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Employee Self Service Rev 3/14/17 Page 1 Overview Employee Self Service Introduction The purpose of this document is to provide an overview of Employee Self Service at Pacific. Employee Self Service is a tool that provides the ability for any Pacific faculty, staff or graduate assistant to view their personal payroll information. This document will not provide step by step instruction for each available option within Employee Self Service because the navigation is the same throughout. Security Employee Self Service (ESS) contains highly confidential information, which is why it is located within insidePacific. Because of its location, it can only be accessed with a PacificNet ID and password. When you are viewing and updating information within insidePacific, please do not click on web links to other sites that you may receive through instant messaging, email or other applications. Visiting a rogue web site while logged in to insidePacific can allow a hacker to maliciously access information without your knowledge. This vulnerability is not particular to Pacific as it can be exploited on practically any web site that requires users to sign in. Pacific has gone to great lengths to protect its’ data. We must remember to do what we can to minimize this possible hazard. Extra Information • If you do not have access to a secure computer in your office or at home, you can access a secure computer in the Library or the Human Resources Lobby. • If you are unsure of your PacificNet ID and password, please contact your Technical Support Provider (TSP) for your Division or Customer Support at x 6-7400. • To determine your TSP, go to this link: http://oitfaq.pacific.edu/index.php?article=320 • For more information regarding Employee Self Service, go to OIT’s FAQ website at: http://oitfaq.pacific.edu/index.php?category=37 Continued on next page

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Page 1: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Employee Self Service Rev 3/14/17 Page 1

Overview

Employee Self Service

Introduction The purpose of this document is to provide an overview of Employee Self Service at Pacific. Employee Self Service is a tool that provides the ability for any Pacific faculty, staff or graduate assistant to view their personal payroll information.

This document will not provide step by step instruction for each available option within Employee Self Service because the navigation is the same throughout.

Security Employee Self Service (ESS) contains highly confidential information, which is why it is located within insidePacific. Because of its location, it can only be accessed with a PacificNet ID and password.

When you are viewing and updating information within insidePacific, please do not click on web links to other sites that you may receive through instant messaging, email or other applications. Visiting a rogue web site while logged in to insidePacific can allow a hacker to maliciously access information without your knowledge. This vulnerability is not particular to Pacific as it can be exploited on practically any web site that requires users to sign in.

Pacific has gone to great lengths to protect its’ data. We must remember to do what we can to minimize this possible hazard.

Extra Information

• If you do not have access to a secure computer in your office or at home, you can access a secure computer in the Library or the Human Resources Lobby.

• If you are unsure of your PacificNet ID and password, please contact your Technical Support Provider (TSP) for your Division or Customer Support at x 6-7400.

• To determine your TSP, go to this link: http://oitfaq.pacific.edu/index.php?article=320 • For more information regarding Employee Self Service, go to OIT’s FAQ website at:

http://oitfaq.pacific.edu/index.php?category=37

Continued on next page

Page 2: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Employee Self Service Rev 3/14/17 Page 2

Overview, Continued

Before You Begin

Do not be alarmed if your insidePacific screens don’t match the “screen prints” in this document. All users do not have the exact same tabs or channels.

Terminology The table below defines the terms you should know in order to access Employee Self Service.

Term Definition

PacificNet ID Assigned by OIT to each employee at the onset of their employment at Pacific. Naming Convention: 1st initial+Last Name = no more than 8 characters

PacificNet Password Assigned by OIT at the onset of employment. Log In The action needed to access the Pacific network insidePacific Location of secure data accessible only by Pacific employees with a valid

PacificNet ID and password. Tab How information is grouped within insidePacific. Channel Specific information based on the tab that’s been selected. Navigate How you move around a screen.

Continued on next page

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Employee Self Service Rev 3/14/17 Page 3

Overview, Continued

Introduction The sections below provide a brief overview of the types of information available within Employee Self Service.

Pay Information

The following Pay Information is available when selecting this option:

• Direct Deposit Breakdown • Earnings History − Date range can be chosen and displayed

• Pay Stub − A year can be chosen − A specific pay date can be chosen

• Deductions History − Date range can be chosen and displayed − A specific deduction can be chosen and displayed

Tax Forms The following Tax Form information is available when selecting this option:

• W2 Year End Earnings Statement • Tax year

Job Summary The following Job Summary information is available when selecting this option:

• Displays list of job(s) held on campus • Displays information of the job(s)

Leave Balances The following Leave Balance information is available when selecting this option:

• Displays sick leave • Displays vacation leave • Ability to view previous years

Page 4: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Employee Self Service Rev 3/14/17 Page 4

Navigation

Navigation The diagram below displays various icons/tools for moving around InsidePacific and

Employee Self Service.

Other tab options within insidePacific

Returns you to the main menu of the section you’re currently viewing.

Continued on next page

Page 5: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Employee Self Service Rev 3/14/17 Page 5

Navigation, Continued

More Navigation

The diagram below provides more navigation options while viewing some of the Employee Self Service options.

This option exits you from Employee Self Service and returns you to the Administrative tab, which is where you started.

• Most of the screens have some option listed at the bottom of the screen.

• These options do not return you to the main menu.

• The listed options take you to another option within the category you selected.

• To select, point and click with the mouse.

Page 6: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Employee Self Service Rev 3/14/17 Page 6

Accessing Employee Self Service

Introduction This section provides step by step instruction for accessing Employee Self Service via

insidePacific.

Assumptions It is assumed that you have a PacificNet ID and password.

These instructions begin after your computer is turned on and you’ve logged into the Pacific Network (PacificNet).

insidePacific has a 30 minute timeout set, which means it will log you out after 30 minutes of inactivity.

Logging on to InsidePacific

Follow the instructions below to log on to insidePacific.

Step Action

1. Launch web browser i.e. Internet Explorer 2. Type: www.pacific.edu 3. Press: Enter key and Pacific’s homepage will display. 4. Click: insidePacific

5. Type: PacificNet ID at the insidePacific logon screen Press: Tab Key OR Click within the Password field Type: PacificNet Password Click: Login button OR Press: Enter key

Continued on next page

Page 7: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Employee Self Service Rev 3/14/17 Page 7

Accessing Employee Self Service, Continued

Logging on to insidePacific (continued)

Step Action

6. Click: Administrative Link on the left Click: “Click Here to” on the Administrative Services Channel

7. Click: Employee link

8. The ‘Employee Services’ main menu displays.

Page 8: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Employee Self Service Rev 3/14/17 Page 8

Logging Out

Introduction This section provides instruction for logging out of insidePacific. This is a simple one step

process since you can log out from any screen that is being viewed.

It is critical that you always log out of insidePacific once you are finished viewing your data, otherwise someone else can view your data until the session has time out.

Step Action

1. Click: Logout

2. When logged out, the following screen displays.

3. Close the browser. This will help ensure the security of your data.

Page 9: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Employee Self Service Rev 3/14/17 Page 9

Using Employee Self Service

Introduction This section provides an overview and instructions for accessing some of the options

available within Employee Self Service.

Pay Information

This section provides instructions for viewing your payroll information. The “Earnings History”, which provides the ability to select any pay period, will be the focus of this section.

Step Action

1. Click: Pay Information. Click: Earnings History.

2. Click: Display button

Continued on next page

Page 10: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Using Employee Self Service, Continued

Employee Self Service Rev 3/14/17 Page 10

To Return to… Click… Pay Information Main Screen Return to Menu in top right corner of

screen Employee Services Main Screen Back button at top of screen three times

Pay Information (continued)

Step Action 3. Earnings History for the requested time period displays.

400.00 200.00 40.00 10.00 40.00 10.00

4. When finished with this option:

Continued on next page

Page 11: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Using Employee Self Service, Continued

Employee Self Service Rev 3/14/17 Page 11

Pay Information (continued)

To change the date range of the Earnings History follow the instructions listed below.

Step Action 1. Click: Earnings History from main menu.

2. Click: Drop down arrows as show below. Select appropriate month and year. Click: Display

3. Earnings History will display for the selected date range line as in step 3on the previous page.

Continued on next page

Page 12: Employee Self Service Overview - University of the Pacific · Employee Self Service Rev 3/14/17 Page1 Overview Employee Self Service Introduction The purpose of this document is to

Using Employee Self Service, Continued

Employee Self Service Rev 3/14/17 Page 12

Leave Balances This section will focus on viewing your available sick leave and vacation accrual.

Step Action

1. Click: Leave Balances

2. The Leave Balance totals are displayed.

40.00 30.00 0.00 70.00 50.00 10.00 4.00 56.00

3. Viewing ‘Leave Balance’ detail Click: Sick OR Vacation

40.00 30.00 0.00 70.00 50.00 10.00 4.00 56.00


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