eight costly wastes in printing office
DESCRIPTION
Eight costly areas of administrative waste in a printing company.TRANSCRIPT
Lean Printing Office
Eight Costly Areas ofAdministrative Waste
Presented By:Craig L. Press
President, Profectus Inc.
Printing Industry Business Consultants www.profectus.comPhone: 888-868-8662
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
The Eight Costly Areas ofAdministrative Waste
1) Waiting Waste Waiting for attendees late for meetings Waiting for receive information that you should
already - external & internal (specifications, inventory availability, job status)
Waiting caused by underutilized MIS functionality
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
The Eight Costly Areas ofAdministrative Waste
2) Overproduction Producing reports no one reads
or needs Copying or printing extra copies
of jobs tickets or reports Printing documents that can be
viewed on screen
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
The Eight Costly Areas ofAdministrative Waste
3) Motion Waste Entering repetitive information
on job tickets or forms Unnecessary key strokes Disorganized desk and files Looking for information or supplies
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
The Eight Costly Areas ofAdministrative Waste
4) Transport Waste Hand-carrying tickets and paperwork to another department Delivering documents that can be retrieved in MIS Chasing down obsolete job tickets because of changes Poor office design or layout
Before After
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
The Eight Costly Areas ofAdministrative Waste
5) Over-processing Waste Duplicating reports or information Repetitive data entry into
nonintegrated software Excess paperwork or forms Redundant approvals Too many steps and handoffs in
processes
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
The Eight Costly Areas ofAdministrative Waste
6) Inventory Waste Files waiting to be worked on E-mails waiting to be read Redundant file systems with
same files (Sales copy, CSR copy,purchasing copy, billing copy)
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
The Eight Costly Areas ofAdministrative Waste
7) Defect Waste Data entry errors Price quote errors due in
incorrect specs Incomplete or incorrect
information on job tickets, purchase orders, or invoices
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
The Eight Costly Areas ofAdministrative Waste
8) Underutilizing People Improperly trained employees Over staffed Poor distribution of work Employees in the wrong position Poor hiring practices
© 2012 Profectus, Inc.
LE
AN
PR
INT
ING
OF
FIC
E
Thank You
Printing Industry Business Consultants Since 1993
For more information:http://lean-printing-office.com
Craig L. PressPresident
Profectus, [email protected]
Phone: 888-868-8662