effective meeting

Par:Geoffroy & Azade

EFFECTIVEEFFECTIVE MEETINGSMEETINGS ??????

I. DefinitionI. DefinitionII. II. ImportanceImportanceIII. The Different Steps to Follow For an III. The Different Steps to Follow For an Effective MeetingEffective Meeting1. Plan 1. Plan

OutcomesOutcomes2. Consider 2. Consider AttendeesAttendees3. Produce an 3. Produce an AgendaAgenda4. Get Meeting off 4. Get Meeting off to a Good Startto a Good Start55. Facilitating/ . Facilitating/ ChairingChairing6. 6. ContributiContributingng7. After the 7. After the MeetingMeeting

FLOWFLOW

I. DEFINITIONDEFINITION

An effective meeting is a meeting which An effective meeting is a meeting which

is held to is held to achieveachieve certain certain goalsgoals that that can be achieved best through can be achieved best through discussion between two or more discussion between two or more individuals on a predetermined topic. individuals on a predetermined topic.

II. II. ImportanceImportance

We achieve a goal We achieve a goal that could be achieved that could be achieved best by bringing team best by bringing team members to sit down members to sit down and discuss or and discuss or understand a topic understand a topic collectively.collectively.

We gain team We gain team experienceexperience

III. The Different Steps to Follow For an III. The Different Steps to Follow For an Effective MeetingEffective Meeting

What outcomes do you want ?What outcomes do you want ?

. . To informTo inform

. . To generate ideas/ DiscussionsTo generate ideas/ Discussions

. . Make a decisionMake a decision How will these outcomes best be How will these outcomes best be achievedachieved? ?

11. . Plan Plan OutcomesOutcomes

III. The Different Steps to Follow For III. The Different Steps to Follow For an Effective Meetingan Effective Meeting

- Draw up a guess list- Draw up a guess list - What are their expectations- What are their expectations - What Preparation do they need to - What Preparation do they need to dodo - Key stakeholders / Decision - Key stakeholders / Decision makers/ Expertsmakers/ Experts - Their level and motivation to - Their level and motivation to attendattend - What issues may they have- What issues may they have - What style suits group- What style suits group - Role/ Chair/ Minutes taker - Role/ Chair/ Minutes taker

2. 2. Consider Consider AttendeesAttendees


-- Consider priorities Consider priorities - Attach outcomes to agenda - Attach outcomes to agenda itemsitems - Consider sequence- Consider sequence - Allocate time to each item- Allocate time to each item

- Circulate in advance- Circulate in advance

3. Produce an 3. Produce an AgendaAgenda


-- Set the scene/ create the Set the scene/ create the atmosphereatmosphere -Introduction/ Clarify different -Introduction/ Clarify different roles & responsibilitiesroles & responsibilities - Agenda review/ make purpose/ - Agenda review/ make purpose/ Outcomes clearOutcomes clear - Establish ground rules- Establish ground rules - Start with a positive if possible- Start with a positive if possible

4. Get Meeting off to a Good 4. Get Meeting off to a Good Start Start


-- Manage the discussion Manage the discussion - Encourage Contributions- Encourage Contributions - Ask open questions- Ask open questions - Be neutral- Be neutral - Keep everyone on track with - Keep everyone on track with the agendathe agenda

5. Facilitating/ Chairing5. Facilitating/ Chairing


-- Be clear about Be clear about the your the your rolerole - Notice the game people play- Notice the game people play - Explore ideas from different - Explore ideas from different perspectivesperspectives - Avoid blaming- Avoid blaming - Consider position around the - Consider position around the tabletable

6. Contributing6. Contributing


-- Minutes / Action point Minutes / Action point - Circulate as soon as possible- Circulate as soon as possible

7. After the Meeting7. After the Meeting

Thanks …. Présentée

Par:Geoffroy & Azade

effective meeting

Business