursuant to this condition

together with all information relating thereto which he may be in position to supply.

Clause - 10D

Dismantled material Organization Property: - The contractor shall treat all materials obtained during

dismantling of a structure, excavation of the site for a work, etc as ESIC’s property and such materials shall

be disposed off to the best advantage of ESIC according to the instructions in writing issued by the Engineer-

in-Charge.(except lift material for which salvage value has been given in Price bid)

Clause – 11

Work to be executed in accordance with specifications, drawings, orders etc.: - The contractor shall

execute the whole and every part of the work in the most substantial and workmanlike manner both as

regards materials and otherwise in every respect in strict accordance with CPWD Specifications for

Electrical works Part-I, 2005, Part-II for External Electrical works and Part –III Lifts & Escalators 2003

with upto date correction slips. The contractor shall also conform exactly, fully and faithfully to the design,

drawings and instructions in writing in respect of the work signed by the Engineer-in-charge and the

contractor shall be furnished free of charge one copy of the contract documents together with

specifications, designs, drawings and instructions as are not included in the standard specifications of

Central Public Works Department specified in schedule `F’ or in any Bureau of Indian Standard or any

other, published standard or code or, Schedule of Rates or any other printed publication referred to

elsewhere in the contract.

The contractor shall comply with the provisions of the contract and with the care and diligence execute

and maintain the works and provide all labour and materials, tools and plants including for measurements

and supervision of all works structural plans and other things of temporary or permanent nature required

for such execution and maintenance in so far as the necessity for providing these, is specified or is

reasonably inferred from the contract. The contractor shall take full responsibility for adequacy, suitability

and safety of all the works and methods of construction.

Clause 12 :

Deviations/Variations Extent and Pricing: - The AC & RD shall have power (i) to make alteration in,

omissions from, additions to, or substitutions for the original specifications, drawings, designs and

instructions that may appear to him to be necessary or advisable during the progress of the work, and (ii) to

omit a part of the works in case of non-availability of a portion of the site or for any other reasons and the

contractor shall be bound to carry out the works in accordance with any instructions given to him in

writing signed by the AC & RD and such alterations, omissions, additions or substitutions shall form part

of the contract as if originally provided therein and any altered, additional or substituted work which the

contractor may be directed to do in the manner specified above as part of the works, shall be carried out by

the contractor on the same conditions in all respects including price on which he agreed to do the main work

except as hereafter provided.

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12.1 The time for completion of the works shall, in the event of any deviations resulting in

additional cost over the tendered value sum being ordered, be extended, if requested by the

contractor, as follows –

i) In the proportion which the additional cost of the altered, additional or substituted work, bears to

the original tendered value plus.

ii) 25% of the time calculated in (i) above or such further additional time as may be considered

reasonable by the Engineer-in-charge.

12.2 In the case of extra item(s) being the schedule items (Delhi Schedule of Rates items), these shall be

paid as per schedule rate plus cost index (if applicable as mentioned in schedule -

F) plus/minus percentage above/below quoted contract amount.

In Case the Item is not available in DSR the same will be paid from state (WB) PWD rate plus/minus

percentage above/below quoted contract amount. In Case also the item is not available in DSR/PWD the

same will be considered from GEM rate.

Payment of extra items in case of non-schedule items (Non-DSR/Non PWD/Non GEM items) shall

be made as per the prevailing market rate.

In the case of Substitute Item(s) being the schedule items (Delhi Schedule of Rates items), these

shall be paid as per the schedule rate plus cost index (at the time of tender) plus/minus percentage

above/ below quoted contract amount. Payment of Substitute in case of non- schedule items (Non-

DSR items) shall be made as per the prevailing market rate.

In the case of contract items, which exceed the limits laid down in schedule F, the contractor shall be

paid rates at Agreement rate / Market rate whichever is lower.

12.3 The contractor shall send to the ESIC once every three months an upto date account giving complete

details of all claims for additional payments to which the contractor may consider himself entitled

and of all additional work ordered by the Engineer-in-Charge which he has executed during the

preceding quarter failing which the contractor shall be deemed to have waived his right. However,

the COMPETANT AUTHORITY may authorize consideration of such claims on merits.

12.4 Any operation incidental to or necessarily has to be in contemplation of tenderer while filling tender,

or necessary for proper execution of the item included in the Schedule of quantities or in the

schedule of rates mentioned above, whether or not, specifically indicated in the description of the

item and the relevant specifications, shall be deemed to be included in the rates quoted by the

tenderer or the rate given in the said schedule of rates, as the case may be. Nothing extra shall be

admissible for such operations.

Clause 13

Foreclosure of Contract due to Abandonment or Reduction in Scope of Work: -

If at any time after acceptance of the tender or during the progress of work, the purpose or object for which

the work is being done changes due to any supervening cause and as a result of which the work has to be

abandoned or reduced in scope the ESIC shall give notice in writing to that effect to the contractor stating

the decision as well as the cause for such decision and the contractor shall act accordingly in the matter.

The contractor shall have no claim to any payment of compensation or otherwise whatsoever, on account

of any profit or advantage which he might have derived from the execution of the works in full but which

he did not derive in consequence of the foreclosure of the whole or part of the works.

The contractor shall be paid at contract rates full amount for works executed at site and in addition, a

reasonable amount as certified by the Engineer-in-charge for the items hereunder mentioned which could

not be utilized on the work to the full extent in view of the foreclosure:-

i) Any expenditure incurred on preliminary site work, e.g. temporary access roads, temporary labour

huts, staff quarters and site office; storage accommodation and water storage tanks.

ii) ESIC shall have the option to take over contractor’s materials or any part thereof either brought to site

or of which the contractor is legally bound to accept delivery from suppliers (for incorporation in or

incidental to the work) provided, however ESIC shall be bound to take over the materials or such

portions thereof as the contractor does not desire to retain. For materials taken over or to be taken over

by ESIC, cost of such materials as detailed by ESIC shall be paid. The cost shall, however, take into

account purchase price, cost of transportation and

49

deterioration or damage which may have been caused to materials whilst in the custody of the

contractor.

iii) If any materials supplied by ESIC are rendered surplus, the same except normal wastage shall be

returned by the contractor to ESIC at rates not exceeding those at which these were originally issued,

less allowance for any deterioration or damage which may have been caused whilst the materials

were in the custody of the contractor. In addition, cost of transporting such materials from site to

ESIC stores, if so required by ESIC, shall be paid.

iv) Reasonable compensation for transfer of T & P from site to contractor’s permanent stores or to his

other works, whichever is less. If T & P are not transported to either of the said places, no cost of

transportation shall be payable.

v) Reasonable compensation for repatriation of contractor’s site staff and imported labour to the extent

necessary.

The contractor shall, if required by the Engineer- in-Charge, furnish to him, books of account, wage books,

time sheets and other relevant documents and evidence as may be necessary to enable him to certify the

reasonable amount payable under this condition.

The reasonable amount of items on (i), (iv) and (v) above shall not be in excess of 2% of the cost of the

work remaining incomplete on the date of closure, i.e. total stipulated cost of the work as per accepted

tender less the cost of work actually executed under the contract and less the cost of contractor’s materials

at site taken over by the Government as per item (ii) above. Provided always that against any payments

due to the contractor on this account or otherwise, the Engineer-in-Charge shall be entitled to recover or be

credited with any outstanding balances due from the contractor for advance paid in respect of any tool,

plants and materials and any other sums which at the date of termination were recoverable by the

Government from the contractor under the terms of the contract.

Clause – 14

If contractor:

i) At any time makes default during currency of work or does not execute any part of the work with

due diligence and continues to do so even after a notice in writing of 7 working days in this

respect from the ESIC; or

ii) Commits default in complying with any of the terms and conditions of the contract and does not

remedy it or takes effective steps to remedy it within 7 working days even after a notice in writing

is given in that behalf by the ESIC; or

Fails to complete the work(s) or items of work with individual dates of completion, on or before

the date(s) so determined, and does not complete them within the period specified in the notice

given in writing in that behalf by the ESIC.

The AC & RD shall on such cancellation by the Accepting Authority have powers to :

a) take possession of the site and any materials, constructional plant, implements, stores etc.,

thereon; and/or

b) carry out the incomplete work by any means at the risk and cost of the contractor.

On cancellation of the contract in full or in part, the AC & RD shall determine the amount, if any, is

recoverable from the contractor for completion of the works or part of the works or in case the works or

part of the works is not to be completed, the loss or damage suffered by ESIC. In determining the amount,

credit shall be given to the contractor for the value of the work executed by him upto to time of

cancellation, the value of contractor’s materials taken over and incorporated in the work and use of plant

and machinery belonging to the contractor.

Any excess expenditure incurred or to be incurred by ESIC in completing the works or part of the works or

the excess loss or damages suffered or may be suffered by ESIC as aforesaid after allowing such credit

shall without prejudice to any other right or remedy available to ESIC in law be recovered from any

moneys due to the contractor on any account, and if such moneys are not

50

sufficient the contractor shall be called upon in writing and shall be liable to pay the same within 30 days.

If the contractor shall fail to pay the required sum within the aforesaid period of 30 days the AC & RD

shall have the right to sell any or all of the contractor’s unused materials, constructional plant, implements,

temporary buildings, etc and apply the proceeds of sale thereof towards the satisfaction of any sums due

from the contractor under the contract and if thereafter there be any balance outstanding from the

contractor, it shall be recovered in accordance with the provisions of the contract.

Any sums in excess of the amounts due to the ESIC and unsold materials, constructional plant, etc. shall

be returned to the contractor, provided always that if cost or anticipated cost of completion by ESIC of the

works or part of the works is less than the amount which the contractor would have been paid had he

completed the works or part of the works, such benefit shall not accrue to the contractor.

Clause - 15

Suspension of work

i) The contractor shall, on receipt of the order in writing of the AC & RD, (whose decision shall be final

and binding on the contractor) suspend the progress of the works or any part thereof for such time and in

such manner as the AC & RD may consider necessary so as not to cause any damage or injury to the work

already done or endanger the safety thereof for any of the following reasons:

a) On account of any default on the part of the contractor or

b) for proper execution of the works or part thereof for reasons other than the default of the

contractor or

c) for safety of the works or part thereof

The contractor shall, during such suspension, properly protect and secure the works to the extent necessary

and carry out the instructions given in that behalf by the AC & RD.

ii) If the suspension is ordered for reasons (b) and (c) in sub-para (I) above:

a) The contractor shall be entitled to an extension of time equal to the period of every such

suspension PLUS 25% for completion of the item or group of items of work for which a separate

period of completion is specified in the contract and of which the suspended work forms a part and:

b) If the total period of all such suspensions in respect of an item or group of items or work for which

a separate period of completion is specified in the contract exceeds thirty days, the contractor

shall, in addition, be entitled to such compensation as the AC & RD may consider reasonable in

respect of salaries and/ or wages paid by the contractor to his employees and labour at site,

remaining idle during the period of suspension, adding thereto 2% to cover indirect expenses of

the contractor. Provided the contractor submits his claim supported by details to the AC& RD

within fifteen days of the expiry of the period of 30 days.

iii). If the works or part thereof is suspended on the orders of the AC & RD for more than three months at a

time, except when suspension is ordered for reason (a) in sub-para (I) above, the contractor may after

receipt of such order serve a written notice on the AC & RD requiring permission within fifteen days from

receipt by the AC & RD of the said notice, to proceed with the work or part thereof in regard to which

progress has been suspended and if such permission is not granted within that time, the contractor, if he

intends to treat the suspension, where it affects only a part of the works as an omission of such part by the

ESIC or where it affects whole of the works, as an abandonment of the works by the ESIC, shall within ten

days of expiry of such period of 15 days give notice in writing of his intention to the AC & RD. In the

event of the contractor treating the suspension as an abandonment of the contract by the ESIC, he shall have

no claim to payment of any compensation on account of any profit or advantage which he might have

derived from the execution of the work in full but which he could not derive in consequence of the

abandonment. He shall, however, be entitled to such compensation, as the AC & RD may consider

reasonable, in respect of salaries and/ or wages paid by him to his employees and labour at site, remaining

51

idle in consequence adding to the total thereof 2% to cover indirect expenses of the contractor provided the

contractor submits his claim supported by details to the AC & RD within 30 days of the expiry of the

period of 3 months.

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Clause 16

Action in case work not done as per specifications: - All works under or in course of execution or

executed in pursuance of the contract shall at all times be open and accessible to the inspection and

supervision of the AC & RD, his authorized subordinates in charge of the work / architect and all the

superior officers of the ESIC and the Chief Technical examiner’s office, and the contractor shall, at all

times, during the usual working hours and at all other times at which reasonable notice of the visit of such

officers has been given to the contractor, either himself be present to receive orders and instructions or

have a responsible agent duly accredited in writing, present for that purpose. Orders given to the

contractor’s agent shall be considered to have the same force as if they had been given to the contractor

himself. If it shall appear to the Engineer-in-charge or his authorized subordinates in charge of the work or

to the Architect or the Chief Technical Examiner or his subordinate officers, that any work has been

executed with unsound, imperfect or unskillful workmanship, or with materials or articles provided by him

for the execution of the work which are unsound or of a quality inferior to that contracted or otherwise not

in accordance with the contract the contractor shall, on demand in writing which shall be made within six

months of the completion of the work from the Engineer-in-charge specifying the work, materials or

articles complained of notwithstanding that the same may have been passed, certified and paid for

forthwith rectify, or remove and reconstruct the work so specified in whole or in part, as the case may

require or as the case may be, remove the materials or articles so specified and provide other proper and

suitable materials or articles at his own charge and cost. In the event of the failing to do so within a period

specified by the Engineer-in-charge in his demand aforesaid, then the contractor shall be liable to pay

compensation at the same rate as under clause 2 of the contract (for non-completion of the work in time)

for this default.

In such case the Engineer-in-charge may not accept the item of work at the rates applicable under the

contract but may accept such items at reduced rates as the AC & RD may consider reasonable during the

preparation of on account bills or final bill if the item is so acceptable without detriment to the safety and

utility of the item and the structure or he may reject the work outright without any payment and/ or get it

and other connected and incidental items rectified, or removed and re- executed at the risk and cost of the

contractor. Decision of the AC & RD to be conveyed in writing in respect of the same will be final and

binding on the contractor.

Clause – 17

Contractor Liable for damages, defects during maintenance period: - If the contractor or his working

people or servants shall break, deface, injure or destroy any part of building in which they may be working,

or any building, road, road curb, fence, enclosure, water pipe, cables, drains, electric or telephone post or

wires, trees, grass or grassland, or cultivated ground contiguous to the premises on which the work or any

part is being executed, or if any damage shall happen to the work while in progress, from any cause

whatever of if any defect, shrinkage or other faults appear in the work within twelve months (6 months in

the case of any work other than road work costing Rs.1,00,000/- and below) after a certificate final or

otherwise its completion shall have been given by the AC & RD as aforesaid arising out of defect or

improper materials or workmanship the contractor shall upon receipt of a notice in writing on that behalf

make the same good by other workmen and deduct the expense from any sums that may be due or at any

time thereafter may become due to the contractor, or from his security deposit or the proceeds of sale

thereof or of a sufficient portion thereof. The security deposit of the contractor shall not be refunded

before the expiry of twelve months after the issue of the certificate final or otherwise, of completion of

work, or till the final bill has been prepared and passed whichever is later.

Clause 18

Contractor to Supply Tools & Plants etc.: - The contractor shall provide at his own cost all materials,

plant, tools, appliances, implements, ladders, cordage, tackle, scaffolding and temporary works required

for the proper execution of the work, whether original, altered or substituted and whether included in the

specification or other documents forming part of the contract or referred to in these conditions or not, or

which may be necessary for the purpose of satisfying or complying with the requirements of the Engineer-

in-charge as to any matter as to which under these conditions he is entitled to be satisfied, or which he is

entitled to require together with carriage thereof to and from the work. The contractor shall also supply

without charge the requisite number of persons with the means and materials, necessary for the purpose of

setting out works, and counting, weighing and assisting the measurement for examination at any time and

53

from time to time of the work or materials. Failing his so doing the same may be provided by the Engineer-

in-charge at the expense of the contractor and the expenses may be deducted, from any money due to the

contractor, under this contract or otherwise and/or from his security deposit or the proceeds of sale thereof,

or of a sufficient portion thereof.

Clause 18A

Recovery of compensation paid to workman: - In every case in which by virtue of the provisions sub-

section (1) of section 12, of the Workmen’s Compensation Act, 1923, ESIC is obliged to pay

compensation to a workman employed by the contractor, in execution of the works, ESIC will recover

from the contractor for the amount of the compensation so paid ; and, without prejudice to the rights of the

ESIC under sub-section (2) of Section 12, of the said Act, ESIC shall be at liberty to recover such amount

or any part thereof by deducting it from the security deposit or from any sum due by ESIC to the contractor

whether under this contract or otherwise. ESIC shall not be bound to contest any claim made against it

under sub-section

(1) Section 12, of the said Act, except on the written request of the contractor and upon his giving to ESIC

full security for all costs for which ESIC might become liable in consequence of contesting such claim.

Clause 18 B

Ensuring Payment and Amenities to Workers if Contractor fails: - In every case in which by virtue of

the provisions of the Contract Labour (Regulation and Abolition) Act, 1970 and of the Contract Labour

(Regulation and Abolition) Central Rules, 1971, ESIC is obliged to pay any amounts of wages to a

workman employed by the contractor in execution of the works, or to incur any expenditure in providing

welfare and health amenities required to be provided under the above said Act the Rules framed by ESIC

from time to time for the protection of health and sanitary arrangements for workers employed by ESIC

Contractors, ESIC will recover from the contractor the amount of wages so paid or the amount of

expenditure so incurred, and without prejudice to the rights of the ESIC under sub-section (2) of Section 20

and sub-section (4) of Section 21, of the Contract Labour (Regulation and Abolition) Act, 1970, ESIC shall

be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from

any sum due by ESIC to the contractor whether under this contract or otherwise ESIC shall not be bound to

contest any claim made against it under sub-section (1) of Section 20, sub-section (4) of Section 21, of the

said Act, except on the written request of the contractor and upon his giving to the ESIC full security for all

costs for which ESIC might become liable in contesting such claim.

Clause 19

Labour Laws to be complied by the Contractor: - The contractor shall obtain a valid license under the

Contract Labour (R & A) Act 1970, and the Contract Labour (Regulation and Abolition) Central Rules

1971, before the commencement of the work, and continue to have a valid license

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until the completion of the work. The contractor shall also abide by the Provisions of Child Labour

(prohibition and Regulation) Act, 1986.

The contractor shall also comply with the provisions of the building and other construction workers

(Regulation of Employment & Conditions of Service) Act, 1996 and the building and other Construction

Welfare Cess Act, 1996. The Contractor shall also abide the provisions of Contract Labour (Regulations

and Abolition) Act 1970 and the Contract Labour Regulation & Abolition Central Rules 1971.

Any failure to fulfil this requirement shall attract the penal provisions of this contract arising out of the

resultant non-execution of the work. The Contractor shall also abide by the provisions of child labour

(Prohibition and Regulations) Act, 1986.

CLAUSE 20: Minimum Wages Act to be complied with:

The Contractor shall comply with all the provision of the Minimum Wages Act, 1948, amended

from time to time and rules framed thereunder and other labour laws affecting contract labour that

may be brought from time to time.

CLAUSE 21: Work not to be sublet. Action in case of insolvency

The Contract shall not be assigned or sublet without the written approval of the AC & RD. And if the

contractor shall assign or sublet his contract, or attempt to do so or become insolvent or commence

any insolvency proceedings or make any composition with his creditors or attempt to do so, or if any

bribe, gratuity, gift, loan, perquisite, reward or advantage pecuniary or otherwise shall either directly

or indirectly be given, promised or offered by the contractor, or any of his servants or agent to any

public officer or persons in the employ of ESIC in any way relating to his office or employment, or if

any such officer or person shall become in any way directly or indirectly interested in the contract,

the AC & RD,ESIC on behalf of the corporation Member of ESIC shall have power to adopt any of

the courses specified in Clause 3 hereof as he may deem best suited to the interest of the ESIC and in

the event of any of these courses being adopted the consequences specified in the said Clause 3 shall

ensure.

CLAUSE 22:

All sums payable by way of compensation under any of these conditions shall be considered as

reasonable compensation to be applied to the use of the ESIC without reference to the actual loss or

damage sustained, and whether or not any damage shall have been sustained.

CLAUSE 23: Changes in firm’s constitution to be intimated

Where the Contractor is a partnership firm, the previous approval in writing, of the AC & RD shall be

obtained before any change is made in the constitution of the firm. Where the Contractor is an individual

or a Hindu undivided family business concern, such approval as aforesaid, shall likewise, be obtained

before the Contractors enters into any partnership agreement where under the partnership firm would have

the right to carry out the work hereby undertaken by the Contractor. If previous approval, aforesaid, is not

obtained,

the contract shall be deemed to have been assigned in contravention of Clause 21 hereof and the same

action may be taken and the same consequences shall ensue as provided in the said Clause 21.

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CLAUSE 24: Directions for execution of works.

All works to be executed under the contract shall be executed under the direction and subject to the

approval of the AC & RD of the ESIC who shall be entitled to direct at what point or points and in what

manner they are to be commenced, and from time to time carried on.

CLAUSE 25: Settlement of Disputes & Arbitration

Except where otherwise provided in the contract all questions and all disputes relating to the meaning of

the specification, design, drawings and instructions here - in before mentioned and as to the quality of

workmanship or materials used on the work or as to any other question, claim, right, matter or thing

whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications,

estimates, instructions, orders or these conditions or otherwise concerning the works or the execution or

failure to execute the same whether arising during the progress of the work or after the cancellation,

termination, completion or abandonment thereof shall be referred for adjudication through arbitration

by a sole arbitrator appointed by the AC & RD of ESIC or if there be no AC & RD of the ESIC, the

administrative head of the said Organization. If the arbitrator so appointed is unable or unwilling to act

or resigns his appointment or vacates his office due to any reason whatsoever another sole arbitrator

shall be appointed in the manner aforesaid. Such person shall be entitled to proceed with the reference

from the stage at which it was left by his predecessor.

It is a term of this contract that the party invoking Arbitration shall give a list of disputes with amounts

claimed in respect of each such dispute along with the notice for appointment of arbitrator and giving

reference to the rejection by the AC & RD of the ESIC of the appeal.

It is also a term of this contract that no person other than a person appointed by such AC & RD of the

ESIC or the administrative head as aforesaid should act as arbitrator and if for any reason that is not

possible, the matter shall not be referred to arbitration at all.

It is also a term of this contract that if the contractor does not make any demand for appointment of

arbitrator in respect of any claims in writing as aforesaid within 120 days of receiving the intimation

from the Engineer-in-Charge that the final bill is ready for payment, the claim of the contractor shall be

deemed to have been waived and absolutely barred and the ESIC shall be discharged and released of all

liabilities under the contract in respect of these claims.

The arbitration shall be conducted in accordance with the provisions of the Arbitration and conciliation

Act. 1996, (26 of 1996) or any statutory modifications or re-enactment thereof and the rules made

thereunder and for the time being in force shall apply to the arbitration proceeding under this clause.

It is also a term of this contract that the arbitrator shall adjudicate on only such disputes as are referred

to him by the appointing authority and give separate award against each dispute and claim referred to

him and, in all cases, where the total amount of the claims by any party exceeds Rs.1,00,000/- the

arbitrator shall give reasons for the award.

It is also a term of the contract that if any fees are payable to the arbitrator these shall be paid equally by

both the parties.

It is also a term of the contract that the arbitrator shall be deemed to have entered on the reference on

the date he issues notice to both the parties calling them to submit their statement of claims and counter

statement of claims. The venue of the arbitration shall be such place as may be fixed by the Arbitrator

in his sole discretion. The fees, if any, of the arbitrator shall, if required to be paid before the award is

made and published, be paid half and half by each of the parties. The cost of the reference and of the

award (including the fees, if any, of the arbitrator) shall be in the discretion of the arbitrator who may

direct to any by whom and in what manner such costs or any part thereof shall be paid and fix or settle

the amount of costs to be so paid.

CLAUSE 26

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Contractor to Indemnify ESIC against patent Rights

The Contractor shall fully indemnify and keep indemnified the Board of Governors of the ESIC against

any action, claim or proceeding relating to infringement or use of any patent or design or any alleged

patent or design rights and shall pay any royalties which may be payable in respect of any article or part

of thereof included in the Contract. In the event of any claims made under or action brought against ESIC

in respect of any such matter as aforesaid the Contractor shall be immediately notified thereof and the

Contractor shall be at liberty at his own expense, to settle any dispute or to conduct any litigation that

may arise

there from. Provided that the Contractor shall not be liable to indemnify the Board of Governors of the

ESIC if the infringement of the patent or design or any alleged patent or design right is the direct result

of an order passed by the Engineer in Charge in this behalf.

CLAUSE 27: Lump sum Provision in Tender

When the estimate on which a tender is made includes lump sum in respect of parts of the work, the

Contractor shall be entitled to payment in respect of the items of work involved or the part of the work

in question at the same rates, as are payable under this contract for such items, or if the part of the work

in question is not in the opinion of the Engineer-in-Charge payable of measurement, the Engineer-in-

Charge may at his discretion pay the lump sum amount entered in the estimate, and the certificate in

writing of the Engineer-in-Charge shall be final and conclusive against the Contractor with regard to

any sum payable to him under the provisions of the clause.

CLAUSE 28: Action Where no specifications are Specified.

In case of any class of work for which there is no such specifications as referred to in Clause 11, such

work shall be carried out in accordance with the Bureau of Indian Standard Specifications. In case there

is no such specifications in Bureau of Indian Standards, the work shall be carried out as per

manufacturer’s specifications, if not available then as per District Specifications. In case there are no

such specifications as required above, the work shall be carried out in all respects in accordance with the

instructions and requirements of the Engineer- in-Charge.

CLAUSE 29: With-holding and lien in respect of Sums due from Contractor

(i) Whenever any claim, for payment of a sum of money arises out of or under the contract or against

the contractor, the ESIC shall be entitled to withhold and also have a lien to retain such sum or sums in

whole or in part from the security, if any deposited by the contractor and for the purpose aforesaid, the

ESIC shall be entitled to withhold the security deposit, if any furnished as the case may be and also

have a lien over the same pending finalization or adjudication of any such claim. In the event of the

security being insufficient to cover the claimed amount or amounts or if no security has been taken from

the Contractor, the ESIC shall be entitled to withhold and have lien to retain to the extent of such

claimed amount or amounts referred to above, from any sum or sums found payable or which may at

any time thereafter become payable to the contractor under the same contract or any other contract with

the AC & RD pending finalization of adjudication of any such claim.

It is an agreed term of the contract that the sum of money or moneys so withheld or retained under the

lien referred to above by the ESIC will be kept withheld or retained as such by the ESIC till the claim

arising out of or under the contract is determined by the arbitrator (if the contract is governed by the

arbitration clause) by the competent court, as the case may be and

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that the contractor will have no claim for interest or damages whatsoever on any account in respect of

such withholding or retention under the lien referred to above and duly notified as such to the

contractor. For the purpose of this clause where the contractor is a partnership firm or a limited

company, the ESIC shall be entitled to withhold and also have a lien to retain towards such claimed

amount or amounts in whole or in part from any sum found payable to any partner/ limited company as

the case may be, whether in his individual capacity or otherwise.

(ii) ESIC shall have the right to cause an audit and technical examination of the works and the final bills

of the contractor including all supporting vouchers, abstract etc. to be made after payment of the final

bill and if as a result of such audit and technical examination any sum is found to have been overpaid in

respect of any work done by the contractor under the contract or any work claimed to have been done

by him under the contract and found not to have been executed, the contractor shall be liable to refund

the amount of over-payment and it shall be lawful for ESIC to recover the same from him in the manner

prescribed in sub-clause (i) of this clause or in any other manner legally permissible and if it is found

that the contractor was paid less than what was due to him under the contract in respect of any work

executed by him under it, the amount of such under payment shall be duly paid by ESIC to the

contractor, without any interest thereon whatsoever.

Provided that the ESIC shall not be entitled to recover any sum overpaid, nor the contractor shall be

entitled to payment of any sum paid short where such payment has been agreed upon between the ESIC

on the one hand and the contractor on the other under any term of the contract permitting payment for

work after assessment by the Engineer-in-Charge.

CLAUSE 30: Lien in respect of claims in other Contracts

Any sum of money due and payable to the Contractor (including security deposit returnable to him)

under this contract may be withheld or retained by way of lien by the ESIC or any other contracting

person or persons through Engineer-in-Charge against any claim of the ESIC or such other person or

persons in respect of payment of a sum of money arising out of or under any other Contract made by the

Contractor with the ESIC or with such other person or persons.

It is an agreed term of the contract that the sum of money so withheld or retained under this clause by

the ESIC will be kept withheld or retained as such by the ESIC or till his claim arising out of the same

contract or any other contract is either mutually settled or determined by the arbitration clause or by the

competent court, as the case may be and that the contractor shall have no claim for interest or damages

whatsoever on this account or on any other ground in respect of any sum of money withheld or retained

under this clause and duly notified as such to the contractor.

CLAUSE 31: Water supply

Water supply shall be made available by Dept. at one point. This will be subject to the condition that the

water used by the contractor(s) shall be fit for construction purposes.

CLAUSE 32: Alternate water arrangement

The contractor shall be allowed to construct temporary wells in ESIC land for taking water for

construction purposes only after he has got permission of the Engineer-in-Charge in writing. No charges

shall be recovered from the contractor on this account, but the contractor shall be required to provide

necessary safety arrangements to avoid any accidents or damage to adjacent buildings, roads and service

lines. He shall be responsible for any accidents or damage caused due to construction and subsequent

maintenance of the wells and shall restore the ground to its original condition after the wells are

dismantled on completion of the work.

CLAUSE 33: Return of Surplus materials

Notwithstanding anything contained to the contrary in this contract, where any materials for the

execution of the contract are procured with the assistance of ESIC either by issue from ESIC stocks or

purchase made under orders or permits or licenses issued by ESIC the contractor

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shall hold the said materials economically and solely for the purpose of the contract and not dispose of

them without the written permission of the ESIC and return, if required by the Engineer-in-Charge, all

surplus or unserviceable materials that may be left with him after the completion of the contract or at its

termination for any reason whatsoever on being paid or credited such price as the Engineer-in-Charge

shall determine having due regard to the condition of the materials. The price allowed to the contractor

however shall not exceed the amount charged to him excluding the element of storage charges. The

decision of the Engineer- in-Charge shall be final and conclusive. In the event of breach of the aforesaid

condition the contractor shall in addition to throwing himself open to action for contravention of the

terms of the license or permit and / or for criminal breach of trust, be liable to ESIC for all moneys,

advantages or profits resulting or which in the usual course would have resulted to him by reason of

such breach.

CLAUSE 34: Plant & Machinery:

The contractor shall arrange at his own expense all tools, plant, machinery and

equipment.

CLAUSE 35: deleted

CLAUSE 36: Deleted

CLAUSE 37: Levy/Taxes payable by Contractor.

i) GST, Building and other Construction Workers cess or any other tax levy or cess in

respect of input or output by this contract shall be payable by the Contractor and ESIC

shall not entertain any claim whatsoever in this respect.

ii) The contractor shall deposit royalty and obtain necessary permit for supply of the red

bajri, stone, kankar, etc. from local authorities.

iii) If pursuant to or under any law, notification or order any royalty, cess or the like

becomes payable by the ESIC to the State Government, Local authorities in respect of

any material used by the contractor in the works then in such a case, it shall be lawful to

the ESIC and it will have the right and be entitled to recover the amount paid in the

circumstances as aforesaid from dues of the contractor.

CLAUSE 38 : Deleted

CLAUSE 39: Termination of Contract on death of contractor

Without prejudice to any of the rights or remedies under this contract if the contractor dies, the

COMPETANT AUTHORITY General on behalf of the corporation Member of the ESIC shall have the

option of terminating the contract without compensation to the contractor.

CLAUSE 40: Deleted

NOTE: By the term “near relatives” is meant wife, husband, parents and grandparents, children and

grandchildren, brothers and sisters, uncles, aunts and cousins and their corresponding in- laws.

CLAUSE 41: Deleted CLAUSE

42: Deleted

CLAUSE 43: Compensation during warlike situations

The work (whether fully constructed or not) and all materials, machines, tools and plants, scaffolding,

temporary buildings and other things connected therewith shall be at the risk of the

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contractor until the work has been delivered to the Engineer-in-Charge and a certificate from him to that

effect obtained. In the event of the work or any materials properly brought to the site for incorporation in

the work being damaged or destroyed in consequence of hostilities or warlike operation, the contractor

shall when ordered (in writing) by the Engineer-in-Charge to remove any debris from the site, collect

and properly stack or remove in store all serviceable materials salvaged from the damaged work and

shall be paid at the contract rates in accordance with the provision of this agreement for the work of

clearing the site of debris, stacking or removal of serviceable material and for reconstruction of all

works ordered by the Engineer-in- Charge, such payments being in addition to compensation up to the

value of the work originally executed before being damaged or destroyed and not paid for. In case of

works damaged or destroyed but not already measured and paid for, the compensation shall be assessed

by Engineer-in-Charge. The contractor shall be paid for the damages/ destruction suffered and for the

restoring the material at the rate based on analysis of rates tendered for in accordance with the provision

of the contract. The certificate of the Engineer-in-Charge regarding the quality and quantity of materials

and the purpose for which they were collected shall be final and binding on all parties to this contract.

Provided always that no compensation shall be payable for any loss in consequence of hostilities or

warlike operations(a) unless the contractor had taken all such precautions against air raid as are deemed

necessary by the A.R.P. Officers or the Engineer-in-Charge.

(b) for any material etc. not on the site of the work or for any tools, plant, machinery

scaffolding, temporary building and other things not intended for the work.

In the event of the contractor having to carry out reconstruction as aforesaid, he shall be allowed such

extension of time for its completion as is considered reasonable by the AC & RD.

CLAUSE 44: Deleted

CLAUSE 45: Release of Security deposit after labour clearance.

Security Deposit of the work shall not be refunded till the contractor produces a clearance certificate

from the Labour Officer. As soon as the work is virtually complete the contractor shall apply for the

clearance certificate to the Labour Officer under intimation to the ESIC. The ESIC, on receipt of the said

communication, shall write to the Labour Officer to intimate if any complaint is pending against the

contractor in respect of the work. If no complaint is pending, or recorded till after 3 months after

completion of the work and/ or no communication is received from the Labour Officer to this effect till

six months after the date of completion, it will be deemed to have received the clearance certificate and

the Security Deposit will be released if otherwise due.

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Scope of work: - SUPPY INSTALLATION TESTING COMMISSIONING OF 20

PASSENGER CUM BED LIFT AT ESI HOSPITAL BANDEL, WEST BENGAL

INCLUDING DISMANTLING OF OLD EXISTING LIFT.

WORK TO BE EXECUTED AS PER TENDER AND STATUTORY REGULATIONS ETC.

Tender Document this tender document, comprising of Notice Inviting Tender, Special Conditions of Contract,

Technical Specifications and Schedule of Quantities shall form part of the contract Agreement after award of

contract. Work under this contract shall be executed at contract rates as per conditions and specifications

stipulated in this tender document excepting in respect of deviations specifically agreed to before the award of the

contract and incorporated in the contract Agreement. In addition, components / materials, which may not be

specifically stipulated in the tender document, but which are necessary for satisfactory installation and/or

operation of any portion of the work, shall also be provided within the contract rates without any extra cost.

Contractor shall carry out and complete the work in all respects to the satisfaction of ESICs as per the contract

agreement and as directed by ESICs as required.

Tender Conditions, Specifications and Schedule • Special Conditions of Contract (SCC) shall be read in

conjunction with Technical Specifications, Schedule of Quantities and any other document forming part of this

contract Agreement • For any discrepancy between Technical Specifications and Schedule of Quantities,

provision of schedule of Quantities shall prevail. • Any item shown in Schedule of Quantities and not called for in

the Specifications or vice versa shall be provided as if called for in both. • Wherever it is mentioned that the

Contractor shall perform certain work or provide certain facilities, it is understood that the Contractor shall do so

at his cost. • Where the Technical Specifications stipulate requirements in addition to those contained in the

applicable Indian Standard Specifications/Codes, these additional requirements shall also be satisfied.

Departures

No deviation / departure from tender conditions shall be acceptable.

Authorities

The work shall conform to all the provisions of the relevant Government Legislation, regulations and Bye-laws of

the Central/Local Authorities and of the concerned Electricity Supply Authority or Lift licensing authority. The

Contractor shall also be responsible for giving all notices required under the said Acts/Regulations/Bye-laws.

Electrical / Lift Licence

The tenderers shall be a licence Electrical / Lift Contractor possessing a valid Contractor's licence of appropriate

class in the state, employing licence supervisors and skilled workers having valid permits as per the regulations of

Indian Electricity Rules or Indian Lift rules and local Electrical or Lift Inspectors requirements. Copy of

Contractor's Electrical and Lift Licence shall be furnished along with the tender.

INTENT OF SPECIFICATIONS

It is not the intent of Technical Specifications to completely specify all aspects of sesign / construction 47 features of equipments and all details of work to be carried out Nevertheless the intent of the Technical

Specification is to ensure that the equipments and the work shall fully comply with and conform to the relevant

Bureau of Indian Standard Specifications, Codes of Practice, Indian Electricity Act, Indian Electricity Rules and

other Statutory Regulations, and other standards as may be applicable and to the best available standards of

engineering, design and workmanship. The equipment and work shall perform in manner acceptable to ESICs

who shall interpret meaning of the applicable Specifications / Codes and shall have the right to reject any

equipment or work, which, in their assessment, is not complete to meet the Standard/Code.

Brief description of site

Works covered in this contract is required for ESI hospital at Bandel. Tenderers are advised to visit the site after

taking prior permission from ESIC or ESIHs for familiarizing themselves with working conditions available at

site as also with the statutory levies and their prevailing quantum payable at site. Contractors shall not be entitled

to claim any extra payment on account of lack of such knowledge after award of contract. This is to inform that

our existing Lift pit – 8.5 feet X9.5 feet X 5 ft. Lift shaft / travel form Ground Floor to Top floor – 8.5 feet X

9.5feet X 49 feet.

Power Supply System

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Entire work shall be suitable for use on 415 volt 3 phase 4 wire supply system with transformer neutral grounded.

The rated frequency of the supply system shall be 50 cycles per second.

Ambient Conditions

All equipments components and materials used in the work shall be suitable for continuous

Operation / use at rated output with permissible overload at the following extremes of ambient conditions likely

to be encountered at site. Temperature from minimum 0o C to maximum 48º C Related humidity from minimum

10% RH to maximum 100% RH

ESIC / ESIH TO PROVIDE

ESIC’s scope of contract shall be restricted to providing the following items free of cost to the Contractor.

a) Hoist way (with structural openings for doors), Pit and Machine Room.

b) Space only for Contractor’s site office / stores for the duration of the contract at location and of size considered

suitable and sparable by ESIC / ESIHs. ESIC / ESIHs reserve the right to provide alternative space for the

purpose, if so necessary, during the tenure of the contract.

C) RAW power line 3 phase 4 wire system up to Machine room which will be terminated by 100AMPS MCCB.

SCOPE OF CONTRACT

Contractor’s scope of the contract shall comprise of providing equipments, components, materials, labour,

supervisory staff with infrastructure, T&P, scaffolding, consumables, testing equipment, etc. required for

completion of the work as per the contract Agreement and Free Comprehensive Maintenance for One year after

completion. Contract rates shall be inclusive of installation of one numbers new lift includes dismantling of old

existing lift. Contract Rates shall be deemed to be inclusive of all Taxes (GST) and direct and indirect expenses

required to be incurred as per this scope including but not restricted to the costs of the following.

Items of Work

Design, Engineering, manufacture, supply, installation, testing and commissioning of Lifts as per Schedule of

Quantities including minor and incidental electrical and civil work to ensure complete and satisfactory

completion.

Statutory Levies

Rates shall be inclusive of statutory levies as applicable as below.

• Central Sales tax without issue of C-form by ESICs.

• Excise duty/custom duty / GST.

• Work contract tax

• Octroi

• Any other levies.

The ESIC being situated in Special economic zone, the price quotes should mention basic price separately and

taxes/duties / GST separately at that time of billing.

Testing

Testing for the various items of equipment shall be performed at the contractor’s cost and test certificate to be

furnished by the contractor (for Motor, Machine Break-tests Controller & Steel wire Ropes), if required by the

Engineer, the Contractor shall permit the ESIC / ESIH’s authorized representative to be present during any of the

tests. After notification to the ESIC / ESIH that the installation has been completed the contractor shall make

under the direction and in the presence of the Engineer such test and inspections as have been specified or as the

Engineer shall consider necessary to determine whether or not the full intent of the requirements of the plans and

specifications have been fulfilled. In case the work does not meet the full intent of the specifications and further

tests shall be considered necessary the contractor shall bear all the expenses thereof.

Transportation, Storage, insurance etc.

• Loading, transportation and unloading.

• Protection of stored materials/installed work against damage due to dirt, sun and rain including providing

tarpaulin / PVC sheet covers as required.

• Providing security arrangements/watch and ward for stored materials and installed works to guard against

pilferage/damage.

• Comprehensive insurance with ESICs as beneficiaries against pilferage/damage during transportation / storage /

installation valid till handing over.

• Third party insurance of adequate amount.

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Name plates

Providing engraved anodized aluminium or approved equivalent name plates of suitable sizes on switchboards

/panels / equipments etc.

Civil works, cleaning and painting

Civil Works

• All steel items required for installation and operation of Lift System in Pits, Hoist ways and Machine Rooms.

• Minor civil work items required for the work like making chases in walls/ceilings, making holes and openings,

providing inserts, grouting etc including making good and painting the civil works.

• Minor Civil work is required for making good the damages which are cause by installation the new lifts.

• Minor Civil work is also included like cutting the walls for making opening for entry or exit on each floor etc.

Housekeeping

Housekeeping and clearing of work area during the tenure of contract.

Final Painting

Providing final paint coat to all exposed fabricated steel work and providing matching paint in approved manner

over portions of factory painted equipment if damaged during transportation /storage / installation before handing

over.

Site Clearance

Demobilization and clearing of all temporary works / facilities after completion of work at site and cleaning work

are before handing over.

Statutory approval

• Obtaining approval from Lift inspector and NOC from West Bengal Fire Service for satisfactory installation of

the lift system as also for clearance to put the lift into regular use.

• Obtaining any other statutory permission / clearance / approval from concerned authority as required.

• Pay any licensing fee / submission fee / inspection fee payable to statutory authorities for obtaining above

approvals.

• All actual fees payable in this regard will be reimbursed against receipt / documentary proof on completion of

work.

Compliance of statutory observation.

Complying with observations, if any, of Lift / Electrical Inspector and / or any other Statutory Authority / Local /

State / Central Authority after completion of work in order to obtain a categorical clearance to start beneficial

use.

Manuals, drawings etc.

4.9.1 Along with the tender Technical Parameters and special data enclosed duly filled in by the Tenderers along

with technical catalogue etc. of the equipment offered.

4.9.2 Shop drawings on award of work before commencement The Contractor shall submit GA drawings of Lift

System to ESICs for approval before commencement of work at site/fabrication/ manufacture.

4.9.3 Operation and maintenance manuals three sets of operation and maintenance manual with support drawings

shall be submitted to the ESICs after completion of work.

Training

Training of ESICs personnel in operation, handling and maintenance of equipment.

The Contractor shall submit following documents 3 sets of operation and maintenance manual with support

drawings shall be submitted to the ESIC after completion of work. 3 sets of test results of pre-commissioning test

carried out at site. 3 sets of as built GA drawings.

COMPLETION TIME & TIME DELAY PENALTY

Completion Time

The entire work shall be completed within 5 months from the date of work order issued. The Contractor shall

submit a bar chart along with the tender and a detailed time schedule of completing salient activities of the

contract to achieve overall completion for approval of ESICs. The Contractor shall ensure supply and erection of

sill angles and door frames within 3 months of issue of letter of intent or within two weeks of handing over of lift

63

shaft whichever is earlier, to enable coordinated completion of items like Architraves, facia returns in stone etc.

by other agencies. If the completion of work is delayed beyond the period stipulated in the original contract

agreement due to reasons considered by ESICs to be beyond the control of contractor, extension of time for the

completion of the work shall be granted by the ESICs without the levy of the time delay penalty. The extension of

time shall however not entitles the contractor to claim any extra payment and or compensation on this account.

Completion of work shall include supply, installation, testing, commissioning, and obtaining the required

statutory approvals. The work shall not be demand to be completed till all these items are completed by the

Contractor to the satisfaction of the ESICs.

FREE MAINTENANCE PERIOD

Maintenance

Quoted rates shall be deemed to be inclusive of, free comprehensive maintenance (including spares) of lifts for a

period of one year from the accepted date of completion of the contract.

Running Bills-

70 percent of the contract amount may be released after supply of the materials at site.

20 Percent of the contract amount may be released after Installation of the supplied materials.

10 percent of the contract amount may be released after Testing and commissioning of the lifts.

FINAL BILL

The payment of final bill duly certified by the Employer’s Engineer shall be made as per GCC.

WATER AND ELECTRICITY

The Contractor shall make his own arrangements for electricity and water at site. Nothing extra shall be payable

for this.

GODOWN/WORKER ACCOMMODATION

The accommodation for workers shall be arranged by the Contractor. No labour hutments shall be allowed within

the site premises. Storage space shall be arranged by the ESICs. Contractor shall construct the stores at his cost

and he shall be responsible for watch and ward of his materials/installations.

MINOR CIVIL WORKS

Minor Civil works such as cutting holes and making good for hall buttons, indicators including laying of sill in

position and providing dash fasteners for fixing Car and counter weight, rail brackets shall be borne by the

Contractors at his own cost. All scaffolding work required for erection / installation of lifts in the pit and the hoist

way shall be arranged by the Contractor at his own cost. All structural work including plates, bolts, rag bolts,

nuts, channels, angles, beams, shall also be arranged by the Contractor at his own cost. Dismantling charges of

existing Lift shall be included in the tendering cost.

Minor Electrical Works

Minor Electrical works for commissioning the lift, such as providing of Electrical Power socket points, wiring

with pipe, installation of LED lamp etc. against each landing should be arranged and provided by the Contractor’s

at his own cost.

CONTRACT PRICE

The contract price shall remain firm during the currency of the contract & any extension thereof. Rates quoted

shall hold good for any increase / decrease in the quantities. Any of the items may be deleted as per directions of

ESIC. In respect of any additional item rendered to be executed, the rates payable shall be derived from DSR

followed by PWD if not available in DSR or PWD then market rates, supporting vouchers plus 10% will be

added there on for Contractors profit and overhead.

TENDER ACCEPTANCE

The ESIC reserves the right to award the contract to any bidder other than the lowest without assigning any

reasons what so ever.

SAFETY REGULATIONS

• The Contractors shall, at their own expense, arrange for safety provisions as per safety codes of Indian

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Standards Institution, Indian Electricity Act and such other Rules, Regulations and Laws as may be applicable, as

indicated below, in respect of all labour, directly or indirectly employed in the work for performance of the

Contractors’ part of this agreement.

• No inflammable materials shall be stored in places other than the rooms specially constructed for this purposes

in accordance with the provisions of Indian Explosives Act. If such storage is unavoidable, it should be allowed

only for a short period and in addition, special precautions, such as cutting off the supply to such places at normal

items, storing materials away from wring and switch boards, giving electric supply for a temporary period with

due permission of Engineer-in-charge shall be taken.

• Protective and safety equipment such as rubber gauntlets or gloves, earthing rods, line men’s belt, portable

artificial respiration apparatus etc. should be provided in easily identifiable locations. Where electric welding or

such other nature of work is undertaken, goggles shall also be provided.

• All necessary personal safety equipment such as Helmets, Protective footwear protective

Goggles / eye shields, Lift Jacket, Gas masks etc. as considered adequate by the Engineer-in-charge shall be

available for use of persons employed on the site and maintained in conditions suitable for immediate use and the

contractor shall take adequate steps to ensure proper use of equipment by those concerned.

• Safety means of access shall be provided to all working platforms and other working places. Every ladder shall

be securely fixed. Adequate precautions shall be taken to prevent danger from electrical equipment.

• The Contractor shall provide all necessary fencing and lights to protect public from accidents and shall be

bound to bear expenses of defence of every suit, action or other proceedings at law that may be brought by any

person for injury sustained owning to neglect of the above precautions and to pay any damages and costs which

may be awarded in any such suit, action or proceedings to any such person or which may with the consent of the

Contractor be paid to compromise any claim by any such person.

• Motor gearing, transmission, electric wiring and other dangerous parts of hoisting appliances shall be provided

with efficient safe guards; hoisting appliance shall be provided with such means as will reduce to the minimum

risk of accidental descend of load. Adequate precautions shall be taken to reduce to the minimum risk of any part

of a suspended load becoming accidentally displaced.

• All scaffolds, ladders, First Aid Equipments/medicines and other safety devices shall be maintained in a safe

condition and no scaffold, ladder or equipment shall be altered or removed while it is in use. Adequate washing

facilities shall be provided at or near place of work. Necessary warning sign boards in Red / White paint, with

proper lighting arrangements for nights are to be provided at prominent locations.

• Necessary number of caution board such as “Man on Line, Don’t switch on” should be readily available in

easily identifiable locations.

• Standard first aid boxes containing materials as prescribed by the St. John Ambulance Brigade or Indian Red

Cross should be provided in easily identifiable locations and should be readily available. Periodical examination

of the first aid facilities and protective and safety equipment provided shall be undertaken and proper records

shall be maintained for their adequacy and effectiveness.

• Charts (one in English and one in regional language) displaying methods of living artificial respiration to a

recipient of electrical shock shall be prominently displayed at appropriate places.

• A chart containing the names, addresses and telephone numbers of nearest authorized medical practitioners,

hospitals, Fire Brigade and also of the officers in charge shall be displayed prominently along with the First Aid

Box.

• Steps to train supervisory and authorized persons of the Engineering staff in the First Aid Practices, including

various methods of artificial respiration with the help of local authorities such as Fire Brigade, Indian Red Cross

or other recognized institutions equipped to impart such training shall be taken, as prompt rendering of artificial

respiration can save life at time of electric shock.

• No work shall be undertaken on live installations, or on installations which could be energized unless one

another person is present to immediately isolate the electric supply in case of any accident and to render first aid,

if necessary.

COMPLETION CERTIFICATE

On completion of the electrical installation a certificate shall be furnished by the Contractor countersigned by the

Licensed Supervisor, under whose direct supervision the installation was carried out. This certificate shall be in

the prescribed form as required by the local supply authority. The contractor shall be responsible for getting the

electrical installation inspected and approved by the local and statutory authorities concerned and expenses if any

shall be borne by the contractor.

WORKMANSHIP

Good workmanship is an essential prerequisite to be complied for this work. Entire work shall be carried out in

the most workmanlike manner by skilled workers under competent supervision.

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Technical specification

Subject:- SUPPY INSTALLATION TESTING COMMISSIONING OF 20 PASSENGER CUM

BED LIFT AT ESI HOSPITAL BANDEL, WEST BENGAL INCLUDING DISMANTLING OF

OLD EXISTING LIFT.

GENERAL

1. STANDARDS The following Indian Standard Specifications and Codes of Practice, currently applicable and

updated as of date irrespective of dates given below, shall apply to the equipments and the work covered by this

contract. In addition the relevant clauses of the Indian Electricity Act 1910 and Indian Electricity Rules 1956 as

amended up to date shall also apply. Wherever appropriate Indian Standards are not available, relevant British

and/or IEC Standards shall be applicable.

1. Code of Practice for installation, operation and IS-14665 (Part 2) Sec-1 : maintenance of electric passenger &

goods lifts. 2000

2. Code of practice for installation, operation and IS-14665 (Part 2) Sec-2 : 2000 maintenance of electric service

lift.

3. Safety Rules Section-1 Passenger and Good lifts IS-14665 (Part 3) Sec-1 : 2000

4. Safety Rules Section-2 – Service Lifts IS-14665 (Part 3) Sec-2 : 2000

5. Outline dimension for electric lifts. IS-14665 (Part-1) : 2000

6. Inspection Manual for Electric Lifts IS-14665 (Part 5) : 1999

7. Electric Traction Lifts – Components IS-14665 (Part 4) Sec-1 to 9 : 2001

8. Installation And Maintenance of Lifts For Handicapped IS 15330 :2003 Persons (Code of Practice)

9. Specification for lifts cables. IS-4289 (Par-1) : 1984 Reaffirmed 1991

10. Specification for hot rolled and slit steel tee bars. IS-1173-1978 Reaffirmed 1987

11. Method of loading rating of worm gear. IS-7443-1974 Reaffirmed 1991

12. Code of practice for selection of standard worn and IS-7403-1974 helical gear box. Reaffirmed 1991

13. Isometrics screw threads. IS-4218-(Part-II)1976 Reaffirmed 1996

14. Degree of protection provided by enclosure for low IS-2147-1962 voltage switchgear and control gear.

15. Classification of insulating materials for electrical IS-1271-1985 machinery and apparatus in relation to their

thermal Reaffirmed 1990 stability in service.

16. Code of practice for earthing. IS-3043-1987

17. Electrical installation Fire Safety of Building. IS-1646-1997

18. PVC insulated electric cable for working voltage upto IS-694-1990 and including 1100 volts.

19. Code of practice for electrical wiring and installation IS-732-1989

20. PVC insulated (Heavy Duty) electric cables for IS-1554-1988 (Part-1) working voltage up to and including

1100 volts.

21. Flexible steel conduits IS-3480-1966

22. Accessories for rigid steel conduit for electrical wiring IS-3837-1976

23. Boxes for the enclosure of electrical accessories IS-5133-1969 (Part 1) Guide for safety procedures and

practices in electrical IS-5216-1982 (Part-1) work.

25. Conductors for insulated electric cables and flexible IS-8130-1984 codes.

26. Miniature Circuit Breakers IS-8828-1996

27. Rigid steel conduits for electrical wiring (Second IS-9537-1981 revisions) Methods of test for cables IS-

10810-1998

29. Earth Leakage Circuit Breakers. IS-12640-1988

30. Moulded Case Circuit Breakers IS-13947-1993

31. General requirement for switchgear and control gear IS-13947-1993 for voltage not exceeding 1000 volts.

32. 1100 volt grade XLPE insulated armoured cables IS 7098

33. Specifications for hoist way door-locks IS 7754-1975

34. Rules for design, installation, testing and operation of IS 1735-1975 lifts, escalators and moving parts.

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In addition the relevant clauses of the following, as amended up to date shall apply.

. The Indian Electricity Rules 1956

. The Indian Electricity Act 1910

. Delhi Lift Rules

. Fire safety regulations pertaining to lifts

. West Bengal State Electricity Regulation

. West Bengal State Lift Act.

The tenderers shall also take into account local and State regulations as in vogue for the design and installation of

lifts. Wherever appropriate Indian Standards are not available, relevant British and/or IEC Standards shall be

applicable. BIS certified equipment shall be used as a part of the Contract.

ELECTRIC SUPPLY

The available system of electric supply is 415 volts +10% -20%, -3 phase 4 wire AC 50 Hz system and 240 volts

between phase and neutral. Any equipment /component operating at other than the above mentioned power

supply shall be provided with necessary transformers / voltage stabilizers. The amount of power required for lifts

shall be indicated in the tender. Power shall be provided at one point to be indicated by the tenderer. All

subsequent electrical systems shall be deemed to be included in the scope of this contract.

TECHNICAL PARAMETERS

Technical parameters given in give requirement of passenger, Service & Goods lifts. Tenderers shall fill in their

item wise confirmation / comments in the column provided for the purpose in this annexure. Deviations, if any,

from tender requirements shall be clearly brought out in this annexure, failing which it shall be presumed that the

offer conforms to the tender requirements fully. Tenders in which special data and technical parameter is not duly

filled in by the tenderers are liable to be summarily rejected.

MACHINE ROOM LIFTS LIFT MACHINE AND CONTROLLER

GENERAL REQUIREMENTS

The Elevators shall include all elements confirming to specifications or as amended herein. Elevators covered by

these specifications shall be provided, installed, tested, commissioned, certified and approved as per statutory

requirements of Lift Inspectorate. Each Elevator shall have its own driving machine. The method of drive shall be

Electric Traction with gear less motor having VVVF Control. The design of the Elevators shall take into

consideration fire prevention, elimination of dust and dirt traps, and easy accessibility for cleaning and routine

maintenance.

ELECTRIC TRACTION DRIVE SYSTEM

2.1 Traction Machine The construction of all Elevator machines shall conform to IS-14665.

2.2 Brake

a) The Electro-magnetic brake with non-asbestos lining shall be spring applied and electrically released type

having noiseless operation.

b) The brake shall be capable of stopping and holding the Elevator car in its downward travel to rest with 125%

of its rated load from the maximum governor tripping speed. In this condition the retardation of the car shall not

exceed that resulting from the operation of the Safety gear or stopping on the buffer.

c) Springs used to apply the brake shoes (two nos.) shall be in compression and adequately supported.

d) Brake linings shall be of renewable incombustible materials and shall be secured to the brake shoes such that

normal wear shall not weaken their fixings. Band brakes shall not be used.

e) No earth fault, short circuit or residual magnetism shall prevent the brake from being applied in the event of

loss of power supply to the Elevator motor and control circuit.

f) A means of adjusting the brake plunger stroke and releasing the brake in emergency shall be provided.

g) The Elevator machine shall be fitted with a manual emergency device capable of having the brake released by

hand and requiring a constant effort to keep the brake open.

h) The fail safe break shall incorporate an approved design of brake switch i.e. pick up, hold, discharge. Brake

coil shall be wired in series & their respective switches in parallel. The operation of brake shall be thyristor

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controlled from solid state drive in order to effect minimum pick up time and synchronized start.

Driving Mechanism

Lift Machine

The lift machine shall be suitable for 415 volt 3 phase 50 Hz AC supply with a voltage variation of +10% and -

20% and shall be placed directly above the hoist way on steel beams resting on machine room floor slab. The lift

machine shall have high efficiency and low power consumption and shall be designed to withstand peak currents

in lift duties. Means for manual operation of the lift car shall be made by providing winding wheel suitably

marked to indicate the direction of the movement to enable the lift car to be brought to the nearest landing. There

shall be a warning display for switching off electrical supply before the manual operations.

Driving Sheaves

a) The sheaves shall be manufactured in steel or SG iron and fitted with sealed for life lubricated bearings.

b) The sheaves shall have machined rope grooves that can be reworked for future wear.

c) Adequate provision shall be made to prevent any suspension ropes leaving groove due to rope slack or

introduction of foreign objects.

Alignment

a) The brake plunger, collar, sleeve, motor, sheaves and all bearings shall be mounted and assembled so that

proper alignment of these parts is maintained.

b) The assembly shall be reviewed and rectified when excessive noise is emitted during operation.

Gearless Machines

The gearless machine shall consist of a motor traction sheave and brake drum or brake disc completely aligned on

a single shaft. Gearless machine shall be AC gearless with VVVF drive.

2.7 Anti-Vibration Supports The whole traction machine shall be mounted on appropriate anti-vibration supports

to minimize noise and vibration.

CONTROL SYSTEMS

3.1 Description the Lifts shall have state of art microprocessor based AC variable voltage variable frequency

(ACVVVF) drive. Single lifts shall be provided with directional collective control for one car, two cars and 5 cars

(also called simplex, collective control). Some of the technical parameters required are innumerate below.

a) Starting current

b) Power saving

c) Leveling accuracy

d) Acceptable voltage fluctuation

e) Rate of acceleration/deceleration (M/S2)

f) Maximum jerk (M/S3)

g) Maximum vibration in car horizontal/ vertical

h) Maximum noise level in car during travel

i) Maximum door noise level while closing and opening at a distance of 1 mtr from car door

1.2 -1.5 times full load running current 50 -55% ± 3 mm (passenger/service lifts) & + 5mm(Freight lift) +10to -

20% 0.6 -1.5 (Adjustable at site) 0.7 -1.5 (Adjustable at site) 20/18 dBA 45 dBA 52dBA The controller shall be

mounted on the side of the top of lift shaft, vertical, totally enclosed cubicle type with hinged doors on the front

provide easy access to all components in the controller. Cubicle shall be well ventilated such that the temperature

inside never exceeds the safe limits of the components at ambient room conditions.

The controller shall operate within the supply voltage variation of plus 10% to minus 10% of the nominal voltage.

The Controller shall be include protection against the following abnormalities and shall cut off the power supply,

apply the brake and bring the car to a rest in the event of any of the abnormalities occurring.

a) Over current

b) Under voltage

c) Overvoltage

d) Single phasing

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e) Phase reversal

f) Earth leakage

Features Control system features are detailed as below.

• Attendant Operation all lifts shall be provided with attendant control facilities. A key switch for change of

operation mode shall be provided in a lockable recess panel on the car operation panel. After gaining control on

the lift, the attendant can direct the car to stop at any storey. The attendant can also by pass the landing calls (but

not cancel them) or reverse the direction of travelling.

• Automatic By-pass Load weighing devices located either on car top or under the car cage shall be provided for

all lifts. Whenever the load exceed 60-70% of the capacity load of the lifts, the lifts shall ignore all landing calls

and only respond to car calls.

• Over load device

A load weighing devices shall operate when the load in the car exceeds the rated capacity. The operation of the

device shall activate buzzer sound and flashing ‘overload’ signals. At the same time the car doors shall be

prevented from closing. When the excess load has been removed from the car, the buzzer alarm shall be muted

automatically and the car shall function normally. The sensitivity shall be 30 kg for Passenger lifts and 5% of the

contract load for service lifts.

• Automatic self-levelling all lifts shall be provided with automatic self-levelling feature that shall bring the lift

car level to within ± 3 mm for passenger/service elevators and + 5mm for freight elevators of the landing floor

regardless of load or direction of travel. The automatic self levelling feature shall correct for over travel and rope

stretch.

• Possible future requirement of access control and BMS integration of the controller.

LIFTS , LIFT CAR, DOORS AND SAFETY DEVICES CAR ENCLOSURES

General Requirements

• Frame

Every lift car body shall be carried in a steel car frame assembly which shall have sufficient mechanical strength

to resist the forces applied by the safety gear or impact of the car on the buffers. The deflection of the steel

members carrying the platform shall not exceed 1/1000 of their span under static conditions when the rated load

is evenly distributed on the platform

At least four renewable guide shoes or shoes with renewable linings or sets of guides rollers shall be provided

two at the top and two at the top and two at the bottom of the car frame assembly.

• Enclosure finishes the car enclosure, doors etc. shall be as per specification. The following are to be provided.

Alarm System: An emergency alarm buzzer, including wiring shall be provided and connected to a plainly

marked push button in the car operating panel. The alarm bell shall be located in central security room. The alarm

unit shall be solid- state siren type, to give a waxing and waning siren when the alarm button in the car is pressed

momentarily. Built in 3 way intercom system with telephone instrument in the car, reception and security, (as

directed by ESICs) including wiring telephone instrument and associated EPABX shall be provided. Sealed

Maintenance Free Nickel Cadmium Batteries capable of maintaining the following in each lift for 2 hrs after

mains failure. -Emergency light of adequate illumination in car -Car Ventilation

-Intercommunication System

-Alarm bell

One no. 16 amp switch socket outlet to IP 54 and a permanent weatherproof type luminaries to IP54 (with

lighting switch ) adequately protected shall be provided on the top of the lift car for maintenance. One no. 16 amp

switch socket outlet to IP 54 at bottom of lift car for maintenance.

Operation Panel

A full length car operating panel incorporating following control/indications shall be provided in each lift on the

return panel.

• LCD Illuminated touch push buttons of micro pressure type corresponding to the floors served at ground floor

and Inside Car. For Other floors LED Illuminated touch push buttons of micro pressure type to be provided.

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• Door open and door close button

• Emergency stop button with Alarm

• Two position key operated switch for 'with attendant' and 'without attendant' operation.

• Ventilation fan ON/OFF switch with auto OFF when there is no call after 120 seconds (Two Speed & concealed

vents).

• Built in intercom of the hands free type as well as space for providing EPABX telephone instrument and 5 pair

telephone trailing cable to communicate from car to Two Locations i.e. Operator’s Room (at remote location) &

Security Guard Room and vice-versa.

• Dynamic car direction display

• Car position indicator (digital)

• Audio/Visual overload warning indicator

• In order to have at least one device of communication functioning at all the times, as an alternative arrangement,

it is recommended that the provision of both i.e. telephone with minimum connections one at the operator’s room

and other at guard room and the emergency signal with re-chargeable batteries as source of supply be made in the

lift cars.

• The device used for emergency signals should incorporate a feature that gives a immediate feedback to the car

passengers that the device has worked properly and the signal has been passed on to the intended agency.

• Digital voice synthesizer (Optional) for announcing special messages with background music.

Landing fixture

The landing fixtures shall be recess mounted on a base junction box in the wall by the side or on top of landing

doors as required.

Each landing fixtures shall consist of micro touch type landing call buttons with illuminated call acknowledge

signal and illuminated digital type car position indicators on separate stainless steel face panels with hairline

finish. Alternatives as available with bidders shall be indicated in tender for ESICs approval.

The following landing fixtures shall be provided for each lift.

a) Lowest floor

• Up call button

• Digital car position indicators

• Travel direction indicators

• “In use” indicator to signify the lift door is opened for delivery at a certain landing

b) All floors other than lowest and top most floor

• Button up and down call buttons

• Travel direction indicators

• Digital car position indicators with Gong (Optional)

• “In use” indicators to signify the lift door is opened for delivery at a certain landing

• Manual by pass key switch for lift landings.

c) The top most floor

• Down call button

• Travel direction indictors

• Digital car position indicators with Gong (Optional)

• “In use” indicators to signify the lift door is opened for delivery at a certain landing

• Manual by pass key switch for lift landings.

12 V 20 W LED spotlights shall be supplied and installed on the underside of the hall lanterns. The spot lights on

a particular floor shall be lit up to signify the arrival of the corresponding lifts. These spotlights shall be switched

off after the corresponding lifts have left that particular floor. For passenger cars, the spotlights on the parking

floor shall be turned off after a present period adjustable from 15 to 150 sec. Should a call from the parking floor

be registered, spotlight of the assigned parking car shall be switched on again together with the opening of the

landing doors to attend the call

CAR AND LANDING DOORS

General requirements

All car doors shall extend to the full height and width of landing opening and shall be operated with variable

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frequency door operator. A similar imperforate door shall be provided for every landing opening in the lift hoist

way enclosure. The top track of the landing and car doors shall not obstruct the entrance to the lift cars. All car

and landing doors shall have a fire resistance of not less than 1 hours.

In addition, all the car and landing doors shall meet the following general requirements.

a) Car door locking devices

Every car door shall be provided with an electrical switch to prevent the lift car from being started or kept in

motion unless the car door is closed. A mechanical locking device shall also be provided to prevent door opening

from inside the car whilst the car is in motion.

b) Landing door locking devices every landing door shall be provided with a mechanical locking device to

prevent opening of the door from the landing side in normal cases unless the lift car is in that particular landing

zone.

c) Projections and recesses sliding car and landing doors shall be guided on door tracks and sills for the full travel

of the doors. The distance between the cars and the landing sills shall not exceed 35 mm.

d) Door locking devices all doors locking devices, door switches and associated actuating rods, levers or

contracts, shall be inaccessible from the landing or the car.

e) Protective devices

Protective devices shall be fitted to the leading edges of both car door panels. It shall automatically initiate

reopening of the door in the event of a passenger being struck (or about to be struck) by the door in crossing the

entrance during the closing movement. The obstruction of either leading edge when closing shall actuate the

protective device to function.

f) “Door open” alarm “Door open” alarm shall be provided in the car to initiate alarm and a continuous buzzer if

a car or landing door has been mechanically kept open for a present period. The period shall be adjustable from 0-

10 minute.

g) Emergency landing door unlocking devices and key

• Every landing door shall be provided with an emergency landing door unlocking device.

When operated by an authorized person with the aid of a key to fit the unlocking triangle, the landing door shall

be unlocked irrespective of the position of the lift car for rescue purpose. When there is no “unlocking” action,

the key shall only be able to stay in the locked position.

• In the case of coupled car and landing doors, the landing doors shall be automatically closed by means of

weight or springs when the car is outside the unlocking zone.

Door Hangers and Tracks

The car and the landing doors shall be provided with two point suspension sheave type hangers complete with

tracks. Sheaves and rollers shall be steel with moulded nylon collar and shall include shielded ball bearings.

Tracks shall be of suitable steel section with smooth surface. The landing doors shall be complete with headers,

sills, frames etc. as required.

Lift Door Protection

Multiple-Infra red door protection and mechanical shoes shall be provided for all lift to control door movement

which shall cover the entire door opening effectively.

2.4 Protective Hand Rail in the Car (Optional as this will depend on interior design)

CABIN FAN

A noiseless pressure fan shall be provided in the lift cabin.

HOIST ROPES

Hoist way material shall be non-flammable (02 hrs fire rated)except travelling cables which shall be flame

resistant.

Lift Ropes – IS 14665 (Part 4 / Sec 8)-2001

Round strand steel wires ropes made from steel wire ropes having a tensile strength not less than 12.5 tonnes /

cm2 and of good flexibility shall be used for lift. Lubrications between the strands shall be achieved by providing

impregnated hemp core. The lift ropes shall conform to IS 14665-(Part-4-Sec.8):2001 and the following factor of

safety shall be adhered to. The minimum diameter of rope for cars and counter weight of passenger and goods lift

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shall be 8mm. Rope speed of Passenger & Passenger cum Goods Lifts (Service Lift) (m/s) Factor of safeties 0.5

or less

exceeding 0.5 to 1.0



exceeding 3.5

Rope fastenings

The ends of lift ropes shall be properly secured to the car and counter weight hitch plates as the case may be with

adjustable rope shackles having individual tapers babbit sockets, or any other suitable arrangement. Each lift rope

shackle shall be fitted with a suitable shackle spring, seat washer, shackle nut & lock & shackle nut split pin.

Guards for Lift Ropes

Where lift ropes run round a sheave or sheaves on the car and/ or counterweight of geared/ gearless machine

suitable guards shall be provided to prevent injury to maintenance personnel.

Number & Size of Ropes

The contractor must indicate the number and size of lift ropes and governor ropes proposed to be used, their

origin, type, ultimate strength and factor of safety. The contractor should furnish certificate or ropes from the

rope manufacturers issued by competent authority.

COUNTER WEIGHT

The counter weight for lift cars shall be in accordance with clause 6 of IS 14665 (Part 4-Sec-3) : 2001 and shall

be designed to balance the weight of empty lift car plus approximately 50 percent of the rated load. It shall

consist of cast sections firmly secured in relative movement by at least two numbers steel tie rods having lock

nuts/split pins at each end and passing through each section and Housed in a rigid steel frame work. Cracked and

broken sub weights shall not be accepted. Counter weight for passenger lifts should be able to accommodate

suitable weight Interior finishes. In case interior finishes material exceeds this provision, then the elevator

contractor shall adjust the Counter Weight accordingly, however this will be decided and intimated much before

the delivery of the elevators.

Counter Weight Guards

Guards of wire metal / mesh shall be provided in the lift pit to a suitable height above the pit floor to eliminate the

possibility of injuries to the maintenance personnel.

GUIDES / Guide Rails

Car and counterweight guide shall be machined T section as per relevant Indian Standards IS-14665 of 2000

revised up to date. The guides shall be capable of withstanding forces resulting from the application of the car or

counter weight safety devices The guide rails shall be minimum 16mm Tongued & Grooved type.

TRAILING CABLES

A single trailing cable for lighting control and signal circuit is permitted, if all the conductors of these trailing

cables are insulated for maximum voltage running through any one conductor of this cable. The lengths of the

cables shall be adequate to prevent any strain due to movement of the car. All cables shall be properly tagged by

metallic / plastic tags for identification. Cable jacket should be suitable for immersion in water, salt water & oil

etc.

Trailing cables shall run from a junction box on the top of the car to a junction box located in the shaft bear

midpoint of travel and from these junction boxes conductors shall be run to the various locations. Trailing cables

exceeding 30 meters in length shall run so that the strain on individual cable conductors will be reduced to a

minimum and the cables are free from contact with the car counterweight, shaft walls or other equipment.

Trailing cables exceeding 30 meters in length shall have steel supporting fillers and shall be suspended directly

by them without rubbing over other supports. Cables less than 30 meters in length shall have no – metallic fillers

and shall be suspended by looping cables around supports of porcelain spools type or equivalent. 5 percent of the

total capacity subject to a minimum of 5 wires shall be available unutilised in the trailing cable everywhere

suitable distributed between various functions.

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SAFETY DEVICES

Safety devices shall be capable of operating only in the downward direction and stopping fully loaded car, at the

tripping speed of the over speed governor, even if the suspension devices break, by gripping the guides, and

holding the car there. Governor sheave in elevator pit shall be enclosed in a wire cage to a height of 2.40 metre.

All safety devises statutorily required by Lift Inspector, including but not restricted to the following shall be

provided.

• Terminal slow down switches

These shall be provided and installed to slow down the lift car when approaching the top and bottom landings.

The slow down switches shall act independently from the normal car operating device.

• Over travel limit switches

These shall be provided and installed to stop the car within the top and bottom clearance, independent of the

normal car operating device. The bottom over travel limit switch shall become operative when the bottom of the

car touches the buffer. When the over travel limit switches are operative, it shall be impossible to operate the car

until the car has been hand would to a position within the normal travel limits.

• Pit Switch

An emergency stop switch shall be located in the pit which when operated shall stop the car regardless of the

position of hoist way.

• Terminal Buffers

Suitable spring buffers mounted on RCC foundation blocks shall be provided in the pit in compliance with

ANSI/ASME/CENEN-81 /JIS codes for stopping the car in case of mal-operation. Dowels for the purpose shall

be left while casting the pit floor alternatively floor reinforcement could be exposed by chipping for welding

additional reinforcement for Dowels. However clearance from underside of the car resting on a fully compressed

buffer shall not be less than 1.20 metre. Buffers shall be designed for a design speed + 15%. Oil buffers shall be

provided for the passenger elevators for speed of more than 1.75 mps and spring buffers for lower speed.

• Interlocking

Adequate interlocking is to be provided so that the car shall not move if the landing doors are even partially open

and also the lift is overloaded.

• Over speed governor

Over speed governor shall be of centrifugal type and shall operate the safety gear at a speed at least equal to

115% of the rate speed and less than the over speed governors shall be driven by flexible wire ropes with the

following requirements.

-The breaking load of ropes shall be related to the force required to operate the safety gear by the safety factor of

at least 8.

-The nominal rope diameter shall be at least 7 mm.

-The radio between the pitch diameter of the over speed governor pulley and the nominal rope diameter shall be

at least 30 the over speed governors shall be sealed after setting the tripping speed. The breaking or slackening of

the governor rope shall cause the motor to stop by an electric safety device.

• Alarm bells

A Concealed 200 mm diameter alarm bell shall be installed in the main security area. The alarm bell shall sound

when the alarm bell button in the car operating panel is pressed. The bell shall mute when the pressure on the

alarm bell button is released.

• Emergency Stop Switches

An emergency stop for use by maintenance personal shall be provided in each lift car.

FIREMAN SWITCH

Each Lift shall have a Fireman switch with glass front for access by the Firemen. The operation of this switch

shall cancel all calls to this lift and shall stop at the next nearest landing if travelling upwards. The doors shall not

open at this landing and the lift shall return to the ground floor. In case the lift is travelling downwards when the

fireman's switch is operated it shall go straight to the ground floor bypassing all calls enroute. The emergency

stop button inside the car shall be rendered inoperative. The fireman’s switch shall be located adjacent to the lift

opening at the terminal floor and shall be at a height of approximately 2 m above the floor level. For easy

identification of firemen’s lift which confirm to the local authorities requirements, a red and white diagonal

striped backing shall be provided behind the glass of the firemen’s switch. A permanent notice of prominent size

73

indicating the floors served shall be provided and displayed adjacent to the firemen’s lift at the terminal floor.

The notice shall be made of laminated plastic sheet or other approved materials with red letters on white

background. Details of the notice shall be submitted to the Engineer-in-Charge for approval prior to fabrication.

CONTROL OF NOISE AND VIBRATION General

The whole of the lift assembly, including the opening and closing of the car and landing doors shall be quiet in

operation and shall be free of rattling or squeaking noises. Lift doors operation shall be smooth to avoid the

transmission of impact noise to the surrounding structure. Noise level resulting from the operation of the lifts,

including direct sound transmission, breakout noise and re-radiation of structure borne noise, shall not exceed the

specified noise criteria of the adjacent spaces. Vibration resulting from operation of lifts of escalators shall not be

perceptible in any occupied areas.

Car construction

All elements of the lift car construction shall be sufficiently rigid to avoid generation of noise by panel excitation

as a result of movement. The total noise level in a moving lift car shall not exceed 45 dBA with the ventilation

system operating.

Machinery

The gearless traction machine and compact PM motor are installed within the hoist way and the slim control

panel is located on the shaft side wall. Provision shall be made for the control vibration isolation measures

employed to ensure that structure borne noise resulting from the operation of the lift machinery is not audible in

any occupied area. Lift machinery noise levels under normal operating conditions shall not exceed 70 dBA at 1 m

from the equipment in free field.

Arrival chimes

Noise from arrival chimes shall not exceed 60 dBA. The above levels shall be measured at 3 m from the arrival

chimes using a noise meter set to ‘fast’ response. Chimes with adjustable loudness shall be provided.

FIRE SAFETY REQUIREMENTS

General requirements of lifts shall be as follows:

10.1 Landing doors in lift enclosures shall have a fire resistance of not less than one hour.

10.2 Lift car door shall have a fire resistance rating of one hour.

10.3 Grounding switch (es), at ground floor level, shall be provided on all the lifts to enable

the fire services to ground the lifts.

LIFTS & ASSOCIATED WORKS ASSOCIATED ELECTRICAL WORKS

Scope

Based on power requirements of lifts furnished by the lift contractor, power supply for the lifts machines,

terminating in a Switchboard located at a desired location, shall be provided by Engineering- Incharge. The earth

bar provided on this switchboards shall be connected to the building earthing system also by Engineer-in-charge.

All cabling / wiring/loop earthing beyond this Switchboard for interconnection with the lift controllers / motors/

indicators / push buttons / safety devices etc. shall be provided by the lift contractor and its cost shall be deemed

to be included in the quoted rates.

Cabling

Cabling between switchboard and the controller /lift motor shall be with XLPE insulated HR PVC sheathed 1100

volt grade aluminium conductor armoured cables conforming to IS 7098 or PVC insulated, PVC sheathed, 1100

volt grade al conductor armoured cables conforming to IS 1554. Cables shall be terminated in glands fitted with

armour clamps the gland body shall be provide with an internal conical sating to receive the armour clamping

cone and clamping nuts which shall secure the armour wires. A PVC shroud shall be fitted to cover the gland

74

body and exposed armour wires Trailing cables for the lifts shall be EPR insulated stranded copper conductor

flexible cables conforming to IS 9968 control cabling shall be with multi core stranded copper conductor PVC

insulated and sheathed 1100 volt grade cables conforming to IS 8130. Minimum size of the cable shall be 2.5 sq

mm. where cables pass through walls or floor slabs, pieces of GI sleeves shall be provided for cast into the wall /

floor and cable shall be drawn therein. Annular space around the cable in the sleeve shall be sealed with fire proof

sealant supplied by Engineer-incharge.

Wiring

All wiring shall be carried out with FRLS PVC insulated 1100 volt grade stranded copper conductor wires

conforming to IS 694 drawn in MS rigid / flexible conducting system and / or MS raceways. Minimum 2.5 sq

mm size wires shall be used. Wires shall be cut only at terminations. Intermediate jointing shall not be permitted.

Drawing, cutting and terminating of the wires shall comply with the relevant Indian standard specifications and

shall be carried out in the most work man like manner as per standard practice. All normal care like cutting the

insulation with a pencil edge, taking care not to cut the strands and proper tightening of terminal connector

screws to avoid loose connection or breaking of conductors etc. shall be taken. Heavy gauge black enamelled

screw type ISI embossed MS conduits with superior quality accessories approved by Engineer-in-Charge shall be

used in the work. Conduits could either be recessed in floors / walls or fixed on surface with saddles and clamps.

Final connections to vibrating the equipment shall be made with metal flexible conduits. Entire work shall be

carried out in work man like manner as per standard practice

Earthing

Metal enclosures of all electrical equipment and devices including frames of motors, controllers, switchgear,

conduits and raceways etc. shall be properly earthed so as to form an equivalent-potential zone. Loop earthing of

vibrating equipment shall be done with flexible copper earthing braid or flexible cables. The lift motor frame

shall be connected to the building earthing system termination at the switchboard by duplicate loop earthing

conductors of appropriate size.

ASSOCIATED CIVIL & STRUCTURAL ITEMS

All civil and structural items of work associated with erection and operation of lifts shall be provided by the

Contractor at his cost including (but not restricted to) the following.

. Hook for lifting lift equipments in the top of shaft.

. Temporary scaffoldings and safety barricades during lift installation in and around lift wells

. Sill angels

. Bearing plates

. Buffer supports

. Checqured plates

. Fascia plates

. Ladders in pits (MS)

. Safety railing on car top

. Separator /stretcher beams if required .

. Dowels for terminal buffers in pit floor during casting.

The Contractor shall ensure erection and fixing of steel work in such a manner that no RCC wall or any other

structural member is damaged.

LIFTS & MAINTENANCE SERVICES SCOPE

The Contractor shall provide Free Comprehensive Maintenance service for a period on one year from the date of

handing over of the lift to Engineer-in-Charge.

ROUTINE AND PREVENTIVE MAINTENANCE

Program of routine and preventive maintenance during the free (1 year) maintenance period as also during the

tenure of annual maintenance contract shall comply with minimum requirements as below.

Fortnightly

• To check all bearing oils, oil rings, oil chains, etc. All machines should be carefully checked and repaired for

75

abnormal temperature rise.

• To check and repair all relays and contacts as wells as their movements and repair as necessary

• To clean traction machines, relays panels, control panel, starter panels, selectors, governors, car top, car gates,

sills and pits

• To check brake action and adjust if necessary

• To check and repair movement of door switches, gate switches and emergency stop switches

• To check and repair indicator lamps and indicator

• To check and repair annunciator lights, buzzer and car lights

• To check and adjust leveling differences, brake slippage, acceleration, deceleration and riding comfort.

• To check and repair movements of car control buttons, switches and the like.

• To check and repair operat5ion of weighting devices.

Monthly

• To turn grease cups for speed governors and compensating pulleys

• To check and oil selectors

• To top up rail lubricators

• To clean ropes oil if necessary

• To clean PM motor and inspect controller box etc.

• To oil electric brake pins

• To oil all pins of door operation and door opening mechanisms

• To clean hoist way, beams slow down cams, outside cages, rails and counterweight rails

• To clean, oil and adjust door closer and levers

• To clean main sheave, secondary sheaves and rope sheaves on car top and counterweigh top

• To clean and repair brake wheels and shoes

• To oil compensating rope tensioning pulleys.

Every Two months

• To clean and oil door hangers, door rails, interior of hanger case. If necessary adjust a centric rollers, car door

hangers, door connecting ropes and chains

• To check and repair door shoe

• To clean and oil safety fears

• To clean and oil car and counterweight guide shoes. Adjust if necessary

• To clean and oil interior of terminal limit switches and position switches. Check rubber rollers of terminal limit

switches.

• To check oil clean and repair interior of door switches, gate switches. Replace worn parts if necessary

• To check and repair flexible cable

• To check and repair movement of limit switches

• To clean and oil interior of car control switches.

• To clean and check push buttons of care control panels

• To check, clean and repair the sleeve and plungers of the electromagnetic brakes.

Every three months

• To check and repair the operation of terminal limit switches and final limit switches.

• To check and repair the governor switches.

• To clean the brush holders and commentators of the door motors.

• To check and repair the traction ropes for broken wire, wear elongation and even tension. Adjust if necessary.

• To remove the dust inside the traction machines and controls panels using electric blower

• To clean and repair the indicator lamps

• To check the voltage of rectifiers and thyristors

Half yearly

• To check and repair the operation of safety gears

• To check oil for oil buffers

• To check and clean the hall buttons and contacts

• To check and repair the compensating chains or ropes

• To check and oil the bearing of door motors

• To grease the secondary sheaves, car top sheaves and counterweights.

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• To check the wear of guide shoes of cars and counterweights

Annual

• To clean the wire connection box of every landing and car cages. Tighten all screws and check the conditions of

cables at conduit inlets and outlets

• To check and tighten screws of control panels, starters panels and relay panels

• To remove the dust inside the landing indicator switches by electric blower

• To test all safety devices

• To dismantle, clean and adjust the electro-magnetic brake of gearless machines

• To charge motor oil

• To check and tighten screws and foundation bolts of traction machine, secondary sheaves, exterior of lift frame,

guide rail, guide rail clamps and bracket etc.

• To test the over current relays

• To provide all labour, materials, tools and transport to carry out annual inspection and load test according to the

requirement of the employer All the scheduled maintenance services described above shall be properly

programmed and agreed with the Engineer-in-charge in order not to affect operation of the lift systems

BREAK DOWN MAINTENANCE

The Contractor shall also undertake to provide a comprehensive breakdown service whereby qualified technicians

shall attend to each breakdown as soon as practicable after a breakdown is reported and carry out immediate

remedial work at a reasonable speed according to the nature of the breakdown. Any faulty equipment or

components shall be quickly replaced. In circumstance such that the Contractor fails to attend the breakdown

within four normal working hours after notification of the breakdown and where remedial work is interrupted

during normal working hours for purposes other than obtaining replacement parts, the employer reserves the right

to order such action as may be necessary to expedite completion of remedial work which shall be at the

contractors expense without abrogation of the Contractors responsibilities. Contractor has to be provide a email

address and a Contact number for logging Emergency Complain.

GENERAL

The Contractor shall keep sufficient spare parts during the maintenance period to ensure that replacement work

for defect can be carried out immediately A competent engineer shall be provided to investigate the fundamental

cause of a fault temporary quick fix solution will not be accepted. The employer shall at his discretion, take

action to recover all losses incurred rising from the failure of the contract to perform the duties either wholly or in

part as detailed in this section.

LIFTS & SAFETY ASPECTS & PROCEDURE 1. Since lift installation consists of a number of electrical and mechanical components having linear / rotary

motions, utmost caution should be exercised while working and all safety precautions shall be rigorously

followed.

2. Only authorized persons shall be allowed to work on lift installations and officer empowered for such

authorization shall keep proper recorded thereof during the test, inspection and maintenance except where

necessary.

3. If during erection any safety or protection devices are inoperative, special care must be taken to avoid

accidents on this account.

4. Supply at main incoming iron clad switch or circuit breaker shall be switched off before examining any part of

the equipment. Whether during periodical inspection or while carrying out any work on the equipments

(including using the winding handle at times of mains failures) unless power is particularly required for particular

operation or tests on the lifts. The breaker located in OFF position.

5. The landing and car buttons shall be keep out of circuit by switching on the ‘Maintenance Switch’ located on

the top of the lift car during maintenance operators. Whenever maintenance switch is not proved emergency stop

switch inside car and or attendant control switch should be used.

6. Before carrying out any repair work it shall be ensured that none of the electromechanical door locks are short

circuited either from the controller or at the landings.

77

7. As a general precaution, facia plate between the door headers and the corresponding upper landing sill on each

floor must be provided.

PROVISION FOR THE DISABLED AND HANDICAPPED

All the Passenger Elevator shall be provided with following features:

a) Elevator control buttons at locations and height specified in IS 15330 -2003

b) Hall call buttons at locations and height specified in IS 15330 -2003

c) Hand rails shall be provided on the side walls of the Elevator at height & locations specified in IS: 15330 -

2003. An international symbol of access of the disabled shall be permanently and conspicuously displayed at each

and every Elevator landing next to the Elevator entrance (to be provided by signage contractor). Braille notations

indicating the floor levels shall be incorporated next to each button at the handicap COP and handicap hall call

buttons.

d) A digital voice system for announcing the car position, opening/closing of doors, direction of travel and

messages shall be provided as per IS:15330 -2003

e) A laminated safety glass type mirror of at least half of the size shall be installed on rear panel at appropriate

position as per IS : 15330 -2003

Provisions for use of lift by Handicapped persons in Passenger Elevators.

3.1 Hand rail A hand rail not less than 600 mm long at 900 mm above floor level shall be fixed adjacent to the

control panel.

3.2 Car operating panel Inscription in Braille also to be provided. Level to be lower than the normal so as to be

accessible by a person sitting on wheel chair.

3.3 Hall buttons Inscription in Braille also to be provided. Level to be lower than the normal so as to be

accessible by a person sitting on wheel chair.

3.4 Car position indicator the interior of the cage shall be provided with a device that audibly indicate the floor,

the cage has reached and indicate that the door of the cage for entrance / exit is either open or close.

3.5 Hall lantern To be provided along with an audible chime.

3.6 Any other feature The time of an automatically closing door should be minimum 5 second and closing speed

should not exceed 0.25 m/sec.

4.0 Landing signals

4.1 Hall buttons Self illuminating micro-push type in hair line stainless steel facia plates

4.2 Car Position Digital position indicators along with direction of travel (with audible signal in each elevator

lobby)

4.3 Hall gong Up/down indicator with single stroke gong/chime at all landing

5.0 Safety features

5.1 Door safety Multiple infra red device to cover the total height and width of the door and with protective

leading edge device to operate in case of failure of infra red protection.

5.2 Buffer Spring Buffer to be provided

5.3 Overload protection

Overload protective device

Overload non starter.

5.4 Over travel protection Terminal and final limit switches to be provided

5.5 Motor protection Trip devices for :

. Over current

. Under voltage

. Over voltage

. Single phasing

. Earth leakage

. Phase reversal

5.6 Interlocking of car and hoist way doors to be provided as per specifications.

5.7 Automatic Rescue Device (ARD) to be provided

6.0 Associated Civil and structural items All civil and structural items of work associated with erection and

operation of lifts shall be provided by the Contractor at his cost including (but not restricted to ) the following-

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Temporary Scaffolding and safety barricades for erection in and around lift hoist ways

Bearing plates

Buffer supports

Facia plates

Ladder in pits

Safety railing on top of car Channels, separators, stretchers etc.

7.0 Fireman’s switch to be provided at GF/ Lobby level

8.0 Free Comprehensive Maintenance Period One YEARS after completion of work and handing over of the Lifts

in satisfactory operating condition.

TESTING OF LIFT INSTALLATION

TESTS AT SITE:

a) Levelling Test:

Accuracy of the floor levelling shall be tested with the lift empty, fully loaded. he lift shall be run to each floor

while travelling both in upward and downward directions and the actual distance of car floor above/ below

landing floor shall be measured. In each case there shall not be any appreciable difference in these measurements

for levelling at the floors when the car is empty and when it is fully loaded. The tolerances for levelling shall be

as + 5mm accuracy.

b) Safety Gear Test:

Instantaneous safety gear controlled by a governor, should be tested with contract load and a contract speed,

governor being operated by hand. Two tests should be made, however, with wedge clamps or flexible clamp

safeties, one with contract load in the car and the other with 68 kg (equivalent to one person) in the car. The

stopping distance obtained should be compared with specified figures and the guides, car platform, and safety

gear should be carefully examined afterwards for signs of permanent distortion. Counterweight safety gear should

be tripped by the counterweight governor and the stopping distance noted. In this case, however the governor

tripping speed should exceed that of the car safety governor

but by not more than 10 percent. During the safety gear test, car speed (from the governor or the main sheave)

should be determined at the instant or tripping speed with that stated in I.S. The governor jaws and rope should be

examined for any undue wear.

c) Contract Speed:

This should be measured with contract load in the car, with half load with no load, and should not vary from the

contract speed by more than 10 percent. The convenient method is by counting the number of revolutions, made

by the sheave or drum in a known time. Chalk mark on the sheave or drum and a stop switch will facilitate timing

but care must be exercised to ensure that no acceleration or retardation periods are included. If the roping is 2 to 1

the sheave speed is twice the car speed. Alternatively, the speed can be measured by a tachometer applied directly

to shaft immediately below the sheave.

d) Lift Balance:

After the above test, some of the weight shall be removed until the remaining weights represent the figures

specified by the tenderer. With this condition car at half way travel the effort required to move the lift car in

either direction with the help of winding wheel shall be as nearly as can be judge by the same.

e) Car and landing doors inter locks:

The lift shall not move with any door open. The car doors relay contact and the retiring release cam must be

tested. The working of the door operation and the safety edges and light equipment if any provided shall also be

examined.

f) Controllers:

The operation of the contactors and interlocks shall be examined and it shall be ascertained whether all

requirements laid down in the specifications have been met.

g) Normal Terminal Stopping Switches:

This shall be tested by letting the car run to each terminal landing in turn, first with no load and then with contract

load and by taking measurements, top and bottom over travels can be ascertained.

h) Final Terminal Stopping Switches:

The normal terminal stopping switches shall be disconnected for this test. It shall be ensured that these switches

79

operate before the buffers are engaged.

i) Insulation Resistance:

This shall be measured (after removing the electronic PCB’s and their connection) between power and control

lines and earth and shall not be less than 5 mega-ohms when measured with D.C. voltage of 500 volts. The test

shall be carried out with contactors so connected together as to ensure that all parts of every circuit are

simultaneously tested.

j) Earthing:

All conduits, switches, casing and similar metal work shall have earthing continuity.

k) Ropes:

The size, number construction and fastenings of the ropes should be carefully examined and

recorded.

l) Buffers:

The car should be run on to its buffers at contract speed and with contract load in the car to test whether there is

any permanent distortion of the car or buffers. The counterweight buffers should be tested similarly.

1.2 Tests at Manufacturer’s Works:

a) High Voltage Test:

The dielectric or electric apparatus (excluding motors, generators and instruments which are tested in accordance

with the appropriate Indian Standards wherever they exist) shall be capable of withstanding a test voltage of ten

times the working voltage with a maximum of 2000 Volts when applied.

i) between the live parts and case of frame with all circuits completed.

ii) between main terminals or equivalent parts with all circuits open, and

iii) between the lift parts of independent circuits.

Note : Owing to the impracticability of applying tests (ii), (iii) mentioned above on controllers and similar

apparatus after controller wiring has been completed, these tests may be made at convenient stages of

manufacturer.

b) i) Method of Applying High Voltage:

The test shall be made with alternating voltage of any convenient frequency, preferably between 49 to 60 cycles

per second. The test voltage shall be approximately sine-wave form and during the application of voltage with

peak value, as would be determined by spark gap by occillograph or by any other approved method shall not be

more than 1.45 times the rms value. The rms values of applied voltage shall be measured by means of a volt

meter used with a suitably calibrated potential transformer or by means of voltmeter used in connection with a

special calibrated voltmeter winding or testing transformer by any other suitable voltmeter connected to the

output side of the testing transformer.

ii) Duration of High Voltage Test:

The test shall be commenced at a voltage of about one third of the test voltage which shall be increased to the full

test voltage as rapidly as is consistent with the value being indicated by the measuring instrument. The full test

voltage shall be maintained for one minute. At the end of this period, the test voltage shall be rapidly diminished

to one third of its full value before switching off. The oil buffers are examined after the above tests have been

made to determine if there has been any oil leakage or distortion and to ensure that the buffers return to their

normal positions.

c) Buffer Test:

A copy of the test report shall be intimated after testing at works.

Performance Test:

This test if meant for passengers lifts and is conducted to watch the performance of lift installation in terms of

passenger handling capacity and waiting interval as obtained at site vis-a-vis design, data and conducted as below

:

i) Waiting interval : (T)-This can be worked out by taking the average of several round trip times as observed

physically and then dividing it by the number of lifts in that bank.

ii) Handling capacity H = 300 x Q x 100 TxP Where

H = Handling capacity as the percentage of the peak population handled during 5 minutes.

P = Total population to be handled during peak morning/ evening period. (It is related to the area for which

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particular bank of lifts serves).

Q = Average number of passenger carried in a car.

T = Waiting interval.

iii) Service Temperature Test:

A continuous run of one hour should be made with number of starts and stops to reproduce as nearly as practical

the anticipate duty in service. (The standard duty cycle is for 90 to 180 start per hour). It is very difficult in

practice to carry out this test with alternate starts at full load and no load and it is necessary therefore to simulate

these cycles. A suitable test for all motors except squirrel cage motors is to run the car up from the bottom

landing with contract load and stop at each floor. From the top floor a nonstop run is made to the lowest floor and

the upward journey with stop is then repeated. The time intervals between stops and starts at the floors should be

uniform and such as to give about 180 starts in one hour. At the end of this run the temperatures of the armatures

and fields of the motor and generator are recorded. The temperature rise should, be within prescribed limit.

Note:-

1. Tenderers to give item wise confirmation/comment against each parameter. Deviations if any shall be

clearly brought out in this Performa. Tendrers shall fill in the Performa and enclose it along with the

tender.

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Technical Parameters or Bill of Quantities:-

Sl No. items Requirement as per tender Item wise confirmation

/comment to be filled in

by tenderer

A PASSENGER LIFTS Gearless

General

1.1 Number of Lifts 1 (One)

1.2 Capacity 20 passenger cum bed lift / 1360 kg /

Lift.

1.3 Speed 1.00 MPS

1.4 Number of Landings Ground floor + Three floors

1.5 Number of openings 4 on the same side

1.6 Travel (14800 mm Approx)

Machine, Hoist way and Pit

1.7 Machine room location Machine room at the top of lift shaft

1.8 Machine Details PM Gearless (Located above shaft)

1.9 Control AC D3 MR

1.10 Drive Variable Voltage Variable Frequency.

Operation Full Collective operation

1.11 Hoist dimensions As per Site description.

'1.12 Head room available above

last landing

4800mm (Approx)

1.13 Pit depth 2100 mm approx

Car

1.14 Car Enclosure SS Finish

1.15 Car ceiling SS Finish

1.16 Car floor PVC Anti skid Flooring/tile flooring

1.17 Car and landing doors Automatic power operated Center

Opening approx 2000mm x 1000mm

Stainless Steel. (Inside car 2100 mm H)

1.18 Car size To be furnished by tenderer (shall not

be less as specified in ISI)

1.19 Car Operating Panel Stainless Steel hairline / mirror finish

Car Operating Panel inside at car. (1

COP)

1.20 Car interior load Counter weight should be able to

accommodate approx 300 kg weight

for interior finish.

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1.21 Machine GEARLESS

1.22 Power Supply 415/V240V, 50Hz

1.23 Acceptable voltage fluctuation +10to-20%

1.24 Rate of acceleration

deceleration(m/sec)

0.75-1.5 (adjustable at site)

1.25 Jerk (m/sec) 0.7-1.5 (adjustable at site)

1.26 Vibration in car

horizontal/vertical

20/18 MG maximum

1.27 Noise level in car 45dBA maximum

1.28 Noise level in machine room at

1 mtr from machine

52dBA maximum

1.29 Door noise level while closing

and opening at a distance of 1

mtr from car door and 1.5 mtr

from floor level

52dBA maximum

Fixtures / signals inside car

2.30 Normal lighting LED recessed type

2.31 Emergency light and alarm bell

(security room)

With SMF battery operated with charger

rated for 30 minute

2.32 Ventilation Blower Fan (Two speed and concealed

vents)

2.33 Operating buttons and

indications

Stainless steel operating panel with following

buttons and indications.LCD illuminated

touch push buttons of micro pressure type

corresponding to the floors served at Ground

floor. For Other floors LED Illuminated

touch push buttons of micro pressure type to

be provided.

“Door open” and “Door close” button

with arrow indicators

Emergency stop button

Emergency alarm button

Two position key operated switch for 'with

attendant' and ' without attendant' operation.

Ventilation fan ON/OFF switch with

auto OFF when there is no call after

120 seconds.

Built in 3 way intercom system with

telephone instrument in the car, machine

room and reception /security (as directed by

Engineer incharge) including wiring

telephone instrument and EPABX.

Dynamic car direction display

Digital position indicators.

83

Audio/Visual overload warning

Indicator

2.34 Display inside car LCD display in side car

2.35 Voice synthesizer To be provided

2.36 Is neutral wire available for

control circuits

Yes

2.37 Music (Music Speaker) Trailing cable

3 Provisions for use of lift by Handicapped persons in passenger Elevators

3.1 Hand rail A hand rail not less than 600 mm long at

900mm above floor level shall be fixed

adjacent to the control panel

3.2 Car operating panel Inscription in Braille also to be provided as

to be accessible by a person sitting on wheel

chair

3.3 Hall buttons Inscription in Braille also to be provided.

normal so as to be accessible by a person

sitting on wheel chair

3.4 Car position indicator The interior of the cage shall be provided

with a device that audibly indicate the floor,

the cage has reached and indicate that the

door of the cage for entrance / exit is either

open or close.

3.5 Hall lantern To be provided along with an audible

chime.

3.6 Any other feature The time of an automatically closing door

should be minimum 5 second and closing

speed should not exceed 0.25m/sec.

4.0 Landing signals

4.1 Hall buttons Self illuminating micro-push type in hair line

stainless steel fascia plates.

4.2 Car position Digital position indicators along with

direction of travel ( with audible signal in

each elevator with signal in each elevator

lobby)

4.3 Hall gong Up/ down indicator with single stroke

Gong / chime at all landing.

5.0 Safety features

5.1 Door safety Multiple infra red device to cover the total

height and width of the door and with

protective leading edge device to operate in

case of failure of infra red protection.

5.2 Buffer Spring Buffer to be provided

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5.3 Overload protection Overload protective device Overload non

starter

5.4 Over travel protection Terminal and final limit switches to

be provided

5.5 Motor protection Trip devices for : Over current, Under

voltage, Over voltage , Single phasing,

Earth leakage, phase reversal

5.6 Interlocking of car and hoist way

doors

To be provided as per specifications.

5.7 Automatic Rescue Device(ARD) To be provided

'6.0 Other Features Micro processors Based Selective Collective

Controller, with / without attended switch

Full length Infra red Safety Light Curtain

Battery Operated Emergency Alarm &

Light.

85

Special Data should be filled by Tenderer:-

Sl

No.

Data to be filled in by tenderer Passenger cum bed lifts

A Equipment details

1 Machine type (Gear less)

3 Drive motor data

i) KW

ii) Starting current (Amp)

iii) F.L. Rated current (AMP)

iv) Max. no. of starts per hour.

v Insulation class

4 Hoist/Governor ropes (no. and size)

5 Max. temperature tolerance during peak summer

months

6 Heat release data for machine room equipment

B Special features Tenders to confirm Included / Not

included in respect of the following

Included/Not Included

1 Auto fan off switch

2 Fan inside the Car

3 Over load warning indicator

4 Ni-Cd batteries with charging circuit.

5 Doors safety

6 Additional weight permitted inside the car for

interiors

C Performance parameters

1 Leveling accuracy

2 Governor tripping speed

Note :

1. Bidders to quote strictly as per the BOQ enclosed herewith in tender document

2. Complete tender document with all technical details only filled in the format provided in the tender

shall be returned with just as annexure as terms / conditions if any required.

3. Failure to comply with above shall lead to disqualification of bidders.

86

List of Approved Make Electrical Work .

Items Name of Manufacturer

Lifts As per cpwd eligibility criteria (A-42021/42/2017-W-2(PT.I) dated

16.10.2019 Note: - Bid should fulfill the above “eligibility criteria.

87

TENDER DOCUMENT

PART – II Price Bid Bill of Quantities (BOQ)

NAME OF WORK: SUPPY INSTALLATION TESTING

COMMISSIONING OF 20 PASSENGER CUM BED LIFT AT ESI

HOSPITAL BANDEL, WEST BENGAL INCLUDING DISMANTLING

OF OLD EXISTING LIFT.

……………………………………………………………………………………………………………………………

88

ANNEXURE-A

ESIC RO, West

Bengal & Sikkim

SCHEDULE OF QUANTITY Name of work: SUPPY INSTALLATION TESTING COMMISSIONING OF 20 PASSENGER

CUM BED LIFT AT ESI HOSPITAL BANDEL, WEST BENGAL INCLUDING

DISMANTLING OF OLD EXISTING LIFT

(A) BOQ items based on Market Rate (Non-Schedule Items) amount – 27,30,000.00

(twenty seven lacks thirty thousand rupees) with GST S

L

Description U/M Qty Unit Rate Amount

1 SUPPY INSTALLATION TESTING COMMISSIONING OF

20 PASSENGER CUM BED LIFT AT ESI HOSPITAL

BANDEL, WEST BENGAL INCLUDING DISMANTLING

OF OLD EXISTING LIFT

each 1

Total for Material

GST @ 18 %

Grand Total Amount

Note: 1. If any cells (Rates) left blank, then the same will be treated as “Zero”.

1. The rate quoted on DSR/ PWD/ Market Item and Manpower shall be inclusive of GST, all Taxes

and all others overheads, unless otherwise explicitly expressed.

2. Payment to be made as per actual measurement at site.

I / We hereby agree to execute the work on the above-mentioned rates and term condition, total amounting to

Rs for the entire work and on the enclosed terms and

conditions of contract of the Organization.

Signature of the contractor with seal

Address

Mobile No

Opened by us on

Tender Stands total amounting to Rs for the entire work

89

ANNEXURE-IV

TECHNICAL BID PROFORMA

1. GENERAL INFORMATION

NAME OF THE AGENCY/ FIRM ALONG WITH ADDRESS AND

TELEPHONE / MOBILE NO AND

E-MAIL ADDRESS (Registered office/ Branch Office West

Bengal

NAME OF OWNER/ ALL PARTNERS/ ALL DIRECTORS

TYPE OF FORMATION

(Proprietorship/ Partnership / Pvt. Ltd/Ltd.)

CBS ACCOUNT RTGS/NEFT DETAILS

2. STATUTORY AND OTHER REQUIREMNTS:

Particulars Registration Number Copy Enclosed (Yes/No)

Certificate of Incorporation/

Registration of Firm

Registration details as contractor with

C.P.W.D./ State P.W.D.s./M.E.S./

Railways/PSU/Automonous Bodies/ BSNL or any

other government body (along with year of

registration)

ESI Registration

Valid copy of Electrical License to carry out

Electrical work

EPF Registration

GST Registration with Latest Challan

PAN No. under Income Tax

Professional Tax Registration

Labour (Central) Registration

Certificate, if applicable

90

3. DETAILS OF COMPLETED WORK

Name of

C.P.W.D./ State P.W.D.s./M.E.S./

Railways/PSU/Autonomous

Bodies/ BSNL or any other

government body

Details of the

Completed Works of

Similar Nature

Cost of the

Completed

Works

Copy of Certificate issued by concerning

authority Enclosed (Yes/No)

4. DETAILS OF BALANCE SHEET/ P&L ACCOUNT DURING LAST THREE FINANCIAL YEAR

Financial Year Copy Enclosed

(Yes/No)

Income (Rs.) Expenditure (Rs.) Net Profit/ Loss

(Rs.)

2016-17

2017-18

2018-19

2019-20

5. Copies of Income Tax Return for Financial year , 2015-16 , 2016-17 ,2017-2018 and 2019 -20

Financial Year Income Tax Return Enclosed (Yes)

2016-17

2017-18

2018-19

2019-20

Sign of Contractor: ...........................................

Date : .................................

Place: .................................

91

Measurement Book for SUPPY INSTALLATION TESTING COMMISSIONING OF 20 PASSENGER CUM BED LIFT

AT ESI HOSPITAL BANDEL, WEST BENGAL INCLUDING DISMANTLING OF OLD EXISTING LIFT

BOM

No

Description of Items Unit Qty Price Length / area Amount Remarks /

requisition No From

(width)

To (breadth)

Checked by Junior Engineer (Electrical) / sub assistant Engineer (Electrical)

R.O ESIC / ESI Hospital Bandel.

Verified by Assistant Engineer (Electrical)

R.O ESIC

Certified by Executive Engineer (Electrical)

R.O ESIC