2007

[PROJECT ON EMPLOYEE PAYROLL SYSTEM]Comphrensive and complete Application to keep updated track of Employee Payroll.

PROJECT REPORTOn

EMPLOYEE PAYROLL SYSTEMSubmitted by:-

In partial Fulfillment of Bachelor Degree of Computer Application (BCA) (Third Year 5th Semester) (2007 - 2008)

Sinhgad College of Arts and Commerce Narhe Pune

TABLE OF CONTENT:Sr.1 2 3

TopicAcknowledgement Introduction Proposed System Requirement Analysis Fact Finding Techniques Feasibility Study

Page No.3

4

5 6 7 9

4 5

Salient Features of System System Analysis DFD12

6 7 8 9

Testing And Implementation Program Code Conclusion Bibliography

14 15 59 60

Acknowledgement

The completion of this Project would have been impossible without the guidance and support from our guide and course coordinator Mrs. Bhumika Shukla, Mrs. Rajani Jadhav, Mr. Ganesh Madhekar and Mr. Nitin Shrivastav who gave us right instructions as to how to go about project and was willing to help us at any stage of our project whom we would like to thank. I take this opportunity to express my gratitude and special thanks to our respected Principal of Sinhagad College of Arts and Commerce, Narhe, Pune Mr. Arvind Navale and Head of Department Mrs. Mooon Paithankar. I would also like to thank, our respected teachers Mrs. Meeta Litke, Mrs. Bhoomika Shukla & Mrs. Rajani Jadhav for giving us a chance to perform this Project.

IntroductionThe project is based on the topic Employee Payroll which will help any organization to keep a track of the employees in its organization. In this, the organization can store and retrieve the data very easily as compared to the details kept in the book in early days. The main motive of this database is to provide a fast access to the details of the employee as and when required. The user can perform small operations like to access the address of the Employee or can perform big time operations like finding out the salary of the employee on the basis of his Basic Salary. Finding out the salary of the employee is time consuming but using the codes written in this program the job is done in nano seconds. Also it comes with a screen which displays a Menu, which asks the user to perform certain tasks like adding details of new employee or modifying the details of the existing employees or finding the salary of the employee or deleting any particular entry of the employee from the database and many more tasks which are coded in the C++ compiler which are processed by the Computer.

Proposed SystemObjectives of Proposed System: 1. To avoid delay in retriving the data. 2. To provide up to date information about the employees of the Organization. 3. To generate various Salary Slips of the employees of the organization. 4. To provide Password and Security to the Employee Database. 5. To create a user friendly interface with the user. 6. To improve data validity. 7. To avoid the complexity in dealing with the data.

8. The data can be modified, deleted or edited as per the user convenience.

Requirement AnalysisIn artificial systems and software engineering, requirements analysis encompasses those tasks that go into determining the needs or conditions to meet for a new or altered product, taking account of the possibly conflicting requirements of the various stakeholders, such as beneficiaries or users. Requirements analysis is critical to the success of a development project. Systematic requirements analysis is also known as requirements engineering. It is sometimes referred to loosely by names such as requirements gathering, requirements capture, or requirements specification. The term "requirements analysis" can also be applied specifically to the analysis proper (as opposed to elicitation or documentation of the requirements, for instance). Requirements must be actionable, measurable, testable, related to identified business needs or opportunities, and defined to a level of detail sufficient for system design.

Requirement Analysis is the process of gathering the facts about the user requirements and analyzing the needs of the organization. Conceptually, Requirements analysis includes three types of activity: Eliciting requirements: the task of communicating with customers and users to determine what their requirements are. Analyzing requirements: determining whether the stated requirements are unclear, incomplete, ambiguous, or contradictory, and then resolving these issues. Recording requirements: Requirements may be documented in various forms, such as natural-language documents, use cases, user stories, or process specifications. Requirements analysis can be a long and arduous process during which many delicate psychological skills are involved. New systems change the environment and relationships between people, so it is important to identify all the stakeholders, take into account all their needs and ensure they understand the implications of the new systems. Analysts can employ several techniques to elicit the requirements from the customer. Historically, this has included such things as holding interviews, or holding focus groups (more aptly named in this context as requirements workshops - see below) and creating requirements lists. More modern techniques include prototyping, and use cases. Where necessary, the analyst will employ a combination of these methods to establish

the exact requirements of the stakeholders, so that a system that meets the business needs is produced. System Requirements for Employee Pay Roll System :Minimum Requirements :Pentium III 700 MHz Processor, 64 MB Of Physical RAM, 100 MB of Hard Disk, CD ROM drive. Recommended Requirements:Pentium IV 1 GHz Processor, 128 MB of Physical RAM, 300 Of Hard Disk, DVD ROM or 52x CD ROM Drive.

Fact Finding TechniquesRequirement analysis is the process of gathering the facts about user requirements and analyzing needs of the organization. The requirement analysis of the is done as follows:1.Onsite observation 2.Document Searching 3.Interviews 1.Onsite Observation:Observation counts a lot in the study of existing system. Allotment of salaries is done by the management and maintenance of these records plays an important part in the organization. And this software will help management to keep the updated record of the salaries of employees working in the organization. 2.Document Searching :In order to design proper output reports and input screens, document search proves to be an important technique. Document search gives a rough idea about the reports, their requirements, places of improvements, the

volume of transactions etc. Following documents are searched:A.Employee Registers B.Payroll registers C.Joining Date Registers D.Loan registers E.Allowance Registers F.Deduction Registers

3.Interviews:When interviews were conducted, employee payroll system has kept restrictions on maximum loan allotment of Rs. 50,000/-. Loan allotment will be done under the scrutiny and evaluation of management. 4.Scope Of The System :Software scope describe the functions and features that are to be delivered to end users, the data input and output, the CONTENT that is presented to users as a consequence of using the software, and the performance, constraints, interfaces, and reliability, That bound the system. Scope is defined using the one of two techniques:-

A. A narrative description of software scope is developed after communication with the management. B. A set of use cases is developed by end users.

Functions described in the statement of scope are evaluated and in some cases they find to provide full detail prior to the beginning of estimation.

Feasibility StudyFeasibility study is conducted to select the best solution from the various alternatives. The selection should meet the system requirements and should be able to perform well. The system required performance is defined by a statement of constraints & identification of system objectives and description of outputs. Feasibility study involves the evaluation and chooses the best solution which is done by its key elements. These elements are as foloows: 1.Technical Feasibility: Minimum Requirement:-

A. Hardware Requirements: Pentium III,550 Mhz or More 128 MB RAM 16 bit Color support Laser Printer B. Software Requirements: Win 98, ME, XP, Vista Turbo C++ IDE 3.0 Or Borland Turbo C++ 4.5

Recommended Requirement:A. Hardware Requirements: Pentium IV 2.0 Ghz, or More 256 MB RAM, 32 Graphics Cards, 32 bit Color support Laser Printer (Color Recommended) B. Software Requirements: Win 200 SP 6,XP,XP SP2, Vista Turbo C++ IDE 3.0 Or Borland Turbo C++ 4.5 Or Microsoft Visual Studio 6.0. 2.Social Feasibility:

The introduction of the system does not disturb the working style of the organization. The organizational unity remains intact and online reports keep organization healthy and avoid conflicts. In the organization the system will provide Salary Slips, Modification of the data and maintenance of the database which gives enhanced service to the organization. 3. Economical Feasibility: Existing computer will be utilized for the proposed system. Additional Expenditure will not be incurred. The fully computerized system will reduce man hours and overheads by simplifying day to day activities. Thus the computerized system is beneficial for the organization and economically feasible.

4. Operational Feasibility: Here the training cost of the system user is also considered. The cost of training program & as well as space required for implementation of system is also available and the basic computer knowledge and favorable atmosphere also found and utilization of software like menu driven system, will make the system more user friendly.

Data Flow Diagram

Context Level Diagram for Employee Payroll System

Zero Level DFD of Employee Payroll System

Testing and implementationSystem testing is the stage of implement which is aimed at ensuring that the system accurately and efficiently before live operation commences. In principle system testing is an ongoing activity through the project. Testing is the last stage of the software before the product is released to the customer. During testing it is ensured that all the user need are satisfied and the objective of the system is fulfilled.

In short it is the cross check for the systems DOS AND DONTS. Objectives :1.Testing the program with the intention of finding errors. 2.Using a good set test data with a fair amount of variation so that projection to all sorts of in discrepancies to be achieved. 3.Use testing to demonstrate that the requirements of the software have been met. Testing Information Flow:The test data was found and the results were compared to the actual expected results. The elimination of errors was time consuming process as the results were gatherd and evaluated, quantitative indication of software quality and reliability began to surface out.

Program CodePAYROLL SYSTEM#include

#include #include #include #include #include #include #include #include //This class contains all the drawing funtions class LINES { public: void LINE_HOR(int,int,int,char); void LINE_VER(int,int,int,char); void BOX(int,int,int,int,char); void CLEARUP(void); void CLEARDOWN(void); }; //This class controls all the funtions in the main class MENU { private: void EDIT_MENU(void); void INTRODUCTION(void); public: void MAIN_MENU(void); }; // This class controls all the funtions related to the employees class EMPLOYEE { private: void ADD_RECORD(int,char[],char[],char[],int, int,int,char[],char,char,char,float,float); void MODIFY_RECORD(int,char[],char[],char[],

char[],char,char,char,float,float); void DELETE_RECORD(int); int LASTCODE(void); int CODEFOUND(int); int RECORDNO(int); int FOUND_CODE(int); void DISPLAY_RECORD(int); int VALID_DATE(int,int,int); int code,dd,mm,yy; char name[26],address[31],phone[10],desig[16]; char grade,house,convense; float loan ,basic; public: void NEW_EMPLOYEE(void); void MODIFICATION(void); void DELETION(void); void DISPLAY(void); void LIST(void); void SALARY_SLIP(void); }; //This funtion controls all the funtions inbt MAIN MENU void MENU :: MAIN_MENU(void) { char ch; EMPLOYEE E; LINES L; L.CLEARUP(); while(1) { clrscr(); L.BOX(24,7,53,9,218);

// L.BOX(10,5,71,21,218); L.BOX(11,6,70,20,219); gotoxy(28,8); cout