electronic resource negotiation and licensing sanlic 2013
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Key negotiation techniquesSANLiC Negotiation & Licensing Workshop 2013-05Jason Price, PhDInterim Director, Claremont Colleges LibraryE-resource Consultant, Statewide Calif Electronic Lib Consortium
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Negotiation1. is a basic means for getting what you want from
others2. occurs when there are differences between the
needs of the buyer and seller3. is a “back and forth”, “give and take” process
which often involves a “compromise” - a settlement in which each side gives something up in order to gain something else
• Pricing negotiation seeks to reach equilibrium between what the vendor charges and what our libraries are willing to pay
• License negotiation seeks to reach equilibrium between the ideal terms for the library and the ideal terms for the vendor
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Minisurvey: Our negotiation experience
Frequency of vendor negotiationAt least once a yearAt least once a quarterAt least once a month
Negotiation typeMostly licensingMostly pricingAbout equal
Self assessment of negotiation skillAbove averageAverageBelow average
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Two common stylesWar Room: ‘Win-Lose’
More common at the consortium levelEspecially among all or nothing consortia
May lead to better prices in some cases
Not likely to lead to collaboration
Scott Boras, New Yorker 29-Oct-07
Compromise: ‘Win-Win’More common at the library level
Built on relationships
Shapiro, Power of Nice, how to negotiate so everyone wins
Getting to Yes, by Roger Fisher and William Ury, Harvard Negotiation Project
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Negotiation techniques: Do’s and Dont’s
Ed Brodow / Jed R. Mandel / Sue Barrett
Highly unscientific web search for top 10 negotiating tips
Conventional wisdom that’s surprisingly helpful
Our first workshop exercise…
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1. Do your homework / Be prepared (4)
2. (Shut up and) Listen (3)
3. Aim high… Don’t be afraid to ask… (4)
4. Don’t be in a hurry… Be patient (3)a. Don’t make the first move (1) b. Don’t accept the first offer (1)c. Don’t negotiate against yourself! (2)d. Focus on the other side’s pressure
5. There’s no substitute for discussion (1)
6. Meet in the middle a. Make sure both parties needs are satisfied (2)b. Don’t make unilateral concessions (2)
7. Be willing to walk away – have a plan B (3)
8. Don’t take issues or other person’s behavior personally (1)
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Prepare
Do your homework
Know what you want!
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http://www.theauroracrossing.com/wp-content/uploads/2013/04/listen.jpg
Ask questions…
…you already know the answer to!
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Used without permission…
Aim h
igh…Don’t be afraid to ask…
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http://goo.gl/axfyccommons.wikimedia.org
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Used without permission…
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commons.wikimedia.org http://goo.gl/LVdn0
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http://t3.gstatic.com/images?q=tbn:ANd9GcQHUAjV1VXB-dZiSThyEWtmkzUIR_sJZG9IZKI1s0P8APHgoAnk_Mr0MA
commons.wikimedia.org http://goo.gl/FZhVa
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Additional notes
Practice, Practice, Practice
Find a mentor
Remember than ‘No’ is the right path to ‘yes’!
Humor is a crucial ingredient
Use data!
Look for opportunities to negotiate, they’re everywhere!
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Practical Applications
Making the most of a budget crisis
Subscriptions vs Purchase
Access fees
Ebook shared archive packages
Intractable negotiations
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Ebook collection subscription vs
purchasePublisher A Publisher B
Tota
l sp
ent
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Access fees
*Access Fees: think about the long term costs
access fee increase caps
what are you paying for?
repurchase pointAt least 20 years
Equivalent to break even point for a $40 book20 years at $2/yr
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Ebooks - Know the publisher Profit & Loss calculations
2 years after a book is published, the expected sales drop to zero
Backfiles should be incredibly cheap
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Other practical applications
Don’t pay until you have what you wantSoftware under developmentAnnual access list updatesLicense negotiations!
Use peer pressure - what do other companies do?
Case study: Journal backfile pricing (per page) Case study: Readex annual access fees
Hold off for a better deal
Wrong Model: Proquest’s New York Times indexUnsettled pricing: ebooks and simultaneous use restrictions
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When no is the only acceptable answer
3x price increase
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Think outside the list
Converting Elsevier’s Unique title list to a Shared title list
Price JS. 2006. Making the most of a "big deal” Charleston conference proceedings, 2005
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SANLiC N&L Workshop part 2: Essentials of License negotiation
I. Applying the checklist & SANLiC model license (60m)
a. Review checklist and highlight model license (10m)
b. Use checklist to evaluate sample license (10m)
c. Groups improve language for key sections (20m)
d. Groups report their results (20m)
II. Aggregator Ebook access & usage permissions (35m)
a. Individual review of EBL terms (10m)b. Paired discussion of observations (10m)c. Sharing, Q&A and discussion
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My Perspective & AssumptionsYour library is extremely unlikely
to be sued over license termsLicenses should be used as tools
to achieve our endsIt is appropriate to focus on key
terms & skip most of the “legalese”
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Licensing essentials1-2-3
① Which researchers are authorised?
② What can authorised researchers do?
③ What is your library responsible for?
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① Which researchers are authorised?Relatively standard
◦Faculty / Students / Staff on-campus◦Walk-in Users◦Faculty / Students / Staff off-campus◦Alumni off-campus
When available, usually requires an additional fee
Q: Has anyone considered negotiating for 1 year free off campus access after graduation?
◦Restricted simultaneous useHow are they authorised?
◦IP Range, proxy server, Shibboleth◦Geolocation: a potentially emerging
standard?
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② What can researchers do with the
content?
Standard Less CommonAccess, Browse, viewPrintSaveUse in ReservesAccess after subs’
ends[Send via Secure ILL
(but for ebooks?…)]
Scholarly sharingEmail ILLCourse packsShare/create links to
content
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③ What is the library responsible for?
Maintaining its budget?
Predicting the future?
Researcher behavior?
Communicating license terms? ✔✔
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License evaluation ChecklistIndication
◦(AE) Allowed explicitly◦(AI) Allowed [interpreted]◦(S) Silent◦(XI) Prohibited [interpreted]◦(XE) Prohibited explicitly
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Model License Review (10m)Review terms and highlight those
included in the checklist
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Sample license review (10 min)Note that sample license includes
2 licenses◦Terms of Sale & Access agreement
Apply checklist to sample license
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Group exercise (20 min)Each person take a few minutes to
review the section in the sample license:◦ What’s present that you object to?
◦ What’s absent that you require?
Work as a group to◦Decide which term(s) to tackle◦ Improve the terms staying as close to the
original as possible – We’ll share with the whole group
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EBL License reviewI. Aggregator Ebook access & usage
permissions (35m)
a. Individual review of EBL terms (10m)a. (not on the checklist…)
b. Paired discussion of observations (10m)c. Sharing, Q&A and discussion