Electronic Research AdministrationThe National Institutes of Health, Office of Extramural Research

Financial Conflict of Interest (FCOI)Notification

October 2008

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FCOI Institution Functionality

• FCOI module in Commons allows grantee institutions to:– Initiate and prepare a FCOI notification within Commons

• Multiple FCOI officials and delegates can access and edit a notification while in Work In Progress (WIP) status

– Submit the FCOI notification and supporting documents electronically to Agency

• Can include comments at time of submission that are included in email notification to Agency

– Search and View FCOI notifications previously submitted through Commons

• Does not provide visibility to any notifications previously submitted in paper

– Edit or rescind submitted notifications (requires Agency involvement)

– Access history of actions

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Commons FCOI & Internal FCOI Systems

• Commons FCOI and Internal FCOI systems will interact by sharing information once daily

• Internal FCOI system users have ability to request additional information and rescind notifications– Notification to Institution made from Internal

FCOI system and is also reflected in Commons FCOI history

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Flexible Account Admin

• Commons account must have FCOI role to submit FCOI notifications to Agency– Only Institution Signing Officials (SOs) can add

this role to an account– FCOI role can be added to multiple accounts at

Institution’s discretion

• Ability to prepare and/or view FCOI notifications can be delegated, but not ability to submit to Agency– FCOI ASST– FCOI View-only

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Delegation• FCOI users can delegate all functions except

submit to Institution users with new FCOI ASST role

• Similar to other delegation screens in Commons

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Flow Diagram

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FCOI - InitiateDefault Screen

Becomes active after initial save.

System provides Contact PD/PI name after initial save. Provides additional info to check correct grant # entered.

Record pulled will be for the latest year of the grant.

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FCOI - Initiate• Save

– Save & Submit becomes active– Record set to “Work In Progress State” allowing

access by additional FCOI users or delegates– Document can be edited– Notification to other FCOI Institution users that a

new FCOI has been initiated

• Save and Submit– Record is set to “Submitted” status– Notification sent to centralized notification box at

Agency and to other FCOI Institution users

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Comments

• Comments screen provided after each action (only required at time of submission)

• Included in FCOI history and email notifications

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Search• Provides list awarded grants for this

Institution with previously created FCOIs

Available actions Links to FCOI History

Search Results

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FCOI History

• Event recorded in FCOI History each time a user takes an action on the record

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Edit

Fields are pre-populated, but editable

Delete uploaded

file

Delete entire

record

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View

Pre-populated; read-only