U.S. Department of Agriculture

eGovernment Program

eGovernment Program

Select-Level Business Cases

USDA Enabler’s

Gameboard and Upcoming Schedule

2

U.S. Department of Agriculture eGovernment Program

Context for Next Steps

Leverage Investments To EliminateRedundancy

Deliver InformationFrom a Customer

Point of View

Define Functional Capabilities

• One Stop Shopping Access• Intuitive Presentations• Easy Access Information• Electronic Alternative to

eSignatures• Enterprise Approach to

Online Learning• Collect Information once for

reuse

• eAuthentication• eLearning• eDeployment

• Content Management• Information

Management• Data Management• Portal Services• Web Presences

Create 3 Working Teams

Cre

ate

eG

ove

rnm

en

tS

trate

gic

Pla

n

Pre

Se

lect

Bu

sine

ss C

ase

s

• Engage Subject Matter Experts

• Facilitated Visioning Sessions

• Select Business & Technical Services

• Risk Assessment for eAuthentication

Actions/Tasks

• Standards• Architectures• Implementation

Planning• Functional Solution• Process &

Procedures

DeliverablesCa

pita

l Pla

nn

ing

& In

vestm

en

tC

on

trol (C

PIC

)P

roce

ss

Kick o

ff for P

roje

cts

3

U.S. Department of Agriculture eGovernment Program

Define Functional (Business) Requirements•Educate stakeholders•Identify best practice requirements•Review best practices with mission areas•Gather agency specific and strategic functional requirements•Synthesize functional requirements and disseminate for review•Finalize functional requirements

Define Select-Level Business Case Section Templates

• Review CPIC guide• Create templates• Obtain sign-off from IRM• Publish final templates

1

Marketing and Communications

Document Best Practices for completing select-level business case

*Includes Workplan, Project Scorecard, Status Reports, quality assurance and general project management activities

2

Project Management*

September 2002 October 2002 November 2002 Dec 2002

eGovernment Gameboard – Smart Choice Select Business Cases / Implementation Planning

Define Technical Requirements

•Technical Requirements

•Security Plan•Telecommunications Plan

•Analysis of Existing Systems (if applicable)

•Technical Architecture Plan

•eGovernment Plan

3

Enterprise Solutions Center Planning• Define enterprise services to be offered based (in part) on functional and technical requirements• Architecture schema to support enterprise services• Organizational requirements, governance, and communications to support enterprise services

Complete Cost/Benefit Analysis

Complete Risk Assessment

Complete ImplementationProject Planning

4

Obtain Approval & Submit

• Complete OMB 300• Enter in to ITIPS• Obtain approval from CPIC

• Obtain approval from EITIRB

• Submit to OMB

6

Finalize Business Cases

• Complete executive summary and one page overviews

• Disseminate to agencies for final review and comments

• Complete final drafts of all sections

5

4

U.S. Department of Agriculture eGovernment Program

High Level Schedule

USDA Enablers Initiatives - Integrated CalendarPhase/Segment/Task Start

DateDue Date

9/6

9/13

9/20

9/27

10/4

10/1

1

10/1

8

10/2

5

11/1

11/8

11/1

5

11/2

2

Program Manaegment/Integration Documents

Technical Architecture Approach 09/16/02 11/15/02

Enterprise Solutions Center Concept of Operations Baseline 10/21/02 11/15/02

Risk Assessment for eAuthentication 09/23/02 11/15/02

Best Practices Document 11/18/02 11/22/02

Updated Phase 1 Deliverables 11/11/02 11/22/02

Business Case Presentations 11/18/02 11/22/02

Business Case One Pagers 11/18/02 11/22/02

Business Case Documents

Overview - Introduction 10/21/02 11/01/02

Overview - Executive Summary 10/21/02 11/01/02

Overview - Concept of Operations 10/21/02 11/01/02

Overview - Secretarial Priority 10/21/02 11/01/02

Business Profile - Performance Measures 09/16/02 10/25/02

Business Profile - Functional Requirements 09/16/02 10/25/02

Risk Profile - Risk Management Plan 09/30/02 11/15/02

Risk Profile - Initiative Pilot/Prototype Plans 09/30/02 11/15/02

Financial Profile - Funding Source Identif ication 10/14/02 11/15/02

Financial Profile - CBA 10/14/02 11/15/02

Financial Profile - Alternatives Analysis 10/14/02 11/15/02

Technological Profile - Technical Requirements 09/16/02 10/25/02

Technological Profile - Security Plan 09/16/02 10/25/02

Technological Profile - Telecommunications Plan 09/16/02 10/25/02

Technological Profile - Analysis of Systems 10/14/02 11/15/02

Technological Profile - Technical Architecture Plan 10/14/02 11/15/02

Technological Profile - eGovernment Plan 10/14/02 11/15/02

Management and Planning Profile - Project Plan 10/14/02 11/08/02

Management and Planning Profile - Acquisition Plan 10/14/02 11/08/02

5

U.S. Department of Agriculture eGovernment Program

Upcoming Meetings Schedule (Enablers)

9/23 9/24 9/25 9/26 9/27

Monday Tuesday Wednesday Thursday Friday

Business &

Technical Requirements

eLearning, eDeployment, eAuth

Additional Requirements

Performance Measures-eLearning,

eDeployment, eAuth

9/30 10/1 10/2 10/3 10/4

Security KickOff Meeting

Telecom KickOff Meeting

eLearningTeam Mtg

eAuthTeam Mtg

eDeployTeam Mtg