efecs mram october 11, 2012 gwen trenthammichael anthony efecs project managerexecutive director uw...
TRANSCRIPT
eFECSMRAM
October 11, 2012
Gwen Trentham Michael AnthonyeFECS Project Manager Executive DirectorUW Information Technology Management Accounting & Analysis
Electronic Faculty Effort Certification & Cost Sharing (eFECS)
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Agenda
1. Time Savings to Campus Survey results 2. Enhancement: Faculty Notifications3. Ensure Email Notifications are Received4. Campus Feedback Sessions for future
Roadmap!
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Campus Time Savings for Online Certification
When faculty certify onlinefor FEC Coordinators:– Total annual time savings ~667 hours or $20,000
for Faculty:– Total annual time savings ~730 hours or $55,000
for MAA:– Total annual time savings ~1168 hours or $35,000
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Risk Assessment ResultsAreas of Improvement
• Effort Reporting• Report of actual effort not signed/certified by person with
suitable means of verification• Effort reporting not done or reports missing
• Operational • Departmental shadow systems use to track proposed and actual
faculty effort are not reliable• Waste of University staff resources to process and track FECs in a
manual system
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Faculty Notification Enhancement
Released to Campus this Week:• All Notifications to Faculty ONLY sent if faculty
have NOT yet certified. • Benefits:• Reduce campus confusion• Streamline Communication to Faculty• Minimize Customer Support Request Submissions
about faculty notifications.
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Receive eFECS Notifications
Ensure eFECS emails aren’t going to junk mail!
• Add eFECS to your SAFE Sender list!
• Instructions for Outlook Users:http://office.microsoft.com/en-us/outlook-help/add-names-to-the-junk-email-filter-lists-HA010355043.aspx?CTT=5&origin=HP010355048#_Toc301199468
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Roadmap Feedback SessionsStay Tuned!
• What?• Review high level effort report and cost share feature
requests• Provide input on priority and value to campus
• When? • Mid November
• Why? (Goals)• Reduce Campus Administrative Burden• Increase Compliance
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High Level Cost Share Life Cycle
• OSP• Department• GCA
Award Launch
• Department• GCA/MAA
Award Management • Department
• GCA/MAA
Budget Close Out
Opportunities:• Reduce Administrative Burden & Improve Usability across business process• Automate Cost Share Addendum Addendum• Automate Documentation & Cost Share Updates
eFECS What’s Next
SeptemberPermanent Cost Share Tracking
approach
October Cost Share
Intersections on Research
Management Lifecycle
November • Architecture• Prioritization• Estimates
DecemberRoadmap Proposal
Articulate improvements as ways to reduce:1) Administrative Burden2) Compliance Risk
