Element 2Element 2

Customize basic Customize basic

settings to meet settings to meet

page layout conventionspage layout conventions

LEARNING OUTCOMELEARNING OUTCOME1.1. Change font type, size and colour to Change font type, size and colour to

enhance the appearance of the enhance the appearance of the document.document.

2.2. Apply alignment and justification options Apply alignment and justification options and line spacing according to document and line spacing according to document formatting requirements. formatting requirements.

3.3. Modify margin sizes to suit the purpose Modify margin sizes to suit the purpose of the documents. of the documents.

4.4. Demonstrate how to view multiple Demonstrate how to view multiple documents at any one time.documents at any one time.

Types of Formatting FeaturesTypes of Formatting Features

Font Style Font Style

Font type Font type

Font Size Font Size

Text colour Text colour

Borders and patternsBorders and patterns

ALIGNMENT, JUSTIFICATION AND LINE ALIGNMENT, JUSTIFICATION AND LINE SPACING OPTIONSSPACING OPTIONS

It is important to understand that the It is important to understand that the setting of page layout conventions setting of page layout conventions will enhance the presentation of a will enhance the presentation of a word processing document.word processing document.

To do this you must know the types To do this you must know the types of alignment and line spacing options of alignment and line spacing options that meet the convention of the that meet the convention of the document you are preparing.document you are preparing.

The following options are available:The following options are available:

Alignment OptionsAlignment Options

• • Align right Align right

• • Align left Align left

• • Center Center

• • JustifyJustify

Line Spacing Line Spacing OptionsOptions

• • Single Single

• • 1.5 lines1.5 lines

• • Double Double

• • At least At least

• • Exactly Exactly

• • MultipleMultiple

SELECTING MARGIN SETTINGSSELECTING MARGIN SETTINGSSetting appropriate margins is said to be Setting appropriate margins is said to be the most important feature in preparing a the most important feature in preparing a word processing document.word processing document.

This is so, because it gives your document This is so, because it gives your document a balanced look thereby enhancing the a balanced look thereby enhancing the presentation of your document.presentation of your document.

Once again, you must be mindful of the Once again, you must be mindful of the type of document that you are preparing type of document that you are preparing as this is an important consideration when as this is an important consideration when setting your margins.setting your margins.

In order to effectively select margin In order to effectively select margin settings within a document there are settings within a document there are some very important word some very important word processing features, which you processing features, which you must must know:know:

Page setup Page setup

Increase or decrease marginIncrease or decrease margin

VIEWING MULTIPLE VIEWING MULTIPLE DOCUMENTSDOCUMENTS

You will have many instances when you You will have many instances when you will need to view will need to view multiple documentsmultiple documents at at any one time.any one time.

Mastering this procedure gives you the Mastering this procedure gives you the advantage of being able to advantage of being able to manipulatemanipulate and and manoeuvremanoeuvre between between documentsdocuments for for cuttingcutting, , copyingcopying and and pastingpasting as well as to as well as to see reference material in other see reference material in other documents.documents.

The techniques available for viewing The techniques available for viewing multiple documents include the multiple documents include the

following:following:Know how to open more than one Know how to open more than one document.document.

Copying or moving text between Copying or moving text between documents.documents.

Fitting more that one document window on Fitting more that one document window on the screen.the screen.

Minimizing and restoring documentsMinimizing and restoring documents