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Mission: To promote high-quality school readiness, voluntary pre-kindergarten and after school programs, thus increasing all children’s chances of achieving future educational success and becoming productive members of society. The Coalition seeks to further the physical, social, emotional and intellectual needs of Miami-Dade and Monroe County children with a priority toward the ages before birth through age 5.

BOARD OF DIRECTORS MEETING March 2, 2020; 10:00 a.m.

Murray Nelson Government Center 102050 Overseas Highway, Key Largo, FL 33037

786‐389‐5135, 801#

I. Welcome & Introductions Adrian Alfonso

A. Roll Call

II. Approval of Minutes Adrian Alfonso

A. Motion to approve the December 2019 Board of Directors Meeting minutes.

III. Chairman’s Report Adrian Alfonso IV. Executive Committee Report Adrian Alfonso

A. Resolutions a. Resolution 02032020‐01 ‐ Authorize the President and CEO to negotiate and execute an

amendment to Contract C18‐17 with Ultimate Software Group, Inc. to extend the date of the contract and prorate the total contract amount.

b. Resolution 02032020‐02 ‐ Authorize the President and CEO to apply to the Single Source procurement from The Children’s Trust, once the proposal is approved, authorize the President and CEO to negotiate the contract, execute and receive the funds. Fiscal Impact: The approximate amount of $5,000,000.00 for fiscal year 2020‐2021, which is subject to the availability of funding.

c. Resolution 02032020‐03 ‐ Authorize the President and CEO to submit a School Readiness Plan Amendment to the Office of Early Learning, once the plan is approved to implement the revised eligibility priorities as listed in the background section.

V. Finance Committee Meeting Report Bob Eadie

A. Resolution 03022020‐01 ‐ Authorize the President and CEO to release a Request for Qualifications for

legal services.

B. Resolution 03022020‐02 ‐ Authorize the President and CEO to negotiate and execute a contract with The Children’s Forum, vendor approved by the Florida Office of Early Learning, to facilitate and provide Assessment Services using the Classroom Assessment Scoring System (CLASS) for Miami‐Dade and Monroe Counties.

C. Resolution 03022020‐03 ‐ Ratify the Executive Committee’s approval of Resolution 02032020‐01 to authorize the President and CEO to negotiate and execute an amendment to Contract C18‐17 with Ultimate Software Group, Inc. to extend the date of the contract and prorate the total contract amount.


D. Resolution 03022020‐04 ‐ Ratify the Executive Committee’s approval of Resolution 02032020‐02 to

authorize the President and CEO to apply to the Single Source procurement from The Children’s Trust,

once the proposal is approved, authorize the President and CEO to negotiate the contract, execute and

receive the funds.

E. Resolution 03022020‐05 ‐ Ratify the Executive Committee’s approval of Resolution 02032020‐03 to

authorize the President and CEO to submit a School Readiness Plan Amendment to the Office of Early

Learning, once the plan is approved to implement the revised eligibility priorities as listed in the

background section.

F. Update on EFS Modernization

G. EHS Credit Card Report

H. Slot Utilization

i. Miami Dade County ii. Monroe County iii. Title V

I. Term and Conditions Procurement Issue

i. Request for Quotes 1. Vendors (International Data Depository, Spider Strategies)

VI. Nominating Committee Report Heather Carruthers

A. Lisa Taylor‐ Ex‐officio board member representing Monroe County Public Schools B. Chuck Mohr‐ Private Sector C. Deena Rosen‐ Private Sector D. Sandi Bisceglia‐ Private Sector E. Staggered Terms

VII. Provider Services Committee Report Rick Beasley

A. The Children’s Place

B. Creative Kidz Preparatory Academy

C. St. Justin Martyr Pre‐School

D. Toddler Tech

E. Patty Cake Academy

F. Informational Items

i. Tanenbaum Harber of Florida

ii. Due Process

iii. COI Proposal Update

VIII. Programs & Strategy Committee Report Judy Schaechter

A. Early Head Start


i. Federal Food Program & Attendance

ii. EHS Remodeling for the 2020‐2021 Contract Year

B. Resolution 03022020‐06 ‐ Authorize the President and CEO to submit the Self‐Assessment and The

Recruitment and Selection Plan to the Office of Head Start with the annual grant application by May 1,

2020 for the program year that is to begin the following August 1, 2020.

C. Update on Evidence Based Practices

D. Open Enrollment Update

E. VPK Timeline

IX. The Children’s Trust/Thrive by 5 Rachel Spector

X. CEO Report Evelio Torres

XI. Public Comments Adrian Alfonso

XII. Adjourn Adrian Alfonso

NameJuly (No

Meeting)Aug. 5

Sept. 3

Meeting was

canceled

Oct. 7

(Annual

Meeting)

Nov. 4

(Executive

Committee)

Dec. 2Jan (no

meeting)Feb. Mar. April

May

(Executive

Committee

Meeting)

June

Absences

Alfonso, Adrian P P TP P 0

Axford, Theresa TP 0

Beasley, Roderick E. P A P 1

Bruno, Matthew A P P 1

Carruthers, Heather TP P P TP 0

Chant, Loreen P P P 0

Diaz, Marisol P P P 0

Eadie, Robert P P P P 0

Ferradaz, Gilda P A TP A 2

Haj, James P P P 0

Kemp, Maurice P A TP P 1

Montes, Gladys TP P P 0

Roig, Jenni P A P 0

Rodriguez, Abilio P P P 0

Schaechter, Judy P A P 1

Soto, Alexander TP E TP 0

Schwartz, Gerald K. P TP TP P 0

Slavens, Aaron P TP TP P 0

Strachan, Iris P TP P 0

TOTAL PRESENT 0 18 0 12 7 17 0 0 0 0 0 0

TOTAL EXCUSED 0 0 0 1 0 0 0 0 0 0 0 0

TOTAL ABSENT 0 1 0 5 0 1 0 0 0 0 0 0

Legend

P= Present

TP= Telephone

A= Absent

E= ExcusedRep= Representative on behalf of

revised 6.26.17

2019 2020

Board of Directors Meeting December 2, 2019; 10:00 a.m.

David Lawrence Jr. Community Meeting Room

Board Attendees: Adrian Alfonso; Rick Beasley; Maurice Kemp; Matthew Bruno; Heather Carruthers (via conference call); Loreen Chant; Bob Eadie; Jenni Roig; James Haj; Gladys Montes; Abilio Rodriguez; Judy Schaechter; Gerald Shwartz; Alex Soto (via conference call); Iris Strachan; Aaron Slavens; Marisol Diaz

Board Absentees: Gilda Ferradaz Staff Attendees: Evelio Torres; Miguel Alfonso; Anabel Espinosa;; Jackye Russell; Belkis Torres;

Lisney Badillo; Ileana Vallejo; Angelo Parrino; Sandra Gonzalez; Laurie Dunn; Lisa Sanabria; Fiorella Christie; Michelle Meilan; Alex Sanchez; Erika Erched; Lissandra Curbelo; Jacqueline Olio

General Attendees: Bob de la Fuente (Board Counsel); Susan Millan (Citrus Health); Natalia Cap (MDFLP);

Jackie Romillo (Citrus Health); Erin Grall (Florida House); Rachel Spector (TCT)

I. Welcome and Introductions Adrian Alfonso

A. Alfonso called the meeting to order and welcomed everyone.

L. Sanabria called roll and a quorum was established with seventeen (17) voting members.

A. Alfonso stated that there were three applicants from Monroe County; the Nominating Committee will be interviewing them on Dec. 13 and there will be an update at the next Board meeting.

A. Alfonso stated that the ELC participated in the Miami Book Fair, which was held Nov. 22 thru the 24. It was a successful event and the children enjoyed the free books and crowns.

A. Alfonso stated that he participated on the EHS Federal Review Focus call on Nov. 22 and the feedback was positive.

A. Alfonso stated that the next Board meeting would be held February 2020.

A. Alfonso stated that the Children’s First Conference would be held December 7.

A. Alfonso stated that he would like to welcome Representative Erin Grall who is present to share insight on the upcoming 2020 legislative session. Rep. Grall is the author of HB 1091. She answered questions about early learning legislation and the funding formula.

II. Approval of Minutes Adrian Alfonso

A. Alfonso called for the approval of the meeting minutes from October 2019.

o B. Eadie moved to approve the minutes. o J. Schaechter seconded the motion. o Motion was passed unanimously.

III. Executive Committee Report Adrian Alfonso A. Alfonso stated that the Executive Committee meet on November 14, reviewed, and approved one

resolution.

o Resolution 11042019‐01 – Modify the fiscal impact and funding source for construction services agreement 18‐04 awarded for Early Head Start playgrounds to the selected vendor. Fiscal Impact: The contract is for an approximate amount of $632,540.00 until January 31, 2020, which is subject to the availability of funding.

B. Eadie moved to approve the resolution.

L. Chant seconded the motion.

Motion unanimously passed.

A. Alfonso stated that they were conducting an EFS Mod Review‐ Octavio Verdeja’s firm will be completing a special project; this project will entail reviewing the financials and the reconciliation process.

A. Alfonso stated that EHS Policies and Procedures was reviewed and approved by the executive committee and must now be ratified by the Board.

B. Eadie moved to approve the EHS Policies and Procedures.

A. Rodriguez seconded the motion.


A. Alfonso stated that a Litigation Committee “in the shade” meeting was held after the Executive committee meeting. The Executive committee members and Litigation committee members were present along with E. Torres and B. de la Fuente. Details of the meeting cannot be discussed at this moment.

IV. Finance Committee Report Bob Eadie

B. Eadie stated that the Finance Committee met on November 25 and reviewed, and approved eight

resolutions:

Resolution 12022019‐01 Approve the Evaluation Committee’s recommendation to award a contract for RFP#ELCMDM2019‐05 (Developmental Services), and authorize the President and CEO to negotiate and execute a contract with the selected vendor.

Resolution 12022019‐02 – Approve the Evaluation Committee’s recommendation to award a contract for RFP#ELCMDM2019‐06 (Phone Service Support and Maintenance), and authorize the President and CEO to negotiate and execute a contract with the selected vendor.

Resolution 12022019‐03 – Approve the Evaluation Committee’s recommendation to award a contract for RFP#ELCMDM2019‐07 (General Contracting Services), and authorize the President and CEO to negotiate and execute a contract with selected vendor.

Resolution 12022019‐04 – Authorize the President and CEO to release a Request for Proposal (RFP) for Quality Materials for Miami‐Dade and Monroe Counties.

Resolution 12022019‐05 – Authorize the President and CEO to release a Request for Proposal (RFP) for Curriculum Materials for Miami‐Dade and Monroe Counties.

Resolution 12022019‐06 – Authorize the President and CEO to release a Request for Proposal (RFP) for Provider Portal Housing and Dashboard Services for Miami‐Dade and Monroe Counties.

Resolution 12022019‐07 – Authorize the President and CEO to release a Request for Proposal (RFP) for Enterprise Network Support and Hosting Services for Miami‐Dade and Monroe Counties.

Resolution 12022019‐08 – Authorize the President and CEO to release an Invitation to Negotiate (ITN) for Office Furniture. This resolution also requests authorization and approval for the President and CEO to negotiate and execute a contract with the selected vendors.

o Motion to approve resolution in a block vote by B. Eadie. o Motion seconded by R. Beasley. o Motion unanimously passed.

B. Eadie stated that a ninth resolution was added after the committee met:

o Resolution 12022019‐09 Authorize the President and CEO to negotiate and execute the lease listed in the background section of this resolution. o Motion to approve resolution by B. Eadie. o Motion seconded by A. Rodriguez. o Motion unanimously passed.

E. Torres stated that there was a new release EFS Mod that seemed to have fixed the provider rates. This was released last week and progress has been seen. F. Hicks stated that the data fixes, so far, it looks correct and phase 2 will happen after the ELC submits their files to OEL. E. Torres stated that the biggest issue is how upset the providers are. Providers are frustrated and the ELC is sending weekly emails, and prioritizing the ones that were underpaid.

The EHS credit card report is in your packet for you to review.

V. Provider Services Committee Report Rick Beasley

R. Bealsy stated that the Provider Services Committee met on October 31 and November 21 and reviewed

the following cases:

o A Small World Learning Center Academy – the provider canceled their general liability policy. Per the insurance company, the general liability policy was canceled on 08/28/2019 due to non‐payment and as of 10/09/2019; the policy had not been renewed. After the provider requested a hearing, supporting documentation of a liability insurance was submitted with an effective date of 10/17/2019 resulting in a gap. Our Executive Leadership Team (“ELT”) previously placed the Provider on a Corrective Action Plan (“CAP”) on 06/12/2019 for failure to renew VPK Director’s Credentials. The CAP period began 6/17/2019 and will end 12/17/2019. After reviewing all documents and hearing, the providers’ testimony the committee voted to place the provider on a one year Corrective Action Plan. The provider will returns monies received during the time insurance was lapsed. In addition, if the provider receives any class 1 or 2 violation or lapses in insurance during the CAP period, they void the right to appeal and will have eligibility revoked for 5 years.

o Sheyes of Miami committed the following EHS non‐compliances: An Early Head Start Technical Assistance Specialist (TA) conducted a visit and noticed that

there were 15 children in classroom D with two teachers. The ages of the students were mixed from 5 months to 3 years old. There was an infant in a car seat in the classroom as well. As per the Early Head Start (EHS) Contract, the required ratio for EHS is one teacher to four children.

A TA conducted a visit and observed 8 children were sleeping alone with no staff in the classroom

During naptime, teacher in classroom C was alone with six children and asleep. Two classrooms had only one teacher during lunchtime. Child left the building unattended.

After reviewing all documents and hearing, the providers’ testimony the committee voted to terminate the EHS contract and place the provider on a one year Corrective Action Plan for SR and VPK contracts. The provider will hire a floater so they remain in ratio at all times. In addition, if the provider receives any class 1 or 2 violation during the CAP period, they void the right to appeal and will have eligibility revoked for 5 years.

o Cherry Blossom Learning Center ‐ had a gap in their workers compensation and general liability insurance. The Worker’s Compensation policy expired 07/28/2019 and renewed on 08/12/2019. The general liability insurance was cancelled for nonpayment on 06/13/2019 and renewed 10/04/2019. After reviewing all documents and hearing the providers’ testimony, the committee, voted to terminate the contract and revoked eligibility for 5 years.

o Children of Destiny Learning Academy – the provider was in non‐compliance during a corrective action plan. General liability insurance was canceled for non‐payment on 06/07/2019. Provider currently has coverage as of 10/16/2019. ELT placed the provider on a CAP for 3 class 2 violations (Fire Drills & Emergency Preparedness) The CAP period was from 03/25/2019 to 09/25/2019. During the CAP provider received a Class 2 violation on (Documentation of Level 2 Clearinghouse screening clearance was missing for staff). After reviewing all documents and hearing the providers’ testimony,

the committee, voted to place the provider on a six month Corrective Action Plan. The provider will returns monies received during the time insurance was lapsed. In addition, if the provider receives any class 1 or 2 violation or lapses in insurance during the CAP period, they void the right to appeal and will have eligibility revoked for 5 years.

o Olive Tree Academy canceled their liability and worker’ comp insurance. Per the insurance company, the general liability policy was canceled on 06/27/2019 and the Workers’ compensation was canceled on 07/21/2019. As of 10/28/2019, the policies have not been renewed. After the provider requested a hearing, workers’ compensation application was submitted as supporting documentation with an effective date of 10/22/2019. The provider no longer had a DCF license or a lease. The committee decided that this was an administrative decision not the committees.

o Magic Moments Child Care & Preschool the provider’s general liability policy expired 8/13/2019. On 9/19/2019, Provider submitted a renewed policy effective 9/16/2019 and stated they switched insurance companies. After reviewing all documents and hearing the providers’ testimony, the committee, voted to place the provider on a six month Corrective Action Plan. The provider will returns monies received during the time insurance was lapsed. In addition, if the provider receives any class 1 or 2 violation or lapses in insurance during the CAP period, they void the right to appeal and will have eligibility revoked for 5 years.

o Celia Gonzalez Family Day Care Home ‐ Per the insurance company, the general liability policy was canceled on 06/28/2019 due to non‐payment. After the provider requested a hearing, supporting documentation of a liability insurance was submitted with an effective date of 10/19/2019 ‐10/19/2020, resulting in a 4‐month gap. After reviewing all documents and hearing the providers’ testimony, the committee, voted to terminate the current contract with no revocation. In order to reapply the provider must attend The Business and Leadership Institute for Early Learning.

o Gentle Hugz Preschool and Childcare on 10/09/2019, the insurance carrier confirmed that provider had a lapse in coverage between 7/23/2019 ‐ 08/21/2019 due to non‐payment. On 10/08/2019, Provider provided an updated General Liability policy with a new effective date of 08/22/2019‐ 08/22/2020. After reviewing all documents and hearing the providers’ testimony, the committee, voted to place the provider on a six month Corrective Action Plan. The provider will returns monies received during the time insurance was lapsed. In addition, if the provider receives any class 1 or 2 violation or lapses in insurance during the CAP period, they void the right to appeal and will have eligibility revoked for 5 years.

o The Children’s Place Child Care the providers liability policy was due to expire 3/13/2019, when staff reached out to the insurance company they confirmed the Provider canceled the policy on 5/3/2018. Provider renewed insurance on 4/12/2019. The committee requested extra documentation before voting. The provider was given a week to turn in the evidence. They will be seen at the next meeting.

o The Teaching Heart Foundation the provider has a gap in liability coverage from 8/10/2019 to 10/6/2019. On 10/3/2019, Provider was asked to submit a copy of the certificate of insurance with the ELC revised suite number and copied the insurance company. On 10/10/2019, the insurance company confirmed the policy was cancelled effective 8/9/2019. On 10/11/2019, The Provider submitted a certificate of insurance with an effective date of 10/7/2019 and ending 10/7/2020 under a different insurance company. After reviewing all documents and hearing the providers’ testimony, the committee, voted to place the provider on a six month Corrective Action Plan. The provider will returns monies received during the time insurance was lapsed. In addition, if the provider receives any class 1 or 2 violation or lapses in insurance during the CAP period, they void the right to appeal and will have eligibility revoked for 5 years.

VI. Programs & Strategy Committee Report Judy Schaechter

J. Schaechter stated that the Programs & Strategy Committee met that morning and discussed the following

items:

o ASQ Delinquency Policy Automated email 1‐Day Past Due Immediate request for Corrective Action Plan (CAP) and complete screening Withhold Payment at 10‐Day Past Due School Readiness payment withheld until CAP and screening are complete and submitted

Motion to approve the ASQ Delinquency Policy by B. Eadie.

Motion seconded by A. Rodriguez.


o Early Head Start

The Federal Food Program and attendance reports were reviewed and no big discrepancies

were found.

Self‐Assessment Plan was reviewed and approved by the committee Parent Activity Funds Procedure

Motion to approve the Self‐Assessment Plan by B. Eadie.

Motion seconded by J. Haj.


Parent Activity Funds was reviewed and approved by the committee

Motion to approve the Parent Activity Funds by G. Schwartz.

Motion seconded by B. Eadie.


VII. CEO Report Evelio Torres

https://www.elcmdm.org/Content/Uploads/elcmdm.org/files/Meeting%20Packages/CEO%20Report122019_final.pdf

VIII. Public Comments Adrian Alfonso

IX. Adjourn Adrian Alfonso

Action Requested: Authorize the President and CEO to negotiate and execute an amendment

to Contract C18-17 with Ultimate Software Group, Inc. to extend the date of the contract and

prorate the total contract amount.

Fiscal Impact: The contract amount will be an approximate amount of $178,500.00, for a total

contract amount not to exceed $298,500.00 for the remainder of 2019-2020 and 2020-2021,

which is subject to the availability of funding.

Funding Source: APOOL*

Strategic Goal: Neediest Children Providers

Youngest Children Internal Capacity

Educate All Funding

══════════════════════════════════════════════════════════════════

RESOLUTION: 02032020-01

AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AN AMENDMENT TO

CONTRACT C18-17 WITH ULTIMATE SOFTWARE GROUP, INC. TO EXTEND THE DATE OF THE

CONTRACT AND PRORATE THE TOTAL CONTRACT AMOUNT.

WHEREAS, the Executive Committee of the Early Learning Coalition of Miami-Dade/Monroe,

Inc. has been apprised of the program goals through the attached narrative, hereby incorporated

by reference and the Finance Committee is in agreement with the goals described therein;

WHEREAS, the Finance Committee recommends approving this action and has presented

said action to the Executive Committee for adoption and approval;

WHEREAS, the Executive Committee approves the adoption of this action;

NOW, THEREFORE, be it resolved that the Executive Committee shall authorize the President

and CEO to negotiate and execute an amendment to Contract C18-17 with Ultimate Software

Group, Inc. to extend the date of the contract and prorate the total contract amount.

*APOOL (Specific Funding Sources): Department of Health and Human Services, Administration for Children and Families,

Florida Department of Children and Families, Department of Education Office of Early Learning Miami-Dade and Monroe

(School Readiness Services, Voluntary Prekindergarten Services), Ocean Reef Community Foundation, Monroe County School

District, Teen Parent Program, The Children’s Trust.

Early Learning Coalition Executive Committee Meeting

February 3, 2020

Resolution: 02032020-01

The foregoing resolution and attachment was offered by ___________, who moved its approval. The

motion was seconded by ___________, and upon being put to a vote, the vote was as follows:

_______________________.

The vote was recorded as listed in the attached roll sheet.

The chairperson thereupon declared this resolution duly passed and adopted this 3rd

day of

February, 2020.

EARLY LEARNING COALITION

OF MIAMI-DADE/MONROE, INC,

By: ___________________________

Executive Committee Secretary

Background:

On December 4, 2017, Resolution #12042017-04, granted approval of the Evaluation Committee’s

recommendation to award contract for RFP#ELCMDM2017-10 for Payroll and Human Resources to

Ultimate Software Group, Inc. The original contract amount is for a total of $120,000.00 per fiscal

year.

The contract was executed in July 2018 to allow the implementation phase. Services actually

started fiscal year 2019-2020. This resolution is requesting an extension of Ultimate Software

Group, Inc. Contract C18-17 to align the actual start date of services to our fiscal year and to follow

the recommendation of Human Resources Department for continuity of services, and add a

prorated amount of $178,500.00 to cover for services up to June 30, 2021.

Action Requested: Authorize the President and CEO to apply to the Single Source procurement

from The Children’s Trust, once the proposal is approved, authorize the President and CEO

to negotiate the contract, execute and receive the funds.

Fiscal Impact: The approximate amount of $5,000,000.00 for fiscal year 2020-2021, which is

subject to the availability of funding.

Funding Source: The Children’s Trust



Educate All Funding

══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO APPLY TO THE SINGLE SOURCE PROCUREMENT

FROM THE CHILDREN’S TRUST, ONCE THE PROPOSAL IS APPROVED, AUTHORIZE THE

PRESIDENT AND CEO TO NEGOTIATE THE CONTRACT, EXECUTE AND RECEIVE THE FUNDS.



by reference and the Finance Committee is in agreement with the goals described therein;

WHEREAS, the Finance Committee recommends approving this action and has presented

said action to the Executive Committee for adoption and approval;



and CEO to apply to the Single Source procurement from The Children’s Trust, once the proposal

is approved, authorize the President and CEO to negotiate the contract, execute and receive the

funds.


February 3, 2020




_______________________.



day of

February, 2020.



By: ___________________________


Background:

The Children’s Trust (TCT) seeks to procure a single source for the services of an agency to

administer the TCT Child Scholarship Program in Miami-Dade County. This funding will support

the administration of up to $5,000,000.00 in child scholarship payments to early learning

programs selected by TCT. TCT Child Scholarships are designed to provide high quality early

learning services to families who apply to receive School Readiness Program services and they are

considered to be above the Federal Poverty Level (FPL) or State Median Income (SMI) limits and are

ineligible to receive School Readiness services. Currently the Early Learning of Miami-Dade/Monroe,

Inc. (ELCMDM) administers the TCT Child Scholarship program since inception January 2019 –

through June 30, 2020. ELCMDM has developed a process of assessing over income families for

eligibility. The program currently serves more than 600 children and supports 125 early learning

programs eligible to receive TCT Child Scholarship families.

Services will be contracted for a period of 12 months commencing July 1, 2020.

Action Requested: Authorize the President and CEO to submit a School Readiness Plan

Amendment to the Office of Early Learning, once the plan is approved to implement the

revised eligibility priorities as listed in the background section.

Fiscal Impact: None.

Funding Source: Florida Office of Early Learning, Department of Health and Human Services,

Administration for Children and Families



Educate All Funding

══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO SUBMIT A SCHOOL READINESS PLAN AMENDMENT

TO THE OFFICE OF EARLY LEARNING, ONCE THE PLAN IS APPROVED TO IMPLEMENT THE

REVISED ELIGIBILITY PRIORITIES AS LISTED IN THE BACKGROUND SECTION.



by reference;



and CEO to submit a School Readiness Plan Amendment to the Office of Early Learning, once the

plan is approved to implement the revised eligibility priorities as listed in the background section.


February 3, 2020




_______________________.



day of

February, 2020.



By: ___________________________


Background:

In February of 2015, the Department of Health and Human Services awarded the Early Learning

Coalition of Miami-Dade/Monroe (ELCMDM) a grant for the Early Head Start Child Care Partnership

(EHS-CCP). The EHS-CCP is built on the layering of funding from the Early Head Start and School

Readiness Programs to provide comprehensive and continuous services to low-income infants,

toddlers, and their families.

ELCMDM has identified local priorities to be used when enrolling children into the School Readiness

Program from the waitlist. Local priorities begin with the third priority for enrollment, as the first

two priorities consist of children under the age of 13 from families receiving Temporary Cash

Assistance and at-risk children younger than 9 years of age.

The third priority has traditionally been children from economically disadvantaged working

families, ages from birth to the beginning of the year for which the child is eligible for admission

to kindergarten. This will remain as the third priority, but ELCMDM is requesting OEL approval to

have a sub-priority within our third priority.

The revised priority will designate the sub-priority as children who meet the income requirement

for Early Head Start and purpose of care requirements for the School Readiness Program. This will

allow that the first children to be enrolled from the waitlist are those children who are eligible for

both Early Head Start and the School Readiness Program and provides the ability to better leverage

funding to meet the guidelines stipulated in the Early Head Start Child Care Partnership grant.

Action Requested: Authorize the President and CEO to release a Request for Qualifications for legal services. Fiscal Impact: The approximate amount of $125,000.00 per fiscal year, which is subject to availability of funding. Funding Source: APOOL* Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO RELEASE A REQUEST FOR QUALIFICATIONS FOR LEGAL SERVICES.

WHEREAS, the Board of the Early Learning Coalition of Miami-Dade/Monroe, Inc. (the “Board”) has been apprised of the program goals through the attached narrative, hereby incorporated by reference and the Finance Committee is in agreement with the goals described therein;

WHEREAS, the Finance Committee recommends approving this action and has presented said action to the Board for adoption and approval;

WHEREAS, the Board approves the adoption of this action;

NOW, THEREFORE, be it resolved by the Board to authorize the President and CEO to release a Request for Qualifications for legal services.

*APOOL (Specific Funding Sources): Department of Health and Human Services, Administration for Children and Families, Florida Department of Children and Families, Department of Education Office of Early Learning Miami-Dade and Monroe (School Readiness Services, Voluntary Prekindergarten Services), Ocean Reef Community Foundation, Monroe County School District, Teen Parent Program, The Children’s Trust.

Early Learning Coalition Board of Directors Meeting

March 02, 2020


The foregoing resolution and attachment was offered by ___________, who moved its approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as follows: _______________________. The vote was recorded as listed in the attached roll sheet. The chairperson thereupon declared this resolution duly passed and adopted this 2nd day of March, 2020. EARLY LEARNING COALITION OF MIAMI-DADE/MONROE, INC, By: ___________________________ Board Secretary

Background:

On April 3, 2017, The Early Learning Coalition of Miami-Dade/Monroe, Inc. (ELCMDM) released a Request for Qualifications for Legal Services. Thereafter, on June 5, 2017, the Litigation Services Committee conducted interviews with prospective legal services candidates. From the candidates, Lehtinen, Schultz, Riedi, Catalano, De La Fuente, PLLC (LSRCF Law, PLLC) was the legal firm selected and approved by the Board of Directors. LSRCF Law, PLLC has been the ELCMDM’s Legal Counsel since July 1, 2017, as stated in the table below. The ELCMDM is requesting to release a Request for Qualifications for legal services. Legal services are exempt from procurement, but the ELCMDM conducts a public solicitation as best practice. To reduce administrative costs, we are seeking a contract for legal services for a term of three years, renewable for another term of three years contingent on the vendor’s satisfactory performance.

Lehtinen Schultz, PLLC f/k/a LSRCF Law, PLLC Contract Terms

Contract Number Contract Term

PSA17-25 July 1, 2017 - June 30, 2018 PSA18-25 July 1, 2018 - June 30, 2019

PSA19-24 (Current) July 1, 2019 - June 30, 2020

Action Requested: Authorize the President and CEO to negotiate and execute a contract with The Children’s Forum, vendor approved by the Florida Office of Early Learning, to facilitate and provide Assessment Services using the Classroom Assessment Scoring System (CLASS) for Miami-Dade and Monroe Counties. Fiscal Impact: The approximate amount of $105,000.00 for fiscal year 2019-2020, which is subject to the availability of funding. Funding Source: Florida Office of Early Learning Strategic Goal: Neediest Children Providers Youngest Children ☐ Internal Capacity Educate All ☐ Funding ══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE A CONTRACT WITH THE CHILDREN’S FORUM, VENDOR APPROVED BY THE FLORIDA OFFICE OF EARLY LEARNING, TO FACILITATE AND PROVIDE ASSESSMENT SERVICES USING THE CLASSROOM ASSESSMENT SCORING SYSTEM (CLASS) FOR MIAMI-DADE AND MONROE COUNTIES.

WHEREAS, the Board of the Early Learning Coalition of Miami-Dade/Monroe, Inc. (the “Board”) has been apprised of the program goals through the attached narrative, hereby incorporated by reference and the Finance Committee is in agreement with the goals described therein;

WHEREAS, the Finance Committee recommends approving this action and has presented said action to the Board for adoption and approval;


NOW, THEREFORE, be it resolved by the Board to authorize the President and CEO to negotiate and execute a contract with the Children’s Forum, vendor approved by the Florida Office of Early Learning, to facilitate and provide assessment services using the classroom assessment scoring system (CLASS) for Miami-Dade and Monroe counties.


March 02, 2020


Background:

Whereas it is the responsibility of the board to promote high-quality school readiness, research supports the implementation of observation-based program assessment, as a means to improve quality in early care and education settings. In fact, classrooms with high scores on observation-based program assessment measures have better social and academic outcomes. The State Legislature, in support of the science around program assessment has enacted House Bill 1091, an act relating to early learning, which requires the implementation of observation-based program assessment prior to contracting with the Early Learning Coalition of Miami-Dade/Monroe, Inc. (ELCMDM) for School Readiness services. This is the second-year programs will be assessed unless they score a 5.00 or higher on the composite score. The Office of Early Learning has identified the Classroom Assessment Scoring System (CLASS) as the designated program assessment measure and has delegated completion of these assessments to coalitions across the state. ELCMDM is requesting services from The Children’s Forum, which has the relevant CLASS knowledge and experience, to conduct up to 300 assessments. The Children’s Forum will provide staff that are bilingual in Spanish and English and are reliable in all of the three tools (e.g. CLASS Infant, CLASS Toddler and CLASS Preschool) and are able to maintain reliability while providing the above referenced services.

Action Requested: Ratify the Executive Committee’s approval of Resolution 02032020-01 to authorize the President and CEO to negotiate and execute an amendment to Contract C18-17 with Ultimate Software Group, Inc. to extend the date of the contract and prorate the total contract amount. Fiscal Impact: The contract amount will be an approximate amount of $178,500.00, for a total contract amount not to exceed $298,500.00 for the remainder of 2019-2020 and 2020-2021, which is subject to the availability of funding. Funding Source: APOOL* Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════


RATIFY THE EXECUTIVE COMMITTEE’S APPROVAL OF RESOLUTION 02032020-01 TO AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AN AMENDMENT TO CONTRACT C18-17 WITH ULTIMATE SOFTWARE GROUP, INC. TO EXTEND THE DATE OF THE CONTRACT AND PRORATE THE TOTAL CONTRACT AMOUNT.

WHEREAS, the Board of the Early Learning Coalition of Miami-Dade/Monroe, Inc. (the “Board”) has been apprised of the program goals through the attached narrative, hereby incorporated by reference;


NOW, THEREFORE, be it resolved that the Board shall ratify the Executive Committee’s approval of Resolution 02032020-01 to authorize the President and CEO to negotiate and execute an amendment to Contract C18-17 with Ultimate Software Group, Inc. to extend the date of the contract and prorate the total contract amount. *APOOL (Specific Funding Sources): Department of Health and Human Services, Administration for Children and Families, Florida Department of Children and Families, Department of Education Office of Early Learning Miami-Dade and Monroe (School Readiness Services, Voluntary Prekindergarten Services), Ocean Reef Community Foundation, Monroe County School District, Teen Parent Program, The Children’s Trust.


March 02, 2020


Background:

On December 4, 2017, Resolution #12042017-04, granted approval of the Evaluation Committee’s recommendation to award contract for RFP#ELCMDM2017-10 for Payroll and Human Resources to Ultimate Software Group, Inc. The original contract amount is for a total of $120,000.00 per fiscal year. The contract was executed in July 2018 to allow the implementation phase. Services actually started fiscal year 2019-2020. This resolution is requesting an extension of Ultimate Software Group, Inc. Contract C18-17 to align the actual start date of services to our fiscal year and to follow the recommendation of Human Resources Department for continuity of services, and add a prorated amount of $178,500.00 to cover for services up to June 30, 2021.

Action Requested: Ratify the Executive Committee’s approval of Resolution 02032020-02 to authorize the President and CEO to apply to the Single Source procurement from The Children’s Trust, once the proposal is approved, authorize the President and CEO to negotiate the contract, execute and receive the funds. Fiscal Impact: The approximate amount of $5,000,000.00 for fiscal year 2020-2021, which is subject to the availability of funding. Funding Source: The Children’s Trust Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════


RATIFY THE EXECUTIVE COMMITTEE’S APPROVAL OF RESOLUTION 02032020-02 TO AUTHORIZE THE PRESIDENT AND CEO TO APPLY TO THE SINGLE SOURCE PROCUREMENT FROM THE CHILDREN’S TRUST, ONCE THE PROPOSAL IS APPROVED, AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE THE CONTRACT, EXECUTE AND RECEIVE THE FUNDS.



NOW, THEREFORE, be it resolved that the Board shall ratify the Executive Committee’s approval of Resolution 02032020-02 to authorize the President and CEO to apply to the Single Source procurement from The Children’s Trust, once the proposal is approved, authorize the President and CEO to negotiate the contract, execute and receive the funds.


March 02, 2020


Background:

The Children’s Trust (TCT) seeks to procure a single source for the services of an agency to administer the TCT Child Scholarship Program in Miami-Dade County. This funding will support the administration of up to $5,000,000.00 in child scholarship payments to early learning programs selected by TCT. TCT Child Scholarships are designed to provide high quality early learning services to families who apply to receive School Readiness Program services and they are considered to be above the Federal Poverty Level (FPL) or State Median Income (SMI) limits and are ineligible to receive School Readiness services. Currently the Early Learning of Miami-Dade/Monroe, Inc. (ELCMDM) administers the TCT Child Scholarship program since inception January 2019 – through June 30, 2020. ELCMDM has developed a process of assessing over income families for eligibility. The program currently serves more than 600 children and supports 125 early learning programs eligible to receive TCT Child Scholarship families. Services will be contracted for a period of 12 months commencing July 1, 2020.

Action Requested: Ratify the Executive Committee’s approval of Resolution 02032020-03 to authorize the President and CEO to submit a School Readiness Plan Amendment to the Office of Early Learning, once the plan is approved to implement the revised eligibility priorities as listed in the background section. Fiscal Impact: None. Funding Source: Florida Office of Early Learning, Department of Health and Human Services, Administration for Children and Families Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════


RATIFY THE EXECUTIVE COMMITTEE’S APPROVAL OF RESOLUTION 02032020-03 TO AUTHORIZE THE PRESIDENT AND CEO TO SUBMIT A SCHOOL READINESS PLAN AMENDMENT TO THE OFFICE OF EARLY LEARNING, ONCE THE PLAN IS APPROVED TO IMPLEMENT THE REVISED ELIGIBILITY PRIORITIES AS LISTED IN THE BACKGROUND SECTION.



NOW, THEREFORE, be it resolved that the Board shall ratify the Executive Committee’s approval of Resolution 02032020-03 to authorize the President and CEO to submit a School Readiness Plan Amendment to the Office of Early Learning, once the plan is approved to implement the revised eligibility priorities as listed in the background section.


March 02, 2020


Background:

In February of 2015, the Department of Health and Human Services awarded the Early Learning Coalition of Miami-Dade/Monroe (ELCMDM) a grant for the Early Head Start Child Care Partnership (EHS-CCP). The EHS-CCP is built on the layering of funding from the Early Head Start and School Readiness Programs to provide comprehensive and continuous services to low-income infants, toddlers, and their families. ELCMDM has identified local priorities to be used when enrolling children into the School Readiness Program from the waitlist. Local priorities begin with the third priority for enrollment, as the first two priorities consist of children under the age of 13 from families receiving Temporary Cash Assistance and at-risk children younger than 9 years of age. The third priority has traditionally been children from economically disadvantaged working families, ages from birth to the beginning of the year for which the child is eligible for admission to kindergarten. This will remain as the third priority, but ELCMDM is requesting OEL approval to have a sub-priority within our third priority. The revised priority will designate the sub-priority as children who meet the income requirement for Early Head Start and purpose of care requirements for the School Readiness Program. This will allow that the first children to be enrolled from the waitlist are those children who are eligible for both Early Head Start and the School Readiness Program and provides the ability to better leverage funding to meet the guidelines stipulated in the Early Head Start Child Care Partnership grant.

Trans. Date AMEX Description Traveler

12/31/19 Budget Rental Car

800 ‐ 482 ‐ 0159 FL

Eimy Ramirez

01/06/20 American Airlines 1‐

800‐433‐7300

Tatiana Larionova

01/06/20 Jet Blue 1‐800‐538‐

2583

Lucretia Jones


800‐433‐7300

Tatiana Larionova

01/15/20 Hilton Garden Inn

Reagan National 703‐

892‐1050

Tatiana Larionova

01/15/20 Omni Atlanta Hotel

at CNN Center 404‐

659‐0000

Tatiana Larionova

01/15/20 Omni Atlanta Hotel

at CNN Center 404‐

659‐0000

Lucretia Jones


800‐433‐7300

Cecilia Nariznis

ELC Description Amount Dist Code

Taxes Refunded for Car Rental for Eimy Ramirez to attend

Part 2 of the Social Services Competency Based Training, in

Daytona, Florida, November 12th‐15th

($13.68) 520EHT

Flight for Tatiana Larionova to attend the RIVHSA Conference,

Atlanta, GA February 18‐21

$241.80 520EHT

Flight for Lucretia Jones to attend the RIVHSA Conference,

Atlanta, GA February 18‐21

$122.80 520EHT

Flight for Tatiana Larionova to attend the ASNNA Conference

to present, Arlington, VA February 4‐5

$351.79 520EHT

Lodging for Tatiana Larionova to attend the ASNNA

Conference to present, Arlington, VA February 4‐5

$150.03 520EHT

Lodging for Tatiana Larionova to attend the RIVHSA

Conference, Atlanta, GA February 18‐21$607.68 520EHT

Lodging for Lucretia Jones to attend the RIVHSA Conference,

Atlanta, GA February 18‐21$607.68 520EHT

Flight for Cecilia Nariznis to attend the TPITOS training,

Kansas City, MO January 29‐31

$552.80 520EHT

Total EHS Credit Card Expenses $2,620.90

JANUARY 2020 BTA AMEX

(all dollar amounts in thousands '000) as of 2/25/2020Children Served Amount Eligibility Breakdown

Total actual paid - YTD 22,849 Type Receiving Service % of Total

Diff Prior Month

% Change Prior Month Amount*

% of Total

Diff Prior Month

% Change Prior Month

Total actual paid - January 2020 18,812 AT Risk (BG1) 2,184 11.45% (263) -10.75% $923.00 12.95% ($112.84) -10.89%Income Eligible (BG8) 15,754 82.58% (1,729) -9.89% $5,806.44 81.44% ($1,019.46) -14.94%

Net Slot Payment and Gold Seal 6,322$ Florida One Parent - 0.00% - - -$ 0.00% -$ -Match (BG8 and CCEP) -$ Transitional Child Care (BG5) 548 2.87% (471) -46.22% $209.07 2.93% $714.90 -141.33%Total cost (in thousands) (incl match) 7,130$ Work Force Development (BG3x) 589 3.09% (248) -29.63% $191.06 2.68% ($114.75) -37.52%Change month over month CCEP (Purchasing Pool) (CCPP) 2 0.01% (1,400) -99.86% $0.48 0.01% ($74.92) -99.37%Total Net Increase(decrease) children (3,828) ARRA - 0.00% - - -$ 0.00% $0.00 -Net increase/(decrease) dollars (607)$ BGSNT - 0.00% - - -$ 0.00% $0.00 -

BGCSD&BGCSO - 0.00% - - $0.00 0.00% $0.00 -Monthly Activity Amount Total 19,077 100% (4,111) -17.73% $7,130.05 100% ($607.07) -7.85%Beginning Census 22,640 Minus 265 Overlap 18,812

NET Increase/(Decrease) (3,828) GOLD SEAL $808.01 11.33% $147.72 22.37%

Total 18,812 p

categories above) - - - -$ $0.00 -Current Data SFW GOLD SEAL -$ - $0.00 -

Enrolled As of Feb 25, 2020 17,326 Age Break Down

Projected Paid for February (96% of enrolled) 16,633 WaitlistAges 0-5 282 Infant 2,136 11.35% (1,195) -35.88% $1,018.07 14.28% ($1,484.78) -59.32%

Ages 6-9 43 Toddler 2,451 13.03% (1,333) -35.23% $1,157.31 16.23% ($1,643.17) -58.67%Ages 10-13 17 Three Year Old 3,230 17.17% (1,075) -24.97% $1,397.31 19.60% ($1,548.30) -52.56%VPK Enrolled As of Feb 25, 2020 Pre-School 4,619 24.55% (2,152) -31.78% $1,689.26 23.69% ($2,770.51) -62.12%

Regular 21,367 Sub-Total 12,436 66.11% (5,755) -31.64% $5,261.94 73.80% ($7,446.75) -58.60%Summer - School Age: 6 yrs 1,842 16.02% (438) -19.21% $479.31 6.72% ($74.69) -13.48%

SISP School Age: 7 yrs 1,525 13.27% (20) -1.29% $383.35 5.38% $13.48 3.64%School Age: 8 yrs 1,179 10.26% 291 32.77% $297.22 4.17% $85.06 40.09%

SISP 5 Unduplicated School Age: 5 - 8 yrs** 5,993 52.15% 759 14.50% $1,540.35 21.60% $298.25 24.01%

Regular 21,110 School Age: 9 yrs and above 1,343 11.69% 752 127.24% $327.76 4.60% $227.09 225.57%

Summer 30 School Age (Duplicated) 8 0.07% (76) -90.48% $0.00 0.00% $0.00 -

School Age (Unduplicated) 7,328 38.95% 1,587 27.64% $1,868.10 26.20% ($817.43) -30.44%

SISP 45 Other - 0.00% -2 -100.00% $0.00 0.00% $0.93 -100.00%Regular 21,956 Sub-Total 7,328 38.95% 1,585 27.60% $1,868.10 26.20% ($816.50) -30.41%Summer 314 Total 18,812 105% (3,843) -16.96% $7,130.05 100% ($8,263.25) -53.68%

**There are 1,451 5-year-old within this count.

Note: Legends with too small percentage are not shown on the pie chart.

% of Total

Diff Prior Month


VPK Total Actual Paid - January 2020

VPK Total Actual Paid - YTD

Type Receiving

Service % of TotalDiff Prior

Month% Change

Prior Month Amount-$

All Eligible Clients-Paid Dollars Paid by Age Category

Early Learning Coalition of Miami-Dade/MonroeSchool Readiness Slot Utilization Snapshot - Miami-Dade

January 2020

Children Paid by Billing Group Dollars Paid by Billing Group

2,184

15,754

-

548 589

2 - - -

Children Paid by BG GroupAT Risk (BG1)

Income Eligible (BG8)

Florida One Parent

Transitional Child Care (BG5)

Work Force Development(BG3x)CCEP (Purchasing Pool)(CCPP)ARRA

BGSNT

12,436 / 63%

5,993 / 30%

1,343 / 7% - / 0%

Children By Age GroupChildren 0 - 5

School Age 5 -8

School Age 9 andAbove

Other

(all dollar amounts in thousands '000) as of 2/25/2020

Eligibility Breakdown

Children Served Amount Type

Receiving Service

% of Total

Diff Prior Month

% Change Prior Month Amount

% of Total

Diff Prior Month


AT Risk (BG1) 79 20.68% (6) -7.06% $35.99 23.29% $3.57 11.02%Total actual paid - January 2020 382 Income Eligible (BG8) 300 78.53% (26) -7.98% $116.65 75.50% $40.40 52.98%

Florida One Parent - 0.00% 0 - -$ 0.00% -$ -Net Slot Payment and Gold Seal 145$ Transitional Child Care (BG5) - 0.00% -1 -100.00% $0.00 0.00% ($0.24) -100.00%Match (BG8 and CCEP) -$ Work Force Development (BG3x) 3 0.79% -7 -70.00% $1.86 1.20% ($1.98) -51.62%Total cost (in thousands) (incl match) 154$ CCEP (Purchasing Pool) (CCPP) - 0.00% -13 -100.00% $0.00 0.00% ($2.49) -100.00%Change month over month ARRA - 0.00% - - $0.00 0.00% $0.00 -Total Net Increase(decrease) children (46) Total 382 100% (53) -12.18% $154.49 100% $39.25 34.06%

Net increase/(decrease) dollars 39$ Minus 0 Overlap 382

Monthly Activity Amount GOLD SEAL - - - - $9.49 6.14% $4.13 77.16%

Beginning Census 428 BGCSD+BGCSO - 0.00% - - - 0.00% $0.00 -Net Increase/(Decrease) (46) Age Break Down

Total 382 Type Receiving Service

% of Total

Diff Prior Month

% Change Prior Month Amount-$

% of Total

Diff Prior Month


Infant 62 15.54% (5) -7.46% $34.52 22.34% ($21.38) -38.24%

Toddler 62 15.54% 5 8.77% $33.58 21.74% ($15.88) -32.11%Current Data Three Year Old 62 15.54% (10) -13.89% $27.99 18.12% ($26.55) -48.68%Enrolled As of Feb 25, 2020 324 Pre-School 76 19.05% (31) -28.97% $29.21 18.90% ($50.16) -63.20%Projected Paid for February (96% of enrolled) 311 Sub-Total 262 65.66% (41) -13.53% $125.29 81.10% ($113.97) -47.63%

School Age: 6 36 9.02% -7 -16.28% $8.71 5.64% $10.48 -591.33%Ages 0-5 0 School Age: 7 25 6.27% (18) -41.86% $6.24 4.04% $8.00 -454.42%Ages 6-9 0 School Age: 8 19 4.76% (16) -45.71% $3.60 2.33% $7.01 -205.71%Ages 10-13 0 School Age: 5 - 8** 103 25.81% (10) -8.85% $22.34 14.46% $31.58 -341.72%VPK Enrolled as of Feb 25, 2020 425 School Age: 9 - 10 27 6.77% -6 -18.18% $5.22 3.38% $3.39 184.44%

School Age: 11 - 12 7 1.75% -3 -30.00% $1.64 1.06% ($1.46) -47.13%VPK Total Actual Paid - January 2020 395 School Age: Other Age 0 0.00% -2 -100.00% $0.00 0.00% $0.08 -100.00%

School Age Total 137 34.34% (12) -8.05% $29.20 18.90% $37.98 -432.66%Other - 0.00% - - -$ 0.00% -$ -

Sub-Total 137 34.34% (12) -8.05% $29.20 18.90% $37.98 -432.66%Total 399 100% (53) -11.73% $154.49 100% ($75.99) -32.97%Minus 17 Overlap 382 **There are 23 5-year-old within this count.



Waitlist

Early Learning Coalition of Miami-Dade/MonroeSchool Readiness Slot Utilization Snapshot - Monroe

January 2020

7 93 0 0

-

-3

--

Children Paid by BG GroupAT Risk (BG1)

Income Eligible (BG8)

Florida One Parent

Transitional Child Care (BG5)

Work Force Development (BG3x)

CCEP (Purchasing Pool) (CCPP)

ARRA262 / 65.66%

103 / 25.81%

27 / 6.77%

7 / 1.75%

Children By Age Group

Children 0 - 5

School Age 5 - 8

School Age 9 - 10

School Age 11 - 12

(all dollar amounts in thousands '000) as of 2/25/2020Children Served Amount Eligibility Breakdown

Total actual paid - YTD 251 Type Receiving Service % of Total

Diff Prior Month

% Change Prior Month Amount*

% of Total

Diff Prior Month


Total actual paid - January 2020 144 V 144 100.00% (35) -19.55% $73.26 100.00% $6.94 10.46%

Net Slot Payment and Gold Seal 67$ Match (BG8 and CCEP) -$ Total cost (in thousands) (incl match) 73$ Change month over monthTotal Net Increase(decrease) children (35) Net increase/(decrease) dollars 7$

Monthly Activity Amount Total 144 100% (35) -19.55% $73.26 100% $6.94 10.46%Beginning Census 179 Minus 0 Overlap 144

NET Increase/(Decrease) (35) GOLD SEAL $6.57 8.97% $1.91 40.98%

Total 144 - - - -$ $0.00 -Current Data -$ - $0.00 -

Enrolled As of Feb 25, 2020 124 Age Break Down

Projected Paid for February (96% of enrolled) 119

Infant 75 50.34% 29 63.04% $42.51 58.02% $0.29 0.68%

Toddler 29 19.46% (3) -9.38% $15.17 20.70% ($12.24) -44.66%Three Year Old 15 10.07% (12) -44.44% $6.40 8.73% ($15.31) -70.53%Pre-School 11 7.38% (26) -70.27% $4.25 5.80% ($20.93) -83.13%

Sub-Total 130 87.25% (12) -8.45% $68.32 93.25% ($48.20) -41.36%School Age: 6 yrs 5 3.36% 5 - $1.36 1.85% $1.36 -School Age: 7 yrs 3 2.01% 3 - $0.84 1.15% $0.84 -School Age: 8 yrs 2 1.34% 2 - $0.57 0.77% $0.57 -Unduplicated School Age: 5 - 8 yrs** 12 8.05% 12 - $3.38 4.61% $3.38 -School Age: 9 yrs and above 7 4.70% 7 - $1.57 2.14% $1.57 -School Age Total Includes 0 Overlap 19 12.75% 19 - $4.95 6.75% $4.95 -

School Age (Unduplicated) 19 12.75% (23) -54.76% $4.95 6.75% ($11.19) -69.35%

Other - 0.00% 0 - $0.00 0.00% $0.00 -Sub-Total 19 12.75% (23) -54.76% $4.95 6.75% ($11.19) -69.35%

Total 149 100% (35) -19.02% $73.26 100% ($59.39) -44.77%Minus 5 Overlap 144

**There are 2 5-year-old within this count.

Note: Legends with too small percentage are not shown on the pie chart.


Early Learning Coalition of Miami-Dade/MonroeDCF Title V Slot Utilization Snapshot - Miami-Dade

January 2020


Type Receiving

Service % of TotalDiff Prior

Month% of Total

Diff Prior Month


% Change Prior Month Amount-$

144

Children Paid by BG Group

V

130 / 87%

12 / 8%7 / 5%- / 0%

Children By Age GroupChildren 0 - 5

School Age 5 -8

School Age 9 andAbove

Other

1

L I S A T A Y L O R

Tavernier, Florida 33070 Home 3 Cell 30 Office 305.853.3281 X58301

Education M. ED, Educational Leadership, 2010 American College of Education, Chicago, IL M. ED, Reading, 2004 Florida International University, Miami, FL B.S., Elementary Education, 1993 Florida International University, Miami, FL

Professional Experience

2013‐present Principal Plantation Key School Principal K‐8 facility Duties include budget, master schedule building, staffing, evaluations, oversee all aspects of building.

2010 –2013 Assistant Principal Coral Shores High School Academic, curriculum, discipline and testing coordinator. Assisted in master schedule building, budget, staffing.

1993‐2010‐Teacher, Key Largo School

2009‐2010 Fifth grade reading teacher Full time teacher. Implemented reading curriculum. Data leader. Program leader for community partnerships. 1993‐2009 Third grade teacher Full time teacher. Implemented all areas of 3rd grade curriculum. Academic lead reading teacher. Data leader. Program leader for community partnerships.

Leadership Experience

2010‐present – Leadership Roles as an Administrator:

Mental Health Coordinator Leadership role to meet state requirements and support implementation of mental health instruction Commissioners Leadership Academy Participation includes goals to develop a common language for high quality instruction through leadership coaching to raise instructional effectiveness Hurricane Irma Recovery Project Manager community based support for recovery efforts following Hurricane Irma through community support, supply distribution and rebuilding efforts Assessment Coordinator FSA, FCAT, EOC, midterm and final exam review, STAR, FAIR, data collection School‐wide Professional Growth Guided teachers in PLC, modified lesson study, and differentiated instruction using data.PGP aligned with SIP beginning, midyear and post meeting Charlotte Danielson Observed teachers using Charlotte Danielson model School Improvement Plan select goals, identify data to drive instruction, produce document A Rated School for 16 years in compliance with Florida Department of Education grading scale

2006‐2010‐ Leadership Roles as a Teacher Building Level Planning Team Chairperson (2007‐2010) Elected representative since 1998 for grades 3‐5. Collaborative school based management team focusing on student achievement and strategies for success. Title 1, AYP, IPDP, data dissemination, triads, school calendar, special event planning, schedules, and fund raising. Lesson Study Cycle (2010) Lead teacher team member in lesson study to implement a cycle of instructional improvement focused on planning, observing, and revising research based lessons across the curriculum. Just Read, Florida: FAIR Master Trainer K‐12 (06‐10) Provide school wide support for the mandated assessment system which provides screening, diagnostic, and progress monitoring information essential to instruction.

2

Positive Behavior Support Member (09‐10) Pilot school team leader. Develop guidelines for school wide student conduct and provide support for faculty and staff. RTI member (2009‐2010) Uses the evaluation process to enhance instruction and provides staff development activities focusing on the needs of the school community. Families Building Better Readers (07‐10) Supervision of 20 teachers presenting program to families. Organize materials and training, evening event including food and program direction. Home of the Heroes (09‐10) Program development for 5th grade. Departmentalized teaching, reward system including new community partnerships. Focus on academic rigor, relevance and student achievement. Administrative Designee for Suspension, Drug Abuse Information and CB Contract Administration. Suspend, recommend expulsion or transmit information in accordance with the rules of the school board.

2009‐1999 Leadership Roles: Just Read Florida, Reading First Developer (04‐09) State wide reading initiative trainer. Council for Educational Change (08‐09) Designed and presented hands‐on workshops to demonstrate effective reading strategies for principals state wide. Reading Endorsement Facilitator Competencies Four and Five (05‐10) State Certified instructor to teach competencies to add Reading Endorsement to Florida Teaching Certificate: Vocabulary and Comprehension District Wide Beginning Teacher Program (06‐10) Developed a comprehensive state approved beginning /new teacher program based on mentoring and learning communities. Training and follow up provided for mentors. District Wide Professional Development Presenter with Action Research Component and Follow Up (04‐09) Designed, presented and implemented workshops using authentic data and research based strategies. QAR Summarizing (2) Reading in the Content Area for Middle and High School Fun with Vocabulary Elementary Fun with Vocabulary Middle and High School National Board for Professional Teaching Standards Information Seminar 4 Square Writing

Making Classroom Books for Content Area Instruction District Spelling Bee Coordinator Grades 2‐8 (02‐04) Organized and directed district Spelling Bee

District Trainer for Learning Styles (02‐04) Brought strategies to schools focusing on using Learning Styles District Teacher Leader Reading /Language Arts (02‐06) Pacing Guides, text book adoption, workshops District Accelerated Reading Program Director (99‐01) Implemented AR Program

Accomplishments

2017‐ present On site supervisor and project coordinator for construction of new school 2017‐present Fundraising over $100,000 to offset construction cost for specialized areas of school 2014‐2015 Monroe County School District Principal of the Year 2009 and 1999 National Board Certified Teacher: Middle Childhood Generalist 2004 Monroe County District Teacher of the Year 1999 Learn and Serve Grant $45,000.00 1994 Sallie Mae Beginning Teacher of the Year

Professional Organizations Rotary Club of the Upper Keys ACSD National Educators Association National Reading Association Florida Reading Association

References:

Theresa Axford, Monroe County Director of Teaching and Learning, 305.293.1400 X53379 David Murphy, Monroe County Director of Accountability, 305.509.1737 Blake Fry, Principal Coral Shores High School, 305.853.3222 X56301

Chuck Mohr

e-mail:

CAREER HIGHLIGHTS

Chuck Mohr is an Energized Motivational Leader with 30 plus years of

experience in C-Level Executive positions working closely with CEO’s and members of upper level management. He is experienced in pre- and post-merger

strategic alignments and change of management expansions that elevate company

outcomes.

Career highlights include a strong success record of building and retaining elite

team members spanning both publicly and privately held companies ranging in

size from 1 million to 8 billion dollars in assets, with direct oversight for results

from teams ranging in size from 10 to more than 1,000 employees.

With Chuck’s strong educational background at Florida Atlantic University and a

graduate degree from Louisiana State University (LSU), he brings intelligent and

savvy decision-making strengths to the table. His experience spans many of the

leading and well know publicly traded companies covering the financial, retail and

entertainment space as well as companies recognized for their energy and

management commitment to building their teams passion for excellence and

giving back to the communities they serve.

Recently following his dream of starting his own company and leveraging his

corporate savvy, financial expertise and boundless spirit of entrepreneurialism

resulted in launching FISHVERIFY, a one of a kind image marine species

recognition application as their CEO/Founder, and has a strong desire to take this

experience and re-enter the corporate world.

Chuck Mohr

Given his deep roots and commitment to South Florida, Chuck is a distinguished

business and community leader, having served on various regional chambers and

nonprofit boards including the Greater Ft. Lauderdale Chamber of Commerce, the

Broward Alliance and the Broward Partnership for the Homeless. Chuck served as

the 2013 Chairman of the Board of the Greater Ft. Lauderdale Chamber of

Commerce, the oldest and largest business organization in Broward County

advocating on behalf of its 1,300 member businesses throughout South Florida.

As Chairman Chuck led the Chamber to be the ‘go-to’ source for bringing Private

and Public decision makers to work together on solutions that would impact the

business community into the future. Most recently he served as a member of the

Chamber’s Executive Committee, Chair of the Finance Committee, Co-Chair of

the Technology Steering Committee, and member of the Economic Development

Council. In every organization in which he becomes involved, Chuck creates a

platform for positive change and measurable accomplishments that have

distinguished him throughout his career.

Chuck Mohr’s 30 plus year career achievements are numerous. He is a forward-

thinking leader who is highly effective working with multi-generations, including

the traditional workforce as well as the rapidly emerging millennials.

Chuck performs at his best when engaged in coaching, building, leading, and

managing teams. His natural intuition makes him an insightful and visionary

leader. In every one of his previous leadership roles Chuck has exceeded

expectations, created a powerful and productive corporate culture, and

demonstrated exceptional entrepreneurial spirit. He is believable, likeable, and

trustworthy. Chuck Mohr is a true asset to any progressive, cutting-edge

organization.

Early Learning Coalition of Miami-Dade/Monroe

Board of Directors Membership Questionnaire

ELCMDM BOD MEMBERSHIP APPLICATION 2019

The information from this page has been requested and will be used exclusively by the Early Learning Coalition of Miami-Dade/Monroe. The questionnaire MUST BE

COMPLETED IN FULL. Answer “none” or “not applicable” where appropriate.

Date Completed

Name: Charles Mohr MR./MRS./MS./DR. FIRST LAST MIDDLE/MAIDEN

Section 1- General Information

List all your places of residence for the last ten (10) years.

Address City & State Dates: From / To: From: Oct 2012 to Present:

Key Largo, Florida 33037

———————————————————————--

From: July 2009 to Oct 2012

Hallandale Beach, Florida 33309

List all your former and current residences outside of Florida that you have maintained at

any time during adulthood

Address City & State Dates: From / To

N/A (lifetime resident of Florida)


Have you ever been arrested, charged, or indicted for violation of any federal, state, county, or municipal law, regulation, or ordinance? (Exclude traffic violations for which a fine or civil penalty of $150 or less was paid.) Yes ___ No _x__ If “Yes” give details:

Date Place Nature Disposition N/A

Section 2- Education and Background (Name) (Location)

High School: Northeast High School Year Graduated: 1970

List all postsecondary education institutions attended:

Name Dates Degree Received

Florida Atlantic University Bachelors in Business Administration 1976

Louisiana State University School of Banking of the South 1986

Are you or have you ever been a member of the armed forces of the United States? Yes ___ No__X_

If “Yes” List:

Dates of service: _____N/A__________________________________

Branch or Component: _______N/A____________________________

Date & type of discharge: ________N/A_________________________ ELCMDM BOD MEMBERSHIP APPLICATION 2019

Concerning your current employer and for all of your employment during the last ten years, list your employer’s name, business address, type of business, occupation or job title, and period(s) of employment.

Employer’s Name & Location Type of Business Occupation Title Period

Position: CEO Company name: FishVerify LLC Address: 8369 NW 66 St #A4257, Miami 33166 Since: February 2016

_________________

Position: President Company name: BBX-Capital Hoffman’s Chocolates Address: 401 East Las Olas Blvd, Fort Lauderdale 33301 Started: Oct 2014 till Feb 2016

_________________

Position: Senior Vice President Regional Retail Executive for Dade, Broward and Monroe Counties Company name: BB&T Address: 110 East Broward Blvd, Fort Lauderdale 33301 Started: Oct 2012 till Oct 2014

_________________

Position: President Company Name: BankAtlantic Address: 2100 West Cypress Creek Road, Fort Lauderdale 33304 Started: Aug 2000 till Oct 2012

Have you ever been employed by any state, district, or local governmental agency in Florida? Yes ___ No _x__

If “Yes”, identify the position(s), the name(s) of the employing agency, and the period(s) of employment:

Position Employing Agency Period of Employment

Do you currently hold an office or position (appointive, civil service, or other) with the federal or any foreign government? Yes _____ No __x____ If “Yes”, please list: N/A


Have you ever been elected or appointed to any public office in this state? Yes _____ No X

If “Yes”, state the office title, dates in office, level of government (city, county, district, state, federal), and whether you were elected or appointed (if appointed, by whom): Office Title Dates in Office Level of Government Election or Appointment

N/A

If your service was on an appointed board(s), committee(s), or council(s):

(1) How frequently were meetings scheduled: _____N/A___

(2) If you missed any of the regularly scheduled meetings, state the number of meetings you

attended, the number you missed, and the reasons(s) for your absence(s). Meetings Attended Meetings Missed Reason for Absence : N/A

Has probable cause ever been found that you were in violation of the Code of Ethics for Public Officers

and Employees, Part III, Chapter 112, F.S.? Yes __ No X

If “Yes” give details:

Date Nature of Violation Disposition _____N/A______

Have you ever been suspended from any office by the Governor of the State of Florida? Yes___ No _X__

If “Yes”, list:

Title of Office:____________________ Reason for suspension:_________________

Date of suspension:_________________ Result: Reinstated__ Removed___ Resigned___

Have you ever been refused a fidelity, surety, performance, or other bond? Yes ___ No _X__

If “Yes”, explain: N/A


License/Certificate Title/Number Date Issued Issuing Authority Disciplinary Action/Date _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Section 3- Possible Conflicts of Interest

Have you, or businesses of which you have been an owner, officer, or employee, held any contractual or other direct dealings during the last four (4) years with any state or local governmental agency in Florida, including the office or agency to which you are seeking appointment?

Yes__No X If “Yes”, explain: N/A

Name of Business Your Relationship to Business Business Relationship to Agency

Have members of your immediate family (spouse, child, parents(s), siblings(s)), or businesses of which members of your immediate family have been owners, officers, or employees, held any contractual or other direct dealings during the last four (4) years with any state or local governmental agency in Florida, including the office or agency to which you are seeking appointment? Yes ___ No _X_

If “Yes”, explain:

Name of Business Relationship to You Relationship to Business Business Relationship to Agency

N/A


Have you ever been a registered lobbyist, or have you lobbied at any level of government at any time during the past five (5) years? Yes____ No__x__

(1) Did you receive any compensation other than reimbursement for expenses? Yes__ No_x_ (2) Name of agency or entity you lobbied and the principal(s) you represented:

Agency Lobbied Principal Represented If you agree, please type or write your initials for each of the following statements:

(1) If appointed, I agree to follow, as applicable to the position, Florida’s public records and open meeting laws.

cm

(2) If appointed, I agree to follow, as applicable to the position, the Code of Ethics for Public Officers and

Employees, Part III, Chapter 112, F.S. _cm__

Section 4- References and Experience

State your experiences and interests or elements of your personal history that qualify you for this appointment: * Please refer to the attached Bio

Please list specifically any degree(s), professional certification(s), or designations(s) related to the subject matter of this appointment:

Please list any awards or recognitions you have received relating to the subject matter of this appointment: Please identify all association memberships and offices (including any business, professional, occupational, civic, or fraternal organizations) you have held or hold relating in the last 10 years:

Name of the Association Role Dates of Membership

* Please refer to the attached BIO


Do you know of any reason why you will not be able to attend fully to the duties of the office or position to which you will be appointed? Yes ____ No __x__ If “Yes”, explain:

List three persons who have known you well within the past five (5) years. Include a current telephone number. Exclude your relatives and members of the Florida Senate.

Name Organization Phone Number

Name: Dan Lindblade Occupation: CEO/President of Greater Fort Lauderdale Chamber of Commerce

Phone: 9

______________

Name: Richard Clark Occupation: CEO Clark Leadership and Consulting, Inc

Phone:

_______________

Name: Michael Rice Occupation: Retired Executive from Wachovia / Wells Fargo Bank

Phone: 9

In the following space, please explain why you want to serve as a board member and share anything else that you think may be helpful:

As a father of 5 grown and success children the importance of education has been front and center in helping others achieve their dreams. I have learned respect for diversity, encouragement for growth and learned from dedicated leaders who practice unselfish sharing of what they know to those that need to know it better. Success for the future is a team built with a mindset of successful people paying ‘it forward’ and who work hard to be top of class among their peers never forgetting who they work with and work for….


Section 5- Certification and Signature

__X___I understand that any appointment tendered to me will be contingent upon the results of a background investigation, and I am aware that withholding information or making false statements on this application may be the basis for non-appointment to the Board of Directors. I agree to these conditions, and I declare that I have read the foregoing application and any attachments, and the facts stated within them are true, correct, and complete to the best of my knowledge and belief.

__X__ By checking this box and typing my name below I am electronically signing my application and understand that an electronic signature has the same force and effect as a written signature.

/s/ _________Chuck (Charles) Mohr_______________ ______ ____________________________ _____ First Name Middle Initial Last Name Suffix

If you have any questions, please call (305)-646-7220 ext. 2246 or email [email protected]

DEENA ROSEN-HOAGLAND, M.S.W., L.C.S.W. , Key Largo, Florida 33037

H: ( C: ( LICENSES Colorado LCSW, (License #989066) & Florida LCSW, (License #SW0002432) Certified Hypno-therapist (CHT)

EDUCATION University of Denver - Denver, Colorado Graduate School of Social Work - MSW Degree, 1981

University of Denver - Denver, Colorado Bachelor of Arts in Psychology and Elementary Education (Emphasis: Speech Communication/Special Education)

PROFESSIONAL EXPERIENCE Founder and Executive Director: Island Dolphin Care, Inc. Providing Dolphin Assisted Therapy to Special Needs Children and their Families (1997 to the Present) Founder, Dolphin Assisted Therapy and Aquatic Foundation (DATA), Key Largo, Florida (1990-1997) The Counseling Center, Key Largo, Florida Private Practice: Providing Psychotherapy for Individuals, Couples, Adolescents, Groups, and Families. Certified Hypnotherapist.

HCA Grant Center Key Alternatives, Key Largo, Florida

Clinical Coordinator for Outpatient Treatment Center (April 1991 to June 1992).

Palm Beach Community College, Department of Continuing Education, West Palm Beach, Florida Taught “Families in Crisis: Surviving Long Term Hospitalization and Diagnosis and Treatment of Severe Eating Disorders” - (Spring/Winter 1990).

Private Practice, Lakewood, Colorado Provided psychotherapy for Individuals, Couples, Adolescents, Groups, and Families. Worked with Women’s Issues and Eating Disorders (1983 to September 1987).

Downtown Medical Center, Denver, Colorado Social Worker: Coordinated Medical and Dental Services for Patients and Families through 47 Physicians and 11 Dentists. Provided Information and Referrals, Designed and Implemented Wellness Programs for Downtown Denver Corporations and Employees (1981 to 1983).

Jefferson County Mental Health Center, Lakewood, Colorado Outpatient Clinician (Student Intern): Provided Direct Service to Adult Outpatients (1980 to 1981).

Jefferson County Community Center, Arvada, Colorado Margaret Walters School: Summer Program Social Worker: Provided Evaluations of Institutionalized, Developmentally Disabled Children in Accordance with Public Law 94-142. As Student Intern/Social Worker: Provided Direct Service to Children and Families (1979 to 1981).

Linn-Benton Association for the Prevention of Domestic Violence, Corvallis, Oregon Chairperson: Coordinated Fundraising, Initiated Community Prevention and Education Programs. Served on Committees to Provide Funding Statistics, and Shelter for Battered Women and Children. Worked Closely with the District Attorney’s Office and Law Enforcement Officials.

Benton County Mental Health Association, Corvallis, Oregon Consultant: Produced Training Manual Used by the Mental Health Association Crisis Team. Interviewed and Trained New Staff (1978 to 1979).

Benton County Department of Probation and Law enforcement, Corvallis, Oregon Consultant: Provided Training Seminars in Drug Education/Identification pertaining to Counseling the Poly-Drug Offender (1978 to 1979).

Youth Outreach, Inc, Corvallis, Oregon Director of Crisis Intervention: Coordinated and Trained 24-hour Crisis Team, Crisis Counseling. Drug Analysis Project: Hired and Evaluated Staff (1977 to 1978).

National Jewish Hospital, Denver, Colorado Child Care Worker/Counselor: Worked with Children Having Severe Respiratory Disease (1976 to 1977).

University of Denver Open Clinic, Denver, Colorado Volunteer Counselor: 24-Hour Crisis Center: Organized Seminars for Community and Public Relations. Instrumental in Production of Film for Denver District Attorney to Train City Police in Drug Dynamics.

HONORS Tommy Frank Award Nominee (Graduate School of Social Work) Dean’s List Nominated to Kappa Delta Phi Educational Society Special Service Award

MEMBERSHIP National Association of Social Workers Nature Conservancy Coastal Conservation Association NEWSPAPERS AND MAGAZINES April 1991 Dolphin Dialogue, Vol. 5, No. II Author: Deena Rosen-Hoagland, LCSW

November 1991 Parade Magazine The Dolphins Didn’t Let Him Down Staff Reported: Marcia Cohen

August 1992 Birmingham News (Page 26A) Staff Reporter: Victoria Kennedy

November 1992 The Reporter (): Childrens Issues Author: Deena Rosen-Hoagland

March 1993 The Reporter: Profiles in Paradise (Page 32) Staff Reported: Charlie Collins

March 1995 Advance Magazine, Physical Therapy Journal Watery Mammals Detect Illness and Injury Author: John Murphy

February 1998 The Keys Reporter: Profiles In Paradise Author: Kathleen Romano

March 1998: Exceptional Parent Magazine – Cover story Dolphin Discovery by Jeffery O’Hare

November 1998: Chronicle of Philanthropy – Faces of Philanthropy – Page 5

October 1999: Parade Magazine – These Dolphins Help Families Heal – Page 8

July/August 2000: In Motion Magazine – Happiness is Swimming with Dolphins – Page 16

October 2000: National Geographic Magazine – Amazing Animals – Page 30

April 2001: Good Housekeeping Magazine – A Boy, A Dolphin, and A Miracle – Page 128

September 2001: Person Magazine: Japan

March 2003: Exceptional Parent Magazine – Dolphin Magic – Page 80 April 2007 Southern Living Magazine –page 37 September 2008 Exceptional Parent magazine – page 64-66 September 2008 Parents Magazine – page 170 TELEVISION APPEARANCES (The following television appearances were Island Dolphin Care related)

January 1992 Prime Time Live (ABC) Joey’s Best Friend Reporter: John Quinones Producer: Robert Campos

August 1992 Wonder Vision via Nippon - Japan

March 1993 CBS This Morning: Morning News Live

March 1993 Komo Television (ABC): Frontrunner Segment Producer: Sharon Howard

March 1993 TV Asahi Live News

March 1994 Dolphin Segment (BBC)

October 1999: Aquanauts: Animal Planet

October 2000: Oxygen Network

May 2001: Discovery Health: (ABC)

March 2002: PAX Television: Healing With Animals

June 2002: National Geographic Today

March 2003: Discovery Channel Canada

June 2003: The TODAY Show (NBC)

September 2003 Headlines News (CNN)

Fall 2005 The Today Show (NBC)

Fall 2008 NBC News (AUTISM special segment)

June 2013 Brian Williams Nightly News special segment

June 2013 NBC Today Show

June 2013 Brian Williams Nightly News

BOOKS 2008 Thank You Fonzie: Author Atsuko Otsuka: Printed in Japan 2008 Animal Interventions for Individuals with Autism: Author: Merope Eavlides 2012 Breaths That Count: Author Deena Hoagland

l) Since incorporating in 2011, I am the Executive Director of my own Florida registered business called the Southernmost Leadership Network, Inc., based in Islamorada, Florida/Florida Keys. I file a tax return annually, and my Employee Identification Number EIN is 46-2876985. I have l00% ownership. This business has designed and delivered a number of Conferences for both educators and community member attendees. Terri Axford has attended these events, as well as our principals and School Board, and international invitees: The President of the European Principals Assoc. (28,000 members, and the President of the Finland Schools Assoc., and University representatives from Japan and Jamaica as well as our Chamber of Commerce businesses. In addition, Larry Feldman, present Miami/Dade School Board Member attended this last conference my business put on, and brought representatives from Dade County, as he and I served on the Harvard Principals' Center Board together for a number of years, and that involvement spawned my business, Southernmost Leadership Network. Larry Feldman and I remain in contact in regard to children's interests throughout both of our Counties. 2. I have been the First Vice President of the business Hurricane Aqua Center/Discount Divers Bed and Breakfast based in Marathon, Florida for over 20 years. Our Employee Identification Number EIN is 59-2022391. We have a dive shop and operate 5 commercially approved hotel/motel units on the same property. As VP, I have authority to operate as a chief executive with the President, Capt. Ed Davidson - we confer almost daily about this business, and I am authorized to sign checks, and help make business decisions to operate the business as needed. 3. I have been a paid Advisory Board Member for over l0 years of the state-wide business consortium called Creative Benefits, which operates out of Tallahassee. We meet in Tampa, Florida. This company vets and selects commercial vendors and suppliers of services for schools throughout the 67 Counties in Florida. It has given me first hand state-wide exposure to the challenges of working with business entities interested in interacting with school systems here in Florida, and has provided me with a network of valuable business contacts state-wide and nation-wide who interact with schools and school boards. Lastly, as a business, I have been registered and regularly attend for many years now, our Upper Keys meetings of the BPW, Business and Professional Women, and our Islamorada Chamber of Commerce as a "business registered member and Executive Director of my business: "Southernmost Leadership Network".

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Action Requested: The Executive Leadership Team recommends termination of the SR Contract for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background

Early Learning Coalition Review Hearing Committee

December 19, 2019

The Children’s Place Child Care Center‐ C11MD2561 6521 NW 2nd Avenue, Miami, Fl. 33150

The Children’s Place Child Care Center

License Capacity: 78

Care Level offered: 1 month to 12 Years

Approximate Children enrolled for SR: 7

Approximate Children enrolled for VPK: N/A

Number of providers within the same zip code

offering SR: 16

Accreditations/Gold Seal: N/A

Provider has offered services since: 2004

2018‐2019 Approximate reimbursements:

$23,996.88

Issues Non‐renewal of Liability Policy

Provider’s liability policy was due to expire 3/13/2019, when staff reached out to the insurance company; they confirmed the policy was canceled on 5/3/2018.

Provider renewed insurance on 4/12/2019.

Staff attempted to collect updated Liability Policy on 2/27/2019, 3/01/2019, 3/6/2019, 3/12/2019, 3/13/2019, 3/15/2019, 3/19/2019, 3/26/2019, and 4/11/2019.

Comments:

2018‐2019 Contract was certified on: 7/2/2018 o COI was canceled by insurance due to

non‐payment on 05/03/2018 and ELC was notified of the cancelation on 4/11/2019.

o Provider sent e‐mail on 4/12/2019 explaining the issue and submitted renewed COI; however, the gap of approx. 11 months remained.

Presented to ELT on 5/13/2019

Termination Notice sent on 5/16/2019 o Provider Appealed on 5/24/2019

2019‐2020 Contract was certified on:6/26/2019

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Issues

Non‐renewal of Liability Policy

Per the payment specialist, the Provider didn’t submit attendance from November 2018‐ August 2019

Per Finance, after August 2019 provider submitted attendance, however provider was mistakenly place on hold since April. Payment was released 11/21/2019.

Provider has not had any previous CAP’s, terms, or non‐compliances.

Provider is not currently offering VPK.

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Action Requested: The Executive Leadership Team recommends termination of the SR and VPK contract for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


December 19th, 2019

Kiddie City Academy Inc.‐ C11MD2639 1550 NE 168TH Street, #1000N, North Miami Beach FL. 33162

Kiddie City Academy Inc.


Care Level offered: 6 weeks to 12 years Old


Approximate Children enrolled for VPK: 6

Approximate Number of providers within the same zip

code offering SR: 16


code offering VPK: 13



2018‐2019 Approximate reimbursements: $47,559.52

Issues Provider Submitted Altered Certificate of Insurance

On 11/01/2019, the insurance company was contacted in

an attempt to obtain the revised Certificate of Insurance

to include the new suite number.

On 11/05/2019, in an e‐mail received by Doug Levy, Chief

Operating Officer from BB Insurance Marketing, Inc.

states “As you can see, the certificate we issued shows a

different named insured, a different location address,

and a different certificate holder, indicating that that

information on the certificate that you received was

changed after the certificate was issued by our system.

We do not insure Kiddie City Academy, Inc. at 1550 NE

168th St Suite 1000N, North Miami Beach, FL 33162. The

certificate that you received below was not issued in

that format by our agency and is NOT VALID. E‐mail

attached.

On 11/05/2019, the Provider was contacted by the

assigned Contract Manager and advised that the

Certificate of Insurance that was uploaded to the portal

was incorrect.

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On 11/07/2019, Doug Levy, Chief Operating Officer from BB Insurance Marketing, Inc. sent another e‐mail in which he

states, “We do not insure Kiddie City Academy, Inc. and is still investigating how a certificate of insurance for a different

client (Kiddie City Early Education Center, Inc., which is under different ownership) was altered and submitted as proof

of insurance for Kiddie City Academy Inc. The certificate received appeared to be altered without the insurance

agency’s knowledge or permission, and they will be notifying the Florida Department of Financial Insurance Fraud

Division about this matter. E‐mail attached.

On 11/27/2019 provider submitted General Liability policy with effective dates of 11/06/2019‐11/06/2020

Provider has no prior CAP’s, Violations or Terminations.

VPK 2019‐2020 Contract was certified on 06/24/2019

SR 2019‐2020 Contract was certified on 06/24/2019

Provider has not had any previous CAP’s, terms, or non‐compliances.

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Action Requested: The Executive Leadership Team recommends termination of the EHS, SR and VPK contracts for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


January 30, 2020

Creative Kidz Preparatory Academy – C11MD2623

4339 NW 7TH Ave, Miami FL 33127

Creative Kidz Preparatory Academy License Capacity: 89

Care Level offered: 1 month to 12 years



Approximate Children enrolled for EHS: 32


code offering SR: 18


code offering VPK: 14


code offering EHS: 2

Accreditations/Gold Seal: Gold Seal Birth to 5/ FCCPSA


2018‐2019 Approximate reimbursements:

$331, 494.78

Issues EHS Non‐Compliances

On 9/24/2019, we received notification of multiple

EHS non‐compliances during EHS Health & Safety Screener visits.

Per the EHS Contract, Attachment 1 Scope of Work, Section B.1. Staffing: Each classroom must have two paid teachers at all times regardless of the number of children in attendance. Maximum group six for EHS, whether blended or not, shall be eight children. During naptime, one teaching staff member may be replaced by one staff member or volunteer who does not meet the minimum EHS teaching qualifications required for the age group. [45cCFR1302.21(b)(2)] The Provider was out of ratio on the following dates:

o 12/28/2018: The ratio for classrooms 1, 3, and 4B was 1:4 in each classroom.

o 1/9/2019: The ratio for classrooms 3, 4A, and 4B was 1:6 each.

o 1/30/2019: The ratio for classroom 4B was 1: 4.

o 2/11/2019: The ratio for classroom 4B was 1: 4.

o 3/18/2019: During nap time the ratio for classrooms 3, 4A, and 4B was 1:5 each.

o 4/3/2019: The ratio for classroom 3 was 1:6.

Continued on Page 2

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January 30, 2020

Creative Kidz Preparatory Academy‐ C11MD2623

4339 NW 7th AVE, Miami, FL. 33127

Issues

o 4/22/2019: The ratio for classrooms 1 and 4A was 1:4 each. o 4/25/2019: The ratio for classroom 1 was 1:5 and for classroom 3 was 1:7. o 5/14/2019: During nap time the ratio for classrooms 1, 3, and 4B was 1:8 each. The ratio for classroom 4A

was 1:7. o 5/29/2019: The ratio for classroom 1 was 1:4. o 6/14/2019: One teacher in classroom 1. One teacher provided coverage for classroom 4a and 4b while a

teacher slept in 4a during her break. The ratio for both classrooms was 1:10 (classroom 4A 6 children and 4B 4 children). The ratio for classroom 1 was 1:6.

o 8/20/2019: Exceeded the maximum number of 8 children in all classrooms. Number of children in classrooms were between 9 and 10. Two of the 3 open classrooms had infants. The ratio for classrooms 2, 4A, and 4B was 2:10 each. Classroom 1 was closed.

o 8/30/2019: During naptime the ratio for classroom, 1 was 0:4.

Per the EHS Contract, Attachment 1 Scope of Work, Section F.3 Health: Provider will ensure safety practices and responsive care are adhered to at all times. Specifically, the Provider must place chemicals and teacher’s personal belongings in locked cabinets; adhere to DCF regulations on safe sleep; and ensure daily cleaning of center. The Provider was out of compliance on the following dates:

o 4/25/2019: Diapering table used for storage in classroom 1. o 5/22/2019: Infant placed on his stomach with a bib around her neck and a pacifier attached to

the bib. (Addressed immediately by EHS Technical Assistance Specialist). o 8/20/2019: Baby placed to sleep on her stomach with a rubber headband around her neck.

(Addressed immediately by EHS Technical Assistance Specialist). o 4/25/2019: Diapering table visibly unclean in classroom 1. o 4/25/2019: Food debris from lunch on floor during nap in classroom 3. o 5/22/2019: Classrooms observed to be unclean. o 8/20/2019: Floor and tables and sticky and unclean.

Continued on page 3

of 5


January 30, 2020



Issues

Per the EHS Contract, Attachment 1 Scope of Work, Section I.8 Nutrition: All foods must be stored appropriately to prevent spoilage and served at the correct temperature. If funds are available, Early Head Start may assist the center with purchasing a refrigerator for the classroom to store breastmilk. The Provider was out of compliance on the following dates:

o 3/18/2019: Two bottles with formula not labeled in classroom 1. o 4/25/2019: Two bottles with formula not labeled in classroom 1.

Per Head Start Policy and Regulation 1302.47(b)(6)‐ Hygiene Practices, all staff systematically and routinely implement hygiene practices that at a minimum ensure: (i) Appropriate toileting and hand washing, and diapering procedures are followed. The following was not being implemented during EHS monitoring:

o 8/28/2018: No hand washing during Health and Safety Screener Monitoring. o 3/18/2019: No hand washing in Classroom 1 and 4A. o 4/25/2019: Running water not available for handwashing (portable sink unplugged and water

needed to be changed). o 5/29/019: No Hand washing Classroom 1. o 6/11/2019: No Hand washing Classroom 4B. o 8/20/2019: No Hand washing Classroom in all 4 classrooms.

8/30/2019: No Hand washing during Health and Safety Screener Monitoring

Per Head Start Policy and Regulation 1302.47(b)(1)(iv)‐ Facilities. All facilities where children are served, including areas for learning, playing, sleeping, toileting, and eating are, at a minimum…designed to prevent child injury and free from hazards, including choking, strangulation, electrical, and drowning hazards, hazards posed by appliances and all other safety hazards. The following non‐compliance occurred:

o 4/25/2019: Peeling paint in classroom 1 o Continued on page 3

Continued on page 4

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January 30, 2020



Issues

Comments:

Attached Notice of Default: Per the EHS Contract, Attachment 1 Scope of Work, Section K Access to Center: Interference with Monitoring & Improvement Plan was sent on 1/14/2020. Interference consist of:

o Locking classrooms and limiting access; o Failure to provide seating for Coalition staff in classrooms, thereby restricting access to

classrooms; o Hovering over staff, reading over staff’s shoulders while working, potentially viewing

confidential information from other centers, irrelevant to Creative Kidz.

Neglecting to adhere to a child’s special dietary needs. Incidences include: o On 10/21/2019, child allergic to dairy was given yogurt for snack time.

Parents have voiced their concerns regarding cleanliness of center.

Repeated biting incident. o On 12/13/2019, upon child’s arrival at home, parent noticed a bite mark and no incident

report was given to the bus driver. Incident occurred in classroom 1 and was reported to the Child Abuse Hotline.

o On 12/20/2019, upon child’s arrival at home, parent noticed a bite make and no incident report was given to grandmother during pick up. Incident occurred in classroom 1 and was reported to the Child Abuse Hotline.

o 12/20/2019 – Upon child’s arrival at home, parent noticed a bite mark and no incident report was given to the father during pick up. Incident occurred in classroom 4b and was reported to the Child Abuse Hotline.

High rate of staff turn‐over, which interrupts continuity of care. o From November 2018 – December 2019, a total of 24 employees.

Provider has no history of previous CAP’s, or terminations.

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Action Requested: The Executive Leadership Team recommends termination of the SR and VPK Contract for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


February 27, 2020

St. Justin Martyr Pre‐School– C16MO0044

105500 Overseas Highway Key Largo, FL. 33037

St. Justin Martyr Pre‐School License Capacity: 93

Care Level offered: 2 months to 11 years



Approximate number of providers within the same zip

code offering the same services: 5


Provider has offered services since:2007

2018‐2019 reimbursements: Approximately

$175,026.51

Issues

Two Class 2 Violations During Corrective Action Plan (“CAP”) Period

On 5/31/2016, the Provider attended a Review Hearing for receiving 1 class 1 Violation for Access/ Child Abuse or Neglect/Misrepresentation. The decision was no further action after confirming corrective action was taken.

On 9/26/2019, the Provider attended the Provider Services Review Hearing and the decision was to place the Provider on a Corrective Action Plan “CAP” for the period of one (1) year. The CAP period began 9/26/2019 and ending 9/26/2020.

On 12/16/2019, the Provider received two class II violations while under a CAP.

Continued on Page 2

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February 27, 2020

St. Justin Martyr Pre‐School– C16MO0044

105500 Overseas Highway Key Largo, FL. 33037

Issues

Continued from Page 1 12. Facility Environment Child Care Facility (“CCF”) Handbook, Section 3.1 (Form Office of Early Learning (“OEL”)‐ School Readiness (“SR”)‐6202, Section 10 Physical Environment, Pages 22‐23)

12/16/2019‐ 12‐18: The facility had electrical outlet covers that were not in place. CCF Handbook, Section 3.1, I o Comments on the DCF Inspection Report: Outlet in two‐year‐old room left uncovered. Outlet covers re‐

installed during the inspection. Technical Assistance (“T/A”) given that: All accessible electrical outlets must be tamper‐resistant electrical outlets that contain internal shutter mechanisms to prevent children from sticking objects into receptacles. In settings that do not have tamper‐resistant electrical outlets, outlets shall have safety covers. Violation was completed at the time of inspection.

17. Outdoor Play Area/Fencing CCF Handbook, Section 3.5 (Form OEL‐SR‐6202, Section 7 Planned Activities, Pages 19‐20), (Form OEL‐SR‐6202, Section 10.7 Outdoor Play Area and Section 10.8 Fencing, Pages 25‐26)

12/16/2019‐ 17‐02: The facility's outdoor play area contained litter, nails, glass or other hazards that posed a threat to the health, safety or well‐being of the children. CCF Handbook, Section 3.5, A (Section 10.7, number 1) [SR] o Comments on the DCF Inspection Report: The wooden swing/slide play structure on the playground had

an exposed screw, rotted wood in one of the support beams, and a rotted post rail. Provider states they will just remove the entire structure. T/A given to have the structure repaired or removed as soon as possible. The outdoor play area must be clean and free from litter, nails, glass and other hazards. The due date is 1/3/2020.

Comments:

School Readiness Contract effective: 07/01/2019

Voluntary Pre‐Kindergarten Contract effective: 08/14/2019

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Action Requested: The Executive Leadership Team recommends termination of the SR contract for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


February 27, 2020

Toddler Tech of Miramar‐ 46109

3230 South Douglas Road, Miramar, FL. 33025

Toddler Tech of Miramar


Care Level offered: 6 weeks to 12 years







2018‐2019 Approximate reimbursements: $3439.64

Issues

One Class 1 Violation within a 12‐month period

On 12/3/2019 the Contract Department received notification via email from The Department of Children and Family (“DCF”) and the inspection report stated the following:

08. Ratios of Personnel to Children Group: Section 7‐4.06, Ordinance and Department of Children and Families Handbook.

9/26/2019: 08‐02 Section 7‐4.06(c), Ordinance: There shall be at least one (1) staff person providing direct supervision at all times when one (1) or more children are present. At no time shall any child be left alone for any reason without direct supervision. Direct Supervision means watching and directing the children’s activities within close proximity within the same room inside or within a designated outdoor play area and responding to each child’s needs. Child care personnel and volunteers at a facility must be assigned to provide care to a specific group of children and be present with that group of children at all times during the day including during meals, napping, snack time, and transportation of children.

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February 27, 2020

Toddler Tech of Miramar‐ 46109

3230 South Douglas Road, Miramar, FL. 33025

Issues

Continued from page 1 2.4.1(B), Handbook: Children must never be left inside or outside the facility, in a vehicle, or at a field trip location by themselves. Lack of direct supervision was observed in the [SEE COMMENTS]. (Section 5, numbers 1‐17) [SR] Per DCF, upon arrival to the childcare facility, a group of 7 children, ages 4 and 5, were observed alone and unsupervised in the VPK classroom. The staff member responsible for the group was in the office. Additionally, a group of 4 children, ages infant and 1's, was also observed unsupervised. The staff member responsible for that group was in the kitchen preparing the lunches. Comments:

On 12/16/2019, Lucia Rodriguez, Provider Relations Specialist, advised that Early Learning Coalition of Broward County will be placing this Provider on a Corrective Action Plan due to violations received

The Provider has no previous, CAP’s, or non‐compliances with Early Leaning Coalition of Miami‐Dade/Monroe.

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Action Requested: The Executive Leadership Team recommends termination of the SR and VPK Contract for the 2019‐2020 FY and revocation of eligibility for a period of five (5) years subject to provider testimony and verification of supporting documentation submitted by provider. ══════════════════════════════════════════════════════════════════

Background


February 27, 2020

PATTY CAKE ACADEMY‐ 45915

6300 Polk Street, Hollywood, FL. 33024

PATTY CAKE ACADEMY


Care Level offered: 6 Weeks to 12 years







2018‐2019 Approximate reimbursements: $4,969.08

Issue

Three Class 1 Violations and Three Class 2 Violations within a 12‐month Timeframe

On 11/6/2019 Provider received a Class 1 Violation in standard, Ratios of Personnel to Children Group: Section 7‐4.06, Ordinance and Department of Children and Families (“DCF”) Handbook (Form Office of Early Learning (“OEL”)‐ School Readiness (“SR”)‐6202, Section 3 Ratios, Page 13 and Section 5 Supervision.

Non‐ Compliance description: Section 7‐4.06(c), Ordinance: There shall be at least one (1) staff person providing direct supervision at all times when one (1) or more children are present. At no time shall any child be left alone for any reason without direct supervision. Direct supervision means watching and directing the child(ren) activities within close proximity within the same room inside or with a designated outdoor play area and responding top each child’s needs. Child care personnel and volunteers at a facility must be assigned to provide care to a specific group of children and be present with that group of children or child at all times during the day including during meals, napping, snack time, and transportation of children. 2.4.1(B), Handbook: Children must never be left inside or outside the facility, in a vehicle, or at a field trip location by themselves. Lack of direct supervision was observed in the [SEE COMMENT]. (Section 5, numbers 1‐17) [SR].

Continued on page 2

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February 27, 2020



Issue Continued from page 1 Comments from DCF Inspection Report: Monitor arrives at the facility and observed two (2) staff in the front building. One (1) staff was in a toddler room with five (5) children. The other staff was with a group of children ages 2‐5 Years. The staff took one child into an empty classroom to change a diaper and left the remaining seven (7) children unsupervised. Therefore, a notice of violation will be issued for a lack of direct supervision with an administrative fine recommended. Due Date: completed at the time of inspection.

On 12/3/2019, Provider received a Class 1 Violation in standard, General Facility Requirements Group: Section 7‐5.01 Ordinance and DCF Handbook. 2.4.1(F) Handbook: No person can be an operator, owner, or employee of a childcare facility while using or under the influence of narcotics, alcohol, or other drugs that impair a person’s ability to provide safe care and supervision. An employee was under the influence during operational hours. (section 5, number 14) [SR].

Non‐ Compliance description: 11‐04 2.4.1(F), Handbook: No person can be an operator, owner, or employee of a child care facility while using or under the influence of narcotics, alcohol, or other drugs that impair a person’s ability to provide safe care and supervision. An employee was under the influence during operational hours. (Section 5, number 14) [SR] Comments from DCF Inspection Report: The complaint was reported to Child Protective Investigators (“CPI’s”) on 11/18/2019. CPI’s reported the complaint to Child Care Licensing and Enforcement on 12/3/2019. An investigation was started on 12/4/2019. A complaint alleges that an employee was intoxicated while on the job. On Monday, 11/18/2019 at approximately 7:08pm, Hollywood Police Officer N. Dequarto (“ND”) was dispatched to Patty Cake Academy. Officer ND states that there was a face to face conversation with employee Carolina Buitrago (“CB”). During that conversation the office noted the following with regard to employee CB: CB was unable to maintain her balance without the support of her vehicle; CB eyes were glassy; CB had a strong odor of alcohol on her breath; CB admitted to Officer ND that she had been drinking wine while she was on duty; CB couldn’t follow basic requests such as to produce her driver’s license; The Officer determined that CB was not able to drive. The Officer had to call another employee to drive CB home; and Officer ND called the supervisor of employee CB to apprise her of the situation.

Continued on Page 3

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February 27, 2020



Issue Continued from page 2 Comments (Cont’d) from DCF Inspection Report: Based on actual face‐to‐face conversations as well as the multiple observations made by Officer ND, which were outlined in the Officer’s report, this complaint is deemed SUBSTANTIATED. A Class 1 Notice of Violation is being issued. The incident occurred 11/18/2019.

On 12/3/2019 Provider received a Class 1 Violation in standard, Ratios of Personnel to Children Group: Sec. 7‐4.06, Ordinance and DCF Handbook

Non‐Compliance Description: 08‐03 Sec. 7‐4.06(c), Ordinance: Direct supervision means watching and directing the children’s activities within close proximity within the same room inside or within a designated outdoor play area and responding to each child’s needs. Inadequate supervision occurred when a child(ren)’s needs were not met in the following incident: [The parent (LS) observed staff member (CB) outside of the school while her three (3) children were left alone and unsupervised inside the facility.]. (Section 5, numbers 1‐17) [SR]

Comments from DCF Inspection Report: The complaint was report to CPIS on 11/18/2019. CPIS reported the complaint to CCLE on 12/03/2019. An investigation was started on 12/04/2019. A complaint alleges that on 11/18/2019 at approximately 7:00 pm there were no staff watching the children. Teacher was observed outside when complainant arrived. In a report written by Hollywood police officer (ND), employee (CB) told the officer that since 5:30 pm that day she was the only employee on site. Employee (CB) never denied that she left the children inside the building unsupervised. Based on that admission when the parent (LS) observed staff member (CB) outside of the school then her three (3) children would have had to been left alone and unsupervised inside the facility. This complaint is deemed SUBSTANTIATED. A class 1 NOV is being issued. The incident occurred 11/18/2019. NOV issued 12/09/2019.

Continued on page 4

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February 27, 2020



Issue Continued from page 3

On 11/6/2019 Provider received a Class 2 Violations in standard, Outdoor Play Space Group: Section 7‐5.03, Ordinance and DCF Handbook (Form OEL‐SR‐6202, Section 10.7 Outdoor Play Area and Section 10.8 Fencing.

Non‐Compliance Description: Section 7‐5.03, Ordinance: There shall be a minimum of six (6) inches of resilient, impact resistant material such as sand, mulch, grass, etc., under all permanently installed equipment unless approved rubber padding is used. The six (6) inch resilient, impact material shall not be on top of a non‐yielding surface for facilities licensed after the date this Ordinance is adopted. Non‐yielding surfaces, such as concrete, gravel, rock, or paving shall not exceed one‐fourth (1/4) of the required outdoor play space. 3.12(D), Handbook: Permanent or stationary playground equipment must have a minimum of six (6) inches in depth of loose ground cover (such as but not limited to: mulch, shredded rubber chips, or sand) or other shock absorbing protective surface under the equipment and within the fall zone that provides resilience, and is maintained to reduce the incidence of injuries to children in the event of falls. Asphalt, concrete, hard packed dirt, hay, grass or leaves are unsuitable for use in the fall zone area. The playground surface was insufficient. (Section 11.2, number 3) [SR].

Comments from DCF Inspection Report: Provide sufficient surface under stationary and permanently installed equipment (Large climber and blue toddler slide and tunnel). The due date was 12/4/2019.

On 11/6/2019 Provider received a Class 2 Violation in standard, Outdoor Play Space Group: Section 7‐5.03, Ordinance and DCF Handbook (Form OEL‐SR‐6202, Section 10.7 Outdoor Play Area and Section 10.8 Fencing.

Non‐Compliance Description: 3.5.1(D), Handbook: The outdoor play area must have adequate fencing or walls a minimum of 4 feet in height. Fencing, including gates, must be continuous and must not have gaps or opening larger than 3 inches that would allow children to exit the outdoor play area. The base of the fence must remain at ground level, and be free from erosion or build‐up to prevent inside and outside access by children or animals. These areas must have at least two exits, with at least one being remote from the buildings. If an outdoor play area was approved for usage by the Department prior to the effective date of this rule, no new exits are required to be added to meet this standard. However, if outdoor play area fencing is changed then the standard would apply and two exits must be provided. The facility’s fencing was inadequate in that [SEE COMMENT]. (Section 10.8, number 2) [SR].

Continued on page 5

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February 27, 2020



Issue Continued from page 4 Comments from DCF Inspection Report: Repair bent chain‐link fence by the VPK Room; Repair multiple areas of the chain‐linked fence observed bent and rusty; Repair chain‐linked fence in the back of the playground with gap; Repair blue slide and tunnel with peeling paint and broken wood slab; Cover areas of exposed concrete by the picnic tables; Paint yellow and red poles observed with peeling paint; and Repair broken exposed pipes on wall observed with rust and dark substance. The due date was 12/4/2019.

On 12/10/2019 Provider received a Class 2 Violation in section, Outdoor Play Space Group: Section 7‐5.03, Ordinance and DCF Handbook (Form OEL‐SR‐6202, Section 10.7 Outdoor Play Area and Section 10.8 Fencing.

Non‐Compliance Description: Section 7‐5.03(e), Ordinance: There shall be a minimum of six (6) inches of resilient, impact resistant material such as sand, mulch, grass, etc., under all permanently installed equipment unless approved rubber padding is used. The six (6) inch resilient, impact material shall not be on top of a non‐yielding surface for facilities licensed after the date this Ordinance is adopted. Non‐yielding surfaces, such as concrete, gravel, rock, or paving shall not exceed one‐fourth (1/4) of the required outdoor play space. 3.12(D), Handbook: Permanent or stationary playground equipment must have a minimum of 6 inches in depth of loose ground cover (such as but not limited to: mulch, shredded rubber chips, or sand) or other shock absorbing protective surface under the equipment and within the fall zone that provides resilience, and is maintained to reduce the incidence of injuries to children in the event of falls. Asphalt, concrete, hard packed dirt, hay, grass or leaves are unsuitable for use in the fall zone area. The playground surface was insufficient. (Section 11.2, number 3) [SR].

Comments from DCF Inspection Report: This area failed to comply during the last inspection on 11/6/2019. The facility did not comply by the due date. Provide sufficient surface under stationary and permanently installed equipment (Large climber and blue toddler slide and tunnel). The due date was 12/247/2019.

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February 27, 2020



Issue Comments:

Provider has no previous CAP’s, Term’s, or non‐compliances.

On 12/20/2019, Angie Palomino, Provider Relationship Specialist, advised that Early Learning Coalition of Broward County will be placing this Provider on a Corrective Action Plan due to the number of Class 1 and Class 2 Violations received.

Provider currently has an SR and VPK contract with Early Learning Coalition of Broward County.

The Provider’s SR contract with Early Learning Coalition of Miami‐Dade/Monroe commenced on 7/1/2019.

Strategic Plan Priority Initiative:

• Educate All• Neediest Children• Providers

Belkis TorresVice President for Early Head Start

November 2019 MealsNovember 2019 MealsProvider

Breakfast Lunch Snack

# of Meals % of Meals # of Meals % of Meals # of Meals % of Meals

America's Little Leaders 185 100.0% 185 100.0% 182 98.4%

Cambridge Academy 253 100.0% 253 100.0% 253 100.0%

Children Of The Sun Academy 359 98.4% 364 99.7% 363 99.5%

Creative Kidz Prep. Academy LLC 460 100.0% 460 100.0% 460 100.0%

Kids Small World Learning Center 522 100.0% 522 100.0% 522 100.0%

Kinderkids Academy III 458 100.0% 458 100.0% 458 100.0%

Kinderland 4 Kids 239 100.0% 239 100.0% 239 100.0%

Liberty Academy 122 100.0% 122 100.0% 122 100.0%

Lincoln Marti 102 354 100.0% 354 100.0% 354 100.0%

Lincoln Marti ‐ 450 1,158 99.9% 1,158 99.9% 1,158 99.9%

Lincoln Marti ‐ 905 273 100.0% 273 100.0% 273 100.0%

Little Ones Academy 648 99.8% 648 99.8% 648 99.8%

Little Red School House 424 98.1% 432 100.0% 432 100.0%

LORD's Learning Center, Inc. 346 99.7% 344 99.1% 341 98.3%

Miami Gardens Learning Center 325 91.3% 349 98.0% 331 93.0%

My Little Angels Day Care Center 535 99.8% 535 99.8% 535 99.8%

Naranja Prep Academy Annex 194 96.0% 198 98.0% 198 98.0%

Our Little Hands Of Love 262 100.0% 261 99.6% 259 98.9%

Pink And Blue Academy 202 99.5% 203 100.0% 198 97.5%

Precious Moments Learning Ctr. 629 96.0% 649 99.1% 624 95.3%

Rainbow Intergenerational 241 97.6% 247 100.0% 247 100.0%

Sheyes Of Miami #1 342 100.0% 342 100.0% 342 100.0%

Sheyes Of Miami #3 227 100.0% 227 100.0% 227 100.0%

Sheyes Of Miami Learning Center 520 100.0% 519 99.8% 517 99.4%

Shores School 653 99.7% 655 100.0% 655 100.0%

Step Above 253 96.9% 260 99.6% 251 96.2%

The Carter Academy I 268 100.0% 268 100.0% 268 100.0%

The Carter Academy II 258 100.0% 258 100.0% 258 100.0%

Wynwood Learning Center 243 100.0% 243 100.0% 241 99.2%

Wynwood Learning Center II 283 100.0% 283 100.0% 283 100.0%

Report Totals 11,236 99.1% 11,309 99.8% 11,239 99.1%

December 2019 MealsProvider

Breakfast Lunch Snack




Children Of The Sun Academy 371 99.5% 373 100.0% 373 100.0%


It's A Small World VII 28 100.0% 28 100.0% 28 100.0%


Kinderkids Academy III 499 100.0% 499 100.0% 499 100.0%

Kinderland 4 Kids 280 100.0% 280 100.0% 280 100.0%

Liberty Academy 121 100.0% 121 100.0% 121 100.0%

Lincoln Marti 102 312 99.4% 312 99.4% 312 99.4%

Lincoln Marti ‐ 450 1,154 99.9% 1,155 100.0% 1,155 100.0%

Lincoln Marti ‐ 905 306 100.0% 306 100.0% 306 100.0%







Our Little Hands Of Love 265 100.0% 264 99.6% 260 98.1%

Pink And Blue Academy 148 98.7% 149 99.3% 144 96.0%



Sheyes Of Miami #3 236 100.0% 236 100.0% 236 100.0%


Shores School 666 98.2% 677 99.9% 677 99.9%

Step Above 221 87.4% 249 98.4% 247 97.6%





Report Totals 11,137 98.6% 11,262 99.7% 11,203 99.2%

ProviderBreakfast Lunch Snack




Children of The Sun Academy 419 97.9% 428 100.0% 428 100.0%


It's A Small World VII 343 100.0% 343 100.0% 343 100.0%


KinderKids Academy III 541 99.8% 541 99.8% 541 99.8%

Kinderland 4 Kids 300 100.0% 300 100.0% 300 100.0%

Liberty Academy 163 99.4% 164 100.0% 164 100.0%

Lincoln Marti 102 398 97.3% 408 99.8% 407 99.5%

Lincoln Marti – 450 1,320 99.9% 1,320 99.9% 1,320 99.9%

Lincoln Marti – 905 320 100.0% 320 100.0% 320 100.0%







Our Little Hands of Love 294 98.3% 298 99.7% 295 98.7%

Pink and Blue Academy 177 96.7% 183 100.0% 178 97.3%



Sheyes Of Miami #3 291 100.0% 290 99.7% 290 99.7%


Shores School 746 98.8% 755 100.0% 755 100.0%

Step Above 289 93.8% 305 99.0% 300 97.4%





Report Totals 12,580 98.8% 12,690 99.7% 12,621 99.1%

January 2020 Meals

Remodeling of the Early Head Start Program

Budget/Financial Trends

2016‐2017 2017‐2018 2018‐2019

Budgeted $5,665,787.50 $6,051,700.00 $6,042,187.10

Actual Expense $6,082,156.00 $6,371,134.05 $7,311,073.85

$0.00

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

$7,000,000.00

$8,000,000.00

Budgeted Actual Expense

Direct Childcare Services

Dually Enrolled Children

38%

31%

9%0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

2016‐2017 2017‐2018 2018‐2019

43%

Plan to Regional Office

Due to budgetary challenges, the program has had to submit a plan to the regional office indicating how the program will sustainable:• Re‐evaluate the layering of funds• Reduce Infrastructure cost.• Move EHS children up in the priority list for School Readiness selection.

Programmatic Adjustments Made

• Increased caseloads by freezing positions• Reduced travel• Took services in‐house• Re‐evaluated contracts to minimize financial impact• Cut supply cost• Reduced infrastructure cost (the office is now shared space)

Purposed Remodeling of Early Head Start• New rate will be somewhere between $35.00 per child. School Readiness (avg. $21.00) and Gold Seal Certification ($4.20) will be layered on top of the rate. Projected total per day: 62.00 for dually enrolled children as compared to $43.00. (note: pending OEL approval, EHS children will be prioritized for School

Readiness increasing the number of dually enrolled children.

• Accreditation requirement by one of the OEL approved accreditation bodies must obtained within 18 months of contract execution.

• Gold Seal Certification required.

• Days of service will be 240 days. Professional Development Days will be paid by the program.

• Class 1 violation or three class 2s (within same standard) in the past 12 months will be reviewed on a case by case basis. Providers will always be afforded the due process right.

Action Requested: Authorize the President and CEO to submit the Self-Assessment and The Recruitment and Selection Plan to the Office of Head Start with the annual grant application by May 1, 2020 for the program year that is to begin August 1, 2020. Fiscal Impact: None. Funding Source: Department of Health and Human Services, Administration for Children and Families Strategic Goal: Neediest Children Providers Youngest Children Internal Capacity Educate All Funding ══════════════════════════════════════════════════════════════════


AUTHORIZE THE PRESIDENT AND CEO TO SUBMIT THE SELF-ASSESSMENT AND THE RECRUITMENT AND SELECTION PLAN TO THE OFFICE OF HEAD START WITH THE ANNUAL GRANT APPLICATION BY MAY 1, 2020 FOR THE PROGRAM YEAR THAT IS TO BEGIN AUGUST 1, 2020.



NOW, THEREFORE, be it resolved by the Board to authorize the President and CEO to submit the Self-Assessment and The Recruitment and Selection Plan to the Office of Head Start with the annual grant application by May 1, 2020 for the program year that is to begin August 1, 2020.


March 02, 2020


Background:

The Early Head Start Program is required to submit an annual grant application by May 1, 2020 for the program year that is to begin August 1, 2020. The application is comprised of several components that demonstrate the program’s intent to meet the Head Start mission, purpose and regulations. The Office of Head Start analyzes each application to understand whether the program’s proposed program design, services, and resources are aligned to meet the needs of children and families. Two components of the application are the Self- Assessment and The Recruitment Selection Plan:

The Self-Assessment is an annual process in which the program reflects on the work done by analyzing past monitoring reports to identify areas of strength and opportunities for improvement. The program uses the results from the Self-Assessment to develop a plan for continuous improvement.

The Recruitment and Selection Plan outlines how the program will make the community

aware of the services offered by the program and recruit eligible families to participate in the program. In order to ensure a fair process, each program must create selection criteria that prioritizes the neediest families taking into consideration the community’s needs.

0

The Neighborhood Place for Early Head Start a Division of the Early Learning Coalition of Miami-Dade/Monroe

2019-2020 Self-Assessment Summary

and Program Improvement Plan

1

Program Description The Neighborhood Place for Early Head Start (TNPEHS) is a division of the Early Learning Coalition of

Miami-Dade/Monroe (ELCMDM). The ELCMDM is the largest of 31 Early Learning Coalitions in Florida

and administers the funds from the Child Care Development Block Grant. As an Early Head Start –

Childcare Partnership, TNPEHS serves 750 infants and toddlers and their families in targeted low-income

zip codes in Miami-Dade County, Florida. The targeted zip codes are located within four (4) regional areas

in the county: Opa-Locka, Liberty City, Little Havana, and Homestead/Florida City. Since its inception in

2015, the program has touched the lives of 3,878 infants and toddlers from 3,369 families. A little over

75% of the families touched are single- parent families with a high school diploma or less. In collaboration

with a team of community partners, the program lays the foundation to support families with improving

their lives and getting their children ready for school.

Self-Assessment Process and Design The Self-Assessment process began in November of 2019 with the ELCMDM Board and TNPEHS Policy

Council’s approval of the Self-Assessment Plan. In order to obtain more specialized and specific results,

the program organized focus groups for each of the areas that work in providing comprehensive services

to children and families, as well as areas that support the program. Board members, Policy Council

members, community partners, and staff were invited to be a part of the Self-Assessment process. The

directors and managers collected data and lead discussions for their respective focus groups. All focus

group meetings occurred during the month of January 2020. In order to identify program strengths and

opportunities for improvement, each focus group reviewed and analyzed the data obtained from various

tools (see Data Collection Tools). The focus groups identified program strengths, some challenges for

opportunities of improvement, the regulation(s) and system(s) impacted, the underlying cause(s), and

recommendation(s). An improvement plan was developed by staff to improve the level of service delivery

and program operation. This summary and improvement plan were presented to the ELCMDM Board and

TNPEHS Policy Council during the month of March.

Focus Group Members ▪ Amanda Torres, EHS Contract Manager

▪ Angela Ward, EHS Family Advocate

▪ Berlande Pierre, EHS Family Advocate

▪ Cathrine Pollard, EHS Administrative Coordinator

▪ Cecilia Nariznis, EHS Mental Health Manager

▪ Chante Fordham, EHS Technical Assistance Specialist

▪ Charelis Santana, Family Resource Specialist

▪ Daniel Cifuentes, Director, Specialized Pediatric Care

▪ Eimy Ramirez, EHS Lead Family Advocate

▪ Francia Alexandre, EHS Policy Council Chair

Self-Assessment Summary

2

▪ Heather Valdes, EHS Technical Assistance Specialist

▪ Jacques B. Saint Louis, EHS Education Specialist

▪ Juan Castillo, ELC Budget Director

▪ Kaitlyn Meadors, EHS Accounting Clerk

▪ Katherine Schram, Customer Success Manager, Teaching Strategies

▪ Kourtney Butler, Public Health Specialist, UF/IFAS Extension Family Nutrition Program

▪ Lucretia Jones, EHS Director of Child Development and Education Support Services

▪ Maria Schrack, ELC Inclusion Manager

▪ Mayra Perez, Owner, Children of the Sun Academy

▪ Othondra Hicks, PDI Educational and Quality Coaching Specialist

▪ Otilia Gonzalez-Varese, EHS Disabilities Manager

▪ Paloma Lopez-Barcena, ELC Deputy Director of Quality Initiatives

▪ Priscilla Ferrer, RN, EHS Health Manager

▪ Salvatore Martorano, EHS Compliance Manager

▪ Sandrina Seraphin, Director of Family and Community Engagement

▪ Sarahi Resendiz-Gamez, EHS Technical Assistance Specialist

▪ Stephanie Antequera, EHS Family Advocate

▪ Tatiana Larionova, EHS Nutrition Manager

▪ Teresa Hoover, RN, Jackson Health

▪ Tracy Louima, EHS Family Advocate Supervisor

▪ Vanessa Bongiorno, EHS Finance Manager

▪ Yamaira Soler, EHS Technical Assistance Specialist

▪ Yunely Perdomo, Quality Education Specialist, Quality Initiatives

▪ Zereal Deloach, EHS Family Advocate

Data Collection Tools Some data was taken from the Program’s database system called ChildPlus

▪ Annual Reports for 2018 and 2019

▪ ChildPlus Program Information Report (PIR) Reports

▪ ChildPlus Report #3016 – Health Requirements Report

▪ ChildPlus Report #3501: Management Report Disability

▪ Citrus Health Network Monthly Report and Consultation Notes

▪ Code of Federal Regulations

▪ Contract Monitoring Reports

▪ ELC Provider Portal

▪ Financial Statements, SF-425 Reports, Non-Federal Share Documentation

▪ MIP

▪ Nutrition Monitoring Tool

▪ Provider Expenditure Reports

▪ Scheduled Provider Observations

3

▪ Staff Qualifications

▪ Staff Turnover Tracking Sheet

▪ Staffing Plan

▪ Teaching Strategies Gold Comparative and Snapshot Reports

Accomplishments ▪ The program provided training to seventy-nine (79) teachers on the importance of social

emotional early identification and intervention.

▪ The program developed a system for tracking Early Head Start staff turnover and the reasons for

staff separations.

▪ The program acquired an online professional development system, Quorum, to assist with

maintaining credentials and offering early childhood courses on the latest knowledge.

▪ Early Head Start teachers became reliable with Teaching Strategies Gold Assessment Tool.

▪ The program provided Early Head Start staff with trainings on Infant Mental Health, The Pyramid

Model, and Managing Challenging Behaviors.

▪ The program provided Early Head Start parents with trainings on Social Emotional Development.

▪ The United States Department of Agriculture (USDA) selected and published Early Head Start

Nutrition Manager’s evidence-based proposal intervention Mindful Eating in Preschool Setting to

combat childhood obesity.

▪ Nutrition professionals from Head Start (HS) and Early Head Start (EHS) agencies in Miami-Dade

County worked collaboratively to develop uniform HS and EHS menus, which were approved by

the Child-Care Food Program (CCFP) and shared on their website.

▪ Community Partners’ [University of Florida, Institute of Food and Agricultural Sciences (UF/IFAS);

Family Nutrition Program (FNP) & Expanded Food and Nutrition Education Program (EFNEP);

Women, Infants and Children (WIC); and Alba Research Consulting, LLC (ARC)] conducted

presentations at the parent committee meetings on healthy nutrition and overcoming nutritional

challenges.

▪ The Nutrition Manager developed Nutrition Fact Sheets with information on various nutritional

concerns (bottle to bed, anemia, overweight, constipation, etc.)

▪ The program provided training for 40 teachers on Healthy Kids, Healthy Futures, a supplemental

curriculum which focused on healthy eating and physical activity. Teachers received the Healthy

Kids, Healthy Future Early Childhood Education (ECE) Certification.

▪ The program has partnered with the Florida Health Department’s Seals on Wheels Mobile Dental

Program to reduce oral disparities by providing comprehensive dental exams, teeth cleanings,

fluoride varnish treatments, and dental sealants for all children in an Early Head Start center.

▪ The program has partnered with the Florida Department of Health to assist Early Head Start

centers attain an Asthma-Friendly Child Care Center Recognition.

▪ The program was selected by the National Center on Early Childhood Health and Wellness to

participate in the Staff Wellness Institute with the focus on creating a culture of wellness, positive

moral, and respect for staff.

4

▪ The program partnered with Dade County Federal Credit Union, Prudential, and Money Management

International to provide parents with training on financial wellness and give credit counseling.

Systems Impacted ▪ Communication

▪ Data & Evaluation

▪ Facilities & Learning Environments

▪ Fiscal Management

▪ Human Resources

▪ Ongoing Monitoring & Continuous Improvement

▪ Parent Involvement

▪ Program Planning & Service System Design

▪ Recordkeeping & Reporting

▪ Training & Professional Development

Opportunities for Improvement

Opportunity for Improvement #1

Analysis

Discovery: Though the program consistently meets or exceeds the 10% disability enrollment, challenges exist with timely submission of referral packets and supporting documents authorizing the evaluation of children with a suspected disability. Regulation: 1302.41(b)(1) Obtain advance authorization from the parent or other person with legal authority for all health and developmental procedures administered through the program or by contract or agreement, and, maintain written documentation if they refuse to give authorization for health services. Goal: Decrease the length of time for receiving referrals and supporting documentation authorizing the evaluation of children with a suspected disability.

Underlying Causes

▪ EHS staff does not fully understand the Early Steps process and its timelines. ▪ There’re no consistent timelines provided to staff to provide documentation. ▪ Staff is not clear about policies and procedures when it comes to team approach and meeting with parents

about ASQs results and obtaining referral packets.

Recommended Improvement

▪ Update EHS policies and procedures ▪ Conduct case review meetings with staff

Click here to go to Improvement Plan

5


Analysis

Discovery: Children with social emotional concerns and developmental delays are not fully benefitting from social emotional strategies if intervention is not being provided for the developmental delay.

Regulation: 1302.45 (1) Provide supports for effective classroom management and positive learning environments; supportive teacher practices; and, strategies for supporting children with challenging behaviors and other social, emotional, and mental health concerns Goal: Provide teachers with strategies and resources to better support children who are experiencing social emotional concerns and development delays.

Underlying Causes

▪ Social emotional support services begin sooner than services for developmental delays. The Mental Health Consultant begins services within a week of being notified and having parental consent. Services for developmental delay take longer because a referral must be submitted to Early Steps first. Once Early Steps receives the referral, an evaluation is scheduled within 45 days. Then the evaluation is completed and services are identified but can take up to 30 days to begin.

▪ Some parents miss their Early Steps appointment which delays the process. ▪ Some parents deny referral for early intervention due to misunderstanding.


▪ Train Family Advocates to educate parents on the importance of using private insurance/Medicaid to obtain referral from pediatrician to begin intervention for developmental delays

▪ Train teachers and staff on inclusion practices ▪ Provide teachers on developmental activities to assist children with special needs


6


Analysis

Discovery: Child care providers lack understanding of the severity of food allergies and don’t have checks and balances to prevent exposure to food allergens.

Regulation: 1302.44(a)(1) A program must design and implement nutrition services that are culturally and developmentally appropriate, meet the nutritional needs of and accommodate the feeding requirements of each child, including children with special dietary needs and children with disabilities. Goal: Intensify awareness concerning food allergies and assist child care partners with implementing policies and procedures on preventing exposure to food allergens.

Underlying Causes

▪ Lack of training for child care partners to create an allergen policy ▪ Disinterest in participating in training and lack of understanding of the severity of the issue


1. Assist child care partners with creating policies and procedures that addresses food allergies and preventing exposure to food allergens.

2. Train parents on food allergies 3. Create a classroom Allergy Alert Sign in collaboration with providers for easy notification of children with

allergies and distribute to partners 4. Modify, print and distribute EHS Teacher Handbook to include allergy and special diet policy 5. Identify an online course for teachers on allergies and special diets


7


Analysis

Discovery: Many children are missing their well-baby events for the corresponding age. Regulation: 1302.42(c)(1) A program must help parents continue to follow recommended schedules of well-child and oral health care.

Goal: Minimize challenges that prevent parents from staying up to date with EPSDT.

Underlying Causes

▪ Parents are not taking children for exams in due time (problems with transportation; can’t take time off work) ▪ Parents are not submitting medical documents on time ▪ Doctors are not performing exams claiming that 30-month well-baby exams are not covered by Medicaid ▪ Family Advocates are not collecting and updating ChildPlus with documentation on time. ▪ Parents who only speak languages other than English may be hesitant to take their children to the doctor as they

cannot properly express their concerns or needs for their children


• Partner with a local nursing school to have volunteer students assist with follow-up, such as calling doctor’s office (set appointment, obtain documentation) and remind parents of upcoming well-baby visits

• Discuss the importance of a well-baby visits with parents

• Educate parents on the EPSDT schedule

• Remind parents of upcoming well-baby visits

• Partner with University of Miami Mobile Bus to conduct well-baby check-ups

• Encourage parents to attend the Early Head Start Health Advisory Committee to share their perspective and the health challenges they face


8


Analysis

Discovery: Staffing changes and new staff information is not being consistently reported by all childcare partners which may delay staff being properly trained on their duties and regulations. Regulation: 1302.91 (a) A program must ensure all staff, consultants, and contractors engaged in the delivery of program services have sufficient knowledge, training and experience, and competencies to fulfill the roles and responsibilities of their positions and to ensure high-quality service delivery in accordance with the program performance standards. Goal: Improve timely reporting of staff changes to maintain up-to-date information and ensure new staff receive proper training to perform duties.

Underlying Causes

▪ Child care partners do not fully understand the importance of completing the PIR template, which provides important information about staff qualifications.

▪ Child care partners may think they are avoiding a non-compliance by not reporting staff changes. ▪ Child care partners may find the form too cumbersome to complete


▪ Update PIR and Staffing Plan forms to include specific instructions ▪ Provide additional training to child-care partners on the importance of the form and how to complete the PIR

and Staffing Plan


9


Analysis

Discovery: There is a gap between the number of children enrolled and the number of children with finalized checkpoint data. Regulation: 1302.33(b)(1) A program must conduct standardized and structured assessments, which may be observation-based or direct, for each child that provide ongoing information to evaluate the child’s developmental level and progress in outcomes aligned to the goals described in the Head Start Early Learning Child Outcomes Framework: Ages Birth to Five. Such assessments must result in usable information for teachers, home visitors, and parents and be conducted with sufficient frequency to allow for individualization within the program year. Goal: Increase the number of children with finalized checkpoint data during the ongoing child assessment.

Underlying Causes

▪ No one is responsible for entering the information and finalizing checkpoints due to staff changes and classrooms being understaffed with a permanent teacher

▪ Chronic absences of enrolled children prevent teachers from having enough documentation to finalize levels of children.

▪ Children enrolled at the end of the checkpoint periods do not have enough documentation to finalize levels of children.

▪ Teachers may experience challenges with specific areas within the Objectives for Development and Learning which can lead to the omission of data entry in such areas.

▪ EHS teachers are entering child observations, but not finalizing data ▪ Child care partner administration are not monitoring or following up to ensure check points are finalized


▪ Technical Assistance Specialists work closely with Family Advocates to identify children with chronic absence concerns.

▪ Consider providing substitutes with limited access to MyTeachingStrategies so that they may enter ongoing observation data.

▪ Add global messages to MyTeachingStrategies platform to remind teachers of upcoming checkpoints and to finalize preliminary levels.

▪ Provide mandatory Teaching Strategies Gold training for owners and directors at child care partner sites. ▪ Analyze data to see if there are specific areas that are not being completed and provide additional coaching and

training in those areas.


10


Analysis

Discovery: The program did not meet 43% of dually enrolled children receiving subsidized care as required by the initial grant application. Regulation: ACF-IM-HS-15-03 The EHS-CCP program represents a unique opportunity to leverage and maximize resources utilizing multiple funding sources to enhance the early care and education capacity of child care partners and improve outcomes for infants and toddlers far beyond the scope of those enrolled in the program. Grantees will utilize EHS-CCP funds to partner with local child care centers and family child care homes. Partnership funds will enhance existing budgets. Goal: Increase the number of dually enrolled children.

Underlying Causes

▪ There seems to be a lack of effort from the child care partners to encourage families to apply for subsidized care ▪ No systematic approach to tracking dually enrolled children ▪ Verification of children with subsidized care was based on the word of the parents

▪ Recommended Improvement

▪ Revisit ERSEA and Family Service systems for tracking dually enrolled children to increase children actively on the waitlist for subsidized care.

▪ Maintain waitlist numbers by improving the communication between Family Advocates and families. ▪ Create a fact sheet on the importance of applying for school readiness ▪ Collaborate with ELCMDM school readiness staff to share pertinent information about school readiness with

parents


11


Analysis

Discovery: Although non-federal share was met at 100% in 2018-2019, not all providers adhere to contract guidelines pertaining to their responsibility of meeting non-federal share. Regulation: 1303.4 In accordance with section 640(b) of the Act, federal financial assistance to a grantee will not exceed 80 percent of the approved total program costs. A grantee must contribute 20 percent as non-federal match each budget period. The responsible HHS official may approve a waiver of all or a portion of the non-federal match requirement on the basis of the grantee’s written application submitted for the budget period and any supporting evidence the responsible HHS official requires. In deciding whether to grant a waiver, the responsible HHS official will consider the circumstances specified at section 640(b) of the Act and whether the grantee has made a reasonable effort to comply with the non-federal match requirement.

Goal: Continue efforts to attain non-federal share through more diversified and sustainable ways and assisting partners with meeting their shared responsibility.

Underlying Causes

▪ Lack of knowledge concerning non-federal share ▪ Lack of internal accountability in regards to contract compliance


▪ Empower providers and parents through knowledge and sharing resources ▪ Implement contract sanctions ▪ Focus on increasing volunteer efforts to increase child care partners non-federal share ▪ Connect with local businesses to further program goals and objectives through monthly volunteer initiatives


12


Analysis

Discovery: The program experienced a $1.8 million deficit for the 2018-2019 program year. Regulation: 45 CFR 75.306 Financial management and standards for financial management systems and §75.303 Internal controls (1) Identification, in its accounts, of all Federal awards received and expended and the Federal programs under which they were received. Federal program and Federal award identification must include, as applicable, the CFDA title and number, Federal award identification number and year, name of the HHS awarding agency, and name of the pass-through entity, if any. (2) Accurate, current, and complete disclosure of the financial results of each Federal award or program in accordance with the reporting requirements set forth in §§75.341 and 75.342. If an HHS awarding agency requires reporting on an accrual basis from a recipient that maintains its records on other than an accrual basis, the recipient must not be required to establish an accrual accounting system. This recipient may develop accrual data for its reports on the basis of an analysis of the documentation on hand. Similarly, a pass-through entity must not require a subrecipient to establish an accrual accounting system and must allow the subrecipient to develop accrual data for its reports on the basis of an analysis of the documentation on hand. (3) Records that identify adequately the source and application of funds for federally-funded activities. These records must contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. (4) Effective control over, and accountability for, all funds, property, and other assets. The non-Federal entity must adequately safeguard all assets and assure that they are used solely for authorized purposes. See §75.303. (5) Comparison of expenditures with budget amounts for each Federal award. (6) Written procedures to implement the requirements of §75.305. Goal: Operate the program with a balanced budget.

Underlying Causes

▪ There was a decrease in the number of dually enrolled children minimizing the subsidy contribution and causing the program to rely heavily on the Early Head Start funds.

▪ The implementation of the new state database for the subsidy program caused inaccuracies in the number of dually enrolled children (children previously in the system were no longer in the system)

▪ The program’s contribution to the cost allocation adversely impacted the budget


▪ Increase staff participation in monthly finance meeting ▪ Increase school readiness numbers to decrease burden on the budget ▪ Prioritize EHS children applying for School Readiness (subsidy) with respect to selection, from priority 9 to 3 ▪ Re-evaluate layered funding method ▪ Adjust cost allocation


13

Program Improvement Plan

STAFF PERSON(S) RESPONSIBLE FOR THE IMPLEMENTATION OF PLAN:

VICE PRESIDENT, DIRECTORS, AND MANAGERS

AREA(S) OF CONCENTRATION: DISABILITIES

DATE OF PLAN: 1/7/20 DATE PLAN WAS UPDATED/REVISED:

IMPACTED REGULATION GOALS (EXPECTED OUTCOMES)

ACTION STEPS STAFF RESPONSIBLE TARGETED

COMPLETION DATE STATUS

1302.41(b)(1) Obtain advance authorization from the parent or other person with legal authority for all health and developmental procedures administered through the program or by contract or agreement, and, maintain written documentation if they refuse to give authorization for health services.

Decrease the length of time for receiving documentation that establishes children as having a disability.

1. Revise Policies and Procedures

2. Create a committee and identify members to review the policies and procedures

3. Identify the committee meeting date(s)

4. Board and Policy Council approval for changes

5. Share the revised policy and procedure with staff

1. Family Advocate, Technical Assistant Specialist, Disabilities Manager, Mental Health Manager

2. Disabilities Manager and Mental Health Manager

3. Family Advocate, Technical Assistant Specialist, Disabilities Manager, Mental Health Manager

4. Board and Policy Council Members

5. Disabilities Manager and Mental Health Manager

1. 5/15/2020

2. 5/30/2020

3. 6/30/2020

4. 7/30/2020

5. 8/15/2020

14



AREA(S) OF CONCENTRATION: MENTAL HEALTH




COMPLETION

DATE

STATUS

1302.45 (1) Provide supports for effective classroom management and positive learning environments; supportive teacher practices; and, strategies for supporting children with challenging behaviors and other social, emotional, and mental health concerns.

Provide teachers with strategies and resources to better support children who are experiencing social emotional concerns and development delays.

1. Identify the date, location, and time of the Inclusion training for teachers and staff.

2. Coordinate the date with the trainer.

3. Discuss with trainer points or topics for teacher training.

4. Provide training for EHS teachers on how to support children with social emotional concerns and developmental delays.

5. Work jointly to provide teachers with strategies/consultation to address the social emotional concerns and development delays of children are not receiving development intervention.

1. Mental Health Manager and Disabilities Manager





b.

1. 9/2020

2. 9/2020

3. 10/2020

4. 11/2020

5. ongoing

15

STAFF PERSON(S)

RESPONSIBLE FOR THE IMPLEMENTATION OF PLAN:


AREA(S) OF CONCENTRATION: NUTRITION



ACTION STEPS STAFF RESPONSIBLE TARGETED COMPLETION

DATE STATUS

1302.44(a) Nutrition service requirements. (1) A program must design and implement nutrition services that are culturally and developmentally appropriate, meet the nutritional needs of and accommodate the feeding requirements of each child, including children with special dietary needs and children with disabilities.

Intensify awareness concerning food allergies and assist child care partners with implementing policies and procedures on preventing exposure to food allergens.

A. Child Care Partner Policies and Procedures: 1. Schedule a meeting with providers

2. Discuss with providers key items of

policies and procedures for food allergy and identify a nutrition liaison to monitor food allergies and other nutrition requirements at provider sites

3. Have each provider create a draft of

their center's policies and procedures for food allergies

4. Compile centers’ special diet policies and procedures into one uniform, programmatic policy and procedure.

5. Modify nutrition monitoring tool to reflect DCF licensing regulations related to food allergies and nutrition in general

6. Involve staff in monitoring the implementation of the food allergy policy.

A. Child Care Partner Policies and Procedures: 1. Nutrition Manager

2. Nutrition Manager


Providers



Technical Assistance Specialists Family Advocates Compliance Manger


A. Child Care Partner Policies and Procedures: 1. 2/12/2020

2. 2/12/2020

3. 2/12/2020

4. 2/28/2020

5. 2/03/2020

6. Ongoing

16

STAFF PERSON(S)







DATE STATUS

B. Parent Training: 1. Identify community partner to provide

training to parents on food allergies

2. Facilitate food allergy trainings during the parent committee meetings

3. Modify parent handbook to include allergy and special diet policy

4. Print the new parent handbook with the allergy and special diet policy

5. Distribute the new parent handbook during parent orientation.

C. Allergy Education and Awareness: 1. Modify teacher handbook to include

allergy and special diet policy

2. Print the new teacher handbook with the allergy and special diet policy

3. Distribute the new teacher handbook

Technical Assistance Specialists Family Advocates Compliance Manger

B. Parent Training: 1. Nutrition Manager

2. Nutrition Manager and Family Advocates

3. Nutrition Manager Leadership Team


Vendor 5. Leadership

Staff C. Allergy Education and Awareness: 1. Nutrition Manager/Director

of Child Development and Education Services

2. Nutrition Manager/Vendor

B. Parent Training: 1. 4/4/2020

2. 8/03/2020

3. 5/04/2020

4. 6/01/2020

5. 8/19/2020

C. Allergy Education and Awareness: 1. 3/6/2020

2. 3/16/2020

17

STAFF PERSON(S)







DATE STATUS

4. Identify an online course for teachers on allergies and special diets

5. Create a classroom “Allergy Alert” sign

in collaboration with providers for easy notification of children with allergies

6. Send to print the “Allergy Alert” sign

7. Distribute the “Allergy Alert” sign at provider sites.

3. Director of Child

Development and Education Services Technical Assistance Specialists


5. Nutrition Manager Providers Media Coordinator

6. Nutrition Manager Vendor

7. Nutrition Manager Family Advocates Technical Assistance Specialists

3. 5/13/2020

4. 1/28/2020

5. 2/28/2020

6. 3/09/2020 7. 4/03/2020

18



AREA(S) OF CONCENTRATION: HEALTH




DATE STATUS

1302.42(c)(1) A program must help parents continue to follow recommended schedules of well-child and oral health care.

To minimize challenges that prevent parents from staying up to date with EPSDT.

Identify challenges: 1. Identify parents who are past

due on their child's well-baby check.

2. Develop an online questionnaire for gathering reasons that parents are behind on their child's well-baby check.

3. Analyze data gathered from the questionnaire.

4. Put measures in place to overcome challenges.

Develop partnerships: 1. Identify partners in the

community that can support the program in helping parents meet their EPSDT recommendations.

2. Formalize the partnership through a Memorandum of Understanding (MOU) by creating a Scope of Work (SOW).

3. Send SOW draft to contracts.

Identify challenges: 1. Health Manager 2. Health Manager 3. Health Manager 4. Health Manager Develop partnerships: 1. Health Manager

2. Health Manager

Identify challenges: 1. 2/28/2020

2. 3/31/2020

3. 4/30/2020

4. 6/30/2020

Develop partnerships: 1. Ongoing

2. Three weeks

after identifying the partner

3. One week after

creating a SOW

19



AREA(S) OF CONCENTRATION: HEALTH




DATE STATUS

4. Review and approve the MOU 5. Send approved MOU to

partner.

3. Health Manager

4. Contract Manager

5. Contract Manager

4. One month after

receiving

5. Within three days of receiving approval

20



AREA(S) OF CONCENTRATION: EDUCATION

DATE OF PLAN: 1/7/20 DATE PLAN WAS UPDATED/REVISED




1302.91(a) Purpose. A program must ensure all staff, consultants, and contractors engaged in the delivery of program services have sufficient knowledge, training and experience, and competencies to fulfill the roles and responsibilities of their positions and to ensure high-quality service delivery in accordance with the program performance standards

Improve timely reporting of staff changes to maintain up-to-date information and ensure new staff receive proper training to perform duties.

1. Update Program Information Report (PIR) form to include specific instructions and a reminder to submit with an updated Staffing Plan

2. Update the Staffing Plan form to include specific instructions and a reminder to submit a PIR form anytime a new staff is added.

3. Provide owners and directors with a training that includes: a) The purpose of each

form and why timely submission is important.

b) How to accurately complete and submit both forms.

1. Director of Child Development and Education Services Education Specialist

2. Director of Child

Development and Education Services Education Specialist

3. Director of Child Development and Education Services Education Specialist

1. 4/30/2020

2. 4/30/2020

3. 6/30/2020

21



AREA(S) OF CONCENTRATION: EDUCATION





1302.33(b)(1) A program must conduct standardized and structured assessments, which may be observation-based or direct, for each child that provide ongoing information to evaluate the child’s developmental level and progress in outcomes aligned to the goals described in the Head Start Early Learning Child Outcomes Framework: Ages Birth to Five. Such assessments must result in usable information for teachers, home visitors, and parents and be conducted with sufficient frequency to allow for individualization within the program year.

To increase the number of children with finalized checkpoint data during the ongoing child assessment.

1. Meet with Katherine Schram from Teaching Strategies for an overview of how to add global messages to the MyTeachingStrategies online platform

2. Add global message on the first week of the last month in each checkpoint period to remind staff to finalize preliminary levels.

3. Analyze documentation entries to determine which objectives have limited entries and provide intensive coaching and training on those areas to ensure understanding of those areas.

4. Provide mandatory MyTeachingStrategies training for owners and directors.

1. Director of Child Development and Education Services Jones

2. Director of Child Development and Education Services Jones

3. Technical Assistance Specialists and Education Specialist

4. Technical Assistance Specialists and Education Specialist

1. 3/31/2020

2. 6/5/2020

3. 4/30/2020

4. 10/31/2020

22



AREA(S) OF CONCENTRATION: ERSEA




DATE STATUS

ACF-IM-HS-15-03 The EHS-CCP program represents a unique opportunity to leverage and maximize resources utilizing multiple funding sources to enhance the early care and education capacity of child care partners and improve outcomes for infants and toddlers far beyond the scope of those enrolled in the program. Grantees will utilize EHS-CCP funds to partner with local child care centers and family child care homes. Partnership funds will enhance existing budgets

Increase the number of children with dual enrollment.

Create a Fact Sheet: 1. Meet with staff to obtain

information to include on fact sheet of the benefits of enrolling in School Readiness (SR).

2. Create the preliminary fact sheet

3. Review fact sheet with EHS Leadership team

4. Make revisions to the fact sheet

5. Send the fact sheet to Communications Department to create a card stock flyer

6. Create a live letter on ChildPlus with the fact sheets’ information to distribute during the enrollment interview.

Collaboration with SR 1. Meet with SR management to

discuss collaboration

Fact sheet 1. Director of Family and

Community Engagement

2. Family Engagement Supervisors

3. Director of Family and Community Engagement




Collaboration with SR


Create a Fact Sheet 1. 3/1/2020

2. 3/15/2020

3. 3/31/2020

4. 4/1/2020 5. 4/10/2020 6. 4/17/2020

Collaboration with SR 1. 4/20/2020

23



AREA(S) OF CONCENTRATION: ERSEA




DATE STATUS

2. Coordinate a calendar for SR staff to share information during parent orientation and parent meetings

3. Create an agenda for SR staff on what to discuss with parents.

4. Monitor the progress of SR

waitlist.


3. Family Advocates

4. School Readiness Staff EHS Staff

2. 5/15/2020 3. 6/1/2020 4. 7/31/2020 and

ongoing

24



AREA(S) OF CONCENTRATION: FISCAL





1303.4 In accordance with section 640(b) of the Act, federal financial assistance to a grantee will not exceed 80 percent of the approved total program costs. A grantee must contribute 20 percent as non-federal match each budget period. The responsible HHS official may approve a waiver of all or a portion of the non-federal match requirement on the basis of the grantee’s written application submitted for the budget period and any supporting evidence the responsible HHS official requires. In deciding whether to grant a waiver, the responsible HHS official will consider the circumstances specified at section 640(b) of the Act and whether the grantee has made a reasonable effort to comply with the non-federal match requirement.

Continue to attain 100% non-federal share year after year from a variety of funding sources throughout the community.

1. Discuss with providers the challenges of meeting the non-federal share.

2. Assist providers in developing a plan of action for acquiring non-federal share.

3. Create a resource book for guiding vendors on how to acquired non-federal share.

4. Develop possible contract

sanctions for vendors who are not meeting the non-federal share.

5. Present the ELC Leadership the possible contract sanction.

6. Increase accountability and urgency by reporting the status of non-federal share during monthly leadership, policy council, and provider meetings.

7. Conduct training for vendors on non-federal share and how to obtain it.

1. EHS Contract Specialist Finance Manager VP for EHS

2. Finance Manager 3. Finance Manager

EHS Accounting Clerk

4. EHS Contract Specialist Finance Manager VP for EHS

5. Chief Operating Officer Chief Financial Officer

6. Finance Manager

7. Finance Manager

EHS Accounting Clerk

1. 7/31/2020 2. 11/30/2020

3. 7/31/2020

4. 3/31/2020

5. 4/30/2020

6. Effective immediately (February 1, 2020) and ongoing

7. 5/31/2020 for upcoming program year.

25








8. Connect with local businesses to inquire about possible partnerships to further program goals and objectives.

9. Consider applying to other non-federal grants for non-federal share.

10. Implement Monthly National Initiative Plan focusing on volunteer efforts to increase

non-federal share.

8. Finance Staff and EHS Staff

9. EHS Leadership Staff

10. Finance staff, Administrative Coordinator, Family Advocates, Education Staff

8. 5/31/2020 and ongoing

9. Ongoing

10. 5/31/2020 and ongoing monthly

26

STAFF PERSON(S) RESPONSIBLE FOR

THE IMPLEMENTATION OF PLAN:






DATE STATUS

§75.302 Financial management and standards for financial management systems and §75.303 Internal controls (1) Identification, in its accounts, of all Federal awards received and expended and the Federal programs under which they were received. Federal program and Federal award identification must include, as applicable, the CFDA title and number, Federal award identification number and year, name of the HHS awarding agency, and name of the pass-through entity, if any. (2) Accurate, current, and complete disclosure of the financial results of each Federal award or program in accordance with the reporting requirements set forth in §§75.341 and 75.342. If an HHS awarding agency requires reporting on an accrual basis from a recipient

Operate the program with a balanced budget.

1. Develop reports in MIP accounting system that aligns with the EHS Budget for easier tracking.

2. Review budget and expenses on a monthly basis with the EHS team to ensure all expenses are counted for and coded properly.

3. Participate in organization’s monthly spending plan meeting

4. Monitor and report changes on a monthly basis prior to running provider payment reports.

5. Re-evaluate layered funding methods for upcoming program year.

6. Implement new method of layered funding

1. Finance Manager

2. Finance Manager

3. EHS Leadership Team

4. Finance Staff, School Readiness Eligibility Staff, Director of Family and Community Engagement

5. ELC Leadership

6. EHS Contract Specialist Finance Staff

1. 1/30/2020

2. 1/30/2020

3. 2/26/2020

4. 4/1/2020

5. 3/31/2020

6. 2/1/2020

27








DATE STATUS

that maintains its records on other than an accrual basis, the recipient must not be required to establish an accrual accounting system. This recipient may develop accrual data for its reports on the basis of an analysis of the documentation on hand. Similarly, a pass-through entity must not require a subrecipient to establish an accrual accounting system and must allow the subrecipient to develop accrual data for its reports on the basis of an analysis of the documentation on hand. (3) Records that identify adequately the source and application of funds for federally-funded activities. These records must contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income and interest and be supported by

7. Re-evaluate cost allocation plan

7. Chief Financial Officer Finance Staff

7. 9/30/2019

28








DATE STATUS

source documentation. (4) Effective control over, and accountability for, all funds, property, and other assets. The non-Federal entity must adequately safeguard all assets and assure that they are used solely for authorized purposes. See §75.303. (5) Comparison of expenditures with budget amounts for each Federal award. (6) Written procedures to implement the requirements of §75.305.

2020-2021

Recruitment and

Selection Plan

2020-2021 Recruitment and Selection Plan

2

Purpose

This Recruitment and Selection Plan is a framework intended to increase community awareness about the program, encourage families to apply for services, and select and enroll the neediest and most at-risk families in the community. The plan ensures that outreach is conducted to actively recruit and engage families identified in the targeted population. The purpose (goal) of recruitment is to ensure 100% enrollment on day one of services and throughout the program year. Careful planning and well thought out recruitment efforts will assure the neediest families in the community are knowledgeable about the program, apply for services, and are selected using a point system that aligns with the family’s current living situation.

Outreach and Recruitment

Enrollment in the program is a year-round process that begins with outreach and recruitment. Outreach consists of the program’s efforts to partner with agencies in the community to spread the word about the services offered to families. Outreach is a collaborative effort that addresses community needs and opens the door for recruitment opportunities.

Recruitment is the systematic process of informing families about the program and inviting them to apply for the program. Recruitment is a collaborative process that relies heavily on the partnerships created during outreach efforts. This collaboration commences with a meeting between the Director of Family and Community Engagement, program staff, and community organizations. The Director of Family and Community Engagement and the Family Advocate Supervisors meet with partnering organizations to

Timeframe

This plan will be used to recruit eligible families throughout the year but has been organized into two recruitment periods, August 2020 to December 2020 and January 2021 to July 2021.

Target Population

• Homeless • Foster/kinship care • Families with prior DCF history • TANF • SSI • Low income families • Domestic violence/Incarcerated Parents/At-Risk/Substance Abuse • Children with IFSP or diagnosed disabilities • Teenaged parents • Families impacted by Gun Violence • Children with subsidized Care


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coordinate enrollment drives at their (community organization) locations on a recurring schedule. During the enrollment drive, Family Advocates are assigned to visit certain locations to complete part 1 of the application with families. During the recruitment process, Family Advocates will continue to conduct outreach efforts in order to identify additional locations in the catchment areas to recruit eligible children. The program relies on Inquiry Logs (see appendix A) to ensure that all interested families are given an opportunity to apply. The Inquiry Logs record contact information of interested families. Family Advocates follow-up with families to share information about the program, answer parents’ questions, and explain the application process. At the provider level, Inquiry Logs (see appendix A) will be available for interested participants while Family Advocates are offsite. This log is also be available at partnering organizations.

Outreach Strategies Outreach strategies will be conducted in each of the targeted areas. Outreach strategies will include but are not limited to:

• Attending community fairs to increase the community’s general awareness of our program’s mission, goals, and services.

• Ensuring staff understand and build a relationship with community organizations in their respective areas, so as to increase our pool of resources and better serve the community.

• Maintaining partnerships in a way that is mutually beneficial to the program and its community partners by creating memorandums of understandings (MOU), offering reciprocal training for staff, and combining efforts to organize events that will benefit the community.

Recruitment Strategies Multiple times per month, the program will engage in recruitment activities held by organizations that serve the target population. Recruitment activities are an opportunity to inform families of the comprehensive services offered by the program and to encourage them to apply. Recruitment includes but is not limited to:

Early Head Start Center and Local School Recruitment • Announce open enrollment in school newsletters • Provide brochures, flyers and applications in partnering childcare centers and other

establishments • Attend community/health fairs • Obtain video testimonials from parents • Attend family events at Miami-Dade County Public Library System • Canvass low-income housing projects and apartments in the area for applicants • Canvass local grocery stores, churches, laundromats, convenience stores, and restaurants • Partner with community organizations that provide services to low income families. • Send flyers or brochures home with children • Post announcements on reader boards • Conduct presentations about the program at PTA and school staff meetings • Post flyers in the office of student affairs • Provide registration information to college advisors • Post flyers in local trade school registration offices

ELCMDM Strategies • Add open enrollment event to the email signatures • Blast program information to eligible families that apply for school readiness via text

message • Add to the Early Head Start web page


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• Increase Early Head Start social media presence • Include outreach strategies when executing MOU’s with partner agencies.

The following media will be used continually to recruit eligible children: posters, flyers, brochures, newsletters, banners, signs, public service announcements, billboards, news releases, and/or door-to-door canvassing. The Early Head Start Director of Family and Community Engagement will submit all media to the Early Learning Coalition’s Communications Department for approval prior to broadcast, posting, or distribution.

Selection

Selection is the process by which a program uses a fair and objective point system to select applicants who would benefit most from services. The program developed selection criteria that prioritizes eligible family and child risk factors. Selection criteria is developed each year taking into account the community’s needs and family welfare. Families with the highest number of priority points are given preference for enrollment into the program.

Criteria Points

A. Income

Low Income 0 – 25% of the Poverty Guidelines 100

Low Income 26% – 50% of the Poverty Guidelines 95

Low Income 51% –75% of the Poverty Guidelines 85

Low Income 76% – 100% of the Poverty Guidelines 75

B. Age

0 - 11 months 150

12 months – 2 years old 100

2 years and 1 month – 3 years old 80

C. Disability

Diagnosed Disability with IFSP 375

Condition Diagnosed by a Professional 230

Identified as having concerns through a screener completed by a qualified professional 50

Parental Concern 50

Selection Criteria


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Criteria Points

D. School Readiness

BG-8 250

BG-5 230

BG-3 200

BG-1 175

Waitlisted applicants 100

E. Parental Status

Foster Parent 100

Legal Guardian 95

One Parent Family 90

Two Parent Family 60

F. Other Factors

Documented Homeless 230

Documented Incarcerated Parents 150

Documented SSI/TANF Recipients 150

Families with prior DCF history 100

Documented Disaster Evacuee 100

Documented Impacted by Gun Violence 100

Documented Domestic Violence 90

Undocumented Domestic Violence referred by partnering agency 50

Referral from partnering agency 50

Documented Substance Abuse 50

Documented Working Parent 80

Documented Teen Parent 75

Documented Sibling of Returning Student 75

Documented Migrant Seasonal Farm Worker 75

Documented Public Housing Resident 75

Documented Infant Mortality 50

Documented Pregnant Woman 50

Postpartum Depression 50

Enrolled in Current Center 50


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August through December 2020

Event Month Responsible Party

• Parent Orientation August All staff

• Start of new program year

• Identify and contact no-shows

August Family Advocates

• Participate in Annual Breastfeeding Awareness Walk August Family Advocates

• Attend The Children’s Trust Annual Family Expo September All staff invited

• Participate in public housing canvasing • Conduct internal monitoring

September Family Advocates

• Start of Fall Open Enrollment September

• Review & Revise Recruitment and Selection Plan October Director of Family and Community Engagement, and Family Advocate Supervisors

• Assign EHS staff to recruitment activities • Distribute Recruitment materials to partnering agencies • Advertise open enrollment in “signature lines” on ELC emails

• End of open enrollment and last day for transfer request to be submitted

• Review database to ensure accuracy of New Status

October Family Advocates & Director of Family and Community Engagement, and Family Advocate Supervisors

• Participate in Annual MCI Thanksgiving Turkey Bowl November Family Advocates & Director of Family and Community Engagement, and Family Advocate Supervisors

• Participate in Annual Miami Book fair November Family Advocates & Director of Family and Community Engagement, and Family Advocate Supervisors

• Attend Annual Holiday Homestead/Florida City Health & Resource Fair November Family Advocates & Director of Family and Community Engagement, and Family Advocate Supervisors

• November 4 to November 15, 2019 - Run prioritization and conduct selection

• November 4 to December 16, 2019 - Contact families for Enrollment Interviews

November Family Advocates & Director of Family and Community Engagement, and Family Advocate Supervisors/ Technical assistant Specialist

• December 16, 2019 - Complete Enrollment Interviews December Family Advocates

• Refer expectant mothers and siblings, ages birth to two years, to Early Head Start

Ongoing Providers

• Attend meetings and/or make presentations at: • WIC • Relief Nursery

Ongoing All EHS Staff

Timeline


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• Early Steps • Housing Authorities • Social Service/Community Action Programs • DCF Agencies • Other meetings as appropriate

January through July 2021

Event Month Responsible Party

• Develop 2021-2022 Recruitment Plan to present to Policy Council and ELCMDM Board

January Director of Family and Community Engagement, Family Advocate Supervisors, ELC Communication Department, Board Members, Policy Council

• January 17, 2021 - Enrollment Interviews reviewed January Director of Family and Community Engagement and Family Advocate Supervisors

• January 24, 2021 - Finalize and distribute classroom rosters to sites

January Family Advocates, Technical Assistance Specialist & Director of Family and Community Engagement, and Family Advocate Supervisors

• Transitioning children prepare to leave

• Confirm acceptance with selected families

• New families enrolled in place of transitioning children

January Family Advocates, Director of Family and Community Engagement, and Family Advocate Supervisor

• Present Recruitment and Selection Plan to ELCMDM Board and Policy Council for approval

• February 3, 2021 - Start of Spring Open Enrollment for transitioning slots on July 31, 2021

• February 7, 2021 - Review Waitlist to remove aged-out children.

February VP of EHS, Director of Family and Community Engagement, and Family Advocate Supervisors

• Revise and print application and forms for distribution February 14, 2021 February EHS Leadership and Family Advocates

• February 17, 2021 - Contact families on waitlist via email, text, and phone to confirm their interest in the program and provide updated income.

February Family Advocates and ERSEA Clerk

• Distribute recruitment information to targeted areas of low enrollment/ low waiting lists numbers via: • School newsletters / calendars • meetings • Community locations

• Door-to-door canvassing

March All EHS staff

• Week of March 11, 2021 - Conduct Transition Fair for families leaving on July 31, 2021.

March Family Advocates, Director of Family and Community Engagement, and Family Advocate Supervisors

• Assign EHS staff to recruitment activities • Distribute recruitment materials to partnering agencies • Advertise open enrollment in “signature lines” on ELC emails

• April 24, 2021 - End of open enrollment, last day for transfer request to be submitted, last day for waitlist families to submit updated applications and income.

April Family Advocates, Director of Family and Community Engagement, Family Advocate Supervisors, and Technical assistant Specialist


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• April 27 to May 1, 2020 - Review database to ensure accuracy of New and Waitlist Status

• May 4 to May 15, 2020 - Run prioritization and conduct selection • May 4 to June 15, 2020 - Contact families for enrollment interviews

May Family Advocates, Director of Family and Community Engagement, and Family Advocate Supervisors

• June 15, 2020 - Complete Enrollment Interview June Family Advocates, Director of Family and Community Engagement, and Family Advocate Supervisors

• July 20, 2020 - Enrollment Interviews reviewed July Director of Family and Community Engagement, and Family Advocate Supervisor or designee

• Attend Annual Overtown Music Festival July Family Advocates

• Finalize and distribute classroom rosters to sites

• Parents given accepted letters

• Distribute waitlist letters

July Family Advocates, Technical assistance specialist, Director of Family and Community Engagement, and Family Advocate Supervisors

• Refer expectant mothers and siblings birth to two to Early Head Start Ongoing Providers

• Address agencies, community services; • provide Early Head Start staff to attend meetings and/or make

presentations at: • WIC • Relief Nursery • Early Steps • Housing Authorities • Social Service/Community Action Programs • DCF Agencies • Other meetings as appropriate

Ongoing All EHS Staff


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Canvassing Resources Service Area Location

Florida City WIC and City Hall Office Homestead Social Service

Sedano's 831 NE 8th St, Homestead, FL 33030 Homestead Grocery Store

Sedano's 1263 West Flagler St. Miami, FL 33135 Central Grocery Store

Florida City Walmart 33501 S Dixie Hwy, Florida City, FL 33034 North Grocery Store

Walmart Supercenter 3200 NW 79th St, Miami, FL 33147 North Grocery Store

Price Choice 4500 NW 183rd St, Miami gardens 33055 Miami Gardens Grocery Store

Presidente Supermarket: 1895 SW 8th St, Miami, FL 33135 Central Grocery Store

Walmart Neighborhood Market 3791 NW 167th St Miami Garden Grocery Store

Winn-Dixie 1150 NW 54th St, Miami, FL 33127 Liberty City Grocery Store

Dr. Pierre Blemur, MD 18373 NW 27th Ave Miami Gardens Doctor’s Office

CHI Homestead Homestead Doctor’s Office

Pediatric Associates 3084 NE 41st Terrace, Homestead, FL 33033 Homestead Doctor’s Office

Borinquen Health Care 3601 Federal Highway Miami, FL 33137 Liberty City Doctor’s Office

Zambrano Pediatrics 1555 N Krome Ave, Homestead, FL 33030 Homestead Doctor’s Office

Pediatrics Associate 1193 W. 49th Street, Hialeah, FL 33012 Central Doctor’s Office

Doctors medical center 4888 NW 183rd St suite 101, Miami Gardens FL 33055

Miami Gardens Doctor’s Office

Pediatric associates Skylakes 1610 NE Miami gardens dr Miami Gardens Doctor’s Office

University Of Miami Pediatrics 1120 NW 14th St, Miami, FL 33136 North Doctor’s Office

Fredrica Wilson and Juanita Mann Health center 2520 NW 75 ST Liberty City Doctor’s Office

Carol City WIC office 4737 NW 183rd St, Opa-locka North WIC Office

Florida City WIC Office Florida City WIC Office

WIC Homestead 753 W Palm Dr, Florida City, FL 33034 Homestead WIC Office

WIC/Miami Dade Health 1350 N.W. 14 St. Miami, FL 33125 Central WIC Office

Joe Diamago 1005 Joe DiMaggio Drive Hollywood, FL 33021 North Hospital

Homestead Hospital 975 Baptist Way, Homestead, FL 33033 Homestead Hospital

Nicklaus Children's Hospital 3100 S.W. 62 Ave. Miami, FL 33155 Central Hospital

Canvassing


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Child Enrichment Center 1825 NW 167th St. Miami gardens Miami Gardens DCF Agency

Accion Community Action Center 970 S.W. 1 St. Miami, FL 33130 Central Social Service Agency

Florida DCF Community group, 1490 NW 27th Ave, Miami, FL 33125 Miami Gardens DCF Agency

Florida Department of Children and Families 1490 NW 27th Ave Miami Gardens DCF Agency

Florida City Dental 786 S Homestead Blvd, Homestead, FL 33030 Homestead Dental Office

La Casita Dental 127 N.W. 12 Ave. Miami, FL 33128 Central Dental Office

UF Health Dental Center 750 E 25th St, Hialeah, FL 33013 Hialeah Dental Office

AC Pediatric Dentistry & Orthodontics, 2950 SW 8th St, Miami, FL 33135

Central Dental Office

Jessie Trice Community Health Center 2520 NW 75th St, Miami, FL 33147

Liberty City WIC Office

Florida City Dental 786 S Homestead Blvd, Homestead, FL 33030 Florida City Dental Office

La Casita Dental 127 N.W. 12 Ave. Miami, FL 33128 Liberty City Dental Office

West Homestead Elementary 1550 SW 6th St, Homestead, FL 33030 Homestead School

Ada Merritt K-8 Center 660 S.W. 3 Ave. Miami, FL 33130 Central School

Miami-Dade Public Libraries Miami Dade County

Library

Maya Angelou Elementary School 1850 NW 32nd St, Miami, FL 33142 Miami Gardens School

Citrus Grove Elementary School Miami Gardens School

Charles Drew Elementary School Liberty City School

Lidsey Hopkins 750 NW 20th st Liberty City Church

City Church 1700 N Krome Ave, Homestead, FL 33030 Homestead Church

St. Barbara Catholic Church 1156 S.W. 6 St. Miami, FL 33130 Central Church

Agape Family Ministries 9715 SW 161st St, Miami, FL 33157 Homestead Church

Iglesia San Juan Bosco 1371 W Flagler St, Miami, FL 33125 Central Church

St. John Bosco Catholic Church, 1349 W Flagler St, Miami, FL 33135 Central Church

Liberty City Church of Christ 1263 NW 67th St, Miami, FL 33147 Liberty City Church

Perrine Community Action Center 17801 Homestead Ave, Miami, FL 33157

Homestead Social Service Agency

Miami Bridge Community Center 2810 N. River Dr. Miami, FL 33125 Homestead Foster/ Group home Facility

Lutheran Services 16201 SW 95th Ave, Miami, FL 33157 Homestead Social Service Agency


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His House Children's Home 20000 NW 47th, Opa Locka, FL 33055 Miami Gardens DCF Agency

Abriendo Puertas INC. 1401 SW 1st St, Miami, FL 33135 Central Social Service Agency

Liberty City Community Action Agency 6100 NW 7th Ave A, FL 33127 Central Misc.

Viernes Cultural Little Havana (ongoing) Central Misc.

Livin2travel 176 NW 28th St, Miami, FL 33127 Central Misc.

Children's Trust Family Expo North Misc.

MCI back to school drive North Misc.

Livin2travel 176 NW 28th St, Miami, FL 33127 Central Misc.

Family Fun Day 101 W Flagler St, Miami, FL 33130 Central Misc.

Centro Mater Health Fair Central Misc.

Miami-Dade County Book Fair North Misc.

Campbell Arms Low Income Housing (800 NE 12th Avenue, Homestead, FL)

Homestead Housing Authorities

U.S. Department of Housing & Urban Affairs 1401 N.W. 7 St. Miami, FL 33136

Central Housing Authorities

Community Partnership Homeless 28205 SW 124th Ct, Homestead, FL 33033

Homestead Housing Authorities

MDC Public Housing & Community Development 701 NW 1st, Ct, Miami, FL 33136

North Housing Authorities

Miami Dade Housing Agency- 5125 NW 22nd Ave Miami, FL Miami Gardens Housing Authorities

Neighborhood Housing Services, 300 NW 12th Ave, Miami, FL 33128 Liberty City Housing Authorities

Miami Dade Housing Agency 5125 NW 22nd Ave Miami Gardens Housing Authorities

Little Haiti Housing Ass 181 NE 82nd ST #2 Liberty City Housing Authorities

Farm Shares All Regions Social Service

MCI events North Social Service

Anabel Espinosa, Ph.D., Director

Office of Strategic Initiatives and Program Development

Strategic Plan Priority Initiative:

• Neediest Children• Youngest Children• Providers• Funding

Evidence Guided Practices‐An Overview

Evidence Informed PracticesBeen there, done that: A Status Update

Program/Tool/Practice

Evidence Informed (Y/N)

Limitations Outcome

ClassroomAssessment Scoring System (CLASS)

Yes Large scaleimplementation and buy in

ELCImplementation began October 1, 2019; Quality Improvement Plans begin July 1 ,2019

Ages and StagesQuestionnaire, 3rd

Ed. (ASQ‐3)

Yes Fidelity:Administration has limited parent involvement

Revisions to Statewide Practice: July 1, 2019‐July 1, 2020

Teaching Strategies GOLD

Yes Fidelity: Should be adequately supported to ensure appropriate use

Invitation to designChild Assessment Plan in line with best practice

Evidence Guided PracticesMore to Come!

Program/Tool/Practice EvidenceInformed (Y/N)

Limitations Outcome

Teenage Parent AssistanceProgram (TAPP): The Incredible Years

April 2020

Data Based Language and Data Reporting

May 2020

Best Practices in Inclusive Early Childhood Education(BPIECE)

June 2020

Systems Change and Equity: Ensuring Successfor All Communities

July 2020

ELIGIBILITY STATS

School Readiness EnrollmentScorecard Measure For Period: January 2020 (BATCH #4) FY Total:

July‐Dec. 2019 (Batch 1‐3) ME Applications NOT Submitted 221 22% (518) 17% Total Number of Children 1007 (1007‐221=786) 3046 (3046‐518=2528) SR Eligibilities Approved and Authorized for Services (Managed Enrollment)

479 61% (1685) 67%

SR Eligibilities Denied 307 39% (843) 33%

Redetermination Scorecard Measure For Period: January 2020 FY Total:

July‐Dec. 2019 REDE Applications NOT Submitted 178 15% (874) 17% Total Number of Children 1191 (1191‐178=1013) 5280 REDEs Approved 946 93% (3904) 89% REDEs Denied 67 7% (502) 11%

*** Due Dates:

Batch #1: 7/10/19 (1022)

Batch #2: 10/4/19 (1015)

Batch #3: 12/4/19 (1009)

Batch #4: 1/18/20 (1007)

Batch #5: 3/1/20 (1513) Pending

Batch #6: 3/12/20 (1437) Pending

*** Wait List‐ There are 198 children waiting as of 2/19/20.

7/1/2020 6/30/20218/1/20208/1/2020 9/1/20209/1/2020 10/1/202010/1/2020 11/1/202011/1/2020 12/1/202012/1/2020 1/1/20211/1/2021 2/1/20212/1/2021 3/1/20213/1/2021 4/1/20214/1/2021 5/1/20215/1/2021 6/1/20216/1/2021

FY 2

020

-21

7/1/2019 6/30/20208/1/20198/1/2019 9/1/20199/1/2019 10/1/201910/1/2019 11/1/201911/1/2019 12/1/201912/1/2019 1/1/20201/1/2020 2/1/20202/1/2020 3/1/20203/1/2020 4/1/20204/1/2020 5/1/20205/1/2020 6/1/20206/1/2020

7/1/2020 6/30/20218/1/20208/1/2020 9/1/20209/1/2020 10/1/202010/1/2020 11/1/202011/1/2020 12/1/202012/1/2020 1/1/20211/1/2021 2/1/20212/1/2021 3/1/20213/1/2021 4/1/20214/1/2021 5/1/20215/1/2021 6/1/20216/1/2021

FY 2

02

1-2

2

7/1/2021 6/30/20228/1/20218/1/2021 9/1/20219/1/2021 10/1/202110/1/2021 11/1/202111/1/2021 12/1/202112/1/2021 1/1/20221/1/2022 2/1/20222/1/2022 3/1/20223/1/2022 4/1/20224/1/2022 5/1/20225/1/2022 6/1/20226/1/2022

Probationary Period for 2019-20 Low Performing Providers (PA scores as performance metric)

new staff development plan)

2021-22 VPK Program Year(PA being conducted for current year)

New VPK Testing is in place but no grade assigned. PA is used to determine rate.

7/1/2019

Milestone Description

7/1/2019

Milestone Description7/1/2020 6/30/2021

8/1/20208/1/2020 9/1/20209/1/2020 10/1/202010/1/2020 11/1/202011/1/2020 12/1/202012/1/2020 1/1/20211/1/2021 2/1/20212/1/2021 3/1/20213/1/2021 4/1/20214/1/2021 5/1/20215/1/2021 6/1/20216/1/2021


PY 20-21 Readiness Rates = PA

New VPK Pre- and Post Tool Use Begins

Probationary Period for 2020-21 Low Performing Providers (PA scores as performance metric)

new staff development plan)

8/15/2020 - 9/30/2020

API for PY 20-21

8/15/2020 - 9/30/2020

API for PY 20-21

4/1/2021 - 5/30/2021

AP3 for PY 20-21

4/1/2021 - 5/30/2021

AP3 for PY 20-21

8/15/2021 - 9/30/2021

AP1 (New Screener) for PY 21-22

8/15/2021 - 9/30/2021


Probationary Period for 2018-19 Program

Year

8/15/2020 - 9/30/2020

FLKRS Administered for PY19-20

8/15/2020 - 9/30/2020

FLKRS Administered for PY19-20

2/1/2021 - 3/1/2021

Readiness Rates Released for PY

19-20

2/1/2021 - 3/1/2021

Readiness Rates Released for PY

19-20

4/1/2022 - 5/30/2022


4/1/2022 - 5/30/2022


6/1/2021 - 6/30/2021

Summer Pre- and Post-Assessments

Administered

6/1/2021 - 6/30/2021

Summer Pre- and Post-Assessments

Administered

6/1/2022 - 6/30/2022

Summer Pre- and Post-Assessment

Administered

6/1/2022 - 6/30/2022

Summer Pre- and Post-Assessment

Administered

7/1/2021 6/30/20228/1/20218/1/2021 9/1/20219/1/2021 10/1/202110/1/2021 11/1/202111/1/2021 12/1/202112/1/2021 1/1/20221/1/2022 2/1/20222/1/2022 3/1/20223/1/2022 4/1/20224/1/2022 5/1/20225/1/2022 6/1/20226/1/2022

FY 2

022

-23

7/1/2022 6/30/20238/1/20228/1/2022 9/1/20229/1/2022 10/1/202210/1/2022 11/1/202211/1/2022 12/1/202212/1/2022 1/1/20231/1/2023 2/1/20232/1/2023 3/1/20233/1/2023 4/1/20234/1/2023 5/1/20235/1/2023 6/1/20236/1/2023

7/1/2023 6/30/20248/1/20238/1/2023 9/1/20239/1/2023 10/1/202310/1/2023 11/1/202311/1/2023 12/1/202312/1/2023 1/1/20241/1/2024 2/1/20242/1/2024 3/1/20243/1/2024 4/1/20244/1/2024 5/1/20245/1/2024 6/1/20246/1/2024

FY 2

02

3-2

4

7/1/2022 6/30/20238/1/20228/1/2022 9/1/20229/1/2022 10/1/202210/1/2022 11/1/202211/1/2022 12/1/202212/1/2022 1/1/20231/1/2023 2/1/20232/1/2023 3/1/20233/1/2023 4/1/20234/1/2023 5/1/20235/1/2023 6/1/20236/1/2023

Probationary Period for 2020-21 Low Performing Providers

(PA is readiness rate indicator)

2022-23 VPK Program YearVPK Grade = PA + Learning Gains + AP3 score

Probationary Period for 2022-23 Low Performing Providers

Indicator is VPK Grade (PA + Learning Gains + AP3 score)


VPK Grade = PA + Learning Gains + AP3 score

4/15/2024 - 5/15/2024

Post-Assessments for

SY Class

4/15/2024 - 5/15/2024

Post-Assessments for

SY Class

8/15/2022 - 9/30/2022

AP1 (new screener) for PY 22-23

8/15/2022 - 9/30/2022


8/15/2023 - 9/30/2023

AP1 for PY 23-24

8/15/2023 - 9/30/2023

AP1 for PY 23-24

6/1/2024 - 6/30/2024

Summer Pre- and Post-

Assessments Completed

6/1/2024 - 6/30/2024



6/1/2023 - 6/30/2023



6/1/2023 - 6/30/2023



4/1/2023 - 5/30/2023


4/1/2023 - 5/30/2023


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