Effective ways to manage Online Fee Collection, Online Admission, Online Forms with Assessment

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Below mentioned parameters make fee collection task complicated and need to be managed

properly. Manual management of fee collection and keeping track on pending fee by the

students along with deposits can be tricky.

No Parameter Details

1 Category

Fee of any course may vary according to category of the

student. Open category, SC/ ST student, Physically

Handicapped students would have

different fee structure

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Granted and Non

Granted Course

According to type of the admission and course if certain

course is granted by the University then fee student can be

different compared to

non granted course

3 EBC

Economically backward candidates get fee grant from the

government so fee to be paid by such students is limited to

certain deposits and

other fees including library fee.

4 Out of State Students

In case of state bound courses fee for outside state

candidates can be different compared to fee for the state

bound students.

5 NRI Candidates

NRI applicants fee can be larger compared to Indian

applicants for the education course.

6 Male/ Female

In some of the courses fee ma get varied according to

gender of the candidate.

1. Automation of fee collection process of your institute

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7 Subject Selection

In some education courses fee for the course/ semester can

be varied according to selection of elective courses.

8 Semester wise Fee

For some courses where examination is held semester wise,

fee collection are 6 monthly activities to be carried out by the

institute.

9 Instalment Option

In some of the courses, education institute might allow

instalment option for the student where student can make

payment of 25% fee and pay

remaining fee at later time.

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Caution Deposits

Certain fee component is associated with deposit and need

to be returned to the student after completion of academic

year.

In order to save cost and improve process of fee collection, ePravesh has introduced

features to automate the process of Challan generation and individual student fee payment

using online payment, dd payment and Challan options.

Many education entities have started using automated fee collection of ePravesh. It has

helped them to reduce cost and simplify the process. Getting analytics like category based

reports, batch wise reports, information required to be submitted to the govt entities has

become easier task with the help of automated fee collection process.

2. How to manage Distance Education Course using technology

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Student Registration

It is critical entry point for any distance education course. Institute or university looking to

attract more students for their distance education course must have automated and online

admission process for student registration. Student should be able to register for the course

and can make online fee payment for the course fully or using instalment facility. Simplified

registration process saves cost and time for the applicant and also eases administration

process of the institute or university. Target students of distance education course are

looking for simplified registration process to get started.

Fee Collection: Instalment Based payment

In case of correspondence course or distance education course there is facility to make fee

payment in instalment. For administration it can be hassle to check how many student have

not made payment of the fee and how many have completed payment process.

Online fee payment process can simplify accounting and admin activity significantly. Fee

collection component can provide accounting analysis and graphical analysis of payments

done by the individual and group of students for the particular course.

Online Document Sharing

Technology has simplified process of sharing. It is possible for any teacher or admin to share

course material, instructions, reference contents, assignments with document upload facility.

Documents can be shared with individual students or specific batch of the students studying

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in similar stream. In case of student it is easy to keep track on all instructions, notices and

courseware with single login.

Managing dispatch of course materials Institute/ University can also manage dispatch of printed course material using admin panel.

Admin can track course material dispatch status for individual student.

Online Assignment Upload As a part of course curriculum, student need to complete assignment/ dissertation work.

Assignment can be uploaded from student login which would be

visible to the examiner for verification and analysis. Online assignment upload saves cost of

manual assignment submission and it can also help to generate result in quick time.

Conducting Online Assessment

Assessment is essential and critical component for evaluation of the student. There are

many ways student can be evaluated including projects/ assignment/ examination of theory/

practical and online assessment. To check knowledge of particular subject institute can

define online assessment which can be completed by student from his/her login. Online

assessment helps to simplify examination process and reduce cost of examination

management

3. Analytics of Online Admission Data for the education institute and

universities

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Admission process of any education institute involves accepting admission form with all

essential information of the applicant. Data of personal information, address, education

qualification, parents information, reservation related information, category etc is collected to

analyze eligibility of the applicant for the admission process.

Online Admission System can provide all the data for individual applicant as well as

collective data of all applicants following information can provide additional analytics about

admission process

1. Reference Analysis:

Institute can collect data from the applicant about how he/she got to know about institute

Courses/ Admission Process etc. While getting inputs form the applicant, institute can

provide options like Institute Blog, Google Search, Institute Banner Advertisement, Referred

by Alumna etc. If Applicant wants to provide additional details about it then it can also be

captured.

Such data can be analyzed across and can be segmented region wise to understand

popularity of institute or its effectiveness in terms of brand building.

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All of the above data analytics would help institute to define branding and marketing strategy

for the subsequent admission processes. If more no of students are being referred by

alumna then it indicates that institute alumna is doing good work and institute can focus on

building relationships with the alumna to build the brand.

Institute can also focus on total referrals by Google search and other websites.

Good no of referrals from Google indicates that institute website is SEO compliant and it is

search engine friendly.

Less no of referral may indicate that website of the institute is not up to the mark.

2. State wise/ Region wise application Count

This data can provide insights about popularity of the institute across the region. It can also

help branding and marketing team to define branding policy based on those numbers.

3. Category wise Applicant Count

This count would also provide data for the institute to analyze compliance of the reservation

as per govt norms, such data may help in defining further administrative policies for the

students.

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4. Cost Saving Analysis by Shifting to Online Admission Process

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