emeryville transportation management ......to download a copy of the agenda packet, please visit our...

EMERYVILLE TRANSPORTATION MANAGEMENT ASSOCIATION

A complete copy of the agenda is available for public viewing in the Emeryville City Clerk’s Office at 1333 Park Avenue at least 72 hours prior to the meeting. All writings that are public records and relate to an agenda item above will be made available at the meeting. The TMA will mail a copy of the agenda or, if requested, the entire agenda packet, to any person who has filed a written request for such materials. If requested, these materials will be made available

in appropriate formats to persons with disabilities. Written requests should be mailed to Emeryville TMA, 1300 67th Street, Emeryville, CA 94608. To download a copy of the agenda packet, please visit our website at www.emerygoround.com. If you have comments or questions about this agenda,

please email us at [email protected], or call the Executive Director, Gray Bowen Scott at (925) 937-0980.

AGENDA

Board of Directors Meeting

Bay Street Conference Room

5616 Bay Street

Emeryville, CA 94608

November 16, 2017 at 9:00AM

1. Call to Order

2. Public Comment

3. Approval of the Minutes of the September 21st, 2017 Board of Directors Meeting (Attachment)

4. Executive Directors Report A. BAAQMD Grant B. Status Update on Current Site Lease & Potential Short Term Site Option C. Status Update on Potential Bus Yard at Caltrans Site on Mandela Parkway D. Summary of discussion at B-PAC Committee meeting E. Security Issues F. Emeryville Parking Management Workshop

5. Business Items

A. Review and consider approval of 2018 Budget (Attachment) B. Presentation of 2017 Rider Survey Results C. Review of Third Quarter Financial & Performance Reports (Attachment) D. Authorize commitment of funding match for GPS emitter project

(Attachment)

6. Suggestions/Requests from Board Members

7. Confirm date of Next Meeting - December 21st, 2017

8. Adjournment

Chair

Tim Bacon, City Center Realty Partners

Vice Chair

Geoff Sears, Wareham

Development

Secretary

Betsy Cooley, At-Large Residential

Treasurer Andrew Allen At-Large Business

Directors

Nathaniel Centeno, Bay Street Peter Schreiber, Pixar

Genevieve Hancock, 2100 Powell Colin Osborne At-Large Employer Member Ron Silberman, At-Large Business Member

Bobby Lee, At-Large Residential Member

http://www.emerygoround.com/

mailto:[email protected]

EMERYVILLE TRANSPORATATION MANAGEMENT ASSOCIATION ACTION SUMMARY MINUTES

Meeting of the Board of Directors September 21st, 2017

1. Call to Order The meeting was called to order at 9:05pm by Chair, Tim Bacon Directors Present: Tim Bacon, Geoff Sears, Nathaniel Centeno, Peter Schreiber, Genevieve Hancock, Colin Osborne, Bobby Lee, Betsy Cooley, Andrew Allen Staff present: Roni Hattrup, Mary Grinbergs (Gray-Bowen-Scott) Others: John Bauters, Vice Mayor; Diana Keena (City of Emeryville), Ken Bukowski Chair Tim Bacon requested to have items 4A, 5B and 5D moved to the top of the agenda.

2. Public Comments None

3. Approval of the Minutes of the July 20th, 2017 Board of Directors Meeting Geoff Sears motioned for approval of the minutes. Betsy Cooley seconded. This item was approved by a unanimous vote.

AYE: 9 NAY: 0 ABSTAIN: 0

4. Executive Directors Report

A. BAAQMD Report. Roni debriefed the Board on the TMA’s work with the City of Emeryville and their grants consultant to prepare a funding application for an Air Quality grant for existing feeder buses. Roni noted that the grant application for a potential $600k contribution, was submitted on September 11th.

B. Status Update of Office Trailer Replacement Roni informed the Board of the application submitted to PG&E in August to add power to the current bus yard. LBA is currently handling all coordination efforts with PG&E and we hope to have a site meeting within the next few weeks to determine next steps. Roni further noted that the building permit application is on hold until the plan with PG&E is defined.

C. Status Update on Potential Bus Yard at Caltrans Site on Mandela Parkway i. BKF Feasibility Study (Attachment)

Roni confirmed that coordination efforts with the City of Oakland, Caltrans and West Oakland Business Owners are underway. a. Caltrans will not hold the site for us or grant approval, until we first have received CTC

approval. Additional requirements include, a conceptual site plan to show the planned use and layout of the site. This will also include a completed application. The site is scheduled to go to auction in the spring 2018. Lease costs are to be determined.

b. Oakland City staff would like to start informing the West Oakland businesses and residents

of our interest in the site and has encouraged us to prepare materials to demonstrate the benefits of having the bus yard located under the freeway. The City also requested we identify alternative access paths to avoid access through the adjacent neighborhoods.



c. BKF completed a feasibility study for a left turn pocket from Mandela Parkway. Roni identified an alternative path from Park Avenue, behind Target to 34th Street, once a site proposal package is put together, the ETMA will meet with the City of Oakland and Caltrans to discuss in more detail.

Vice Mayor Bauters noted that the City was exploring options for bike/ped access along Halleck Street and noted that the City may not support Emery Go-Round access along Halleck Street.

C. Status Update on 2017 Rider Survey

Roni noted that the EGR Rider Survey has accumulated over 400 responses. The end date for responses is on September 29th and the results will be review at the next Board meeting.

5. Business Items

A. Review and consider approval of Amendment #7 with AC Transit (Attachment) Geoff Sears motioned for approval Amendment #7. Andrew Allen seconded. This item was approved by a unanimous vote. AYE: 9 NAY: 0 ABSTAIN: 0

B. Review and Consider Approval of Amendment #1 with BKF Engineering for Conceptual Site and

Landscaping Design for potential bus yard on Mandela Parkway (Attachment Forthcoming) Roni presented the Board with Amendment 1 to the BKF Engineers for surveying, conceptual site and landscape design.

The Board directed the Executive Director to include a timeframe for completion on the proposal and also reach out to Mark Weaver, Director at Caltrans for direction on moving negations forward.

Chair, Tim Bacon motioned to approve the BKF Amendment on condition that an end date for work is confirmed and that Roni reach out to Director Weaver of Caltrans for direction on moving the Mandela project forward. Vice Chair, Geoff Sears seconded. This item was approved by a unanimous vote. AYE: 9 NAY: 0 ABSTAIN: 0

C. Review and Comment on Draft Riders Guide Sign Content and Casing (Attachment) Roni presented the Board with draft signage content and display case for the Riders Guide to be

positioned at BART and requested comments from the Board.

The Board directed Executive Director to make the following revisions:

1. Add Bike Stations to the map



2. Update and enlarge Amtrak Logo

3. Enlarge streets that are not showing clearly on the map.

Approval contingent on revisions. Roni to email the final draft to the Board for review.

D. Discussion on the City’s effort to collect outstanding PBID assessments.

Roni informed the Board of the City’s efforts to collect outstanding PBID Assessments. Roni

noted that the City of Emeryville sent out a letter to businesses with outstanding PBID

assessments, notifying them of their delinquent status. Roni further informed the Board of Vice

Mayor John Bauters involvement to enforce collection of the outstanding assessments,

particularly with the school district, and requested Board support of Vice Mayor Bauters

negotiating the penalty fee portion on behalf of the both the City and the ETMA, to which the

Board indicated their support and extended their gratitude for the Vice Mayor’s efforts to

collect. Roni clarified that it is not the role of the ETMA to enforce or direct the collection of

assessments. Additionally, Vice Mayor Bauters debriefed the Board on next steps and the

status of negotiations.

Andrew Allen motioned for support. Geoff Sears seconded.

This item was approved by a unanimous vote. AYE: 9 NAY: 0 ABSTAIN: 0

E. Appoint Executive Director Review Committee Tim Bacon, Betsy Cooley and Andrew Allen volunteered to serve on the committee. Tim

suggested the committee meeting be held after the next Board of Directors meeting, to which

the committee agreed.

No formal action was required.

6. Suggestions/Requests from Board Members Roni requested the Board to advocate for shuttle access on Shellmound Powell Bridge. Vice Mayor, Bauters suggested that Roni attend the City B-Pac meeting and listen to details for the bike lane project. Diana Keena will work with Roni to attend the next meeting in November.

7. Confirm Date of Next Meeting The meeting date of October 19th, 2017 at 9:00AM, was confirmed. The location to be held at Bay Street Conference room.

8. Adjournment The meeting was adjourned at 10:15AM.

AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN

EMERYVILLE TRANSPORTATION MANAGEMENT ASSOCIATION AND BKF ENGINEERS

THIS AMENDMENT NO. 2 to agreement dated July 19, 2017 between the Emeryville

Transportation Management Association, a California non-profit corporation, herein called the

“Association,” and BKF Engineers, a California Corporation, herein called the “Consultant.”

RECITALS

WHEREAS, Association retained Consultant to provide preliminary engineering services; and

WHEREAS, Association amended the agreement to increase the budget and expand the scope

of work to include surveying, conceptual site design and landscaping design services for a

potential bus yard on Mandela Parkway in the City of Oakland; and

WHEREAS, Association wishes to further amend the agreement to increase the budget and

expand the scope of work to include a circulation study and conceptual site design for a

potential short term parking lease on Horton Street in the City of Emeryville;

NOW, THEREFORE, BE IT MUTUALLY AGREED that Sections 1 and 3.A of the agreement be

amended to expand the scope of work and to increase the not to exceed compensation amount

by $8,900 for a new not to exceed amount of $52,336, per the attached proposal letter dated

November 8th, 2017 attached hereto as Exhibit A. Such work shall be completed no later than

November 21st, 2017.

IN WITNESS WHEREOF, the Association approved Amendment No. 1 to this Agreement on the

_____ of _____________, 2017.

EMERYVILLE TRANSPORTATION MANAGEMENT ASSOCIATION

CONSULTANT

By: _____________________________ By: ________________________________ Chair

1730 N. First Street, Suite 600, San Jose, CA 95112 | 408.467.9100

November 8th, 2017

Roni Hattrup

Emeryville Transportation Management Association

Gray-Bowen-Scott

1676 N. California Blvd., Suite 400

Walnut Creek, California 94596

Subject: Proposed Emery Go-Round, Horton Street Interim Bus Yard

Preliminary Site Design and Circulation Study

Dear Ms. Hattrup,

In response to your email dated 11/7/17, requesting that BKF evaluate the existing parking lot on Horton Street in

Emeryville as a potential Interim Bus Yard for the Emeryville Transportation Management Association (ETMA), BKF

Engineers (BKF) has prepared the following scope of work and fee estimate:

TASK 1 – Perform Site Investigation $1,460

TASK 2 – Conceptual Site Design and Circulation Study $7,104

Reimbursables $336

TOTAL $8,900

See Attachment 1 for a fee breakdown of the tasks. BKF Engineers (BKF) is submitting this scope of work as

summarized below:

TASK 1 – Perform Site Investigation

BKF will perform a site visit of the Horton Street proposed interim bus yard location to evaluate and document the

existing Project site conditions, constraints, opportunities, including above-ground utilities in conflict with proposed

improvements. Additionally. We will ensure that the design is in agreement with the scope and limits of the project.

TASK 1 – DELIVERABLES:

» Site Photos/Field Notes

TASK 2 – Conceptual Site Design and Circulation Study

Using a google aerial photo and field information, BKF will layout the conceptual design of the proposed bus yard.

This site plan will provide ingress, egress, parking for buses and operators, on-site storage needs, and a 12’ x 12’

storage shed. BKF will layout the bus yard to satisfy the programming criteria provided by Gray-Bowen-Scott

(Attachment 2). The bus yard circulation will be evaluated with Auto-Turn software. BKF will prepare a draft site

concept plan for EMTA comment and a Final Site Concept Plan that incorporates EMTA comments.

Proposed Emery Go-Round Bus Yard

Horton St Interim Yard Site Design and Circulation Study

11/7/17

BKF Job No.: 20176196

Page 2 of 2

Page 2 of 2

TASK 2 – DELIVERABLES:

» Draft Site Concept Plan

» Final Site Concept Plan

BKF looks forward to providing the Emeryville Transportation Management Association and Gray-Bowen-Scott with

professional service and quality in preparation of the site design and circulation study for the proposed interim

Emery Go-Round Bus Yard on Horton Street in Emeryville. We appreciate the opportunity to submit this proposal

and look forward to developing a great working relationship with you.

Very truly yours,

BKF ENGINEERS

Marcelo Cosentino, PE, MBA

Project Manager

Attachments:

1. Fee Breakdown

2. Email from Roni Hattrup

11/8/2017

EST FEE

TASK SCOPE DESCRIPTION

PIC

(Natalina

Bernardi)

PM

(Marcelo

Cosentino

Principal

(Davis Thresh)

QA/QC

(Carmelo

Cecilio)

Engineer IV/

Survey IV

Engineer III/

Survey III

Engineer II/

Survey II

Engineer I/

Survey I Drafter III Field Crew Total$230.00 $196.00 $230.00 $196.00 $176.00 $162.00 $142.00 $124.00 $139.00 $270.00

Task 1Site Investigation 2 8 10 1,460.00$

Subtotals - - - - - 2 8 - - - 10 1,460.00$

Task 2 Site Design and Circulation Study

Layout Ingress/Egress Points/ Perform Turning Sim 2 4 2 8 1,140.00$

Prepare Draft Site Plan on Aerial Photo 2 4 10 10 26 3,670.00$

Respond to EMTA Comments/Final Site Plan 2 2 6 6 16 2,294.00$

Subtotals - 4 - - - 8 4 18 16 - 50 7,104.00$

PIC

(Natalina

Bernardi)

PM

(Marcelo

Cosentino

Principal

(Davis Thresh)

QA/QC

(Carmelo

Cecilio)

Engineer IV/

Survey IV

Engineer III/

Survey III

Engineer II/

Survey II

Engineer I/

Survey I Drafter III Field Crew Total Total Labor

Totals By Classifications - 4 - - - 10 12 18 16 - 60

Total Direct Labor -$ 784.00$ -$ -$ -$ 1,620.00$ 1,704.00$ 2,232.00$ 2,224.00$ -$ 8,564.00$

Reimbursable

Printing, Deliver, Mileage, Postage, Parking 336.00$

Reimbursable 336.00$

PROJECT TOTAL 8,900.00$

Assumptions:1. Site Access will be provided by EMTA.2. Aerialy Topography and Field Survey are excluded.

8,564.00$


Horton Interim Bus Yard

STAFF CATEGORY

Site Investigation and Survey

Site Design and Circulation Study

BKF Engineers Page 1 of 2 Attachment 1_Fee Breakdown_New.xls

1

Blake Silkwood

From: Marcelo Cosentino

Sent: Wednesday, November 08, 2017 10:33 AM

To: Blake Silkwood

Subject: FW: New Scope of Work - Short Term Site Plan for Emery Go-Round

Follow Up Flag: Follow up

Flag Status: Flagged

Categories: 1_Action Now

FYI

MARCELO COSENTINO, P.E., MBA | Project Manager BKF Engineers

1730 N. First Street, Suite 600; San Jose, CA 95112 d 408.467.9144 | m 408.706.4036

[email protected] | www.bkf.com

From: Roni Hattrup [mailto:[email protected]]

Sent: Tuesday, November 07, 2017 4:09 PM

To: Marcelo Cosentino <[email protected]>

Subject: New Scope of Work - Short Term Site Plan for Emery Go-Round

Hi Marcelo,

I have another small project for you. I need a conceptual site plan for the site below. The existing parking lot is much

larger than the space we need, so I’m interested in the lower half. We’ll need a conceptual site plan to define the total

lot space needed for a potential short term parking lot lease. The following should be included in the conceptual site

layout.

Parking Needs:

Bus Parking (40’ Vehicles) 28

Bus Parking (32’ Vehicles) 6

Employee Parking 25

Storage – 12’x 12’ shed

I was hoping to get going on this ASAP. Could you let me know the cost and timing for completing this site plan? Are

there more details needed?

2

Veronica’Roni’ Hattrup


Gray-Bowen-Scott

1676 N. California Blvd., Suite 400

T: (925)937-0980 ext. 212

C: (925) 899-4246

www.emerygoround.com

We want to hear from you!

TimelineIn response to concerns of both residents and businesses, Emeryville is exploring new ways of managing parking throughout the city. We are considering changes like:

» Parking meters

» Variable cost for parking based on time

» Residential parking permits

» Business parking permits

The updated Parking Management Implementation Plan will cover the majority of the city, excluding the Bay Street shopping area.

If you have any questions, please contact:Amber Evans, City of [email protected] | (510) 596-4382

The feedback and ideas of residents, business owners, employees, and visitors in the community will be crucial to finding successful parking solutions. Visit the project’s website to get more

information about the project, get involved, and follow along.

Do you park in Emeryville?

http://emeryvilleparkingmanagement.com

UpcomingWorkshops * The same information will be presented at both workshops

RSVP to [email protected] (preferred) or (510) 596-4382

Thursday, 11/16 | Attend either from 3-5 p.m. or 6-8 p.m.*Emeryville Center of Community LifeMultipurpose Room A4727 San Pablo Avenue, Emeryville, CA 94608

About the Plan

October 2017 Collect baseline data.

November 2017 Get community input.

January 2018 Release draft report.

February 2018 Go back to community, including Planning Commission and City Council.

Spring 2018 Issue Request for Proposals (RFPs) and select vendors for parking technologies and adopt Residential Parking Permit (RPP) Policy.

Summer 2018 Install and test new parking man-agement technologies. Roll out permits in areas concerned with spillover from priced areas.

2018 Proposed Budget


EMERY GO-ROUND 2018

Revenue Anticipated

Revenue

PBID Revenue Notes

PBID Revenue 3,561,290

District Related Costs (85,042)

1.7% of assessment to County Assessor + $24,500 to City for

legal and administrative fees.

Net PBID 3,476,248

Non-PBID Revenue

City of Emeryville - General Benefit Contribution 547,397 Assumed 12.29% of Total Budget.

ETMA Billed Revenue 98,369

BGTMA Revenue 45,000

Misc. Revenue (Charter services, interest income, etc.) 3,000

Subtotal Non-PBID Revenues 693,765

Total Revenue 4,170,013

2018

Expenditures Proposed

Direct Costs Expenditures ASSUMPTIONS

Bus Leases/Purchases 500,000 Replacement of 3 vehicles and addition of 1 vehicle in 2018.

Bus Maintenance 340,000

Operations Contract 2,100,000

Fuel 275,000

Communications 180,000 Real-time tracking system, driver radios & automated passenger

counter's.

Miscellaneous Operating Costs 15,000 Route guides, bus stop sign replacements, rider alert postings,

etc.

Subtotal Direct Costs 3,410,000

Indirect Costs

Professional Services 490,000 Includes all management, accounting, website & legal service

contracts.

Occupancy (Bus Yard, Site Expenses) 175,000 Estimated lease, utility and site expenses.

Bus Yard (New Trailer, Site Development &/or Relocation) 325,000 Allowance for short term and long term site development and

relocation expenses.

Membership & Public Outreach Materials 15,000 Annual Report, Annual Membership Meeting Invitations & Rider

Satisfaction Survey.

Pilot Projects and Research 25,000 Allowance for GPS emitter pilot program and potential transit

signage.

TMA Insurance 10,000 Commercial, Directors & Officers and Office Trailer policies.

Conferences, Conventions, Meetings, Office Expenses 4,000 Bi-Annual Shuttle Operations Workshop, office expenses, etc.

Subtotal Indirect Costs 1,044,000

Total TMA Operating Budget/Expenses 4,454,000

Replenishment of ETMA Cash Reserve

Estimated Revenue Shortfall -

Deposit to Cash Reserve -

Total Cash Reserve -

TOTAL BUDGET/EXPENSES 4,454,000

2017-2018 Estimated Balance/Overrun (283,987)

Cash Balance Summary (2017-2018)

Carryover Cash Balance (as of Jan 1, 2017) 1,479,303$

2017 Estimated Shortfall (297,683)$

Projected Cash Balance on Dec 31, 2017 1,181,620$

2018 Projected Shortfall (283,987)$

Total Projected Cash Balance on Dec 31, 2018 897,633$

Minimum Operating Contingency (15%) 668,100$

Estimated Available Cash Balance as of Dec 31, 2018 229,533

Page 1 of 2

2018 Proposed Budget


WEST BERKELY SHUTTLE

2018

Budgeted

Revenue Revenue

BGTMA - West Berkeley & Bayer Mid Day Shuttle 405,000

Total Revenue - West Berkeley 405,000

2018

Budgeted

Expenditures Expenditures

Shuttle Operations 335,000

Professional Service Contracts 25,000

Total Expenditures - West Berkeley 360,000

Balance (to be applied to ETMA revenue above) 45,000

City of Emeryville - 8 to Go Paratransit Services

2018

Budgeted

Revenue Revenue

City of Emeryville - 8 to Go Paratransit 97,500

Total Revenue - City 97,500

2018

Budgeted

Expenditures Expenditures

Shuttle Operations & Maintenance 86,300

Fuel 4,000

Communications 600

Professional Service Contracts 6,600

Total Expenditures - City 97,500

Balance -

Page 2 of 2

ETMA 2017 - 3rd Quarter Financial Reports

(Cash Basis)

11/8/2017

EMERY GO-ROUND

(Cash Basis)

2017 Actual Revenue % of revenue

Revenue Budget Rec'd to Date Variance received Notes

PBID Revenue

Net PBID Revenue 3,298,681 3,298,681 824,670 100%

Non-PBID Revenue

City - General Benefit Contribution 522,632 522,632 130,658 100%

ETMA Billed Revenue 95,504 92,781 21,153 97%

BGTMA (Net balance of WBS revenue) 35,000 (1,909) (28,159) -5% Reimbursements are pending.

Other Revenue 3,000 814 (1,436) 27%

Subtotal Non-PBID Revenues 656,136 614,319 122,217 94%

Total Revenue 3,954,817 3,913,000 2,924,296 99%

2017 Actual Costs % of Budget

Expenditures Budget to Date Variance Expended Notes

Direct Costs

Bus Leases/Purchases 500,000 237,882 (137,118) 48%

Maintenance 350,000 219,184 (43,316) 63%

Operations Contract 1,915,000 1,286,145 (150,105) 67% Payments through July 2017. Actual % expended

through Q3 is 76%

Fuel 325,000 144,518 (99,232) 44%

Communications 40,000 64,682 34,682 162% Actual costs include delayed payments to

Syncromatics from 2016. Also includes delayed

payment for GTFS Software.

Miscellaneous Operating Costs 20,000 6,850 (8,150) 34%

Subtotal Direct Costs 3,150,000 1,959,259 (403,241) 62%

Indirect Costs

Professional Services 475,000 321,928 (34,322) 68%

Occupancy (site lease, utilities, etc.) 150,000 128,598 16,098 86% Includes buildout expense of new double-wide unit.

Membership/Public Outreach Expenses 13,500 8,973 (1,152) 66%

Pilot Projects and Research 25,000 - (18,750) 0%

TMA Insurance 10,000 7,010 (490) 70%

Conferences, Conventions, Meetings,

Dues & Subscriptions

- - #DIV/0!

Meeting expenses, supplies, licenses,

fees, etc.

4,000 969 (2,031) 24%

Bus Yard Site and/or Relocation 350,000 - (262,500) N/A

Subtotal Indirect Costs 1,027,500 467,478 210,603 45%

Replenishment of Cash Reserve

Estimated Revenue Shortfall 75,000 - (56,250)

Cash Reserve Replenishment - - - N/A

Subtotal Cash Reserve Replenishment 75,000 - (56,250) N/A

Total TMA Expenditures 4,252,500 2,426,738 1,363,613 57%

2017 Revenue vs. Expenditures Balance: (297,683) 1,486,262 1,560,683

3rd Quarter Financials

Page 1 of 2

ETMA 2017 - 3rd Quarter Financial Reports

(Cash Basis)

11/8/2017

WEST BERKELY SHUTTLE

% of Revenue

2017 Actual Revenue Variance Received

Revenue Budget Rec'd to Date Notes

BGTMA & Bayer 322,560 246,960 5,040 77% Reflects reimbursements received through June

2017. Additional reimbursements received in Q4.

Total Revenue - West Berkeley 322,560 246,960 5,040 77%

%

2017 Actual Costs Variance Expended

Expenditures Budget to Date Notes

Shuttle Operations 271,560 243,130 39,460 90% Includes additional mid-day service to Bayer.

Professional Service Contracts 16,000 5,739 (6,261) 36%

Total Expenditures - West Berkeley 287,560 248,869 33,199 87%

Balance 35,000 (1,909) Balance of revenue shown as ETMA revenue above.

City of Emeryville - 8 to Go Paratransit

% of Revenue

2017 Actual Revenue Variance Received

Revenue Budget Rec'd to Date Notes

City of Emeryville - 8 to Go Paratransit 96,900 91,607 18,932 95% Actual revenue to date includes delayed

reimbursements from 2016.

Total Revenue - City 96,900 91,607 18,932 95%

%

2017 Actual Costs Variance Expended

Expenditures Budget to Date Notes

Shuttle Operations & Maintenance 85,800 63,421 (929) 74%

Fuel 4,000 1,491 (1,509) 37%

Communications 600 399 (51) 66%

Professional Service Contracts 6,500 10,172 5,297 156%

Additional staff time to research and acquire new

paratransit vehicle.

Total Expenditures - City 96,900 75,482 2,807 78%

Balance 16,125



Page 2 of 2

Annual Ridership Summary

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total

2017 Ridership 348,530 348,438 345,946 1,042,914

2016 Ridership 371,644 398,192 388,902 374,593 1,533,331

2015 Ridership 387,583 403,515 448,244 421,174 1,660,516

2014 Ridership 381,216 425,010 457,239 416,392 1,679,857

Total Passenger Boardings per Year/Quarter

3,500

4,000

4,500

5,000

5,500

6,000

6,500

7,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

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2014-2017 Average Daily Boardings Comparison

WEEKDAY TOTALS

2014 Average Daily Weekday Boardings 2015 Average Daily Weekday Boardings

2016 Average Daily Weekday Boardings 2017 Average Daily Weekday Boardings

3,000

3,100

3,200

3,300

3,400

3,500

3,600

3,700

3,800


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2017 Average Daily Boardings

WEEKDAY COMMUTE

2017 Average Daily Weekday Commute Boardings

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900

1,100

1,300

1,500

1,700

1,900

2,100


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WEEKEND

2014 Average Daily Weekend Boardings 2015 Average Daily Weekend Boardings

2016 Average Daily Weekend Boardings 2017 Average Daily Weekend Boardings

1,200

1,300

1,400

1,500

1,600

1,700

1,800

1,900

2,000


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2017 Average Daily Boardings

WEEKDAY STANDARD

2017 Average Daily Weekday Standard Boardings

I:\Operations\Quarterly Performance Reports\2017\2014-2017 Ridership Comparison Report (3rd qtr 2017)

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1

Roni Hattrup

From: Ryan O'Connell <[email protected]>

Sent: Tuesday, November 07, 2017 1:09 PM

To: Roni Hattrup

Subject: RE: EGR Info

Roni,

Here is the proposed equipment and costs:

1. We’re proposing to install (10) Opticom GPS Transmitters from GTT as shown here:

http://www.gtt.com/opticom-transit-signal-priority/opticom-transit-gps-system/

2. The cost for each unit installed in the bus is estimated at $4,300/each

3. The match is 15% Cash Match and 10% In-kind Costs Match

a. 15% of 43,000 = $6,450 cash match

b. 10% of 43,000 = $4,300 in-kind costs (this can be staff time implementing/installing the equipment, you

purchasing extra GTT transmitters separately, or just cash in replacement)

So with that being said, it’s pretty low investment with major upside. If you want, we could propose more of the buses

to get equipment.

I’m running to a meeting right now, but I’ll try to give you a call later this afternoon to discuss…

Thanks,

Ryan O’Connell, P.E. | Senior Civil Engineer City of Emeryville | Public Works � +1 510 596 4346 | [email protected]


Sent: Monday, November 06, 2017 4:51 PM

To: Ryan O'Connell <[email protected]>

Subject: Re: EGR Info

Thanks Ryan!

Sent from my iPhone

On Nov 6, 2017, at 4:43 PM, Ryan O'Connell <[email protected]> wrote:

Roni,

Sorry about the delay! I’ll get the exact model numbers and prices to you by tomorrow.

Thanks,

Ryan O’Connell, P.E. | Senior Civil Engineer

2

City of Emeryville | Public Works � +1 510 596 4346 | [email protected]


Sent: Monday, November 06, 2017 11:35 AM

To: Ryan O'Connell <[email protected]>; Diana Keena <[email protected]>

Subject: RE: EGR Info

Hi Ryan,

I’m just following up on my email below. Are you able to send me details on the GPS emitter project

and the anticipated match amount being requested from ETMA? My Board agenda packet will be

distributed this Thursday, so I’d like to have the materials and estimated cost breakdown by

Wednesday, if possible.

Thanks.

Veronica’Roni’ Hattrup Emeryville Transportation Management Association Gray-Bowen-Scott 1676 N. California Blvd., Suite 400 T: (925)937-0980 ext. 212 C: (925) 899-4246 www.emerygoround.com

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From: Roni Hattrup

Sent: Friday, October 27, 2017 4:57 PM

To: Ryan O'Connell <[email protected]>; 'Diana Keena' <[email protected]>

Subject: EGR Info

Hi Ryan/Diana,

I’m following up on a few items from our meeting last Monday.

1. Traffic Signal Emitters – I’ve attached the list of our vehicles with emitters. We have one

additional emitter from a retired bus, which we will have installed soon (so 8 emitters total).

2. Wheelchair boardings at 40th & San Pablo – we interviewed our drivers and it sounds as though

we have 2-3 wheelchair boardings per day at that location.

3. Conflict w/ AC Transit buses at bus stops – Most drivers indicated this was not an issue, with the

exception of 1 driver who indicated this happens often. This is likely a case where our schedules

are aligned.

4. High traffic period – all drivers polled indicated their high traffic period was generally during our

commute service period, but some specifically noted between 4-6 pm. High traffic areas were

noted along 40th Street, primarily at the 40th & San Pablo area.

I’ll begin preparing my Board agenda packet materials next week. Ryan, you indicated you would send

me some materials and cost information (including EGR portion) for the new GPS emitter

project. Would you be able to provide that back-up by the end of next week?

Let me know if there is any additional info you need from me.

Thanks!

3

Veronica’Roni’ Hattrup Emeryville Transportation Management Association Gray-Bowen-Scott 1676 N. California Blvd., Suite 400 T: (925)937-0980 ext. 212 C: (925) 899-4246 www.emerygoround.com

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Check register

Type Date Num Name Memo Deposit Check Balance

Bank of America Savings

Transfer 09/28/2017 Funds Transfer 150,000.00 2,826,464.22

Deposit 09/30/2017 Interest 97.36 2,826,561.58

Total Bank of America Savings 97.36 150,000.00 2,826,561.58

Bank of America Checking

Check 09/01/2017 Epay John Tounger, CPA 1,625.00 196,755.60

Check 09/01/2017 e-pay LBA RIV - Company XII, LLC 4,528.00 192,227.60

Check 09/01/2017 e-pay LBA RIV - Company XII, LLC 4,985.00 187,242.60

Check 09/01/2017 1029 Wells Fargo Equipment Finance 13,275.50 173,967.10



Check 09/01/2017 1295 Gray-Bowen-Scott July Services 31,519.12 126,704.48

Check 09/05/2017 1296 ModSpace New Trailer 1,283.44 125,421.04

Check 09/06/2017 E-pay ModSpace Old Trailer 700.60 124,720.44

Check 09/08/2017 AT&T 3862 85.01 124,635.43

Check 09/14/2017 1297 Hub International Liability Insurance Policy 0400305607 9-14-17 to 9-14-18 2,038.20 122,597.23

Check 09/18/2017 Sprint Driver phones 699.87 121,897.36

Check 09/19/2017 1298 Hub International D&O renewal policy #NDO1010938M 571.00 121,326.36

Check 09/22/2017 1299 MV Transportation Inc July Services 154,801.69 -33,475.33

Check 09/26/2017 Waste Management 109.91 -33,585.24

Check 09/28/2017 1300 MV Transportation Inc August Services 65,269.16 -98,854.40

Transfer 09/28/2017 Funds Transfer 150,000.00 51,145.60

Check 09/29/2017 1301 Gray-Bowen-Scott Aug Services 34,546.21 16,599.39

Total Bank of America Checking 150,000.00 331,781.21 16,599.39

Total MMSummit Pre-PBID funds 138,554.32

Petty Cash 10.00

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