Electronic Performance Assessment Review

(ePAR)

2019-2020

Why PAR?

• What PAR can do for you

• What PAR is NOT

“Feedback is the breakfast of champions.”-Ken Blanchard

Agenda

• ePAR Language

• Cycle/Timeline

• Steps of Process

• Review Sections

• ePAR System

– Access

– Navigating

ePAR Language

• Ratee: person being reviewed

• Rater: immediate supervisor of Ratee

• Reviewer: Rater’s supervisor

Initial Interim Final

The ePAR Cycle

Initial ePARWhat is the job?

What standards should be met?

Due: Oct 31

Final ePARHow well was it done

the entire year?Due: Sept 30

Interim ePARHow well was it done

during the first six months?Due: April 1

Setting Expectations

Explain and Assign Ratings, Feedback, Development Plan

Ratings, Feedback, Development Plan

Continuous Monitoring & Ongoing Feedback

Initiate PAR

Job Expectations

• Major Goals of Unit/Work Group

• Major Goals of the Ratee

• Major Job Responsibilities & Essential Criteria

The Steps

Initiating ePAR:

ePAR cycle launches

October 1

Rater inputs Goals & Job Expectations

Face-to-face meeting with Ratee

Rater completes any necessary edits and confirms face-to-face meeting

Optional pre-meeting with Ratee to establish goals and

job expectations

Ratee signs ePAR and inputs any desired

comments

Rater reviews and signs

Reviewer reviews and signs

The TimelineInitiating ePAR:

*Please note, the Rater must take TWO actions: 1) submit expectations or ratings, THEN 2) return to the system to confirm face-to-face meeting.

Activity Date/timeframe

Planning & Preparation: NOW

Pre-meeting with each ratee to establish performance expectations

and evaluation criteria:

Last two weeks in September

ePAR cycle launches: October 1, 2019

*ePAR initiated and face-to-face ratee meetings conducted: October 1-25, 2019

Ratee acknowledges: End of October

Rater acknowledges: End of October

Reviewer signs off: End of October

Deadline for completing the initial ePAR October 31, 2019

Continuous Monitoring & Ongoing Feedback: November 2019 -March 2020

Interim & Final Review

Interim & Final ePAR

• Assign Ratings

– Job Achievement Factors

– Job Related Factors

• Input Justification

• Development Plan

ePAR Rating FactorsPAR Section Competency Factors for Non-

Supervisory EmployeeCompetency Factors for Supervisory Employee

Job Achievement Factors (Results of doing the job)

Job Related Factors(How Ratee did the job)

• Communication• Conscientiousness• Customer Service• Flexibility• Job Knowledge/Skills• Problem Solving &

Analytical Skills• Safety• Self-Management• Teamwork• Decisiveness

• Communication• Customer Service• Job Knowledge/Skills• Managing Resources• Planning, Organizing, &

Evaluating• Problem Solving &

Analytical Skills• Safety• Self-Management• Teamwork• Decisiveness

• Goal Achievement• Quality of Work• Quantity of Work• Timeliness

ePAR Ratings

1-3

▪ 1: Unsatisfactory▪ Failed to achieve most or all essential quality criteria.

▪ 2: Successful▪ Achieved or occasionally exceeded all essential

quality criteria.

▪ 3: Exceptional▪ Significantly exceeded essential quality criteria.

Ratings

Building Content

Notes

• Added by Rater

• Not seen by Ratee

• Not part of official review

• Automatically deleted at the end of review cycle

Significant Events

• Used throughout the review cycle

• Recording of positive/negative items

• Record changes to the ePAR

• Events can be edited

• Ratee signs to acknowledge event

The Steps

ePAR Interim Review:

Rater inputs Rating assignments and rationale

Face-to-face meeting with Ratee

Rater completes any necessary edits and confirms face-to-face meeting

Optional pre-meeting with Ratee to review Rating

assignments

Ratee signs (agree or disagree) ePAR and inputs any desired

comments

Rater reviews and signs

Reviewer reviews and signs

The Timeline

ePAR Interim Review:

*Please note, the Rater must take TWO actions: 1) submit expectations or ratings, THEN 2) return to the system to confirm face-to-face meeting.

Activity Date/timeframe

*Interim evaluation ratings assigned and face-to-face ratee meetings

held:

March 16-27, 2020

Ratee acknowledges: End of March

Rater acknowledges: End of March

Reviewer signs off: End of March

Deadline for completing interim review in ePAR system April 1, 2020

Continuous Monitoring & Ongoing Feedback April-September 2020

The Steps

ePAR Final Review:

Rater inputs Rating assignments and rationale

Face-to-face meeting with Ratee

Rater completes any necessary edits and confirms face-to-face meeting

Optional pre-meeting with Ratee to review Rating

assignments

Ratee signs (agree or disagree) ePAR and inputs any desired

comments

Rater reviews and signs

Reviewer reviews and signs

The TimelineePAR Final Review:

Activity Date/timeframe

*Final evaluation ratings assigned and ratee meetings held: September 14-25, 2020

Ratee acknowledges: End of September

Rater acknowledges: End of September

Reviewer signs off: End of September

Deadline for completing final review in ePAR system October 1, 2020

*Please note, the Rater must take TWO actions: 1) submit expectations or ratings, THEN 2) return to the system to confirm face-to-face meeting.

ePAR System

Dashboard

Resources & Support

• Your Manager/Supervisor

• HR Staff – Tristan, Heizel, Christy

• HR website – PAR page

– https://stockton.edu/human-resources/par.html

• My New Jersey Portal

• ePAR Help Desk

– 609-777-2225

1. Log into or Create MyNewJerseyaccount

2. Link ePAR to MyNewJersey Portal

Accessing the system

State ID, not Z#

01/01/1990 for non-classified

Accessing the system

PERS Account Access

Accessing the System