Effective Presentations

Outline

• PowerPoint basics– Templates, colors, fonts, etc.

• The presentation– Introduction, body, conclusion, and audience

• Presentation pointers– Dress, speech, movement, etc.

• Bad slides

The Template

• Template options– Use an existing template– Create your own

Creating Templates

• Background– Choose either:

• One color – provides good readability

• Gradient – adds a little flair to a presentation

• Texture - sets a mood

• Pattern – is not used often

• Picture – can be utilized for impact or specificity

Keep it readable!!

Colors

• Dark colored background– More formal presentations– Use light fonts

• Light colored background– Less formal presentations– Use dark fonts

• Red is the least readable color

Fonts

• Slide title fonts– Capitalize the first letter of every word– Set sans serif font from 36 to 44 pts

• Text fonts– Capitalize only the first letter of the first

word– Set serif font from 14 to 32 pts– Set to different color than title font

Design Elements

• Clipart– Best to position in bottom right-hand corner– Use the appropriate size

• AutoShapes– Useful for design aspects

• Pictures– Formal presentations

Keep It

Relevant!

Animation

• Animation– Transitions– Slide animation

• Sounds

• Hyperlinks– URL’s– Other slides

Transferring the Document

• Floppy disk

• Pack and go

• Zip disk

• FTP

• Internet

Other PowerPoint Tips

• 7 x 7 rule– Seven words per line – Seven lines per slide

• Parallelism– Same type of word to start each bullet

• Divider slides– Nice transitions

Before Creation

• Pick a subject

• Become familiar with the material

• Set your goals

• Determine the audience

• Determine the time limit

Introduction

• 5 to 10 percent of the presentation

• Capture the audience’s attention– Humor– Story– Anecdote– Quote– Surprise

Body

• Keep focus of your goals

• Cover the material

• Make the major points if limited in time

• Do not get too detailed– You will lose the audience

Conclusion

• 10 to 15 percent of the presentation

• Tie it back to the introduction

• Summarize the main points

• Leave the audience in awe

• Keep it relevant

• Most important part

The Audience

• Know who they are– Backgrounds– Purpose

• Make it – Interesting– Readable

• Keep them relaxed

Presenting Yourself

• Dress– Tailor to the audience– Look professional

• Speech– Dialect – A way of talking in a country

• Southern, Cajun, Northern, etc.

– Accent – Speaking a foreign language

Body Movement

• Do not– Stand in front of the screen– Have repetitive motions– Stay lifeless– Be out of control

• Do– Stay relaxed– Realize everyone makes mistakes

Eye Contact

• Look at everyone at least 5 seconds

• Try not to sweep the audience

• Do not constantly look at the screen

• Do not constantly look down or at one person

• Try to remember everyone you see

Presenting Others

• Do not say exactly what they will say

• Do treat them professionally– i. e. The golden rule

• Do wait to say their name

Here’s Johnny

!!

Preparation• Know the material• Practice, practice, practice

– Especially the opening and conclusion

• Be enthusiastic– The audience and your teacher will enjoy it more

• Know the room– Get in there and practice

– Test the equipment in advance

Bad Slide Number One

• What is wrong with this slide?

• It’s the big clip art

Bad Slide Number One

• What is wrong with this slide?

• You just can’t read this stuff!

Bad slide number three• What Is Wrong

With This Slide?• There Are Three

Things.• The Fonts Are All

Messed Up.– Capitalization– Font choice– Same color

Financial World

0

20

40

60

80

100

1st

Qtr

3rd

Qtr

East

West

North

Another Bad Slide

• The text is hard

• To read

• In some areas because the gradient

• doesn’t allow good readability