effective presentation skills. why are you here? what do you want to achieve by the end of this...
TRANSCRIPT
Effective Presentation
Skills
Why Are You Here? What do you want to achieve by the What do you want to achieve by the
end of this workshop?end of this workshop?
1.1. ........................................................................................ ..................................
2.2. ........................................................................................ ..................................
3.3. ........................................................................................ ..................................
4.4. ........................................................................................ ..................................
5.5. ........................................................................................ ..................................
Why Are You Here? What do you want to achieve today?What do you want to achieve today?
1.1. ..........................................................................................................................2.2. ..........................................................................................................................3.3. ..........................................................................................................................4.4. ..........................................................................................................................5.5. ..........................................................................................................................
For Optimum Benefit
Plan to teach what you will learn Plan to teach what you will learn (Learning by teaching)(Learning by teaching)
Plan to implement what you will learn:Plan to implement what you will learn: Main LearningMain Learning With Who? With Who? 1.1. .................................................... .......................... ..........................2.2. .................................................... .......................... ..........................3.3. .................................................... .......................... ..........................4.4. .................................................... .......................... ..........................5.5. .................................................... .......................... ..........................
Great Presenters
What do Winston Churchill and What do Winston Churchill and your favorite teacher have in your favorite teacher have in
common?common?
Churchill was a great presenter, Churchill was a great presenter, and chances are that your and chances are that your favorite teacher was too.favorite teacher was too.
Great Presenters
Why is it important to know about developing Presentations? In groups, write down In groups, write down WHY WHY is it is it
important to understand the foundation of important to understand the foundation of making presentations:making presentations:
1.1. ____________________________________________________________________2.2. ____________________________________________________________________3.3. ____________________________________________________________________4.4. ____________________________________________________________________5.5. ____________________________________________________________________6.6. ____________________________________________________________________
?
Why is it important to know about developing Presentations? In groups, write down In groups, write down WHY WHY is it is it
important to understand the foundation of important to understand the foundation of making presentations:making presentations:
1. To guide you to select accurate and reliable information.
2. To help you to work more efficiently.
3. To ensure you rehearse effectively.
4. To enable you to communicate appropriately to adults.
The Road To Success
All successful presenters follow a similar All successful presenters follow a similar path to developing and delivering their path to developing and delivering their presentations. presentations.
In this course you will In this course you will learn that presentations learn that presentations are an effective way to are an effective way to Communicate in the Communicate in the business world.business world.
The Road To Success
How to develop a frame work strategy for your How to develop a frame work strategy for your presentation?presentation?
The most effective ways to use source material The most effective ways to use source material and informationand informationto add muscles to the to add muscles to the framework.framework.
The importance of The importance of planning to the successplanning to the successand effectiveness of and effectiveness of Presentation.Presentation.
What do you already know about What do you already know about developing Presentations?developing Presentations?
In groups, write down important items to In groups, write down important items to be considered when making a be considered when making a presentation.presentation.
1.1. ____________________________________________________________________2.2. ____________________________________________________________________3.3. ____________________________________________________________________4.4. ____________________________________________________________________5.5. ____________________________________________________________________6.6. ____________________________________________________________________
?
Building a Foundation
Basics of Presentation CommunicationBasics of Presentation CommunicationEffective presenters share the same Effective presenters share the same
characteristics as the great communicators.characteristics as the great communicators.
Groundwork
Before Developing your Presentation Communication factors Adult learning theory Characteristics of effective presenters
Effective presentersEffective presenters
share the same characteristics as theshare the same characteristics as the
great communicatorsgreat communicators
Groundwork
Work TriangleLearning
Enjoyment
Performance
Learning
Enjoyment
Performance
Work Triangle
Learning
Enjoyment
Performance
Perform Better when you
what you are
doing!
YOU
ENJOY
EventsInternal Representatio
n
Body posture Behavior
State/Feeling
DistortioDistortionn
DeletionGeneralization
GraduationWork MarriageStudy
InvestmentRunningLaughing
Mental Mental MapMap
•Believes•Values•Language•High programs
Exercise Exercise
How do they feel?
Exercise
How do they feel?
What is the difference?
States Are Contagious!
What state do you select to have?
States Are Contagious!
Mercedes Mercedes ModelModel
Self Confidence Is it important for presentation? Why?
1.1. ____________________________________________________________________
2.2. ____________________________________________________________________
3.3. ____________________________________________________________________
4.4. ____________________________________________________________________
5.5. ____________________________________________________________________
6.6. ____________________________________________________________________?
Self Confidence More effective because they are sure of
what they do. Motivate and attract others Convincing Welling to face difficulties for what is right Decision maker at difficult situations and
under pressure
Self talk could reduce the level of self confidence
EventsInternal Representatio
n
Body posture Behavior
State/Feeling
DistortioDistortionn
DeletionGeneralization
GraduationWork MarriageStudy
InvestmentRunningLaughing
Mental Mental MapMap
•Believes•Values•Language•High programs
Self Confidence
Merebian Finding
Words ____ %Words ____ %Vocal ____ %Vocal ____ %Visual ____ % Visual ____ % ?
The Result
Words 7 %Words 7 %Vocal 38 %Vocal 38 %Visual 55 % Visual 55 %
Communication
Body Language:Body Language:How are you using hands.How are you using hands.Facial expressionsFacial expressions
Effective presentersEffective presenters
share the same characteristics as share the same characteristics as thethe
great communicatorsgreat communicators
Groundwork
Enthusiasm FlexibilityOrganizationPoiseAudience focus
Groundwork
Developing a Strategy
Analyzing the audience Enhancing the Environment Establishing objectives
Developing a Strategy
Analyzing the audience Enhancing the Environment Establishing objectivesTailor information
To your audience
Developing a Strategy
Analyzing the audience Enhancing the Environment Establishing objectives
Interest &
Learning
Developing a Strategy
Analyzing the audience Enhancing the Environment Establishing objectives
Meet Audience’sNeeds
What would you do?
You are required to make a presentation on Wednesday. What topic would you like to talk about? and what steps will you follow?
Topic : (__________________________________________)
Steps: _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________
What will you learn?
The ability to expertly design and present your The ability to expertly design and present your presentation.presentation.
The ability to expertly design your presentation.The ability to expertly design your presentation. Avoid data dumpingAvoid data dumping
Benefits of
The Design Process
The key in preparing a presentation
Reduces stress and anxiety.Reduces stress and anxiety. Reduce the time to prepare Presentations by 20-Reduce the time to prepare Presentations by 20-
50%.50%. Increase your audience’s involvement, Increase your audience’s involvement,
understanding and interest.understanding and interest. Connect more directly with your audiences need and Connect more directly with your audiences need and
wants.wants. Significantly improve the result you get.Significantly improve the result you get.
Start with the end in mind
The audiences get the message you The audiences get the message you intended to send to themintended to send to them
6 Steps in Preparing an Effective Presentation
1.1. Establish your objectiveEstablish your objective
2.2. Analyze your audienceAnalyze your audience
3.3. Prepare your preliminary Plan.Prepare your preliminary Plan.
4.4. Select Your Resource Material.Select Your Resource Material.
5.5. Organize your material.Organize your material.
6.6. Practice. Practice.
Establish Your Objectives
““Why am I makingWhy am I making
This presentation?”This presentation?”
NOT
““What am I What am I
Going to say?”Going to say?”?
Establish Your Objectives
A x
B x
Where are you NOW?
Where we want to be?
StrategyActions
Establish Your Objectives
““I want the following things to happen as a I want the following things to happen as a result of this presentation:”result of this presentation:”
1.1. ____________________________________________________________________
2.2. ____________________________________________________________________
3.3. ____________________________________________________________________
4.4. ____________________________________________________________________
5.5. ____________________________________________________________________
6.6. ____________________________________________________________________
?
Establish Your Objectives
““I want to tell about I want to tell about ________________________________________________________________so that so that _______________________________________________________________________________________________________________________________________________________________________________________________________________will take place._______________will take place.
?
Establish Your Objectives
Keeps you laser sharp Keeps you laser sharp and targeted.and targeted.
6 Steps in Preparing an Effective Presentation
1. Establish your objective
2.2. Analyze your audienceAnalyze your audience
3.3. Prepare your preliminary Plan.Prepare your preliminary Plan.
4.4. Select Your Resource Material.Select Your Resource Material.
5.5. Organize your material.Organize your material.
6.6. Practice. Practice.
Audience Analysis Audit (AAA)
What are the expected benefits/positive What are the expected benefits/positive outcomes (for the audience)?outcomes (for the audience)?
What is in it for me? (WIITFM)What is in it for me? (WIITFM)______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
?
Audience Analysis Audit (AAA)
What are the expected benefits/positive What are the expected benefits/positive outcomes (for the audience)?outcomes (for the audience)?
What is in it for me?What is in it for me?
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________?Use it i
n the opening statement.
…. And th
e benefits to
each and everyone
of you out there is th
at you will ….
Audience Analysis Audit (AAA)
What is the emotional effect in your What is the emotional effect in your audience?audience?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________?
Audience Analysis Audit (AAA)
Why are they attending?Why are they attending?
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________?
Audience Analysis Audit (AAA)
How welling are they to accept your How welling are they to accept your ideas? Resistance?ideas? Resistance?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________?
6 Steps in Preparing an Effective Presentation
1. Establish your objective
2. Analyze your audience
3.3. Prepare your preliminary Plan.Prepare your preliminary Plan.
4.4. Select Your Resource Material.Select Your Resource Material.
5.5. Organize your material.Organize your material.
6.6. Practice. Practice.
Main IdeasMain Ideas
What must I get my audience to Belief or What must I get my audience to Belief or concepts to have?concepts to have?
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________?
Main IdeasMain Ideas
With each main point give a story or a With each main point give a story or a personal experience or a graph (Anchor).personal experience or a graph (Anchor).
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________?
Supporting Factual Information
Validate Main ideaValidate Main ideaMake a point … tell a story. A personal Make a point … tell a story. A personal experience or a graph (Anchor).experience or a graph (Anchor).(it is not what is taught but what is (it is not what is taught but what is caught!)caught!)________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
?
Supporting Factual Information
Keep it Short and Simple Keep it Short and Simple
No more Data DumpingNo more Data Dumping
23:19
Opening Statement
Audience attention is the most in Audience attention is the most in the opening statement.the opening statement.
Dynamic Opening
Sell your audience on listening to youSell your audience on listening to you Introduce your subjectIntroduce your subject Set the toneSet the tone
Dynamic Opening
7 different ways to open7 different ways to open1.1. Direct statement and why it is important to the Direct statement and why it is important to the
audienceaudience2.2. Indirect opening (make it affect them personally)Indirect opening (make it affect them personally)3.3. Vivid example or comparison leading directly to that Vivid example or comparison leading directly to that
subject.subject.4.4. Strong quotation.Strong quotation.5.5. Important statistics that affects the audience Important statistics that affects the audience 6.6. A storyA story7.7. Asking general question (how many of you are Asking general question (how many of you are
absolutely fearless when you present to somebody?)absolutely fearless when you present to somebody?)
Powerful Closing
Integrate your opening points into your Integrate your opening points into your closing comments.closing comments.Begin with the end in mind (Objective)Begin with the end in mind (Objective)Audience will feel and know that you did your Audience will feel and know that you did your
homeworkhomeworkKey points re-iteration AFTER the Key points re-iteration AFTER the
Questions and AnswersQuestions and AnswersLeave your audience feeling time well Leave your audience feeling time well
spent.spent.
Powerful Closing
4 Ways to close:4 Ways to close:1.1. SummarizeSummarize
2.2. Challenge your audienceChallenge your audience
3.3. Suggest an agreement or recommend an Suggest an agreement or recommend an action.action.
4.4. Present fact, quotes or statistics. (re-Present fact, quotes or statistics. (re-iterate what you said in the opening)iterate what you said in the opening)
Three Nevers
““Well, I’m about out of time.”Well, I’m about out of time.” ““That is all I have to say.”That is all I have to say.” ““I am being told I need to stop now.”I am being told I need to stop now.”
Delivery
Use the four representation systemsUse the four representation systemsVisualVisualAuditoryAuditoryKinestheticKinesthetic
VisualNo more than 6 words per lineNo more than 6 words per lineNo more than 6 line per slideNo more than 6 line per slideUse visual aidsUse visual aids
