effective presentations skills final

8/9/2019 Effective Presentations Skills Final

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Effective Presentations Skills


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Definitions

Presentation

Something set forth to an audience for theattention of the mind

Effective

producing a desired result

Source: http://www.merriam-webster.com


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Types ofpresentation

Press conference: two chief executives tell journalists whytheir companies have merged.

Briefing: a senior officer gives information to other

officers about an operation

Demonstration: the head of research and developmenttells non-technical colleagues about a now machine.

Product launch: a car company announces a new model.

Lecture: a university professor communicates informationabout economics to 300 students.

Talk: a member of a stamp-collecting club tells othermembers about 19th century British stamps.

Workshop: a yoga expert tells people how to improve

their breathing techniques


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Great speakers arent born,they are trained.

Presenting is a Skill

Developed through experienceand training.


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The presenter

Interpersonal impressions are based on:

Verbal messages (what is said) 7%

Vocal messages (how it is said) 38%

Nonverbal messages (face/gestures) 55%

First impressions 100%


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Presentation strategy

DONT dive right into the content ofyour presentation!

Thats like saying

READY FIRE!Without taking AIM first!


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You must first take AIM!

Analyze YourAudience

Clearly Identify the Intent of Your Presentation

Make your Message Stick

AIMMessageAudience

Intent


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Why Give A Presentation?

Main Purposes

1. Inform2. Persuade

3. Educate/ Entertain


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Make Your Message Stick

If we choose to present, remember

People onlyrememberPeople onlyremembera small portion of what is said.a small portion of what is said.

AUDIENCE MEMORY CURVE

High

BEGINNING of Presentation END of

Presentation


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Make Your Message Stick

Other tips for retention:

Limit it to 3 to 5 keypoints

Include a preview Use transitions

Use repetition

Flag information if you only remember one thing

today. Throw in the unexpected (humor, audio/video)

Involve the audience


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Problems with presentations

Problems with groups when presenting:

Large group (lack of intimacy)

Small group (lack of formality) Group may not be interested

Group may be very diverse

Group may be hostile

Group may not have basic knowledge

How might you deal with these?


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Effective Presentations

Are when

Anxiety is under controlAudience Centered

Accomplishes Objective

Fun ForAudienceFun For You

Conducted Within Time Frame


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Organizing Your Presentation

Organizational Patterns

Topical

Chronological

Problem/Solution

Cause/Effect


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More Planning

Organization

Determine Main Points (2-5)

Evidence

Transitions

Prepare Outline


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Presentation Outline

Keyword Reminders

Conversational Flow

Flexibility

More Responsive to Audience


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Ten Worst Fears


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Some Fears

1. Speaking before a group

2. Heights

3. Insects/bugs4. Financial problems

5. Deep water

6. Sickness

7. Death

8. Flying

9. Loneliness

10. Dogs


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#1 Fear

Feared More Than Death!

THE FACTS: Shaky hands, blushing

cheeks, memory loss, nausea, and knocking

knees

NORMAL!


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Causes of the Anxiety

Fear of the Unknown ORLoss of Control

Fight or Flight Mode

No Backup PlanNo Enthusiasm For Subject

Focus ofAttention

Proper preparation reduces this fear by about 75%.Proper breathing techniques reduce this fear by another

15%.

Your mental state accounts for the remaining 10%.


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Hiding Nervousness

It is possible to hide nervousness!

Dont let the shaking show!

Make a fist; hold the lectern

Speak loudly

Take a deep breath

Look at a friendly face


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Planning Your Presentation


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A.U.D.I.E.N.C.E. Analysis

Assess YourAudience

Success depends on your ability to reach youraudience.

Size

Demographics(age, gender, race, culture, political

affiliation) What is their familiarity with the jargon?

Knowledge Level

Motivation


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Planning the Venue

Plan Space

Number of Seats

SeatingArrangement

Audio/Visual Equipment

Distracters

Develop Plan B: be ready for disaster recoveryWhat Day and Time?

Any Day!

Morning


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The Presentation Sequence


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Build Rapport

relation marked by harmony or affinity

Audience members who trust you and feel that you care

Start Before You Begin Mingle; Learn Names

Opportunity to reinforce or correct audience assessment

Good First Impression

People Listen To People They Like


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Opening Your Presentation

Introduce Yourself Why Should They Listen

Get Attention, Build More Rapport, Introduce

Topic Humor

Short Story

Starling Statistic MakeAudience Think

Invite Participation

Get Audience Response


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Completing the Opening

Clearly Defining Topic

If Informative Clear parameters for content within time

If Persuasive

Whats the problem

Who cares

Whats the solution

Overview


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Presenting Main Points

Main Point-Transition

Supporting EvidenceExamples

Feedback & Questions From Audience

Attention to, and Focus on, Audience(Listening)


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Keyphrases: Introduction

Introduce yourself and your subject.

My names and I work for .. My talk is

Called.Outline what youre going to talk about: describethe different sections of your talk.

There are three main skills areas I want to talk

about todaySay whether people should ask questions duringthe talk, or at the end If you have any


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Language Checklist ( Introduction)

Greeting

Good Morning

Hello Everyone.

Subject

Im going to speak about

The theme of my presentation is

Id like to give you an overview of


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Language Checklist ( Introduction)

Structure

My talk will be in three parts

I am going to divide

First, Second, Third, Finally.

Timing

My talk will last for about 15 minutes

The presentation will last about 20 min


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Keyphrases: main part

OK. To begin, lets look at the first type

Of course, related to

But Im digressing: thats all we have time for ..

Lets move on to the second area: interpersonal skills.

As you can see on this transparency, there are two key

areas I think that covers everything on

Time is moving on, so lets turn to the third area:


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CONCLUSIONS RRemembered

Goal

Inform audience that youre about to close

Summarize main points

Something to remember or call-to-action

Answer questions

Tell em What You Told em.


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Language Checklist ( End )

Ending the main body of the presentation

Right, That ends my talk

Thats all I want to say for now

Beginning the summary/ or conclusion

Id like to end by emphasizing the main ..

ConcludingThere are two conclusions

I think we have to.


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Language Checklist ( End )

Inviting questions and/ or introducing discussion

That concludes my talk. ( Thanks for listening)..

Now Id like to invite your comments

Now we half half an hour for questions and

discussions


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Questions

Paraphrase questions

so that other people hear the question

to check you understand the questions

to stall while you think about an answer

If you dont know the answer, say so.

Offer to find out.

Ask the audience.


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Useful phrases:Questions

Thats confidential. Im afraid Im not at liberty to tell

you.

Thats not really my field. But I can put you in touch

with someone in my organization who is working..

Well, I think that goes beyond the scope of todays

presentation. Today I wanted to concentrate on

Im afraid weve run out of time. But ifyoud like to

come and discuss that with me now, Ill try and giveyou and answer.

I think thats a good place to stop. Thankyou.


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Presentation Style

Voice


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Presentation Style

Vocal Techniques

Loudness

Pitch

Rate

Pause

Deviations From the Norm forEmphasis


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Assessing the personality ofyour voice

Were you rushing through the words?

Were you in a hurry to get it over with?

While speaking, were you breathing normally? Because you were speaking formally, were you trying to

sound professional?

Were you trying to imitate someone else's speaking style?

Were you pronouncing the vowels from the depths of yourdiaphragm?

Were you enunciating the consonants completely and

carefully?


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Vocal Warm Up

Warm up your voice

Good speech takes muscle

Tips for keeping your voice clear. Get a good nights sleep & get up early

Take a hot shower

AVOID milk

Drink warm liquids (but avoid caffeine) Hum

Breathe deeply

Drink tap water (not cold!)


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Body Language


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KeyElements of Body Language

Eye Communication

Facial Expressions

Gestures

Posture

Movement

Dress and Appearance


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Eye Communication

The most important tool for personal impact

Look forward at audience (trust)

Dont shift eyeballs; dont look in corner.

Dont look too much at computer screen or your notes.

Look at peoples faces (not eyes)

3-6 seconds per person.

Shift randomly.

Nod, smile, use facial expression.


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Visual Skills Hands

Gesture complements talk

Should come naturally, without thinking

Make sure they match!

Need to exaggerate a little

Especially with large audience

Dont fidget or put in pocket

Videotape whole talk & watch


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Presentation Style ( Non- Verbal)

Body Language

Eye Contact, Gestures, Posture

Use of Space

Can Everyone See You?

Movement

Clean-cut, pleasant dress

Firmly planted feet,

square with shoulders


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Facial Expressions

Energy and Openness for effectiveness

What are your habits?

Is your face Open and Smiling?

Neutral?

Serious and Intense?

Smiles have musclesPersonality factor - Connecting at the emotionallevel


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Tips About Facial Expressions

Leave that deadpan expression

Show emotion!

Most of the time: I care a lot about this.

I really believe in this.

I love my work.

Sometimes (in response to questions). This is the most outrageous thing Ive ever heard.

I will have nothing to do with this.

People watch a speaker's face during a

presentation


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Gestures ,Postures, Movements

Find your nervous gestures

Open and closed gestures

The HandsStand tall and stand erect

Watch your lower body

The ready position keep your energy forward

Walk away from the wall

Do the two-step

Move to add energy


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Common Problems

Verbal fillers

Um, uh, like

Any unrelated word or phrase

Swaying, rocking, and pacing

Hands in pockets

Lip smacking

Fidgeting

Failure to be audience-centered


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Some More Tips

1. Smile

2. Breathe3. Water

4. Notes

5. Finish On OrUnderTime

6. Dont go overtime.Ever.


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Creating Effective Visual Aids


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Top10 most predictable

presentation mistakes

Electrifying Color Choices:

Zoom, Zoom - The Animation Wizard:

W-A-Y Too Many Slides:

Design Templates Are Great -- When Used

Correctly:

Poor Font Choices :


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Top10 most predictable

presentation mistakes

Photos and Graphs Should Only Illustrate

Key Points:

The Audience Came to See YOU -- NotYour Slides:

T. M. I. ~ Too Much Information:

Hardware Malfunctions:You Don't Know Your Topic!


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Visual Aids

Enhance Understanding

Add VarietySupport Claims

Lasting Impact

Used PoorlyA DistractionIneffective

Presentation


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VisualAids - Examples

PowerPoint Slides

Overhead Trans Graphs/Charts

Pictures

Films/Video Flip Charts

Sketches


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Visual Aids Should

Supplement presentation

Outline of main points

Serve audiences needs, not speakers

Simple and clear


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Purpose ofUsing Visual Aids

Visual aids:

Support your ideas

Improve audience comprehension

Add variety

Gives the audience a break from listening

Illustrates complex ideas or concepts

Helpful in reinforcing ideas


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Be Visible

Titles should be 38-44 pt. font size

Text should be 28 pt font size

ALL CAPITALS IS HARDERTO READ,

ALTHOUGH IT MIGHT BE OKFOR

THE ODD TITLE

Use color wisely Contrasting colors


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Thank You

effective presentations skills final

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