EFSA Strategic and Work Planning

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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Context

Description of EFSA’s performance cycle, i.e. planning, monitoring and reporting

Identification of opportunities for AF involvement in 2017

Identification of opportunities for AF involvement from 2018 onwards

PRESENTATION CONTENT

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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EFSA Strategy 2020 adopted, paving the way for Member State cooperation

EFSA new processes on performance cycle in place as of 2017

Ever increasing resource pressures in the MS and EFSA calling for strengthened cooperation towards capacity building & sharing and the fostering of the risk assessment community

CONTEXT

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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Stable budget, rising staff costs shrinking operations budget

-20 FTE capacity (demand vs availability)

EFSA RESOURCE OUTLOOK

38.6 39.4 37.7 39.4 40.5 42.3 45.6 47.1 47.8

11 9.3 13.3 11.8 9.7 8.69.3 9.3 9.3

28.2 28.428.5 28.2 29.3 28.3

24.3 23.3 25.3

454 448 445 439 442 449 454 454444

0

50

100

150

200

250

300

350

400

450

500

0

10

20

30

40

50

60

70

80

90

2012 2013 2014 2015 2016 2017 2018 2019 2020

Total budget

T3

T2

T1

FTEs

77.7TOTAL

77.1TOTAL

79.5TOTAL

79.5TOTAL

79.5TOTAL

79.2TOTAL

79.2TOTAL

79.7TOTAL

82.4TOTAL

-20 FTE capacity Operations Infrastructure Staff

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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Reduced budget for Grants and Procurement

Your feedback by October 6

2018 WORK-PROGRAMME ON GRANTS AND PROCUREMENT

9.43

10.8 11.73

9.83 10.27 9.49

7.5

0

2

4

6

8

10

12

14

2012 2013 2014 2015 2016 2017* 2018**

Bu

dge

t (n

th

ou

san

ds

EUR

)

Year

EFSA's Grants and Procurement 2012-2018

* planned ** proposed

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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Focus on key results – common ownership

Shared “knowledge & services”

Enlarge funding sources/mechanisms

WORKING TOGETHER

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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Multiannual strategy definition and review

Programming document definition and review

Environment scanning and scenario planning

Performance monitoring – annual activity report and quarterly progress reports

EFSA PERFORMANCE CYCLE

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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PERFORMANCE-BASED MANAGEMENT AND WORK PLAN

Global

impact

Intermediate Impact

from a combination of outcomes

Benefits / outcomes generated by the combination of outputs of Projects and

Processes

Outputs of Projects (DEV)

& Process Improvement Initiatives (PII)

Outputs of Processes (BAU)

Performance indicators linked to EFSA’s Annual and Multiannual Work Programme in the Single Programming Document 2017-2019

Mission

Strategic Objective

Operational objective

Inputs (I) – Activities – Outputs (O)

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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October AF meeting – presentation of EFSA performance cycle and first discussion

on possible involvement G&P work-programme: avoiding duplications, synergies and

appropriateness

October – December: preparation of proposal for annual

plan on AF involvement prepared by EFSA & AF representatives

December AF meeting – Discussion and adoption of annual plan on AF involvement Discussion on expected results, KPIs towards common

awareness and ownership

AF INVOLVEMENT – 2017 (IDEAS FOR DISCUSSION)

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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Inputs on the draft Programming document (2019-2021) - post MB adoption

March-June AF meeting 2018:

Take stock of achieved results in previous year (capacity sharing and building across the SOs)

Review expected results and KPIs and areas where the AF/MS can contribute

Confirm and identify activities towards the achievement of shared results

October AF meeting:

Consultation on G&P work-programme

AF INVOLVEMENT – 2018 ONWARDS (IDEAS FOR DISCUSSION)

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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Providing data/input for performance monitoring – year round

Feedback surveys - annually, e.g. mid-year

Reporting on common projects/initiatives, & results achieved – regularly

Participate to EFSA’s environment scanning activity and scenario planning

2018 exercise in preparation of the next EFSA strategy

AF INVOLVEMENT – 2018 ONWARDS (IDEAS FOR DISCUSSION)

65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017

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65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017