ehive open day - london november 2010
DESCRIPTION
TRANSCRIPT
![Page 1: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/1.jpg)
eHive Open Day
Zoë Hill (Vernon Systems), Laura Whitton & Nick Poole (Collections Trust)
Collections TrustMonday 15th November 2010London
![Page 2: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/2.jpg)
Zoë HillUK Systems Consultant, Vernon Systems Ltd
Developers of the eHive collection management system (CMS)
CMS developers since 1985
![Page 3: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/3.jpg)
Aims of presentation:• To provide an overview of the history of eHive – why did we decide to build it?
• To demonstrate what eHive provides for collections management and online access to collections
• To introduce Software as a Service (SaaS)
• To show our future plans for the ‘instant museum website’ using our Wordpress plugins
• To demonstrate some imaginative approaches to solving collections management software problems.
![Page 4: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/4.jpg)
Staff in New Zealand, UK, and South AfricaVernon CMS – 160 sites worldwideFocused on collections management software
![Page 5: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/5.jpg)
600 museums worldwide
![Page 6: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/6.jpg)
World’s first Software as a Service CMSDeveloped as a result of research in 2005
![Page 7: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/7.jpg)
Research
Independent focus groups: Needs of small museums
Standards: SPECTRUM, Dublin Core, WebAccessibility
Questionnaires sent to museum experts
Software: New tools emerging to speed up web developmentPhoto: Scott Beale / Laughing Squid
![Page 8: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/8.jpg)
Common Themes
• Problems for small museums:
• Limited IT resources & budget
• Existing software too complex
• Publishing to the web too hard
• Run by volunteers who maywant to contribute from home
http://www.flickr.com/photos/collinmel/1450793951/
![Page 9: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/9.jpg)
eHive collectionmanagement system
Within eHive, each contributor has their own login to create and edit object records and upload images
![Page 10: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/10.jpg)
eHive web admin for collections management functions
![Page 11: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/11.jpg)
eHive functions
• Object cataloguing• Acquisition tracking
![Page 12: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/12.jpg)
eHive functions
• Communities to group content• Bulk import via XML or spreadsheet• Searching and reporting• Export in text, Excel and XML formats• Public access
![Page 13: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/13.jpg)
Example eHive user:Champs Chapel Museum of
East Hendred, UK
![Page 14: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/14.jpg)
About the Trust, Museum and Village
• Small volunteer run organisation• Archives, heritage objects, photographs• Looking to replace existing image database• Needed to reduce costs
![Page 15: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/15.jpg)
![Page 16: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/16.jpg)
eHive as a possible solution?
• Richer cataloguing functionality• Public access with tagging and commenting• Web admin functions for collections
management• Outsourcing the running of the system
![Page 17: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/17.jpg)
East Hendred Museum on eHive
Images and data converted in July 2009
![Page 18: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/18.jpg)
• Directory page• Search and browse over 4,000 collection images
East Hendred Museum on eHive
![Page 19: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/19.jpg)
Records tagged with search keywords
![Page 20: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/20.jpg)
Examples of thatch construction in East Hendred
![Page 21: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/21.jpg)
![Page 22: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/22.jpg)
![Page 23: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/23.jpg)
![Page 24: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/24.jpg)
Outcomes forEast Hendred Museum
• Reduced IT budget• Public access to collection• Access to cataloguing system for volunteers
![Page 25: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/25.jpg)
South Georgia Museum
![Page 26: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/26.jpg)
Where are they?
![Page 27: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/27.jpg)
About South Georgia Museum
• Remote location• No existing CMS• Museum staff onsite during summer/autumn• Remainder of year based in UK• Needed low cost way to manage collection
from both locations
![Page 28: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/28.jpg)
![Page 29: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/29.jpg)
The South Georgia Museum collection
![Page 30: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/30.jpg)
eHive forum and direct support
http://www.flickr.com/photos/doctorow/2496308570/
![Page 31: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/31.jpg)
Sharing data
http://www.flickr.com/photos/ryanr/142455033/
![Page 32: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/32.jpg)
Sharing data • Copyright issues
• Less control of where your data ends up
• eHive - 3rd party search “opt-out” option
• Creative Commons licences
• Copyright holders only
• Other categories
• No rights reserved, copyright unknown, all rights reserved
![Page 33: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/33.jpg)
Time for a cuppa
![Page 34: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/34.jpg)
Current development
• Rights management, including Creative Commons licences, launched in May
• Programming interfaces for integration with other websites and products
• Support for Open Archives Initiative harvesting protocol for Culture Grid
• Wordpress plugins to enable eHive users to build their own museum websites, launched in October
![Page 35: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/35.jpg)
• Museum and collection info driven by eHive
• Represents 400 museums
• Collection records and images from 70 museums
![Page 36: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/36.jpg)
How did the website come about?
Redevelopment of an older directory site
Vernon Systems were the successful tender for the new site
New site to be based on eHive
![Page 37: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/37.jpg)
2006: NZMuseums focus groups• Volunteers are key - keep it
simple• Keep costs low• It should be possible to
contribute without the Internet
• Outline benefits and address concerns
![Page 38: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/38.jpg)
Benefits for small museums
• Reduces barriers to achieving a web presence
• Unified approach across New Zealand
• Entry point into simple collections management
• Minimal funds and expertise required
• Show it to the world!
Motueka Museum
![Page 39: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/39.jpg)
Getting museums onboard• Electronic newsletters• Museum Development Officers in the field• Training workshops
![Page 40: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/40.jpg)
Spreadsheet for data contributors
• Could be used without an internet connection• Stepping stone between existing systems and eHive
![Page 41: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/41.jpg)
![Page 42: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/42.jpg)
What’s an API and what’s it doing to my museum data?
• Application Programmable Interface• The way two websites or applications talk to each
other• Data created in one place can be repurposed
Website 1
Collection Records
. . . . .
Website 2
Collection Records Redisplayed with different presentation
. . . . .
API – “the telephone line”
![Page 43: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/43.jpg)
Why use software as a service?
• Simplifies public access• No need to buy servers or manage software• No installation• Automatic backups• Automatic updates• Fewer compatibility issues• Access from anywhere with a web connection• Smaller ongoing costs, no initial purchase cost
![Page 44: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/44.jpg)
eHive pricing
![Page 45: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/45.jpg)
eHive and Wordpress
• Enables a museum to build their own site
• Start from the hundreds of free themes
• Add your own graphics
• Add generic Wordpress widgets for contact forms, Flickr image feeds, embedded videos etc
• Manage static pages and regular posts
• Embed collection info from eHive within Wordpress
![Page 46: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/46.jpg)
eHive Wordpress plugins
• Search, Explore by Tag Cloud, Explore Recent/Popular Objects, Add Tags & Comments
• Alter the appearance and content positioningFor example:
• Change field labels
• Hide fields
• Add tag clouds to side panel for the site
![Page 47: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/47.jpg)
The old DCGP website
Was averaging 4,000 visits per month
![Page 48: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/48.jpg)
Key points for the DCGP
• Website is central to the project for data collection, data dissemination and public engagement
• Website is very popular; averaging 4,000 visits per month
• eHive has helped to update the site, improve functionality and appearance
![Page 49: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/49.jpg)
Built in 2001
No content management system
(CMS), so background &
project pages have remained static
![Page 50: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/50.jpg)
Hard to navigate
between the 3 different sections of the original website
![Page 51: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/51.jpg)
Collection content
needed to be preserved
![Page 52: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/52.jpg)
Decision to move to eHive• Update the website - add new caches and publications
• Fresh look and easy navigation
• New functionality - CAPTCHA, more interaction and eventually Twitter
• Vernon Systems offered good advice and understanding of museums collections
• Price - very competitive and good value!
![Page 53: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/53.jpg)
Deliberately Concealed Garments Project (DCGP) new website
![Page 54: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/54.jpg)
![Page 55: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/55.jpg)
![Page 56: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/56.jpg)
![Page 57: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/57.jpg)
![Page 58: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/58.jpg)
![Page 59: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/59.jpg)
![Page 60: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/60.jpg)
Pages using the eHive plugins can include static content and eHive functions
![Page 61: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/61.jpg)
Example of an eHive & Wordpress site with different theme
![Page 62: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/62.jpg)
Contact Information
Zoë Hill
zoe@vernonsystems.comwww.vernonsystems.comwww.ehive.comwww.twitter.com/ehive
![Page 63: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/63.jpg)
Useful links
• For information on images and digitisation www.jiscdigitalmedia.ac.uk
formerly known as the Technical Advisory Service for Images (TASI)
• The newly re-vamped Collections Link website from Collections Trust has many downloadable resources and new networks
www.collectionslink.org.uk
![Page 64: eHive Open Day - London November 2010](https://reader033.vdocuments.us/reader033/viewer/2022051816/546293c5b1af9fba388b4f27/html5/thumbnails/64.jpg)
The eHive collections management system