effective powerpoint use tamara swedberg instructional technology specialist
TRANSCRIPT
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Effective PowerPoint Use
Tamara SwedbergInstructional Technology Specialist
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Overview
• Preparation• Content• Design• Delivery
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PREPARATION
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The Audience
• Why should they care?• What will keep their interest?• How can you involve them?
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Outline
• Make the slide headers first• Go back and fill in content• Rearrange slides if needed• Make final text edits
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Tell a Story
• Personal stories are more interesting• Keep slides in chronological order
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CONTENT
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Text
• 6 x 7 rule• No more than six lines per slide• No more than seven words per line
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Short Content
• Emphasize the BIG points• Use images• Use simple charts
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Reflection and Questions
• Pause once in a while• Ask a question• Ask for reactions
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Notes
• Use notes section to add narrative• Presenter view – Only if using laptop– Screen and Projection different– Cannot rely on this being available
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Summary Slide
• Summarize your presentation at the end• Emphasize key points• What the audience will take away
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Thank You Slide
• Thank the audience• Include contact information
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DESIGN
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Themes
• Choose a theme you like• Pick a color scheme• Try a different background• Use the slide master view– Repeating elements– Footer items, like slide numbers
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Visuals
• Photos• Clip Art• WordArt• Smart Art• Charts• Graphs
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Places to find art
• Microsoft clipart• Creative commons search– http://search.creativecommons.org/
• Vectorstock.com – $1 vector art
• Stock art websites– High price– Most variety
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Extras
• Quotes• Cartoons• Multimedia
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Fonts on Screen
• Serif fonts are difficult to read on screen• Sans serif fonts are clearer• Italics are difficult to read • Normal or bold fonts are clearer• ALL CAPS IS HARD TO READ• Use colors to emphasize text
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Font size
• Think of the person in the back of the room• 12
• 24
• 36
• 48
•60
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Animations
• Movement applies to text or objects• Subtle animations are nice– Draw attention to the screen– Help order elements– Hide/reveal text or objects
• Erratic animations are annoying• Too many animations are irritating
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Transitions
• Animations between slides• Same rules as animations
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Guides and Arranging
• Under View– Guides– Gridlines– Ruler
• Arrange– Align middle, right or left– Distribute multiple objects
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DELIVERY
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Presenting
• Practice your presentation• Don’t read the slides• Maintain eye contact• Walk around the room• Use a wireless presenter – smart phones apps
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Other Slide Software
• Keynote - Mac• Google Presentations– Author with others– Share easily
• Prezi– Motion and zoom– Artistic– Time consuming
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Don’t Forget Your Dongle
• Macs and iPads - proprietary dongles– $30– Different for each laptop
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Backups
• Flash drive• Copy on web– Email– DropBox
• PDF version– Especially for mac users– Photo and video conversion problems– PowerPoint version problems
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Handouts & Copies
• Use the print handouts function• Most prefer 3 per page with notes• Post presentation online – Add link to last slide– Use URL shortener if needed
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Summary
• Prepare• Add Content• Design• Deliver
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Thank You!
Thank you for coming
Tamara SwedbergInstructional Technology [email protected] presentation: policy.rutgers.edu/its/documents/powerpoint/