effective presentations sandra l. cruz-pol, ph.d. professor dept. of electrical & computer...
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![Page 1: Effective Presentations Sandra L. Cruz-Pol, Ph.D. Professor Dept. of Electrical & Computer Engineering Universidad de Puerto Rico, Mayaguez, PR](https://reader030.vdocuments.us/reader030/viewer/2022032804/56649e575503460f94b50908/html5/thumbnails/1.jpg)
Effective Presentations
Sandra L. Cruz-Pol, Ph.D.Professor
Dept. of Electrical & Computer Engineering
Universidad de Puerto Rico, Mayaguez, PR
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I give No Handouts
…to help the environment.
But you can download this ppt at
http://www.ece.uprm.edu/~pol/outreach.html
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No matter how good is your work…
It will not have an impact on the science community unless you present it well!
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Effective Presentations
1. Talk Contents Preparation Your Persona Time
2. Slides
3. Power Point®
• Idea: do an
outline.
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Effective Presentations
1. Tallk Contents Preparation Your Persona Time
2. Slides
3. Power Point®
• Idea: do an
outline.
![Page 6: Effective Presentations Sandra L. Cruz-Pol, Ph.D. Professor Dept. of Electrical & Computer Engineering Universidad de Puerto Rico, Mayaguez, PR](https://reader030.vdocuments.us/reader030/viewer/2022032804/56649e575503460f94b50908/html5/thumbnails/6.jpg)
Talk: Contents
Should include only the most relevant infoPractice & make sure you make it
RelevantAttractive &VisibilityQualityGreat Finale
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Talk: Preparation
Audience Type Information Type Outline & Data( Practice ! ) n
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The Talk
Be punctualHandouts? (2-6 /page) Pure B/WNervous ?(focus on informing)
Consider using a non-laser pointerEnthusiasmGreat beginning & Happy endingTwo options:
forward presentationbackward presentation
Graduate committee order
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Your Persona
Entertain:Visual Contact Vary tone of voice Move
DON’T Read Don’t speak in Singular.
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Your Persona (cont…)
Dress appropriatelyRelax,
Be yourselfFocus on informing
Jokes – avoid unless your good at it.
Involve the audience
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Time
Practice total time!Average: 1min/ slideBe ahead of time
Test equipment, distance, etc.Don’t say “ I’ll be brief ” !
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Effective Presentations
TalkSlides Power Point® • Go
back to outline.• Relate
items
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Slides
Options: print* or PCNumber them*
LanguageUse Speller! (but not enough)
Don’t overload -maximum 7 bullets
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Slide
• Tables
• Program Codes
• Circuits
• Histograms
• Graphs
• Block Diagrams
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Example 1
1st Qtr 2nd Qtr 3rd Qtr 4th QtrEast 20.4 27.4 90 20.4West 10.1 38.6 34.6 8.7North 51.2 46.9 42.1 37.5
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Example 1 …(much better)
0
10
20
30
40
50
60
70
80
90
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
EastWestNorth
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Example 2
First the program reads the dataThen computes using the modelCompares with measured data modifying
the model variables using MonteCarlo method
Keeps iterating until threshold is metEstimates parameters x, z
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Example 2 …(much better)
Read Data
Compute w/model
Montecarloerror<0.1
x,z
No
Yes
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Example: Size of graphics
Hour [hr]
Disdrometer-NCDC rain data comparison [SJ, Apr 05]
Rain
rate
[m
m/h
r]
Why waste all this space?
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Format
use Landscape Format!Background Color
Light F slidesDark F PC :
Font ColorAvoid yellow, avoid
Font size ≥24– “seen on floor”red
green
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Format (cont…)
Avoid too many colors
Avoid too many styles (fonts)
Avoid too many transitions
dizzy
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Effectives Presentations
TalkSlides Power Point®
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MS Power Point®
Use AutoContent Wizard (file>new)
Change all : View > Slide Master
Add Numbers: View> Header and footer
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Figures Import figures from any application
(Copy/Paste) or “Print Screen”/Paste (copies to Clipboard)
Download logos (Right click on them, Save as)
Figures will look darker on Show & Prints Right click figure> Format Picture>
and increase Brightness to 60%.
Give proper CREDIT!
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Save Mbytes!This will ease sending by email!
OR> Right-click on any figure, press Format Figure, Compress , All, or change with Paste Special to Jpeg or Gif
Format. Save a lot of space on your USB memory sticks! Up to 20x!!
How? Cut each Picture, then Paste Special in JPG or GIF Format.
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Figures from clipboard
• Print Scrn key
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Format Pictures
60% brightnessDefault 50% brightness-looks dark on screen
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Figures
• Right one is set at 60% brightness -better.
Give proper CREDIT:• Both pictures are from NASA website
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MS Power Point®
Use SpellerBut don’t trust it too much.Words like roll for role are not detected.
Chronometer (Slide Show>Rehearse Timings)
Will tell you average time in each slide.If more than 2 mins., add more slides!
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MS Power Point®
Using fill to create 3D sphereMake circleFill Effects>Two Tones > from centerNo line color
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Video & Sound
CD-Rom Internet Music CD
Make sure your video is in PC when giving the presentation, so the source file is found, or a copy of the file.
Use Package for CD option Save as Movie
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Power Point®
(Format >Background or > slide design (Format >Colors and Lines) (Slide Show> S. transitions) Handouts (use Pure B/W!!!) Example of contrast with Fill:
fj
dRTf se
g 21
,
fj
dRTf se
g 21
,
Avoid tedious
equations,unless vital
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SUMMARY
Talk – Prepare, organize & practicen
Persona – Entertain, relax & professional
Slides – Clear & attractive Number ~ corresponding to minutes given.
Summarize main points
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How important is your work?
You can see how many people cite your work in http://www.elsevier.com/authors/author-ser
vices#benefits--discountshttp://wokinfo.com/products_tools/products
/related/citationalerts/http://libguides.asu.edu/content.php?pid=1
1186&sid=97844http://scholar.google.com/
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Funny Summarizing Video
http://www.youtube.com/watch?v=lpvgfmEU2Ck (4 mins.)
Orhttp://www.youtube.com/watch?v=
KbSPPFYxx3o (9 mins)
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Good Luck!
Credits: Some pictures are from NASA, NOAA,and the Animation Factory
See this presentation athttp://ece.uprm.edu/~pol/outreach