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QM'ne!. It 18 na-at.ecl that t.he cba1JWa1lship ntat.••• Utecbau.. or the to. __ ~t,". ta.k1q t.uu to be lba1JoMa ottbe joillt ee-it...... 10 obaage of oba1J"11111 aho1lld tate place,in t.he Jdddl.. of t.be ex_:l_t.1oa of aD 1"-.

A ..,.uoa~v ahould be appo1nted. !gr_.eat. bet.weeathe tow. t.be re&d1ea\ -7 of propoaial a oaadidate.A. .epal'&~ '!0f!\!!7 IdIo1Ilcl .. cIe.1&a\ecl "" t.be 8eoretariat(p1"8fera~ ~ tAM tw A..sa.O. 00Il0e1'Ded..)

D!J.!e1JeM ebMlcl be aU.ed to -'.toe \heir repN.-tat,1ft rnawtd........" OO8I1ttee 1. _at.~ \0 t"', or a Wrd par't.J'(nUl taM caba1l'8D'. ~t.) - • pre...... eat by the ........u.s or 2 e-1t.\ee _ 21 Jaaar;r, 191tP•.Il!toQ to pl!!U7, 1\ _1114 be ..\ ..-.a1eD\ tv t.Ile jo~co.dt.w. to repcno\ d1rec\ \0 tJae p1.«J8'7. Bat. tM P~\'a1et.\er U8\11tc tM 1\_ retVl"ed to each e-it,\M 1I01Ild .td.l,it .-p11ect wit.h at.ri~. ..pars.t.e rep0rt,8 back troa __ oftM t_ oa.1t..........rae4.

It. _1I1cl be balp.tulit 111'. Cordier bold t ...Uq with tbe t._cba1J'MD COIlOeraed to ngpat. \M prooecluN Uow. !be t.wenlnaa\ aecntarl•• ad pnter&b17 \be t.wo ...c1at.e

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p......~."'I "'.'1' fit tillt ••I"'" "In",.

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Dear Slr Carll

'1'be QceJ'81 qa_lT. at ita tort7-81x.th plena" meeting

held on '1 October 1946. retWl'ld the toUGri.Dg it.. t:rcllll tbe

Agenda to the Third ee:-d.tt.. tor OOMideratlol'u-

(1) Deport of the lcoDc8Jo and 8Oo:l.al. Counou on theQ,Wtn1oD of rerua... and coruddwettoD of thecoanit:01oD of the Int.enaat1oDa1 B.etug..Or8ard1ation.

(2) Ruolut1oD ot the Jcoac:a1c and SociAl Councll~ the traDIIt.. of the wlt'are act1rtt1eaor tmRnA to the United Nat1...

(;~) BNolut.1on or the~c and Social Councu~ the Mtabl!abllet11; at III Internat100alCh!ldJoen', -I"PDq P'ed.

(4) Baolut1cm ot the EdoIlClld.o and SOC1a.l C0un01l~ the wor1.4 Health Organist1on.

(5) Beaolut1on ot the EoancaSc and Soc1aJ. COuncurep.N1rJc _tJ.Onal Bed ero•• 8oc1tt1ea.

(6) Report c:4 the~c ard Social Council on the....-ptton of tunctiAms &ad pIW'W'~G'8I"C1Md b7 the 1.Mgue of lat10De \ltd.,. -.riou1ntematioMl COIlYctiona _ naroot.1c tb:"up.

(7) Orpniaatioo of an tnt.",.t1onal r..... Contvenoe.

(8) Draft 4eolarat1on OIl tund..ftt.al m-n r1&hta and~.

Hie ...u.." Sir Carl BeNnda_.Cba1Jw,n 01 the !bird Co.IIa1tt...

· g

(9) Report of the BeoDfaio &Dl Social Comacll.

(10) Be1&t1oDe Ntnen the t1Dited. I&tio_ and the apec1Alizedagcc1ea.

(11) CoM1d.aat.1on and approval of agr...t. conclwied. withtM 8pec1a11zed apncie8.

(12) Report of the EeoDrD1c and. 1001&1 Oo..U and report o!the Secret.ar,r-GenV&l on the traut.. of other tunoUouand ut1vi't1.. 01 the LeagQ of ",:Lou.

(13) Pollt1cal rights of ....

1M oone14eftt1oD ot tho•• art1c1.. of the oonat1tut1oA of the

IDt..,.tioDal a.tugee Orgardu.tion cleal~ng with t1nanc.., aad the

bwlget ot the Intemat1ona1 Betua•• Orsan.1:&at1oD in It.. 1 baft bee

reterred. to the F1ttb COmadtt.e. '1'be advic. of the F1tth ea-1tt••

ld.ll be taken into account by the Third COJIIld.ttee in Mking 1t,

"port to tlM G_eraJ. "-a.ml7.

Itt. 2 to S U4 Ita 7 w1ll be cons14erecl bY' the 'J.'h1rd e-dtt..

aloM. which wUl report. thereon to the GeDel"8l .b• .m!7.

It. 6 baa bee referred to the '.l'h1rd C

ltell , t.o 12 lvlw been reterre4 to a J~ SeotuJd and~

e-D-t.ee, I.Rt )"iN an requa-W to c~t, the~ of the s-at

Co9dtte. with resa:rd 1;0 the t~t.~ or th1a ee-:1ttee, ito vG'k IUd

.rePGl't to thu a.:m.-al Afltl~ ..In Add1't1Gu Its. 1'1 _ 121mw ... ftfC"X'lflld to th'it JQint ~14

the lep.l 8.SI.acte or u·'t!4te 1.tfl'2. Y\"tl rr.ft l"OqUe8ted to conault with

th. ~"''1 fit' t~.'j1.xt}, C

Cop, of letter t.o Ill". Belt. 21 Aquat 1946. aigned by h. Andrew Cord1er

21 August 1946

Sil"l

I haTe the honor to acknowl.dge on behalf of the Seeret.ar,y-GeDeralreceipt of your letter no. 1 ot 2 Aupat. 1946 eneloaing cow ot are.ol.t.ioD reaarding the use ot Spanieh ae a third WOl"kin& 1.......eieb the Cu.~ Delegat10n wiehee to eubmit to the second part ot thetiret ....101l ot the o.eral A••.-b17.

I WO'lld like; howner, to draw your attention to the tact thatBale 51 of the Pran.lonal Rul.. ot Procedu.re haa been nperaeded bythe ".ohltion ot 1 'ebNa17 1946 adopted on the Report. ot the Fireteo.uttee BDd lIIbich read••e follow1

"aeaolTed that the Gener&1 Aa.!t!!P:lrl1

(a) adopt. rul.. of procedure concem1ng l8ZlgUag•• inoontorm1ty with tbe rule. herewith preaented (annex);

(b) recQlllll8nda to the other organa of th_ United Nation.the adoptlon ot laDgUaCe Nlea in contondt)' 'With the Nle.herew1th pre.entedJ

(c) recoanende that the Secret&r1-General make. athorough enquiry into the que.tion of the installation ottelephonic .yat... ot interpretation end, it po••ible,

arrange. tor the e.tabllehaent ot alcb .. 81.tem tor tbe.econd part. ot the tiret ••••ion.

,(!wnty-fir.t plenary Metine, 1 'ebruary 1946¥/I

1. In all the oriana ot the United lationa, other thanthe Intemational Courtot Juatice, Chin••e, French, liilgl1eh,a.t.a1an cd Spenish .hall be the otficial 1NlCUl&e., enclIngli.h and. french the 1lIOrld.n& 1I1\&\1&Ie••

2. Speeches IUd. in either ot the 1lIOrking language••hall be interpreted into the other working l&niUage.

3. Speeches made in any ot the other three otticial language••hall be interpreted into both working langu~e••

31 oetober 1946/

Dear Air. Ai lCbour.;y

The General Aa.err-bl1, at. it.. to"'T-e1xth plAnld.ry meetin&

held on 31 OCt.ober 1946 J referred. the foll.owing it..niB f'rooI. the

!"genoato the 11fth CoDID1tt•• tor consideration.

( 1) COJUlicleration and approval ot the first.and eecond annual bUdget. II ot the Organ1:r,at10fJtor t.be years 1940 and 1947 r••pecti.eq

(2) Report. ot the Secret.U7-General 011 theorganization and adDdn1stration of the secNt.amt.

(:3) Report. ot tne Secretary-General on budgetaryand t1n::.ncial &r1"Ill\g-.nt.

(4) hport. or t.be Contributions COJIID1tte. on IlL.cal. 'or the apport1cruact. of expen.e.

(5) Consideration of tho.e articl•• ot theconstitution of tM Intemational Retug..Oraan1zat i on dealing 1d.th finance., Ulc:l

the budget. ot the lntemational Hetua..Organ! ..ation

(6) Report. ot the Secret.lU7-Gentll"&1 on IlL ayat_ot .imultaneous interpretat10n

H1$ Excellency tarts Al Kbour.JChainaan ot the Firth c~tt...

(7) Reeolution ot \he ~c a.DG Social CO\Q1011regardin& t.he u:pen••s ot • ....,.$ of c08l1.81011.of the &'Jonoaic and. 3OOia.l Council

(8) Resolution of the FAODOJd.c aDd Social Councilftlard.1n& th. ut.1UsatlC1l ot the property dgnt.or the League or Nati ma 1n the lJIt,erD&tionalIutitout. ot Im.ellectual Co-opera'UOI1

(9) Joint report. ot the Secret.a17-Genera1 and or tbe".aot1at,lngC.-1tt.. OIl the transter to theUnited Nation. ot c.rt.a1n as.et. ot the Leagueot Na\.1011••

(10) Amendlilent to the Provisional Rule. ot PJ'oceaur8to ciwlg. the date of the reaular annWLl ...81onot the General A••.t>17.

(ll) Report. of tbe secret.a17-a.neral on reoo-.eDdatlonsooncerning the adll1n1.Jtratlon or the Int.matlonalCoU1"t ot Ju8t.ice

(12) Approval ot agl'Mrllent concerning th'~ premi.e. otthe PeaCe Pa.lace at the Hap.e

It.. 1, ) and 4, aDC1 , \0 9 1nolu.si1"e abo.,.. 11111 be conadaered b7

the Fifth Co.s.:1tt.. aleme, which w111 report tm-reon to the Genera.l A..a.bll.

It. S baa been reterre4 to the n..t\h COIIIII1t t.ee tor cona1c1el'ation and

J"eport, D.t"ck to the a-teral .uaMb1¥J the F1tt.b eo-1tt...hould, how..-r,

eo-..nicate ita findinga to the Third c.mitt...

It.. 2 and 10 han been referncS to the n.n.h CoIIIIlttee, 1I1th

in.t.ruct.lona to reter t.he 1.,.1 aepecto or the•• it.. to the Sixth C~ttee.You are requelJt.ed t.o connlt with t.he Chdl"lllUl ot the S1xtb COllla1.tt... to

4et-ermine t.he legal aspecta ot tbe.e two 1t_. whlch m1ght 'be roterred to

tbe Sixth Committe.. The a.cince ot the Sixth Ca.1ttee will be t.ukc into

account b7 the nn.h C~tt.. 1n _k1ng it. report. to the Gcleral Aa.embl1.

-,-

It.. 11 and 12 haft Hen relen«t to a joint 'ltt.h and su.th

OOlll1tt.., and 1OtJ. are requllted to cons;.~lt with the Chairman of the

Sixth COIJIId,t.t.. with regard. t.o the toraation or this CODIIId.tt.e, it. work

and report. t.o the (}enere.l A••ebJ,y.

You haft ., ••r,y beet wi.. tor the ~..dy furt.herance of theb_Y7 ta. wnch 11•• belon the C--.1tt...

Yours a:1ncerel1,

P-H. 8p&akPresielet of theGeneral AaHRlbl¥.

DR.AFT

The Advisory Group of ~lClrtB d1aeussed with the SocretaJ",,"'GceraJ.

the generaJ. plan of organ.1.zation and it l;as a..:::reed t.hat functions at

the :~reta.r1at should conti...'1oo to be defined as eJ~early as l;oasiblo

so as to artord a bas1s for the "Wfing o.t tho Organization and the

f,lam:dng of the work J',rog,ram. :lS.rYtondetlCy tov."&I'd frema.ture eatabl1shment

ot spee:SaJ'lIed units will be earetull)" watched. Divis10mJ and sections

will not be set up that duplicate the tunct1an8 of other I.:nrtS or the

Secreta:l"1At or perfom embryonic or undefined !unctions. Specialized

units will not be attached exclusive17 to individual cCllWi8a1ona, sub-

00J£Ild a10ns or cormd.ttees. ra.rt.icular care will litJ..ao be taken to aY01d

the crea.tjon of separate div1a1ons or sect.ione dupl1cating the work ot

other intema.tianal 8.t:~enciea. The ex.Uting systs and methods of

adminiBtrative control will be .tI:>re .f'uJ.JJ' developed. and atrcmgthened

so as to A'9Oid the proilleration of smell units which tend to (1) produce

an over-eomlPlicated o!"ganization with weakened adm:1n1st,ratlve control

and overlD.flP1ng lines of rosrona1bllitT; (2) d.iridn18h the scope of senior

aM 1n~te statr; &rd (:3) li..--d.t oprortunit;! for dowloping the

potentWitiea o! jun10r stat.!.

Jfr. 'h7P'. L1e,Sec~n.l. - Attention of: Mr. Cordier

I. c. ~._, D1ract.or,Bveau of ,dwd 8 18tra\ ! ",. JlanagwaMt al'¥1 !N4&et.Doc'1_.t !/:lJJ3.

c..s.t"•• I, at. 1t.. 'thir\1e\h Ileetir.tc on 28 loY.... 1946, reo_waded thatthe GMenJ. .....b11 &4opt a zoeao1ut.lon on the tOl'CU ot •• Tben of the Unit.ed.lat10u on non...., t.erritoriu (A/JIJ3). fbi. NII01a\1oB, it appl"CmMi, wouldnnlt in acae aldit1enal work tortbe secretar1&t., Sa ~lng the Wonat.icmsubm'ltHd and prepa1"in& reporta tor \be seoUl"1\y CowacU. Ilowinr, I 40 not.bell... that a IJUppl.eMntaI'T eatlJlat. wotWl be requ1recl.

Den the proposal .. cI1IIcuee4 in the GaDenl , ....q. \h. UIl1t.ecl K1ngclQllleubId.\te4 an aaendMnt (A/203IAdcleod- 1) to Nta'bUah a Suparrl.eoJ7 C.....tt.eeto conduct uudnatlona OIl the .pot. IJh1a would requ1re peater ~tuJ'e8.

Uaclel' the rules of prooedu:re (Bale 112) ,tuttJa1\ed. nrc" PropoeaJ. J'1'Obabl7IJhoQl4 be Mterred to the r1fth CoaId.t"-. tor conaid.-at.ion of the eft.., an. UlebwIpt.

TO,

FROM:

m_oLED NATIONS • NATIONS UNn.:...,

"

INTEROFFICE MEMORANDUM

The Secretar,y-General

Martin Hill

I

1

\

I

SUBJECT: Date _

It might be useful if you were to remark. during the

discussion of the paper concerning the specialized agencies, etc ••

that certain of the committees of the AssemblY and their sub-

committees may wish to invite representatives of the specialized

agencies for I-urroses of consultation. It would avoid much waste

of time if there were to be a general authorization to committees

in this sense.

•

FOR

APPROVAL MORE DETAILS

REPLY, PLEASe YOUR INFORMATION

SEE ME, PLEASE RETURNED AS REQUESTED

YOUR SIGNATURE INVESTIGATE AND REPORT

NOTE AND FILE FOR IMMEDIATE ACTION

NOTE AND RETURN REPLY fOR MY SIGNATURE

YOUR COMMENTS INITIAL AND FORWARD

11

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the~t 1II'M'lR th18 hea

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by twll,. .ttfd~ ~'G \Nt..-t. ~, toM ~t.,.....' tit. t.n.(11,

AppropriationSeotion

As Submitted by Secretary -6eneral

IDf'ormationHeadquarters Geneva P&Oilio Centres

(A/?9) (A!174, 1/l74/Rev.1, AIl76)Total Headquarter8

As Recommended by Advisory Committee

IDf'orutionGeneva pacilic Centres Total

I. 790,000 - - - 790,000 790,00011. 13,401,318 600,857 133,595 316,949 14,452,719 12,e8S,SS7

III. 4,969,000 196,000 58,000 194,574 5,417,574 4,669,000

IV. 2,622,600 15,000 88,000 47,535 2,772,535 2,622,000

$21,782,318 m,S57 279,595 '5',e,s 23,432,828 • 20,766,557

.-ro/~

527,214 ~2'/ OV'O

156,000 ~2.5,woo

12,000 ""ie11}"O/017"0

695,214 ~

2QO,eoo

l.4O,ooo

35,000

375,000

790,000

JJ.,482,""

~

~

A~ C: ,,,,,C3u£i"£f

J'Z1 '73'77 1. ,;

Ul,fTED NATIONS ..- NATIONS UN.IO..-JS

INTEROFFICE MEMORANDUM

TO:

FROM:

SUBJECT:

Mr. Andrew W. Cordier

Dr. Yuen-li Liang

In order to facilitate the work of the Secretariesof the main committees it is suggested that certain decisionswhich have alre~dy been made be implemented as follows:

1. It has come to my attention that a certain amount ofconfusion exists regarding the names of the Secretariesof the Committees and their Assistant Secretaries.Delegates and other departments of the Secretariat have,for example, frequently mistaken one or the o~her ofmy Assistant Secretaries 'for the Secretary ot the LegalCommittee. It is, therefore, suggested that a circularlisting the names of the Committee Secretaries_and oftheir Assistant Secretaries should be circulated. Thispaper should also contain information concerning theoffice numbers of the Committee Secretaries, theirtelephone extension numbers, etc.

Continued:--2

car and driver who will be permanently attachedto each Committee Secretary will make it possiblefor punctual attendance at commit,tee meetingsand for appointments. At the discretion of theCommittee Secretary the use of the car may beassigned to one or more of his Assistant Secre-taries.

Yuen-li Liang

YL:VK

cc: Mr. David BlickenstaffMiss Constance Rhodes

•o;WRn. ASfGUI:lI • • 1

L!Dt of OcDal\toe 8ooretat'1ate for tbesOCOD4 l'*1't at tID t1I'8t .-eSorr

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Journal

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If poss1blo

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ADVISalI cowr.rtJE 011 ft.UL:I.tasTRA'l'lVS Am BWGmAlttaumiORS or

lIr. Anderoen

M1-. 'M1che1.aoreMr. JcmesUr. Let.hbr:ldgeMias lIameraon

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I~. It is not. nntio:lPltod tha.t tb10 Cam4ttoe nUlmeet VGI7 fJooqu.ently, if at all. Prov1s1onalSecretarJ.at ~er:leIltl3 shou14, hoMvel't bemade.