eFoodChain project

Bruno Prépin

Stimulating innovation in the food supply-chain through smart use of ICT: assisting SMEs participate in digital supply chains in

the single market

Fresh fruits and vegetables CerealsDairy products

eFoodchain objectives

• Conduct a market analysis to assess current utilization of ICT and e-commerce solutions in the agro food supply chain : published in August 2012

• Make an inventory of trade digital food supply chain and agriculture and establish a framework

• Implement pilot projects in Europe to validate this framework

• Promote the dissemination of all solutions developed throughout the project

• Organize a European conference to present the project results in 2014

eFoodChain schedule

E-document pilot

E-document objectives

Use of existing cooperative extranets as interface for document consultation

Objectives :

• Implement e-invoicing and dematerialization of all exchanged documents between cooperatives and their members.

• Provide cooperative members a complete paperless solution for all documents issued by the cooperative that is easy to use

Cooperative Member farmers

Accountants

Extranet

Current documentary process

EDI file with invoice data

Paper form of invoices and documents

Invoices duplicates

Paper form of invoices and documents

On-line consultation of duplicates

Extranet

Farmers

AccountantCooperative

Target : technical architecture

Extranet

Prestataire dématérialisation

IT

Prov

ider

w

eb

port

al

sending an e-mail to warn of the presence of a new document on the Extranet

- Electronic signatures for the cooperative and farmers

- Managing signatures certificates- Secure archiving of invoices and

documents- Indexing documents- Access to consultation through the

portal and web services

Web

ser

vice

Cooperative

10 years(invoices)

Member farmers

PDF + indexation file

Cooperative

Farmers

Accountants

Alerts / ReportingOn-line

consultation of

documents

INVOIC EDI message (UN/CEFACT)

2

3

3

4

1

1

5

Partners and users

Schedule

2012 2013 2014Sept Oct Nov Dec Jan Fev Mar Avr Mai Juin Juillet Aout Sept Oct Nov Dec

Working sessions

Writing of specifications

Call for tender 7

Responses 15

Legal group

IT provider selection

Contractualization

Pilot phase

AssessmentDeployment

Working sessionsWriting of specifications

Sept.-Dec. 2012

IT provider selectionContractualization

Jan.-June 2013

Pilots implementation

June 2013-2014

Key success factors and benefits Real needs from the farmers and the cooperatives

Big money savings

45 000 farmers already connected to extranets: a solution easy to deploy and to implement !

Very easy to implement for cooperatives

Very easy use for farmers

Project part of a sustainable development approach

Paper invoice or document Electronic invoice or document0,60-0,80 €/ invoice 0,12-0,20 €/ invoice

(depending on the volume)

Key success factors and benefits

E-document

Cooperative1000 farmers

Cooperative1000 farmers

50 documents (per farmer/year)

50 documents(per farmer/year)

Price : 0,8€

per document

Price : 0,12 to 0,20€ per document

40 000 €

6 000 € to

10 000 €

Paper

80 % savings

Implementaion of similar project in Italy

Partnership with farmers' union to implement an e-document pilot between a cooperative and its producers of beet pulp

Thank you for your attention !