electronic submission and reviewing methodology hooman momen editor bulletin of the world health...
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Electronic Submission and Electronic Submission and Reviewing MethodologyReviewing Methodology
Hooman Momen
Editor
Bulletin of the World Health Organization
Electronic Management of Electronic Management of JournalsJournalsOn line SubmissionOn Line TrackingOn line Peer reviewOn line EditingOn line LayoutOn line Publication
Choosing a systemChoosing a system
Reliability of the vendor– size, Internet redundancy, mirrored data
storage, data archivingUser friendlinessSupport service
– 24 hours– time zones
Degree of customization allowed
Primary featuresPrimary features Browser-based
– accessible from all places and at all times Automated notification
– email to editors, reviewers, authors notifying articles to be reviewed, reviews or edited
Tracking/ logging events Reviewing Reminders Reporting and Statistics
Submission of manuscriptsSubmission of manuscripts
Automated submission– provides templates/instructions for submission, converts
and uploads content from authors
Which formats accepted? Manuscript (with any embedded tables and figures):
Word, WordPerfect, PDF Figures: GIF, TIF, EPS, JPEG
Can authors suggest and exclude reviewers ? Can authors review and proof output before
formal submission ?
Peer-ReviewPeer-Review
Is it possible for reviewers to accept/decline online ?
Is complete confidentiality of review process preserved ?
Can partial reviews be saved for completion later ?
Keyword- assisted reviewer selection
Other featuresOther features
Ability to sort articles in queues Ability to search for articles Ability to track manuscripts in post-acceptance
stages Ability to bill authors for services and features External bibliographic and sequence database
links Publish ahead of print capabilities
Automatic virus scan of author submissions
PricingPricingIs software sold as stand alone
application?If rented
– Is there a per manuscript charge?– What are the licencing conditions?– What are the hardware requirements?
How much customization is included?How much training is included?
Manuscript Central
Developed by ScholarOne, VA, USAUsed by over 500 journalsMajor customers
– Blackwell– Springer– Taylor and Francis– Wiley
http://www.scholarone.com/products_manuscriptcentral.html
Editorial ManagerEditorial Manager
Developed by Aries Systems Corporation, MA, USA
Used by about 225 journalsMajor customers
– Elsevier– Kluwer Academic
http://www.editorialmanager.com/
Bench>PressBench>Press
Developed by Stanford University Libraries' HighWire Press
Used by about 50 JournalsMajor customer BMJ group of journalshttp://benchpress.highwire.org/
eJournal PresseJournal Press
Developed by ejournal PressMajor customers
– Allen Press– PNAS
Number of Journals?http://www.ejournalpress.com/
Other systemsOther systems
Espere– http://www.espere.org/
Edikit– http://www.bepress.com/services.html
Open Journal Systems– http://www.pkp.ubc.ca/ojs/faq.html
Epress– http://www.epress.ac.uk/
Preparing for changePreparing for change
Need to examine your whole editorial process– Rationalize– Streamline
Then transfer paper to onlineTake time to prepare but implement
change rapidly
Preparing for change (Staff)Preparing for change (Staff)
Prepare staff– New roles, functions, workloads– Training
Editorial Board, reviewers, advisers– Handholding
Expected benefitsExpected benefits
Reduce time to publication– improve peer review turn-around time– Time to decision reduced by 50%
Increase in number of submissions– authors find it easier to submit articles– 25% increase in first year
Reduction in editorial office mailing and communication costs– less postage, fax, telephone, packaging