DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

NONRESIDENTTRAININGCOURSE

July 2001

Educational Services OfficerNAVEDTRA 14083A

Notice: NETPDTC is no longer responsible for the content accuracy of the NRTCs. For content issues, contact the servicing Center of Excellence: Center for Service Support (CSS Athens); (706) 355-7501, Ext. 7642 or DSN: 354-7501, Ext. 7642

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Although the words “he,” “him,” and“his” are used sparingly in this course toenhance communication, they are notintended to be gender driven or to affront ordiscriminate against anyone.

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PREFACEBy enrolling in this self-study course, you have demonstrated a desire to improve yourself and the Navy.Remember, however, this self-study course is only one part of the total Navy training program. Practicalexperience, schools, selected reading, and your desire to succeed are also necessary to successfully roundout a fully meaningful training program.

COURSE OVERVIEW: In completing this NRTC, you will demonstrate a knowledge of the subjectmatter by correctly answering questions on the following topics: educational services officer fundamentals;Navy college programs and educational benefits; professional development education programs; preparingfor advancement; the Navy Enlisted Advancement System (NEAS); and examination procedures.

THE COURSE: This self-study course is organized into subject matter areas, each containing learningobjectives to help you determine what you should learn along with text and illustrations to help youunderstand the information. The subject matter reflects day-to-day requirements and experiences ofpersonnel in the rating or skill area. It also reflects guidance provided by Enlisted Community Managers(ECMs) and other senior personnel, technical references, instructions, etc., and either the occupational ornaval standards, which are listed in the Manual of Navy Enlisted Manpower Personnel Classificationsand Occupational Standards, NAVPERS 18068.

THE QUESTIONS: The questions that appear in this course are designed to help you understand thematerial in the text.

VALUE: In completing this course, you will improve your military and professional knowledge. If youare studying and discover a reference in the text to another publication for further information, look it up.

2001 Edition Prepared byPNCS (SW) James Brough

NAVSUP Logistics Tracking Number0504-LP-100-7029

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Sailor’s Creed

“I am a United States Sailor.

I will support and defend theConstitution of the United States ofAmerica and I will obey the ordersof those appointed over me.

I represent the fighting spirit of theNavy and those who have gonebefore me to defend freedom anddemocracy around the world.

I proudly serve my country’s Navycombat team with honor, courageand commitment.

I am committed to excellence andthe fair treatment of all.”

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TABLE OF CONTENTS

CHAPTER PAGE

1 Educational Services Officer Fundamentals........................................................... 1-1

2 Navy College Programs and Educational Benefits................................................. 2-1

3 Professional Development Education Programs .................................................... 3-1

4 Preparing for Advancement.................................................................................... 4-1

5 Navy Enlisted Advancement System (NEAS) ....................................................... 5-1

6 Examination Procedures......................................................................................... 6-1

The assignment questions follow chapter 6.

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INSTRUCTIONS FOR TAKING THE COURSE

ASSIGNMENTS

The text pages that you are to study are listed atthe beginning of each assignment. Study thesepages carefully before attempting to answer thequestions. Pay close attention to tables andillustrations and read the learning objectives.The learning objectives state what you should beable to do after studying the material. Answeringthe questions correctly helps you accomplish theobjectives.

SELECTING YOUR ANSWERS

Read each question carefully, then select theBEST answer. You may refer freely to the text.The answers must be the result of your ownwork and decisions. You are prohibited fromreferring to or copying the answers of others andfrom giving answers to anyone else taking thecourse.

SUBMITTING YOUR ASSIGNMENTS

To have your assignments graded, you must beenrolled in the course with the NonresidentTraining Course Administration Branch at theNaval Education and Training ProfessionalDevelopment and Technology Center(NETPDTC). Following enrollment, there aretwo ways of having your assignments graded:(1) use the Internet to submit your assignmentsas you complete them, or (2) send all theassignments at one time by mail to NETPDTC.

Grading on the Internet: Advantages toInternet grading are:

you may submit your answers as soon asyou complete an assignment, and

you get your results faster; usually by thenext working day (approximately 24 hours).

In addition to receiving grade results for eachassignment, you will receive course completionconfirmation once you have completed all theassignments. To submit your assignmentanswers via the Internet, go to:

https://courses.cnet.navy.mil

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COMPLETION TIME

Courses must be completed within 12 monthsfrom the date of enrollment. This includes timerequired to resubmit failed assignments.

PASS/FAIL ASSIGNMENT PROCEDURES

If your overall course score is 3.2 or higher, youwill pass the course and will not be required toresubmit assignments. Once your assignmentshave been graded you will receive coursecompletion confirmation.

If you receive less than a 3.2on any assignmentand your overall course score is below 3.2, youwill be given the opportunity to resubmit failedassignments. You may resubmit failedassignments only once. Internet students willreceive notification when they have failed anassignment--they may then resubmit failedassignments on the web site. Internet studentsmay view and print results for failedassignments from the web site. Students whosubmit by mail will receive a failing result letterand a new answer sheet for resubmission of eachfailed assignment.

COMPLETION CONFIRMATION

After successfully completing this course, youwill receive a letter of completion.

STUDENT FEEDBACK QUESTIONS

We value your suggestions, questions, andcriticisms on our courses. If you would like tocommunicate with us regarding this course, weencourage you, if possible, to use e-mail. If youwrite or fax, please use a copy of the StudentComment form that follows this page.

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NAVAL RESERVE RETIREMENT CREDIT

If you are a member of the Naval Reserve, youmay earn retirement points for successfullycompleting this course, if authorized undercurrent directives governing retirement of NavalReserve personnel. For Naval Reserveretirement, this course is evaluated at 6 points.(Refer to Administrative Procedures for NavalReservists on Inactive Duty, BUPERSINST1001.39, for more information about retirementpoints.)

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Student Comments

Course Title: Educational Services Officer

NAVEDTRA: 14083A Date:

We need some information about you:

Rate/Rank and Name: SSN: Command/Unit

Street Address: City: State/FPO: Zip

Your comments, suggestions, etc.:

Privacy Act Statement: Under authority of Title 5, USC 301, information regarding your military status isrequested in processing your comments and in preparing a reply. This information will not be divulged withoutwritten authorization to anyone other than those within DOD for official use in determining performance.

NETPDTC 1550/41 (Rev 4-00)

CHAPTER 1

EDUCATIONAL SERVICES OFFICERFUNDAMENTALS

Many educational services officers (ESOs)initially have little or no experience in the field. Theyare normally assigned to an ESO billet as a collateralduty. Therefore, to do the job effectively, ESOs mustreceive training and learn where to find neededinformation. This course will provide a baseline oftraining and direct you where to find more detailedinformation.

If you have recently become an ESO, you areprobably still learning your job and recognizing theextent of your responsibilities. You may still be tryingto figure out just what your job as an ESO involves.You may be surprised to find that the responsibilities ofan ESO are many, varied, and important to allcommand members. Your success or failure as an ESOdirectly affects the morale of the command. Normally,the ESO reports to the executive officer about the dutyperformance of ESO staff members. The ESO reportsto the department head or appropriate division officerfor the accountability and routine administration ofpersonnel under his or her supervision. The ESO mayobtain professional direction and assistance fromeducational advisers about the Navy College Program.

In this chapter we will discuss the duties andresponsibilities of an ESO as they apply to thefollowing areas:

• Examination administration,

• Educational programs,

• ESO references, and

• Library multimedia resource centers (LMRCs).

ESO DUTIES AND RESPONSIBILITIES

Learning Objectives: List the dut ies andresponsibilities of the ESO in terms of examinations,education programs, and education liaison.

Standard Organization and Regulations of the U.S.Navy, OPNAVINST 3120.32, defines the duties andresponsibilities of an ESO. The basic job of the ESO isto help the executive officer administer educationalprograms for the command. In this capacity, the ESO

coordinates officer and enlisted training and on-dutyeducational programs with department heads, divisionofficers, and the planning board for training. He or shealso works with the Navy College Program educationaladviser to encourage personnel to take part in theVoluntary Education Programs.

EXAMINATIONS

The ESO often directs various examinationadministrations by providing material, space, andpersonnel. The ESO prepares, conducts, and gradesexaminations as required. At most commands, the ESOorders, safeguards, and administers the Navywideadvancement examinations and performance tests.The administration procedures for Navywideexaminations are discussed later in this manual.

EDUCATIONAL PROGRAMS

The ESO directs the educational programs for thecommand. He or she advises personnel about theavailability of voluntary education programs andencourages them to take part in these programs. TheESO also helps personnel apply for educationalprograms. He or she helps personnel obtainvocational/technical certification, high schooldiplomas, and college degrees. The applicationprocedures for various educational programs arediscussed later in this manual.

EDUCATIONAL LIAISON

The ESO is the liaison between the command andthe Navy College Office supporting the command. Asthe educational liaison, the ESO obtains technical andadministrative information about the Navy CollegeProgram. The ESO coordinates with the Navy CollegeOffice to ensure voluntary educational programs areprovided where compatible with operating schedules.Various media are used to publicize and promote theopportunities available through the educationprogram. Some of the media used are ship and stationnewspapers and the Plan of the Day. The ESO alsoprovides information regarding available Nonresident

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Training Courses (NRTCs) and instructions forordering them.

Q1. The duties and responsibilities of the ESO aredefined in what publication?

Q2. Who is the liaison between the command and theNavy College Office supporting the command?

ESO REFERENCES

Learning Objectives: Identify essential ESOreferences.

Now you know the broad responsibilities of an ESO.But how do you get the specific information you willneed? Obviously, you need references. The followingreferences make up a recommended reading list.

BASIC ESO REFERENCES

You should include the following references inyour library. They will help you provide the properguidance for the educational programs in yourcommand:

• Advancement Manual , BUPERSINST1430.16— This manual contains the procedures for theadministration of the Navy enlisted advancementsystem (NEAS). The manual includes all aspects of theadvancement system, such as advancementrequirements and performance tests. It is used forenlisted members serving on active duty with the U.S.Navy, and U.S. Naval Reservist, both active andinactive.

• Catalog of Nonresident Training Courses.NAVEDTRA 12061—This publication lists the latestavailable Nonresident Training Courses. It also givesthe proper procedures the ESO should follow whenordering them. This publication is updated periodically,and may be accessed on the Internet atwww.advancement.cnet.navy.mil.

• Catalog of Navy Training Courses (CANTRAC),NAVEDTRA 10500—This publication is available onCD-ROM and contains information on schools andcourses.

• Bibliography for Advancement-In-Rate ExamStudy (BIBs)—This is the basic reference for all rates andratings. BIBs are developed by the exam writer (a ChiefPetty Officer) to help Sailors study for theadvancement-in-rate examination. BIBs are a list ofreferences that include training courses (NRTCs),instructions, technical manuals, guides, and other

publications commonly used in a rating. It is availableONLY in ELECTRONIC format and will be posted(issued) THREE times a year. For more informationon BIBs, and how to print them, visit the NavalEducation and Training Professional Developmentand Technology Center (NETPDTC) home page at:www.advancement.cnet.navy.mil.

• Naval Mil i tary Personnel Manual(MILPERSMAN), NAVPERS 15560—This publicationis available on CD-ROM and BUPERS home page, andgoverns many programs and policies in the Navy. Thispublication is a valuable tool for an ESO. It provideseligibility requirements where applicable and generalinformation on the following ESO areas:

�Limited Duty Officer (LDO)/Chief WarrantOfficer (CWO) Programs,

�Physician’s Assistant (PA) Training Program,

�Selective Conversion and Reenlistment(SCORE) Program,

�Selective Training and Reenlistment (STAR)Program,

�Scholarships available to dependent sons anddaughters of Navy and Marine Corps and Coast Guardmembers,

�Naval Academy Program,

�Naval Reserve Officers Training Corps(NROTC),

�Broadened Opportunity for Officer Selectionand Training Program (BOOST),

�Definitions of enlisted rates and ratings,

�Change in rate or rating,

�Advancement (E-2 advancement, advancementafter reduction, and identification of strikers),

�Frocking,

�Enlisted Commissioning Program (ECP),

�Assignment of officers to service colleges, and

�Service record.

• Voluntary Education Programs in the Navy,OPNAVINST 1560.9—This instruction providespolicy, guidance, and information concerning voluntaryeducation programs in the Navy.

• Enlisted to Officer Commissioning ProgramsApplication Administrative Manual, OPNAVINST1420.1—This instruction provides the eligibility

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requirements and application procedures for Enlisted toOfficer commissioning programs.

• Retent ion Team Manual , NAVPERS15878—This publication is available on CD-ROM andBUPERS home page, and contains a complete chapteron education programs, commissioning programs, andinformation on veterans’ educational benefits.

• Enlisted Transfer Manual (ENLTRANSMAN),NAVPERS 15909—This publication, available onCD-ROM and BUPERS home page, contains eligibilityrequirements and general information about thefollowing ESO areas:

�Nuclear power training,

�Submarine training,

�Service schools (procedures for requestingservice school quotas and for determiningobligated service requirements for serviceschools), and

�Assignment to special programs.

• Manual of Navy Enlisted Manpower andPersonnel Classifications and Occupational Standards,NAVPERS 18068—This manual is available onCD-ROM and BUPERS home page, and prescribesenlisted skill requirements. It is vital to all enlistedpersonnel and to every command in which enlistedpersonnel serve. ESOs, training officers, and allsupervisors should be familiar with the contents of thismanual.

Q3. What manual contains the procedures for theadminis trat ion of the Navy’s enl is tedadvancement system (NEAS)?

Q4. What publication lists the latest available NavyNonresident Training Courses?

Q5. How often are the Bibl iographies forAdvancement-In-Rate Exam Study (BIBs) posted(issued)?

NAVY COLLEGE AND OTHER BENEFITPROGRAMS ONLINE REFERENCES

You will also find the following VoluntaryEducation online references helpful:

• NAVY COLLEGE WEB SITE available on lineat: www.navycollege.navy.mil, and

• DANTES WEB SITE avai lab le on l ineat: www.soc.aascu.org.

Other helpful web sites include:

• American Council on Education – Guide tothe Evaluation of Educational Experiencesi n t h e A r m e d S e r v i c e s o n l i n e a t :www.militaryguides.acenet.edu,

• Servicemembers Opportunity College on line at:www.soc.aascu.org,

• United States Military Apprenticeship Program online at: www.cnet.navy.mil/nnaps/index.htm, and

• Department of Veterans Affairs EducationalAssis tance Programs on l ine at :www.gibill.va.gov.

ESO’S COMMAND PROFESSIONALLIBRARY

The ESO should establish and maintain aprofessional library. It should contain current copiesof Nonresident Training Courses and essentialreference material.

Maintaining References

When an ESO fails to maintain proper control overofficial publications and directives, they will likelybecome outdated, improperly filed, or incomplete.Improper maintenance and control of publications anddirectives jeopardize routine procedures and maycreate unexpected problems or delays because ofinaccurate or obsolete information.

A good method of keeping publications anddirectives current is to place the ESO on the command’scentral distribution file list. The ESO will then receive allincoming weekly transmittal sheets to review. (See fig.1-1.) When reviewing the sheets, the ESO should make anotation of any information he or she needs on the routingor transmittal sheets. When the central file office receivesthe sheets, it will provide the ESO with the informationrequested. For example, in figure 1-1, the ESO wouldwant a copy of the instruction on the LDO program.

Access to References

Publications should be located where EducationalServices Office workers have reasonable access tothem. However, a system of control should be set up sothat authorized personnel can locate publications whenneeded. Experience has shown that indexing andcataloging of publications, as follows, is a goodsystem, although not required:

Indexing—To index publications, give eachpublication a number in numeric sequence. Place the

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number on the spine of the publication so that it isvisible when the publication is on the shelf.

Cataloging—To catalog publications, prepare amaster listing of the publications in numeric sequence.Place this master listing on or near the publicationshelf. (See fig. 1-2.)

NOTE: Some references are being issued on

CD-ROM only, but you may want to print copies and

maintain them in a master list. Several references are

available on-line, if you don’t always have ready

access to the Internet, you may want to print these

references also.

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ESOF0101

Figure 1-1—Sample transmittal sheet.

12 3 4

56 7

8 9 MASTER LISTING

1. MILPERS MANUAL

2. DANTES

3. TRANS MANUAL

4. QUALS MANUAL

5. SORM

6. NEC MANUAL

7. AWARDS MANUAL

8. ADVANCEMENT MAN

9. PERFORMANCE MAN

ESOF0102

Figure 1-2—Publication shelf with master listing.

Check-Out Procedures for References

One person should be delegated the authority forcont ro l and maintenance of di rec t ives andpublications. That person should set up a check-outsystem for maintenance control of all referencematerials at all times.

Another method of control i s to ass ignmaintenance of specific publications and directives tothe personnel who use them routinely. These peoplethen make changes to the publications and directives,keep them current, and properly store them. If thismethod is used, the personnel responsible formaintaining the publications should maintain themaster list. Department of the Navy DirectivesIssuance System, SECNAVINST 5215.1, containsguidelines for maintaining an effective directivesystem.

Q6. The ESO’s Command Professional Libraryshould contain what materials?

Q7. When an ESO fails to maintain proper controlover official publications and directives, in whatkind of condition will they become?

Q8. What is considered a good system of control forthe ESO and authorized personnel to locatepublications when needed?

Q9. What instruction contains guidelines formaintaining an effective directive system?

LIBRARY MULTIMEDIA RESOURCECENTER

Learning Objectives: Describe the purpose of theLMRC and list some of the services provided.

The Library Multimedia Resource Center(LMRC) is a platform for delivering training andeducational programs to shipboard personnel.Established, funded, and administered by the NavyGenera l Library Program (NGLP) , thesecomputer-based centers provide a variety of resourcesfor the personal growth, professional development,educational support , skil l development, andrecreational enjoyment of fleet Sailors.

LMRCs are Morale, Welfare and Recreation(MWR) components that help personnel achieve theirmaximum personal and professional potential. Thevariety, size, and content of LMRC collections andservices vary among ships. Normally, resourcesinclude commercial and Navy produced CD-ROM

products, software, audio and video products, and printmaterial to include books and periodicals. LMRCsprovide Sailors with “one-stop shopping” for materialsand services which achieve the following:

• Support professional development,

• Provide personal advancement materials,

• Encourage and support educat ionalopportunities and lifelong learning experiences,

• Improve job skills and readiness, and

• Promote the productive use and enjoyment ofleisure time.

Aboard larger ships, the LMRC is located in theship’s library and is managed by the library officer. Onsmaller commands, they may be located in the trainingrooms, central office complex, or available loungeareas and are managed by an assigned LMRC officer.Administration of the center should includecoordination with the engineer officer, ESO, trainingofficer, and ADP personnel.

Basic LMRC equipment includes state-of-the-artmultimedia computers, Windows NT servers,CD-ROM towers, laser and color printers, scanners,TV/VCRs, camcorders , audio casse t teplayer/recorders, compact disc players, and projectors.Initially provided by NGLP, equipment becomesship’s property and is maintained by the ship. Regularupgrade of equipment and resources are planned byNGLP, but the ship’s operating target (OPTAR) andMWR can be used to augment.

Anyone desiring to set up an LMRC can getdetailed information by writing to the followingaddress:

Commanding OfficerNaval Educat ion and Training ProfessionalDevelopment andTechnology Center (NETPDTC) N736490 Saufley Field RoadPensacola, FL 32509-5239

Q10. The library multimedia resource center (LMRC)is established, funded, and administered bywhom?

Q11. Aboard larger ships, the LMRC is located whereand managed by whom?

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SUMMARY

The duties and responsibilities of an ESO are widein scope. In the Navy, as well as in other services,training and education are a continuing process. Fromthe time of enlistment until separation from the Navy,personnel are expected to broaden their knowledge andincrease their skills. Training and education allowpersonnel to assume more responsible positions.Assuming more responsible positions increases theirpotential for advancement to senior enlisted grades andfor selection to officer status. An ESO must be able tocommunicate effectively with all personnel both upand down the chain of command. Remember that mostareas of the educational process involve the ESO. Aproficient and knowledgeable ESO will have a definitepositive impact on the success of each member in thecommand.

REFERENCES USED TO DEVELOP

THIS CHAPTER

Advancement Manual, BUPERSINST 1430.16D,Bureau of Naval Personnel, Washington, D.C.,1991.

Navy Voluntary Education Program, CNETINST1560.3D, Chief of Naval Education and Training,Naval Air Station, Pensacola, Fla., 1991.

Standard Organization and Regulations of the U.S.

Navy, OPNAVINST 3120.32C, Office of the Chief

of Naval Operations, Washington, D.C., 1994.

ANSWERS TO EMBEDDED

QUESTIONS

CHAPTER 1

A1. Standard Organization and Regulations of theU.S. Navy, OPNAVINST 3120.32.

A2. The ESO.

A3. Advancement Manual, BUPERSINST 1430.16.

A4. Catalog of Nonresident Training Courses,NAVEDTRA 12061.

A5. Three times a year.

A6. Copies of NRTCs and essential referencematerial.

A7. Outdated, improperly filed, or incomplete.

A8. Indexing and cataloging of publications.

A9. Department of the Navy Directive IssuanceSystem, SECNAVINST 5215.1.

A10. The Navy General Library Program (NGLP).

A11. The ship’s library and is managed by the libraryofficer.

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CHAPTER 2

NAVY COLLEGE PROGRAMS AND EDUCATIONALBENEFITS

The educational services officer (ESO) is part of ateam that helps personnel achieve their educationalgoals. Those goals could be to complete high school,complete a vocational/technical certificate, or earn acollege degree. The success of the various voluntaryeducation programs is directly affected by the extent towhich the ESO is knowledgeable about voluntaryeducation opportunities.

The Navy encourages active-duty personnel totake part in off-duty voluntary education and over thepast few years has made great strides in providingSailors the opportunity to further their education.Because our country values educational achievementand the Navy wants to retain competent personnel,voluntary education programs have special value.

An enhanced military education program, called theNavy College Program (NCP), was developed to provideSailors the education necessary to handle the increasedrequirements of a high-tech Navy. Key to the NCP ispartnerships between the Navy and specific accreditedcolleges/universities to enable the award of college creditfor military training and experience. The academic worldrecognizes the excellent quality of Navy training and thisrecognition is growing. Courses completed in militaryschools were the first non-campus courses in the countrythe American Council on Education (ACE)recommended for college-level credit, and ACE plays amajor role in the NCP.

NAVY COLLEGE PROGRAM ANDOFFICES

Learning Objectives: Recognize the role of NavyCollege Offices; identify the various types ofeducational programs that can be pursued throughNavy College Offices and the manner in which each canbe accomplished.

Mission: To enable Sailors to obtain a college degreewhile on active duty.

Vision:

– A single system that integrates all components ofoff-duty education.

– A comprehensive, recognizable program toattract high quality recruits.

– A command climate that recognizes thecontr ibut ion of off-duty educat ion toprofessional development.

– Increased college opportunity for every Sailor.

Components:

– Individual roadmaps to associate and bachelordegrees for every Sailor.

– Academic credit for Navy training.

– Automatic eligibility for NCP.

– Partnerships with institutions of higher learning.

– Career-long academic advising regardless oflocation.

– Automatic transcript (SMART) at key careerjunctures.

– Tuition Assistance, NCPACE, Testing,Academic Skills.

– Navy College Offices (local).

– Navy College Center – web site:www.navycollege.navy.mil/

– E-mail: ncc@cnet.navy.mil phone1-877-253-7122.

The implementation of the Navy College Program(NCP) began in FY00, and as a result, the Navy CampusEducation Centers were renamed the Navy CollegeOffices. These offices can provide any ESO furtherinformation about the program and its specificcomponents.

In this chapter we will discuss the followinginformation:

• Navy College Offices and EducationalOpportunities pursued through them:

�Academic credit for Navy training and workexperiences – SMART transcripts.

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�Key Role of Navy College Offices’EducationSpecialists/Guidance Counselors.

�ESO workshops conducted by Navy CollegeOffices.

�Tuition Assistance (TA) Program.

�Academic Skills.

�Navy College Program for Afloat CollegeEducation (NCPACE).

�Servicemembers Opportunity Colleges/Navy College Rating Partners.

�Testing and Certification Programs.

• The Navy College Center.

• United Services Military ApprenticeshipProgram (USMAP).

• Department of Veteran’s Affairs (VA)Educational Assistance Programs.

�Post-Vietnam Era Educational AssistanceProgram.

�Montgomery GI Bill Act of 1984.

�Selected Reserve and National Guardbenefits under the Montgomery GI Bill.

A worldwide network of civilian educationaladvisors at major commands staffs the Navy CollegeOffices. The offices offer educational opportunitiesand programs to meet the individual needs andinterests of Navy personnel, which for enlistedpersonnel can be met primarily through the NavyCollege Program. The Navy College Offices offereducational counseling, testing programs throughDANTES, and financial aid through the Navy TuitionAssistance Program. SECNAVINST 1560.4 andOPNAVINST 1560.9 govern Voluntary EducationPrograms. There are approximately 60 Navy CollegeOffices located worldwide and the Naval Educationand Training Professional Development andTechnology Center (NETPDTC) in Pensacola, Floridamanage them. In addition to the vision/components ofthe Navy College Program stated earlier, Navy CollegeOffices also have the following goals:

• To enhance the personal and professionaldevelopment of Navy personnel.

• To develop the leadership capabilities of servicemembers and enhance mission readiness.

• To prepare personnel for careeradvancement/promotions in rate/rank.

• To support a sense of personal worth and

accomplishment.

Personnel should receive counseling about theNavy College Program within 30 days after arrival attheir first permanent duty station.

Anyone desiring to take advantage of the Navy’seducational opportunities should start by visiting thecommand’s ESO. The ESO and Navy College Officecounselors work together. They can help membersmake the best use of educational programs. To beeffective, Navy College Offices must coordinate withand have the support of all ESOs at sea and ashore.

Q1. The Navy College Offices offers programs tomeet what needs of Navy personnel?

EDUCATIONAL OPPORTUNITIESPURSUED THROUGH NAVY COLLEGEOFFICES

The Navy College Offices open doors to civiliancolleges for military personnel and provides them theopportunity to pursue education. Regardless of wherepersonnel are stationed, they can earn the sameacademic degrees earned by students outside themilitary service. Personnel in paygrades E-6 throughE-8 who earn an associate, bachelor, and/or graduatedegree while on active duty could receive favorableconsideration by their respective selection board.Some of the opportunities for which Navy membersare eligible are as follows:

• Associate, bachelor, and graduate degree

programs.

• Vocational and technical certificates.

• High school diploma or general education

development (GED) equivalency certificate.

• Financial assistance for educational programs.

• Tests to gain college admission, receive college

credit, or obtain national certification.

• Educational advising from professionals

(education specialists and guidance counselors).

• Educational opportunities that will open doors to

advancement, including various commissioning

programs.

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ACADEMIC CREDIT FOR NAVYTRAINING AND WORK EXPERIENCES –SMART TRANSCRIPTS

Navy personnel may receive academic credit fromcivilian schools for certain Navy training and workexperiences based on recommendations made by theAmerican Council on Education (ACE). These includethe following:

• Service schools that have been evaluated andhave recommended college credit.

• Job experience in the individual’s Navy rating.

• Limited duty officer (LDO) or chief warrantofficer (CWO) specialties.

• Certain Navy Enlisted Classification (NEC)codes that have been evaluated and haverecommended college credit.

The longer people remain in the Navy, the moreeducational credits they can build. Rating Roadmapsidentify the recommended credit for Navy training andrating specific work experience across a Navy career ina specific rating. The Roadmaps show Sailors howthey will continue to earn credit as they advance in theNavy. Rating Roadmaps are available at the NavyCollege web site.

Navy members can make their academic credits“pay off” at an educational institution. Under the NavyCollege Program, the Navy has established partnereducational institutions to bring enhanced opportunitiesto our Sailors to pursue a college education and achievea college degree. In order to maximize the Navy’sability to provide access to college degree programs toSailors, the primary medium for delivery of collegeeducation is through a variety of distance learningmethods. Navy College Office counselors adviseSailors as to the variety of possibilities of using theircredit for Navy training and work experience and theavailability of education courses, when assistingpersonnel to complete degrees.

The Sailor/Marine Corps American Council onEducation Registry Transcript (SMART) provides aconsolidated electronic record of the service member’smilitary experience. Credits for military experiences, asrecommended by ACE, are included on the SMART.This includes military training courses, Navy ratings,Navy Enlisted Classifications, and Limited Duty andWarrant Officer Specialties. The SMART also showsother learning experiences for which there are nomatching ACE credit recommendations and the reasons

why. Navy personnel may receive a personal copy oftheir SMART from the Navy College Program web site ,from the Navy College Center, or from their NavyCollege Office. An official SMART, which is acceptedby colleges and universities, may be requested using theRequest for Sailor/Marine American Council onEducation Registry Transcript request form, which isavailable from the Navy College Program web site, theNavy College Center, or the local Navy College Office.Official SMART transcripts are only sent to educationalinstitutions. When requested by the service member,the official SMART is printed at the SMARTheadquarters’ print shop, shrink wrapped in plastic, andmailed directly to the specified educational institution.In addition to listing the service member’s militaryexperiences and the ACE recommended credits,SMART contains information on any DANTES tests themember has taken for college credit (CLEPs, DSSTs,ACT-PEPs, ECEs), and lists college courses taken bythe individual while on active duty that were funded byTuition Assistance and/or NCPACE.

Corrections to the SMART may be made usingSMART Correction Procedures (Navy), which isavailable at the Navy College Program web site.

Although the SMART transcript shows ACErecommended credit, it cannot guarantee the amountof credit civilian educational institutions will grant.Neither the Navy nor ACE can award academiccredit. Only the educational institution can grantacademic credit for military training/experience asit relates to the student’s degree program.

Q2. What form provides a consolidated electroniclisting of the service member’s militaryexperience?

KEY ROLE OF NAVY COLLEGE OFFICEEDUCATION SPECIALISTS/GUIDANCECOUNSELORS

The ESO should refer members who wish topursue higher education to the Navy College Office.Navy College Office education specialists/guidancecounselors have the latest information about courses ofstudy/programs offered by various colleges. They playa key role in helping Navy personnel achieveeducational goals.

The services of education specialists/guidancecounselors are available at most naval facilities in theUnited States and at major sites overseas. If thesepersonnel are unavailable, the ESO should help memberswith information, assistance, and reference materials.

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The major responsibi l i t ies of educat ionspecialists/guidance counselors include, but are notlimited to, the following:

• Providing counseling/information on the NavyCollege Program.

• Helping personnel set realistic, attainableeducational goals.

• Evaluating the member’s prior civilianeducation and military training and workexperience for possible academic credit toward adegree.

• Recommending colleges for various programsof study.

• Helping personnel enroll and register in coursesand programs.

• Providing guidance on the SMART.

• Providing tests for college admissions, collegecredit, or national certification.

• Approving Navy Tuition Assistance.

Q3. The ESO should refer members who wish topursue higher education to what activity?

Q4. If Navy College Office personnel areunavailable, who should help members withinformation, assistance, and referencematerials?

ESO WORKSHOPS CONDUCTED BY NAVYCOLLEGE OFFICES

Navy College Offices, at various locations, scheduleand conduct ESO workshops designed to acquaint the ESOwith voluntary education in the Navy. These workshops aresometimes the only classroom training available to ESOs.

Q5. Who schedules ESO workshops?

TUITION ASSISTANCE PROGRAM

ESOs should be well informed about the TuitionAssistance (TA) Program and should be able to helpapplicants fill out the TA form.

TA is the Navy’s financial assistance program foractive duty service members pursuing voluntaryeducation goals during off-duty hours. It pays aportion of the tuition at accredited high schools,colleges/universities, and vocational/technicalschools. TA does not pay for books or registration fees.

TA can be used for both classroom and distancelearning courses.

TA is open to both officer and enlisted active dutypersonnel. It is also open to Naval Reservists oncontinuous active duty and Naval Reservists ordered toactive duty 120 days or more. To qualify, servicemembers must:

• Be on active duty for the whole length of thecourse(s).

• Attend an accredited institution. (Check withNavy College Office to verify the school’saccreditation status.)

• Be pursuing a high school diploma orequivalency, vocational/technical certificate, orassociate, bachelor, master, doctorate, orprofessional degrees.

• Receive counseling from a Navy College Office.

• Submit an application to the Navy CollegeOffice before the beginning of the course.(Application for TA, NAVMC 10883, must besubmitted to the Navy College Office before theend of the school’s late registration or add-dropperiod.)

• Successfully complete the course.

• Agree, if an officer, to remain on active duty forat least 2 years upon completion of coursesfunded by TA. This obligation runs concurrentlywith any remaining obligated service time.Repayment of TA does not negate the obligation.Those allowed to resign/retire before havingserved the obligation must repay the TA fundsexpended on their behalf during the last 2 yearsof active duty on a pro-rata basis.

TA Benefits

The level of TA for Navy personnel meetingeligibility requirements is capped as follows (as ofpublication date):

• Undergraduate and graduate courses (measuredin semester or quarter hours): 75 percent oftuition not to exceed $187.50 per semesterhour/$125.00 per quarter hour and no more than$3,500 per individual per fiscal year. Applies tothose seeking associate, bachelor, master,doctorate, or professional degrees.

• Vocational/Technical courses (measured inclock hours): 75 percent of tuition, not to exceed

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$12.50 a clock hour. TA is capped at $3,500 perindividual per fiscal year for vocationa/technicalcourses leading to a certificate.

• High school completion courses (measured inCarnegie units) for service members who do nothave a high school diploma: TA will fund 100percent.

• Within existing caps, the Navy pays 100% formembers serving in a Secretary of Defense“Contingency Operations” area.

• A service member may now apply to theDepartment of Veterans Affairs (DVA) forreimbursement of tuition not covered by TuitionAssistance. The service member must beeligible for Montgomery GI Bill benefits. Askthe local Navy College Office for information onprocedures for requesting reimbursement.

When TA funds are constrained, the Chief of NavalOperations may impose policy changes on the level offunding and the priorities for authorizing TA.

TA Submission and Approval Requirements

Applicants must submit an Application for TA(NAVMC 10883) to the Navy College Office beforethe class convening date.

Steps:

• The service member and a Navy College Officeeducation specialist/guidance counselor have acounseling session, either one-on-one or in agroup, and decide what institution to attend,what course of study to pursue, and whichcourse(s) to take. TA policies are fully explainedto the member.

• The service member fills out an Application forTA Form, which lists the courses he or she plansto take during the upcoming term. This form isavailable from the Navy College Office or thestudent’s parent command. The service membermust read and comply with all the provisions onthe reverse of this form. The TA form isavailable in the Navy Supply System, stocknumber 0109-LF-069-0000 or on the NavyCollege web site.

• The member submits the form to the NavyCollege Office before course registration. Theform must be submitted before the end of theschool’s late registration or add-drop period.

• Navy College Offices process and approve theTA Application. Upon approval, a TAAuthorization Form is signed by the educationspecialist/guidance counselor and returned tothe service member.

• The member submits the original, signed copy ofthe TA Authorization Form to the school atregistration. At that time, the service memberpays the tuition costs not covered by TA. Thecollege will use this authorized form to bill theNavy for the remainder of the tuition costs.

TA will fund distance learning through eitherup-front TA or on a reimbursable basis. To obtainup-front TA for distance learning, the coursework mustbe completed in one school term and there must bedefinite beginning and ending dates. Terms cannotexceed 24 weeks. The Navy through DANTESreimburses courses that exceed 24 weeks provided theservice member enrolls using DANTES Form 1562/31and completes the course with a passing grade.DANTES Form 1562/31 is available at Navy CollegeOffices.

Q6. TA is the Navy’s financial assistance program forwhat type of service members?

Q7. Federal law provides for multiple levels offunding under TA. What is the maximum amountof TA that may be provided for undergraduateand graduate courses?

Q8. When funds are constrained, who may imposepolicy changes on the level of funding and thepriorities for authorizing TA?

ACADEMIC SKILLS

Academic Skills are provided through the NavyCollege Learning Program with instruction in English,mathematics, and reading through computer coursesand/or instructor-taught classes. Offering a soundeducational foundation before proceeding on tocollege level work, this Navy College Program isavailable at no cost to commands or participants.Sailors may work on their English, mathematics,and/or reading skills at either Navy College LearningCenters (NCLCs), which are established at specifiedNavy bases according to available funding andcontract requirements, or in Navy College LearningProgram (NCLP) courses taught by contractedinstructors on the installation. After completion of adiagnostic placement test, both NCLC and NCLPprovide non-credit instruction designed to advance the

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student from the level at which he or she pre-testedtoward a mastery of skills equivalent to high schoolcompletion.

The Navy College Learning Program directlyrelates to professional development and personnelREADINESS. All naval personnel must be able toread and comprehend technical materials, completemathematical computations, and express themselvesorally and in writing. Sailors succeeding in academicskills instruction will possess the minimum skill levelsnecessary to complete job training and functionacceptably in a work environment and will be betterprepared for advancement. Sailors will be betterequipped to communicate with peers and lower andupper level personnel. As a result of successfulacademic skills instruction, Sailors may have a betterunderstanding of command mission and operationalrequirements and may also develop a more positiveattitude about the Navy.

Navy College Learning Centers

The Navy College Learning Centers (NCLCs)contract provides facilitated computer learning centersthat are open a minimum of 40 hours a week. EachNCLC is available to all active duty Navy personnel.In addition, all adults with valid U.S. militaryidentification are eligible to use the center on a spaceavailable basis. This includes members of otherservices, retirees, adult family members, and DoDpersonnel OCONUS. With additional base funding,the NCLC may be opened for a total of 60 hours a weekand the command may determine student eligibility foruse of these extra hours. The NCLC guidelines are asfollows:

• Students schedule themselves to study in thecenter, either on-duty, off-duty, or a combinationof on- and off-duty time.

• After completing on-line placement tests,students are assigned English, math, and/orreading modules according to their specificneeds.

• In addition, students may elect to work onsupplementary software programs at the NCLC,which may include: algebra, calculus,trigonometry, physics, social studies, science,life and job skills, and test preparations for theASVAB, GED, SAT, ACT, and CLEP exams.

• Students may work as long as they need tocomplete their goals.

Navy College Learning Program

The Navy contracts with accredited educationalinstitutions to provide NCLP instruction. All activeduty Navy and Marine Corps personnel assigned to thebase that hosts an NCLP are eligible to attend. Activeduty Navy personnel assigned to other commands mayparticipate when schedules allow. After a minimum of10 (for English or mathematics)/5 (for reading),eligible Navy and/or Marine Corps students areenrolled, additional students including active dutypersonnel from other services, other DoD personnel,and when OCONUS, adult family members mayattend. The NCLP guidelines are as follows:

• Instruction consists of 45 hours over a timeframe of 3 to 8 weeks.

• Each course covers a single subject.

• Course may be delivered as individualized orgroup instruction.

• Instruction may take place during the Sailor’son-duty, off-duty, or a combination of on- andoff-duty time.

• Instruction is noncredit.

• A course must have at least 10 students (forEnglish or mathematics)/5 (for reading) but nomore than 15.

• Attendance is monitored. Students are expectedto attend the entire course.

• Courses are organized and requested through theNavy College Office at any time.

Information concerning all Academic Skillsenrollment procedures can be obtained through thelocal Navy College Office. All active duty personnelare eligible to attend.

Q9. What program allows Sailors to acquire skilllevels to complete job training and preparesthem for college level work?

Q10. The Navy College Learning Center providesfacilitated computer learning centers to be opena minimum of how many hours a week?

Q11. Under the Navy College Learning Program, aclass for English or Math must have at least 10but no more than what number of students?

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NAVY COLLEGE PROGRAM FOR AFLOAT

COLLEGE EDUCATION

The Navy College Program for Afloat CollegeEducation (NCPACE) is an integral part of the Navy’sVoluntary Education program. As personnel rotate tocomplete Navy assignments, NCPACE permits theinitiation and continuation of progress toward anacademic degree. NCPACE provides an atmosphere inwhich students can experience a challenging educationin a shipboard or remote site environment, preparingthem for personal as well as professional growth.Under NCPACE, academic skills and college coursesare available through both instructor and technologydelivered methods. All college courses are fullytransferable and are provided from accreditedSOCNAV institutions. Commands with a sea duty UICand specifically selected remote sites are eligible toparticipate in NCPACE. Education services under theNCPACE contract include:

• ORIENTATION SERVICES: A session orseries of sessions during which potential students foreither instructor or technology delivered courses areprovided a crew brief, assessed as to their interests andabilities using an education needs assessment survey,p lacement tes ted , counse led on el ig ib i l i tyrequirements, and, if applicable, familiarized withcomputer hardware and software. Experiencesuggests multiple orientation sessions may take a weekfor small ships (fewer than 250 personnel) and as longas a month to 6 weeks for aircraft carriers. This serviceincludes training of the NCPACE team and academicskills facilitator. At remote sites, counseling andassistance is provided for using tuition assistance tofund college courses. Using Orientation Services’recommendations, the commanding officer maychoose the instructional modes of delivery and numberof courses to be provided to the crew. Computer,instructor, and/or video teleconferencing courses arerequested after Orientation Services are completed.The contractor provides more than 200 courses fromwhich to choose.

• COMPUTER-DELIVERED COURSES: Thisprogram uses computer-based technology to provideacademic skills and college-level courses. Computercourses use one of three formats: Computer InteractiveVideo, CD-ROM, or Internet. The contractor willprovide computers, or commands may elect to use theirown computers for CD-ROM and Internet courses. Aresident instructor is not required. A limited number ofgraduate level CD-ROM courses can be provided.

• INSTRUCTOR-TAUGHT COURSES: Thisprogram provides academic skills and college-levelinstruction and requires the deployment of a civilianinstructor.

• VIDEO TELECONFERENCING (VTC)COURSES: A limited number of graduate courses canbe provided via VTC if the command has theappropriate equipment.

NCPACE course eligibility is based on thefollowing guidelines:

• Computer-delivered course eligibility is basedon minimum test scores established by theinstitution to qualify the student for enrollmentin that course.

• Instructor-taught course eligibility is based onscreening and placement testing.

• NCPACE offers Academic Skil ls andundergraduate/graduate level courses.

• Other than at remote sites, NCPACE isoffered at no tuition cost to service members;however, members enrolling in collegecourses must pay for textbooks, workbooks,and lab fees.

• The minimum order for computer-delivered coursesis 5 enrollments, with a maximum of 20 percomputer system; for instructor-taught courses theminimum class size is 10 students. A minimumcourse order for instructor courses is two courses inthe same academic discipline or two sections of thesame course.

• NCPACE students are under no obligation toextend their obligated service enlistment.

NCPACE instructor college class terms areaccelerated and last between 6 to 8 weeks. Mostcomputer course terms are 90 days. VTC and Internetcourses may use the terms established by theinstitution. All courses offered have the same contentas those on campus and carry resident college credit.The registrar of the contract school maintains studenttranscripts.

ESOs should coordinate and plan NCPACEcourses with the authorized contractor, being sure tokeep the Navy College Office education specialistsserving the command informed and using them as aguide. ESOs should begin planning for NCPACEcourses well in advance of the ship’s scheduleddeployment (2 to 3 months). The Navy College Office

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education specialist may assist ESOs in the followingareas:

• Clarifying procedures for requesting NCPACEcourses.

• Ensuring the ship’s NCPACE point of contact(POC) is aware of the responsibilities forconducting NCPACE.

• Ensuring that if the command plans to utilizecomputer courses, they assign an NCPACETeam consisting of the ESO, NCPACE POC, andup to two petty officers to monitor students. Ifthe command plans to allow computer-deliveredAcademic Skills courses, they assign anNCPACE Facilitator to assist and monitorstudents.

The coordination of the NCPACE POC, thecontractor, and the Navy College Office educationspecialist determines the success of NCPACE. TheNCPACE POC should carry out the followingactions:

• Ensure minimum enrollments have been met.

• Ensure class dates correspond with the ship’soperating schedule to prevent lengthy delays orinterruptions in the learning process. Takeholidays and inport schedules into considerationwhen making up the term dates.

• Ensure officer berthing is available for thecivilian instructor and that arrangements have beenmade for him or her to mess in the wardroom.Instructors are given an equivalent civil service gradeof GS-12 and are entitled to officer accommodations.The instructor pays the wardroom mess bill and isreimbursed by the school.

• Ensure suitable classroom space is available.

• Ensure suitable computer space is available.Determine if command or contractor computersare to be used.

• Request the desired courses from the NavalEducat ion and Training ProfessionalDevelopment and Technology Center(NETPDTC) by message or E-mail using theformat provided by NETPDTC.

Provide NETPDTC with confirmation whenOrientation Services or courses have been completed.Provide NETPDTC with confirmation of students whoare to receive command-supported withdrawals.

• Provide NETPDTC with instructor evaluationsand student course critiques.

• Additional information on NCPACE can beobtained from your nearest Navy College Officeand the NCPACE contractor assigned to supportyour homeport.

The ESO should ensure that the following is donein order to have a successful NCPACE program:

• Ensure that there is command support from thetop down to include the Chief’s mess.

• Each student enrolling in the NCPACE programshould have an approved Special Request Chit ora page 13 entry. This is a two-way street. Thestudent is making a commitment to complete thecourses and the chain-of-command approvesand supports the student’s involvement inNCPACE.

• Whenever possible use a ProfessionalDevelopment Board to screen prospectiveNCPACE Technology students. Students shouldbe screened for being self-motivated to completean independent study course and for havingspecific degree goals for their courses.

• Ensure all command NCPACE requests areapproved by a command official with “ByDirection Authority” before the request is sent toNETPDTC.

• Ensure that students enrolling in technologycourses are underway watch qualified.

• Widely publicize crew briefings, registrationdates, course offerings, and term dates.

• Request the NCPACE program with sufficienttime before the start date of the first term.Courses should be ordered 20 to 30 days beforethe term start date.

• Make the instructor a part of the crew.Personal ly introduce him/her to theCO/XO/CMC. Provide the instructor with apersonal orientation to the ship and explain Navyevolutions like General Quarters.

• Monitor courses and student attendance.

The ESO should also ensure that a CommandDOES NOT:

• Invite a school that is not part of NCPACE toprovide counseling or offer courses on ships andsubmarines.

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• Begin NCPACE classes without properauthorization from NETPDTC.

• Request courses that are not reflected on thecrew survey.

• Attempt to offer NCPACE classes without closecollaboration with the local Navy CollegeOffice.

• Offer NCPACE courses before completing CO,XO, CMC, ESO, and crew briefs.

Q12. What program provides an atmosphere in whichstudents can experience a challenging educationin a shipboard or remote site environment?

Q13. Which course delivery method under NCPACEdoes not require an onboard college instructor?

Q14. How many months in advance of the ship’sscheduled deployment should ESOs plan andcoordinate NCPACE courses?

SERVICEMEMBERS OPPORTUNITYCOLLEGES AND NAVY COLLEGERATING PARTNERS

The Servicemembers Opportunity Colleges (SOC)consists of a national group of approximately 1,250colleges. These colleges have agreed to cooperate withthe military services to support voluntary educationprograms. SOC members include 2-year and 4-yearcolleges and universities and technical institutes. SOCmembers adhere to specific principles and criteria toensure high-quality academic programs are availableto military students.

SOC schools collectively offer the full range ofassociate and baccalaureate degrees. Many offeron-base programs and some serve mil i ta ryinstallations overseas.

SERVICEMEMBERS OPPORTUNITYCOLLEGES—NAVY (SOCNAV)

SOCNAV consists of accredited colleges offeringassociate (SOCNAV-2) and bachelors (SOCNAV-4)degree programs to Navy members worldwide either inresident courses or through distance learning. Astudent must establish academic residency with the“parent” institution. The “parent” college issues anofficial evaluation of all prior learning in the form of aSOCNAV Student Agreement. This agreement servesas the student’s academic plan and contract for thedegree.

The SOCNAV-2 and SOCNAV-4 Handbooks serveas manuals for the program and are used by the NavyCollege Offices’ education specialists and guidancecounselors to advise members interested in SOCNAV.The SOCNAV program manager can be contacted bye-mail at socmail@aascu.org. Further information onthis program is also on the following web site:www.soc.aascu.org/socnav.

NAVY COLLEGE RATING PARTNERS(NCRP)

In response to the Sailor’s need for greater accessto higher education, the Navy College Program hasdeveloped new partnerships with colleges anduniversities to offer rating-related degrees via distancelearning to Sailors everywhere.

As members of SOCNAV, these new educationpartnerships provide associates and bachelors degreeprograms related to each rating and make maximumuse of military professional training and experience tofulfill degree requirements.

The program also provides opportunities to takecourses through distance learning so that Sailorsanywhere will be able to pursue a degree. The goal ofthe NCRP Schools is to support both the Sailor’smobile lifestyle and educational goals. Courses areoffered in a variety of formats such as CD-ROM,videotape, paper, or over the Internet.

Navy College Rating Partners are

• City University,

• Coastline Community College of California,

• Dallas Telecollege of the Dallas CommunityColleges,

• Embry Riddle Aeronautical University,

• Empire State College,

• Florida Community College At Jacksonville,

• Florida State University,

• Fort Hays State University,

• George Washington University,

• Old Dominion University,

• Pikes Peak Community College,

• Rogers State University,

• Thomas Edison State College,

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• Troy State University,

• University of Maryland University College, and

• Vincennes University.

Contact a Navy College Office or the Navy CollegeCenter about the degree programs available from thepartnership schools at the Navy College web site.

Q15. SOC consis ts of a nat ional group ofapproximately how many colleges?

Q16. What type of degree can a member earn underthe SOCNAV-2 program?

Q17. What type of degree can a member earn underthe SOCNAV-4 program?

TESTING

Various DANTES examinations and testingservices are available to service members. Most of thetests are free to Navy members. Consult with the NavyCollege Office, which maintains the DANTESExamination Program Handbook (DEPH), for fulldetails on each test. Navy College Office staffmembers are trained to act as DANTES test controlofficers.

The examinations provided by DANTES areavailable to all active-duty military personnel,midshipmen of the U.S. Naval Academy, andreservists. Funded DANTES examinations are notauthorized for persons who have been separated fromactive military service or are not members of a Reservecomponent.

DANTES sponsors a wide range of examinationprograms throughout the world at various educationcenters (administered primarily by Navy CollegeOffices) and aboard ships (administered by ESOs).

For additional information on the DANTESExamination Programs, visit their web site atwww.voled.doded.mil/dantes/exam/index.htm orcontact your local Navy College Office. The primarytesting programs available through DANTES aredescribed in the following paragraphs.

GED Testing Program

The General Education Development (GED)Testing Program is designed for adults who have notfinished their formal high school education. Throughthe GED they can earn a high school equivalencycertificate.

College Admission Examinations

College admission examinations determine thequalification of personnel for college admission andfor some officer accession programs. Qualification isbased on the applicants’ scores on American CollegeTesting Assessment (ACT) or Scholastic AssessmentTest (SAT). The Graduate Record Examination(GRE), the Graduate Management Admission Test(GMAT), and the Law School Admissions Test (LSAT)are also available through this program. GRE, GME,and LSAT scores are used to determine a person’seligibility for admission to various graduate schools.

College Level Examination Program

College Level Examination Program (CLEP)examinations are nationally recognized and widelyaccepted as a means by which people can earn credit byexamination. CLEP general examinations consist of abattery of five tests that measure college-levelachievement in basic areas usually covered in the first 2years of college. About 70 percent of Navy examineessuccessfully pass the CLEP tests. This is a strongmotivator for career personnel. Personnel who alreadypossess credit for service schools and work experiencemay earn an associate degree more quickly bysuccessfully completing CLEP tests. CLEP subjectexaminations are also available. They measureknowledge of basic concepts, principles, relationships,and applications involved in college courses with thecorresponding title.

DANTES Subject Standardized Tests

DANTES Subject Standardized Tests (DSSTs)include a series of examinations in academic subjectmatter areas not usually covered under CLEP. TheDSST program includes approximate ly 36undergraduate-level college subjects. Similar to finalexaminations, DSSTs demand a comprehensiveknowledge of the subject. The examinations aremultiple-choice and, unlike other examinations, arenot timed. Personnel may earn 3 semester hours ofcredit for each DSST, as recommended by theAmerican Council on Education (ACE). DSSTs arejust another source from which Navy personnel canearn college credit.

Excelsior College Examination Program

Excelsior College Examinations, formerly theAmerican College Testing Proficiency Examination

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Program (ACT/PEP), are used to meet specific collegedegree requirements of the Excelsior College degreesand are accepted by many other colleges. The ECEsare available to all active-duty military personnel.Over 35 separate ECEs are available in the areas of artand sciences, business, education, and nursing.Military members may earn academic credit frommany colleges and universities for successfullycompleting these tests.

PRAXIS Series Exams

PRAXIS Series Exams are used by some states forinitial teacher certification. Pre-Professional SkillsTests measure basic skills competency in reading,math, and writing. Subject Assessment and SpecialtyArea tests measure understanding of the content andmethods applicable to specific subject areas.

Q18. What handbook do you consult for full details onDANTES examinations and test services?

Q19. What do college admission examinations(ACT/SAT) determine?

Q20. The DSST program includes approximately howmany undergraduate-level college subjects?

CERTIFICATION PROGRAMS

DANTES provides certification examinations inseveral professional and technical areas. Thesponsoring professional or technical associationprovides these examinations. These examinations are agood way for Navy members to obtain civilianrecognition for their Navy training while demonstratinga high level of professional competence. Navy CollegeOffice test control officers are authorized to administerthese examinations and there is a fee required for most.

There are about 30 certification examinationsavailable. In addition to receiving certification, theAmerican Council on Education (ACE) has reviewedfour certification examinations for college credit. Thelocal Navy College Office or the DANTES staff canprovide members with details about certificationexaminations.

If you have access to the Internet, you can get moreinformation on the DANTES Certification Program atthe DANTES web site .

NAVY COLLEGE CENTER

The Navy College Center (NCC) is the centralpoint of contact for information about all components

of the Navy College Program (NCP). The NCP website, provides Sailors and Marines easy access andone-stop shopping for information on Navy Collegeprograms and ongoing voluntary education programs.

The NCC’s mission is to increase the availabilityof educational information worldwide and providemaximum support to Sailors, Marines, and NavyCollege Offices. NCC is the central point of contactregarding partnership institutions. NCC providesOfficial and Individual SMART transcripts, conductsSMART research, and processes corrections and/oradditions to the SMART.

The NCC operates 7 days a week from 0600 to 2100CST. The NCC provides information and referral serviceas well as Navy College Program and SMARTinformation to anyone by telephone, fax, e-mail, U.S.Postal Mail, or through the NCP web site. The NavyCollege Center may be reached as follows: Phone: tollfree at 1-877-253-7122 / DSN 922-1828; Fax: (850)452-1281 / DSN 922-1281; E-mail: ncc@cnet.navy.mil.The Navy College Center monitors the Navy CollegeProgram web site.

UNITED SERVICES MILITARYAPPRENTICESHIP PROGRAM (USMAP)

The United Services Military ApprenticeshipProgram (formerly the Navy National ApprenticeshipProgram) can best be explained by the followingquestions and answers:

• What is the program? The USMAP allows Navy,Marine Corps, and Coast Guard personnel toreceive registered certification of the member’smilitary training and work experience.Complet ion of the USMAP promotesrecognition equal to civilian counterparts.

• What does the program do? The programdevelops highly trained military men andwomen who will continue to use their technicalskills and knowledge within their branch ofservice and who will qualify for employment in arecognized civilian trade after the expiration oftheir enlistment. Eligible men and womenbenefit by getting the same credit for specifiedmilitary work experience and training as theircivilian counterparts receive in civilian industry.The USMAP promotes recognition of the valueof military training and experience.

• What does it take to get into the program?Enlisted members must be on active duty, have a

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high school diploma or GED equivalence, be agraduate of a military service school and/or otherrelated school(s) appl icable to theapprenticeship trade; and be assigned duty in anauthorized apprenticeship trade billet.

• How does the member benefit? The programdemands quality performance and evidence ofprofessional growth by the participant. Theapprentice learns the knowledge, skills, tools,and materials of the trade through a combinationof on-the-job training and related study whileperforming his/her military job. At theconclusion of the requirements, the member isawarded a Certificate of Completion ofApprenticeship in the appropriate trade from theDepartment of Labor, Washington, D.C.

• How do the Navy and other service branchesbenefit? The military services get highlymotivated groups of professional men andwomen working to meet the high standardsrequired by all branches of service. The USMAPis a high retention tool, normally taking morethan one enl is tment to complete anApprenticeship. As a natural part of theprogram, enrolled members enthusiasticallyvolunteer for more on-the-job training (OJT).The more work a member performs, the more themember can log in a work experience hourlyrecord. Morale and job performance improves.

• What does the program cost the member? Otherthan a commitment to excellence, not a penny.The Chief of Naval Education and Traininghandles all program costs.

• How long does it take to complete the program?That depends on the required hours of the tradein which the member enrolls. USMAP approvedtrades range from 2,000 to 10,000 hours. A2,000 hour trade is considered a 1-year program;8,000 hours, a 4-year program (etc.).

A list of current Applicable Trades by Ratings forthe USMAP can be found on the USMAP web sitewww.cnet.navy.mil/nnaps. If the enlisted member’srating appears on this list, the next step is for theindividual to complete an application form and submitit to the USMAP office in accordance with informationprovided on the Web site at “WHERE TO START?”Marines should visit their local Lifelong LearningCenters for information and registration into theUSMAP. OPNAVINST 1560.10B governs thisprogram.

Apprentice applications and progress/status reportforms are available at no cost through the DefenseActivity for Non-Traditional Education Support(DANTES), 6490 Saufley Field Road, Pensacola, FL32509-5243 using the following stock numbers.

(1) Apprentice Registration Application(CNET 1560/1) – DANTES Stock No. 0400.

(2) Apprentice Progress/Status Report (CNET1560/2) – DANTES Stock No. 0401.

NOTE: If you do not have the authority to orderforms through DANTES, contact your local NavyCollege Office for a supply.

The Work Experience Hourly Record (CNET1560/3) and Work Processes Schedules are availableon the USMAP web site link at “FORMS.”

A training WIZARD providing instruction forfilling out the Work Experience Hourly records andcompleting the Apprentice Progress/Status Reportform is available on the USMAP web site link at“FORMS.” A CD copy of this WIZARD can beobtained by contacting the USMAP office. NOTE:You will need Microsoft Explorer or Netscapebrowser to access this program.

ESOs, CCCs, and Navy College Office educationspecial is ts /guidance counselors may obtainpromotional pamphlets and information packages fortheir commands by contacting the USMAP office atDSN 922-1001 extension 1817/1741 or commercial(850) 452-1001 extension 1817/1741.

Q21. When a member enrolled in the United ServicesMilitary Apprenticeship Program completes allof the requirements, what type of certificate is heor she awarded?

Q22. What, if anything, does it cost a member to enrollin the United Services Military ApprenticeshipProgram?

DEPARTMENT OF VETERANS’AFFAIRS EDUCATIONAL ASSISTANCE

PROGRAMS

Learning Objectives: Identify the basic Department ofVeterans’ Affairs educational assistance programsavailable for in-service and veteran personnel.

Veterans’ Affairs (VA) educational assistancerefers to the financial aid available to pay for eligibleveterans and active-duty personnel to attend school.

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Veterans’ educational assistance is available primarilythrough the following programs:

• Post-Vietnam Era Veterans’ EducationalAssistance (VEAP).

• Montgomery GI Bill (MGIB).

The following paragraphs contain basic informationon these programs. The ESO can obtain detailedinformation from the local Navy College Office, CCC,VA office, the institution the student is going to attend, orNavy Personnel Command, PERS- 604, at DSN882-4258/59 or 901-874-4258/59. If you have access tothe Internet, you can examine the Department ofVeterans’ Affairs Educational Assistance Programshome page at web site www.gibill.va.gov.

POST-VIETNAM ERA VETERANS’EDUCATIONAL ASSISTANCE PROGRAM

The Post-Vietnam Era Veterans’ EducationalAssistance Program (VEAP) is a voluntary,contributory educational financial assistance program.It is available for personnel who entered the Navyduring the period from 1 January 1977 through 30 June1985. Personnel who elected to take part in this programcontribute between $25 and $100 per month for aminimum of 12 months or make lump sum payments asdesired. The member’s total contribution cannot exceed$2,700. Only active-duty members may makecontributions. For every dollar the member contributes,the Navy contributes a matching two dollars. Thus, aperson’s contribution of $2,700 will provide a totalbenefit of $8,100 in the education fund. The memberreceives direct payment of benefits after the schoolconfirms the member’s enrollment in training.

Active-duty personnel may disenroll and request arefund of unused contributions. OPNAVINST 1780.2contains more detailed information about theprocedures for accomplishing these actions.

MONTGOMERY GI BILL ACT OF 1984

Beginning on 1 July 1985, non-prior servicemembers entering active duty began receivingeducational benefits under the Montgomery GI Bill(MGIB). Service members eligible for the VietnamEra GI Bill may also be eligible to receive benefitsunder the MGIB.

Members may use their in-service benefits after 2 yearsof active duty. They must use all benefits within 10 yearsafter the date of last discharge or release from active duty.

Those who began active duty after 30 June 1985automatically incur a monthly pay reduction of $100

per month for 12 months unless they elect not to takepart in this program. Service members must make thisone-time, irrevocable decision when they begin activeduty. Officer candidates make this decision at the timeof their commissioning.

Vietnam Era GI Bill personnel do not have tocontribute to the program to remain eligible. Theyreceive one-half of their Vietnam Era GI Billentitlement rate that was effective 31 December 1989plus the basic MGIB rate. This payment may notexceed 36 months or the number of months ofremaining Vietnam Era entitlement; whichever is less.The total entitlement used under both bills cannotexceed 48 months.

SELECTED RESERVE AND NATIONALGUARD BENEFITS UNDER THE MGIB

Effective 1 July 1985, selected Reserve andNational Guard personnel became eligible foreducational benefits under the MGIB. To be eligible,the member must meet the following requirements:

• Be a high school graduate or have a GEDequivalency certificate.

• Have completed 180 days of consecutiveReserve component service before drawingbenefits (computed from the date of the oath ofenlistment).

• Not have an ROTC scholarship.

• Agree to enlist, extend, or reenlist for 6 years.

Students must complete a DD Form 2384, Noticeof Eligibility, to begin the process. After signing aForm 2384, students should verify the acceptability ofproposed courses with the Veterans’ Affairs Office attheir school. The school must certify the student’straining to the VA. The processing normally takesabout 1 month. Reservists do not have to pay anymoney to participate.

Participants have up to 10 years in which to usetheir benefits, but they must remain qualified membersof the Selected Reserve in good standing. The benefitsend as soon as the member separates from the SelectedReserve or after 10 years, whichever comes first.

Q23. The Post-Vietnam Veterans’ EducationalAssistance Program is available for personnelwho entered the Navy during what time period?

Q24. Selected Reserve and National Guard personnelbecame eligible for educational benefits underthe Montgomery GI Bill in what year?

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SUMMARY

The Navy provides educational benefits tomembers through the ESO, CCC, Navy CollegeOffices, and DANTES. ESOs must make sure allpersons are aware of these benefits. ESOs shouldguide Navy people as they pursue the various voluntaryeducation programs. ESOs and civilian educationspecialists/guidance counselors should assist navalpersonnel in selecting the goals that are right for them.As an ESO you will find it rewarding to help personnelattain their goals.

Because of the many instructions and publications thatgovern educational programs, ESOs must have up-to-dateinformation. They should check with the local NavyCollege Office or the VA to get the latest educationalbenefits information. ESOs should also make every effortto attend the ESO workshops offered by Navy CollegeOffices at various locations around the world.

To find out where the Navy College Offices arelocated and points of contacts at these offices, accessthe Navy College Program web site.

REFERENCES USED TO DEVELOPTHIS CHAPTER

Navy Voluntary Education Program, CNETINST1560.3D, Chief of Naval Education and Training,Pensacola, Fla., 1991.

ANSWERS TO EMBEDDEDQUESTIONS

CHAPTER 2

A1. Offers educational opportunities to meet theindividual needs and interests of Navypersonnel.

A2. SMART transcript

A3. Navy College Office.

A4. The Educational Services Officer.

A5. The local Navy College Offices.

A6. Active Duty service members.

A7. 75% , not to exceed $187.50 per credit hour nor

to exceed $3,500.00 per individual per fiscal

year.

A8. Chief of Naval Operations.

A9. Academic Skills.

A10. 40 hours.

A11. 15 students.

A12. NCPACE.

A13. Computer-delivered courses.

A14. 2-3 months.

A15. 1,250.

A16. Associate degree.

A17. Bachelor’s degree.

A18. DANTES Examination Program Handbook

(DEPH).

A19. Qualification of personnel for college

admission and for some officer accession

programs.

A20. 36.

A21. A Certificate of Completion of Apprenticeship in

the appropriate trade.

A22. Nothing.

A23. From 1 January 1977 through 30 June 1985.

A24. 1 July 1985.

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CHAPTER 3

PROFESSIONAL DEVELOPMENT EDUCATIONPROGRAMS

Well-educated, career-minded people are in greatdemand in today’s rapid ly expanding andtechnologically advanced Navy. The complexweapons systems in the Navy’s ships, aircraft, andsubmarines are marvels of high-tech engineering.They need specially trained and educated people tooperate them.

The Navy has a var ie ty of profess ionaldevelopment programs available to qualified officerand enlisted personnel. The programs are designed tohelp Navy people further their education andprofessional competence. The Navy E-Learningprogram is an education program designed for bothofficer and enlisted.

Other opportunities discussed in this chapterinclude Enlisted to Officer commissioning programs:

• United States Naval Academy.

• Naval Reserve Officers Training Corps(NROTC) Scholarship Program.

• Broadened Opportunity for Officer Selectionand Training (BOOST).

• Seaman to Admiral Program (STA).

• Officer Candidate School (OCS) Program.

• Enlisted Commissioning Program (ECP).

• Medical Enlisted Commissioning Program(MECP).

• Medical Service Corps In-Service ProcurementProgram (MSC IPP).

• Limited Duty Officer (LDO) and Chief WarrantOfficer (CWO) Programs.

And continuing education programs for officers:

• Graduate Education Voucher Program.

• Officer Law Education Program.

• White House Fellows Program.

• Scholarship Program.

• Naval Postgraduate School, Monterey.

• Defense Language Program.

• Junior and Senior Service Colleges.

NAVY ON-LINE EDUCATIONALPROGRAM

Learning Objectives: Identify the on-line Navylearning programs available to enlisted and officerpersonnel to further their education and increase theirpotential for advancement and promotion.

NAVY E-LEARNING

The Navy E-Learning web site was being broughton-line as this course was being released. It replacesthe Navy Learning Network and the NETg web sites.The Navy E-Learning web site was designed to containmilitary courses developed to run via the web, theentire information technology library from NETg(over 800 courses), and the entire Skillsoft businessand professional development library (over 350courses). It offers increased portal functionality, usertools, customized reporting, personalized transcripts,course completion certificates, and numerousreferences and links. It will continue to grow with newfeatures such as, streaming video, virtual classroomsand more in the near future. All courses are tuition-freeto DoN personnel. Courses are pre-paid or fundedseparately by the Navy. None of the courses requireadditional materials or textbooks. The Navy E-LearningInternet address is www.navylearning.navy.mil for usefrom .mil computers or www.navylearning.com to usefrom home computers.

Some of the reasons people like online trainingare:

• Timeliness — Online training is available 24hours a day, 365 days a year so the student canaccess lessons and information when needed.

• Accessibility — Online training is accessiblefrom anywhere in the world with Internet access.NETg and SkillSoft courses are playable onmost computer systems (be sure to check system

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requirements before registering). Courses maybe taken on more than one computer, such as acomputer at the office and one at home.

• Flexibility —Online training allows students toset their own paces, “test out” of portions ofcourses where they already have knowledge, oronly access the portions of a course of immediateinterest. Online training may also be used toreinforce classroom or on-the-job training.Courses may be stopped and resumed as manytimes as desired. Courses may even be repeatedor accessed many times as a learning aid.

Q1. An individual signing up for Navy E-Learningwill have to pay how much per course?

ENLISTED TO OFFICERCOMMISSIONING PROGRAMS

There are many enlisted Sailors with the potentialand leadership ability to become Naval officers. TheNavy, realizing this pool of talent, has several differenttypes of commissioning programs available to enlistedpersonnel. As the ESO it is your responsibility to helpmatch the candidate with the most appropriatecommissioning program. These programs are brieflydiscussed here, for in-depth application proceduresand forms, see OPNAVINST 1420.1, Enlisted toOfficer Commissioning Programs ApplicationAdministrative Manual.

THE U.S. NAVAL ACADEMY (USNA) ANDNAVAL ACADEMY PREPARATORYSCHOOL (NAPS)

The U.S. Naval Academy (USNA), located inAnnapolis , Maryland, offers an outstandingopportunity for qualified young men and women toembark on careers as officers in the Navy or MarineCorps. Students at the Naval Academy areMidshipmen, U.S. Navy, receiving pay of amidshipmen plus tuition, room, and board. Candidatesreport to the Naval Academy in July for Plebe Summer.The academic curriculum focuses primarily ontechnical fields of study such as engineering, math, andphysics, which lead to appointments in theUnrestricted Line communities of the Navy includingSurface Warfare, Submarines, Aviation, SpecialWarfare and Special Operations. A small percentageof appointments in the U.S. Marine Corps are alsooffered to those qualified. A Bachelor of Sciencedegree is awarded upon graduation. Graduates arecommissioned as Ensigns, U.S. Naval Reserve, or as

Second Lieutenants, U.S. Marine Corps Reserve. Theminimum service obligation is 5 years active duty and3 years Reserve upon initial appointment as an officer.

The Naval Academy Preparatory School (NAPS)provides intensive instruction and preparation for theacademic, military and physical training curricula atthe U.S. Naval Academy. NAPS students are in anactive duty enlisted status. The school convenes inJuly of each year and runs through May of thefollowing year. NAPS is located on board the NavalEducation and Training Center, Newport, RhodeIsland. Upon successful completion of NAPS,appointments to the Naval Academy are offered andthose who accept the appointment report in July.

Applicants are strongly encouraged to apply to allcategories of nominations for which they qualify. Allcategories of nomination are listed in Appendix A ofOPNAVINST 1420.1, or in the Admissions Chapter ofthe Naval Academy Catalog. Catalogs can be obtainedby calling (410) 293-4361 or DSN 281-4361 or bywriting to USNA Admissions Office, 117 DecaturRoad, Annapolis, MD 21402.

Basic Eligibility Requirements. Applicants mustbe:

• Citizens of the United States and cannot bewaived.

• Of good moral character and have no record ofdisciplinary action within 3 years beforeapplication.

• At least 17 years of age and must not have passedtheir 23rd birthday on 1 July of the year enteringthe Naval Academy. Age restrictions cannot bewaived.

• Unmarried, not pregnant, and have no legalresponsibility to support children or otherindividuals.

• Physically qualified.

• High school graduates or holds a GED and isscholastically qualified by USNA’s admissionsboard.

• Officially nominated from one of the manynomination sources available. Appendix A ofOPNAVINST 1420.1 lists these sources.

• Recommended by their commanding officer.

Additional academic and program eligibilityrequirements are specified in greater detail inOPNAVINST 1420.1, chapter 3.

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Q2. Where is the United States Naval Academy(USNA) located?

NAVAL RESERVE OFFICERS TRAININGCORPS (NROTC) SCHOLARSHIPPROGRAM

The purpose of the NROTC Scholarship programis to educate and train well-qualified young men andwomen for careers as commissioned officers of theNavy’s Unrestricted Line and Nurse Corps. TheNROTC Scholarship Program primarily focuses ontechnical fields of study such as engineering, math, andphysics, which lead to appointments in theUnrestricted Line communities. Some scholarshipsfor non-technical degrees are offered as well, butgreater emphasis is given to technical majors to meetthe increasing demand for technical training in theFleet. The Unrestricted Line offers opportunities inSurface Warfare, Submarines, Aviation, SpecialWarfare, and Special Operations. Nurse Corps optiongraduates receive commissions in the Nurse Corps.Initial appointments are in the grade of Ensign, UnitedStates Naval Reserve with a minimum serviceobligation of 4 years.

The four-year and two-year NROTC Scholarshipprograms provide qualified students with tuition,books, instructional fees, uniforms, and a subsistenceallowance of $200 per month. Room and boardexpenses are not provided. Enlisted personnel selectedfor and enrolled in NROTC Scholarship programs arereleased from active duty and are not eligible for activeduty pay and allowances, medical benefits, or otheractive duty entitlements while in these programs.

Scholarship students must successfully completenaval science courses, drills, and summer trainingbefore graduation from college. Selectees must attendclasses full-time during the academic year.

Basic Eligibility Requirements. Applicants mustbe:

• Citizens of the United States and cannot bewaived.

• Of good moral character and have no record ofdisciplinary action within 3 years beforeapplication.

• Under 27 years of age on 30 June of the year inwhich eligible for commissioned status. Agewaivers may be granted for prior active militaryservice, on a month-for-month basis, computedas of 1 September of the year of enrollment in

NROTC, provided the applicant will not reachhis/her 30th birthday by 30 June of the year inwhich graduation and commissioning areanticipated.

• High school graduates or hold a GED and arescholastically qualified.

• Physically qualified for NROTC program asdetermined by the Physical Medical ReviewBoard.

• Recommended by their commanding officer.

• Four-year applicants must have less than 30semester hours or 45 quarter hours of collegework completed by the fall of the year in whichthey will attend college.

Applications must be received by 15 March fortwo-year applicants and 31 January for four-yearapplicants before the year in which the applicantdesires admission. Additional academic and programeligibility requirements are specified in greater detailin OPNAVINST 1420.1, chapter 4.

Q3. To be eligible for the NROTC ScholarshipProgram, applicants must be under what age?

Q4. How much subsistence allowance does anNROTC student receive each month?

THE BROADENED OPPORTUNITY FOROFFICER SELECTION AND TRAINING(BOOST) PROGRAM

The Broadened Opportunity for Officer Selectionand Training (BOOST) program is a collegepreparatory program, which prepares applicants forentry into the NROTC Scholarship program or the U.S.Naval Academy. BOOST provides a commissioningopportunity to Fleet Sailors who have demonstratedthe quali t ies necessary for careers as NavyUnrestricted Line officers or as Nurse Corps officers,but whose past academic performance does not qualifythem for immediate selection into an officer accessionprogram. The BOOST program is a significantcontributor to minority NROTC accessions, andtherefore minority personnel are strongly encouragedto apply.

BOOST is located at the Naval Education andTraining Center, Newport, Rhode Island. It provides arigorous 10-month college preparatory curriculumconsisting of mathematics, English, science, computerscience, and military training.

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Basic Eligibility Requirements. Applicants mustbe:

• Citizens of the United States and cannot bewaived.

• Of good moral character and have no record ofdisciplinary action 3 years before application.

• Under 22 years of age on 30 June of the year theywill begin BOOST. Age waivers of one monthfor each month of active duty up to 36 monthscan be granted.

• High school graduates or hold a GED and arescholastically qualified.

• Physically qualified.

• Recommended by their commanding officer.

Applications must be received not later than 1October of the year in which the applicant desiresacceptance into the program. Additional academic andprogram eligibility requirements are specified ingreater detail in OPNAVINST 1420.1, chapter 5.

Q5. Prospective NROTC Scholarship Programapplicants must be under what age on 30 June ofthe year they plan to enter the BOOST program?

Q6. At what location is BOOST training conducted?

SEAMAN TO ADMIRAL (STA)PROGRAM

The Seaman to Admiral (STA) Program is afull-time undergraduate education and follow-oncommissioning program applicable to enlistedpersonnel of the Regular Navy and the Naval Reserveincluding Training and Administration of the Reserve(TAR) personnel and Selected Reserve (SELRES)personnel.

Personnel selected for the Seaman to Admiralprogram are provided a maximum of 36 months tocomplete a baccalaureate degree with benefits thatinclude tuition, mandatory fees, book allowance, andfull Navy pay and benefits in current paygrade as wellas opportunities to advance in enlisted rank while inschool. Following degree completion, selectees willbe transferred to Officer Candidate School (OCS) andupon successfu l comple t ion of OCS, arecommissioned as naval officers in the UnrestrictedLine. Initial appointments are as Ensigns, U.S. NavalReserve with a minimum service obligation consistentwith assigned designator.

Basic Eligibility Requirements. Applicants mustbe:

• Citizens of the United States and cannot bewaived.

• Of good moral character and have no record ofdisciplinary action within 3 years beforeapplication.

• At least 22 years of age, but not have reachedtheir 27 t h birthday by September of theapplication year.

• Serving on active duty or TAR status in paygradeE-4 or above with at least four years of activeduty as of 30 September in the year beforeapplying for the program.

• High school graduates or hold a GED and arescholastically qualified.

• Physically qualified.

• Recommended by their commanding officer.

Applications must be received by 1 July of the yearin which the applicant desires acceptance into theprogram. Additional academic and program eligibilityrequirements are specified in greater detail inOPNAVINST 1420.1, chapter 6.

Q7. What is the maximum age limit to apply for theSeaman to Admiral Program?

OFFICER CANDIDATE SCHOOL (OCS)PROGRAM

OCS is an initial commissioning program forindividuals possessing at least a baccalaureate degreefrom an accredited institution. Selectees for OCS maychoose, depending upon individual qualifications,designators within the Unrestricted Line, RestrictedLine and certain Staff Corps designators. Appendix Oof OPNAVINST 1420.1 provides a description of thedesignators open to qualified candidates. OCS is a13-week program of concentrated officer training andindoctrination located at Naval Aviation SchoolsCommand, Pensacola, Florida.

Enlisted applicants selected for the program whoare in paygrade E-4 or below are designated officercandidates and advanced to paygrade E-5 uponreporting to OCS. Enlisted applicants in paygrade E-5and above are designated officer candidates in theirpresent paygrades. Graduates of OCS are appointed asEnsigns, U.S. Naval Reserve, and incur a minimumactive duty obligation of 4 years. Certain designators

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incur greater minimum active duty obligation becauseof follow-on training required for that designator.

Basic Eligibility Requirements. Applicants mustbe:

• Citizens of the United States and cannot bewaived.

• Of good moral character and have no record ofdisciplinary action within 3 years of application.

• Possess a baccalaureate degree or advanceddegree from an accredited institution.

• At least 19 years old and meet designatorspecific age limitations, which are outlined inNAVPERS 158391.

• Meet specific program qualifications andaptitude scores.

• Physically qualified.

• Recommended by their commanding officer.

Appl ica t ions are accepted cont inuous lythroughout the year. Additional academic andprogram eligibility requirements are specified ingreater detail in OPNAVINST 1420.1, chapter 7.

ENLISTED COMMISSIONING PROGRAM(ECP)

ECP provides a full-time opportunity to completerequirements for a baccalaureate degree and to earn acommission in the Unrestricted Line. ECP is open toeligible active duty Navy enlisted personnel who haveearned previous college credit, but less than abaccalaureate degree. Prospective candidates musthave 30 semester hours or 45 quarter hours of fullytransferable college credit that can be applied to aselected major of study toward completion of abaccalaureate degree.

The ECP program offers several options forprospective candidates, which include Basic ECP,Aviation Option ECP (AECP), Nuclear Option(NECP), and Civil Engineer Corps Option ECP(ECP-CEC).

1. Basic ECP provides an opportunity to earn acommission in one of the Unrestricted Linecommunities.

2. AECP. While the basic ECP providesopportunity for pilot designation, as well asother Unrestricted Line designators, graduates

of AECP will be designated solely as StudentNaval Aviators (Pilots).

3. NECP. There are two different commissioningoptions available to a NECP officer candidate.The majority of officer candidates will becommissioned through Officer CandidateSchool following receipt of their degrees. Inaddition, a candidate can be commissioned atthe host NROTC unit after completion of therequired Naval Science courses.

4. ECP-CEC. Applicants selected by theECP-CEC board will be designated CivilEngineer Corps officers upon commission.

Selectees will be ordered to an NROTC hostuniversity. Basic ECP and AECP selectees attend theNaval Science Institute (NSI) at Newport, RhodeIsland, enroute to their host university. The NSIprogram is an intensive 6 ½-week academic program,which fulfills the first 2 years of Naval Scienceinstruction for commissioning through the NROTCunit.

ECP students receive full pay and allowances fortheir enlisted paygrades and are eligible foradvancement while in college. The student paystuition, fees, books, and other expenses incurred whileparticipating in ECP. If eligible, students may use theVeterans Educational Assistance Program (VEAP) orMontgomery GI Bill (MGIB) educational benefits;however, students are not eligible for benefits underthe Tuition Assistance program.

Selectees are required to complete degreerequirements for non-technical degrees in not morethan 30 calendar months, or technical degrees in notmore than 36 calendar months and attend school on afull-time, year-round basis beginning in the fall of theyear selected.

Graduates from Basic ECP and AECP arecommissioned as Ensigns, United States NavalReserve, and serve on active duty with a minimumservice obligation of 4 years.

Basic Eligibility Requirements. Applicants mustbe:

• Citizens of the United States and cannot bewaived.

• Of good moral character and have no record ofdisciplinary action within 3 years beforeapplication.

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• At least 22 years of age by 1 November of theyear in which applying for the program and beable to complete degree requirements and becommissioned before their 31st birthday.

• Have completed at least 4 years of active servicein the Navy or Naval Reserve as of 1 Septemberin the year the application is made.

• Have completed sufficient undergraduate coursework no later than 4 December of the year inwhich they are applying for the program tocomplete requirements for a non-technicaldegree in 30 months or a technical degree in 36months.

• Physically qualified.

• Recommended by their commanding officer.

Applications must be received before 1 Novemberof the year in which applicants desire acceptance intothe program. Additional academic and programeligibility requirements are specified in greater detailin OPNAVINST 1420.1, Basic ECP chapter 8; AECPOption chapter 9; NECP Option chapter 10; andECP-CEC Option chapter 11.

Q8. To qualify for the Enlisted CommissioningProgram, a person must be at least what age?

Q9. What Navy educational benefits can be usedwhile enrolled in the Enlisted CommissioningProgram?

MEDICAL ENLISTED COMMISSIONINGPROGRAM (MECP)

MECP is a Nurse Corps commissioningopportunity. It provides a pathway for active dutyenlisted personnel of all ratings, who possess somecollege credit, to obtain a baccalaureate degree innursing and ultimately a commission in the NurseCorps. This program is not intended to serve as aprecursor to medical school, or for physical therapy,physician assistant, or other health care specialties.

Selectees for the program will participate in anationally accredited academic program leading to abaccalaureate degree in nursing. MECP studentsreceive full pay and allowances for their enlistedpaygrades and are eligible for advancement while incollege. The student pays tuition, fees, books and otherexpenses incurred while participating in MECP. Ifeligible, students may use the Veterans EducationalAssistance Program (VEAP) or Montgomery GI Bill(MGIB) educational benefits; however, students are

not eligible for benefits under the Tuition Assistanceprogram.

Selectees are required to complete degreerequirements in not more than 36 consecutive calendarmonths and attend school on a full-time, year-roundbasis beginning in the fall of the year selected.

Graduates from MECP are commissioned asEnsigns, in the Nurse Corps, United States NavalReserve, and incur an eight-year obligation ofwhich a minimum of 4 years must be served onactive duty.

Basic Eligibility Requirements. Applicants mustbe:

• Citizens of the United States and cannot bewaived.

• Of good moral character and have no record ofdisciplinary action within the 3 years beforeapplication.

• Serving on active duty in the U.S. Navy, U.S.Marine Corps, or Naval Reserve. Reservists onActive Duty for Special Work (ADSW) orCanvasser Recruiters are not eligible for theprogram.

• Must have completed at least 3 years activeservice as of 1 October of the fiscal year in whichthe selection board is held.

• Must be able to complete the nursing degreerequirements and be commissioned before their35th birthday.

• High school graduates or hold a GED and arescholastically qualified.

• Able to complete the requirements for abaccalaureate degree in nursing within 36consecutive months from the date of enrollmentinto the MECP.

• Physically qualified.

• Recommended by their commanding officer.

Applications must be received before 1 October ofthe year in which the applicant desires selection to theprogram. Additional academic and program eligibilityrequirements are specified in greater detail inOPNAVINST 1420.1, chapter 12.

Q10. A person completing the requirements of theMedical Enlisted Commissioning Program willreceive what type of degree?

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MEDICAL SERVICE CORPS IN-SERVICEPROCUREMENT PROGRAM (MSC IPP)

MSC IPP for Health Care Administration (HCA)and Physician Assistant (PA) provides a pathway toofficer commissions for active duty enlisted personnelwho meet eligibility criteria for Health CareAdministration or Physician Assistant.

Candidates for this program may have a qualifyingdegree or may have some college credit applicabletowards an advanced qualifying degree. Those withqualifying degrees will receive direct appointments tothe Medica l Serv ice Corps , in a paygradecommensurate with education level.

Selectees who desire an advanced degree(graduate level) or possess transferable credits towardsa graduate degree will be afforded the opportunity toobtain a graduate degree while maintaining their activeduty pay and benefits. MSC IPP students receive fullpay and allowances in their current enlisted paygradesand are eligible for advancement while in college. Thestudent pays tuition, fees, books and other expensesincurred while participating in the program. If eligible,students may use the VEAP or MGIB educationalbenefits; however, students are not eligible for benefitsunder the Tuition Assistance program. Selectees arerequired to complete degree requirements in not morethan 36 calendar months and attend school on afull-time, year-round basis beginning in the fall of theyear selected. Once they complete their degrees theywill be commissioned as Lieutenant (junior grade),Medical Service Corps.

Basic Eligibility Requirements. Applicants mustbe:

• Citizens of the United States and cannot bewaived.

• Of good moral character and have no record ofdisciplinary action within the last 3 years beforeapplication.

• Serving on active duty in the U.S. Navy or NavalReserve at time of application.

• Serving in paygrade E5 through E9.

• Not have reached their 35th birthday by time ofinitial appointment.

• Possess qualifying degree for Health CareAdministration or Physician Assistant orpossess the minimum amount of transferablecollege credit.

• Physically qualified.

• Recommended by their commanding officer.

For the active duty IPP, Chief of Naval Personnel(PERS-811) must receive applications not later thanthe date announced in the NAVADMIN for the year’sboard (normally on 1 November of the fiscal year inwhich the application is made). Additional academicand program eligibility requirements are specified ingreater detail in OPNAVINST 1420.1, chapter 13.

Q11. The HealthCare Administration Section of theMedical Service Corps is available to whichpaygrades?

LIMITED DUTY OFFICER (LDO) ANDCHIEF WARRANT OFFICER (CWO)PROGRAMS

The opportunity to receive a commission as anofficer in the Navy has never been better than it istoday. Two of the most popular programs leading to acommission are the Chief Warrant Officer (CWO)Program and the Limited Duty Officer (LDO)Program.

The Navy recognizes a need for CWOs to serve asofficer technical specialists and LDOs to serve asofficer technical managers. The LDO and CWOPrograms are the primary enlisted-to-officer programssponsored by the Navy that do not require a collegeeducation. Competition in both of these programs hasbeen and will continue to be particularly keen.Interested persons should begin preparation early intheir careers. Increased knowledge gained throughoccupational experience and specialized trainingthrough schools and NRTCs should be sought by allpotential candidates to better prepare for officer status.

Limited Duty Officer Program

The Limited Duty Officer (LDO) Programprovides a path of advancement for PO1 throughSCPO and CWO. The program leads to a commissionas a temporary ensign or lieutenant junior grade (asapplicable) in the Regular Navy or Naval Reserve.

The applicant must meet the following eligibilityrequirements to apply for the LDO Program:

• Be a U.S. citizen.

• Be serving on active duty in the Regular Navy,Naval Reserve, or TAR Program at the time ofapplication and, if selected, remain on activeduty until the appointment is tendered.

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• Be physically qualified for appointment to LDOper the physical standards outlined in theManual of the Medical Department.

• Be a high school graduate or possess theservice-accepted equivalent.

• Have no record of conviction by courts-martial,NJP, or conviction by a civil court for any offenseother than minor traffic violations for 2 years asof 1 October of the year in which application ismade. DUI violations will be considered majortraffic violations, and are disqualifying if withinthe 2-year period specified above.

• Be of good moral character and of unquestionedloyalty to the United States as determined byinterview and investigation.

• Be recommended by the commanding officer.

• Not exceed the HYT requirements.

• Be serving as a PO1, CPO, or SCPO on 1October of the year in which application is made.If a PO1, must have served in that capacity for atleast 1 year as of 1 October of the year in whichapplication is made.

• Have completed at least 8 years, but not morethan 16 years, of active naval service on 1October of the year in which application is made.

• If a PO1, must have completed all requirementsfor advancement to CPO, with the exception oftime in paygrade, and successfully competed inthe annual Navywide advancement examinationcycle administered in January of the year ofapplication.

A candidate whose final multiple is equal to, orgreater than, the minimum final multiple required forSELECTION BOARD ELIGIBLE will be designatedLDO SELECTION BOARD ELIGIBLE. A PO1 whois presently authorized advancement to CPO is exemptfrom the CPO Navywide examination qualification.

CPOs and SCPOs with at least 12 years, but notmore than 16 years, of naval service may apply forLDO and CWO in the same application year. However,they may only request one designator for eachprogram.

Chief Warrant Officer Program

The Chief Warrant Officer (CWO) Programprovides a direct path of advancement for outstandingenlisted personnel.

To be eligible for appointment, an applicant mustmeet the following requirements:

• Be a U.S. citizen.

• Be serving on active duty as a MCPO, SCPO, ora CPO (includes E-6 personnel selected foradvancement to E-7), in the Regular Navy, NavalReserve, or Training and Administration ofReserves (TAR) Program at the time ofapplication and, if selected, remain on activeduty until the appointment is tendered.

• Fleet Reserve personnel on active duty mustrequest authori ty from PERS-82 forreenlistment in the Regular Navy and bereenlisted USN to be eligible to apply for theActive Duty CWO program.

• Be physically qualified for appointment as aCWO per the physical standards outlined in theManual of the Medical Department.

• Be a high school graduate or possess theservice-accepted equivalent.

• Have no record of conviction by courts-martial,non-judicial punishment (NJP), or conviction bya civil court for any offense other than minortraffic violations for 2 years as of 1 October ofthe year in which application is made. Drivingunder the influence (DUI) violations will beconsidered major traffic violations, and aredisqualifying if within the 2-year periodspecified above.

• Be of good moral character and of unquestionedloyalty to the United States as determined byinterview and investigation.

• Not exceed high-year tenure (HYT).

• Be recommended by the commanding officer foreach designator requested.

• Have completed at least 12 years, but not morethan 24 years, of active service on 1 October ofthe year application is made.

The following policies apply to the LDO and CWOPrograms:

• No age stipulation is required for LDO/CWOcandidates.

• The number of times an LDO/CWO candidatemay apply from the same enlisted paygrade isunrestricted.

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• E-6/7/8 candidates with 8 to 16 years of serviceare eligible for LDO Ensign (ENS).

• E-7/8 candidates with 12 to 24 years of serviceare eligible for CWO2.

• E-9 candidates with 2 years in grade and notmore than 24 years of service are eligible forCWO3.

• The time-in-rate (TIR) date is used to computeminimum and maximum eligibility.

• Candidates for CWO2 and CWO3 compete onan equal basis.

• The terminal eligibility date is extended to 1October of the year of application.

• After 1 year of service as a CWO, a person maycompete for selection to LDO at paygrade O-2.

• Prior military service that parallels currentservice can be counted to meet minimumeligibility requirements.

Application deadlines

• Active duty applications for LDO and CWOmust be forwarded to Navy Personnel Command(PERS-811D) and postmarked not later than 1August of the year in which application is made.Addenda must be forwarded (via unitcommanding officer) and be received not laterthan 1 January of the calendar year the selectionboard convenes.

• Inactive duty applications for LDO and CWOmust be forwarded to Navy Personnel Command(PERS-92D) and postmarked not later than 1December of the year in which application ismade. Addenda must be forwarded (via unitcommanding officer) and be received not laterthan 1 April of the calendar year the selectionboard convenes.

When candidates are selected for CWO or LDO,the ESO should provide them with a copy of UsefulInformation for Newly Commissioned Officers,NAVEDTRA 12967. The ESO should also providethem with the following information:

• Newly commissioned CWOs and LDOs attendofficer indoctrination school at Naval Air StationPensacola, Florida. The school consists of 5weeks of instruction. Instruction emphasizesoral and written communication, administrativeand legal procedures, Navy programs and topics,military duties and courtesies, sea power and

Leadership Training Course, specificallydesigned for their experience levels.

• CWO candidates receive CWO sea pay—amonthly amount plus $100 for those personswith over 2 consecutive years of sea duty.

• LDO candidates receive LDO sea pay—amonthly amount plus $100 for those personswith over 3 consecutive years of sea duty.

• A CWO with 3 years of commissioned service iseligible to retire as a CWO with 20 years of totalservice. (Because of a misunderstanding of theexisting law, many people erroneously believe aCWO must have 10 years of commissionedservice.)

Additional program eligibility requirements arespecified in greater detail in OPNAVINST 1420.1,chapter 14.

Q12. What instruction covers the applicationprocedures for the LDO/CWO programs?

OFFICER EDUCATION PROGRAMS

Learning Objectives: Identify programs available toqualified officers to continue their education.

There are several programs for continuingeducation available to officers. As the ESO it will beimportant for you to have a basic knowledge of theseprograms. The ESO will also be responsible forknowing where to obtain the procedures for applyingfor these programs.

GRADUATE EDUCATION VOUCHERPROGRAM

The Graduate Education Voucher (GEV) Program(formerly the Tuition Assurance-TASS Program)provides unrestricted line officers (URL) theopportunity to pursue a graduate degree. The GEVProgram provides up to $40,000 for two years ofoff-duty graduate education for O-3 active duty listURL officers from the 1110, 1120, 1130, 1140, and13XX communities with demonstrated superiorperformance and upward career mobility. For moreinformation on the GEV Program visit the web site:www.nps.navy.mil/code031a.

OFFICER LAW EDUCATION PROGRAM

The Officer Law Education Program allowsselected naval officers to enter an American Bar

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Association (ABA) accredited law school for up to 36months. Selectees may enter the school to pursue abachelor of laws or juris doctor degree, which may leadto service as a Judge Advocate General (JAG) Corpsofficer. Officers selected and ordered to law schoolwill be entitled to a permanent change of station (PCS)move and military pay and allowances. Thegovernment will pay tuition and up to $150.00annually for fees and books. Selectees must make aservice commitment of 2 years obligated service foreach year, or part thereof, of legal training in additionto any other service obligation.

Selectees must meet the following basic eligibilityrequirements:

• Be a citizen of the United States

• Be on active duty in a commissioned officerstatus (0-3 or below)

• Have a baccalaureate degree from an accreditedinstitution

• Have served on active duty for a period of notless than 2 years, or more than 6 years (in anofficer or enlisted status), at the time the laweducation begins

• Be able to complete 20 years of active service asa commissioned officer before their 55th birthday

NOTE: These eligibility requirements areestablished by law and cannot be waived.

SECNAVINST 1520.7 contains eligibilityrequirements and application procedures.

Q13. For each year of legal training recieved, aselectee for the Officer Law Education Programmust commit to at least how many years ofobligated service?

WHITE HOUSE FELLOWS PROGRAM

The White House Fellows Program provides ahighly selected group of gifted, motivated youngAmericans with experience in the process of governingour nation. Selectees serve in this program for a periodof 1 year. They work with the White House staff, theVice President, members of the Cabinet, or othertop-level offices in the executive branch. Both officerand enlisted personnel may apply for the program.Active-duty selectees receive full pay and allowancesand remain in an active-duty status. Military personnelwho take part in this program must serve on active dutyfor a period of twice the duration of duty as a White

House fellow. They must serve this time in addition toany previously incurred service obligation.

The basic eligibility requirements for the programare as follows:

• Must be career motivated

• Must have demonstrated unusual ability, highmoral character, outstanding motivation, and abroad capacity for leadership

• Must show exceptional promise of futuredevelopment

• Must be dedicated to the institutions of theUnited States

NOTE: Although the general age guidelines forthe program are not specified, those chosen should befirmly committed to a military career. Therefore,applications from military personnel below the age of28 are discouraged.

In addition to the basic eligibility requirements,the candidates’ maturity and experience level play asignificant role in their selection. Another selectionfactor is the candidates’ capability to contribute to theprogram. Selection also depends on the candidates’ability to use the program experience to benefit theNavy and their continuing Navy career.

An annual BUPERS Notice 1560 issues eligibilityrequirements and application procedures. For furtherinformation, write to The President’s Commission onWhite House Fellowships, 712 Jackson Place NW,Washington, DC 20503.

Q14. How long do selectees for the White HouseFellows Program serve?

SCHOLARSHIP PROGRAM

The Scholarship Program permits selected officersto accept scholarships, fellowships, and grants fromeligible donors. Business groups operating for profit,foreign governments, and political organizations arenot eligible donors. Eligible donors include thefollowing:

• Tax-exempt corporations, foundations, funds, oreducational institutions organized primarily forscientific, literary, or educational purposes

• Similar organizations that would qualify as taxexempt if they were not foreign

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• Other organizations approved by the Assistant

Secretary of Defense (Manpower, Reserve

Affairs, and Logistics)

The selectees’ field of study should correspondwith their designator and prospective futureassignments . Graduate study must lead toqualification in subspecialties required in the officers’designator.

Officers selected for this program serve on activeduty following graduation. They serve for a periodthree times the length of the period in the program, inaddition to any other prior service obligation.Obligated service is NOT incurred under the followingconditions:

1. The scholarship award is made in recognition ofoutstanding performance and if its acceptancedoes not require relief from regular military dutyfor more than 26 weeks, or

2. The purpose of the scholarship is to permit theofficer to work on a project of value to theUnited States rather than fulfill the requirementsof an academic degree

The only eligibility requirement is that theapplicant be an active-duty officer or midshipman firstclass. OPNAVINST 1520.24 contains more detailedinstructions and application procedures.

Q15. Are business groups operating for profit, foreigngovernments, and political organizationseligible donors for the Scholarship Program?

NAVAL POSTGRADUATE SCHOOL,MONTEREY

Naval Postgraduate School Programs meetsubspecialty billet requirements for officer educationprograms at the master’s and doctoral levels. They alsoprovide some postgraduate education for all qualifiedactive-duty naval officers. The Catalog of NavalPostgraduate School contains detailed information onthe postgraduate curriculum conducted at the NavalPos tgraduate School , Monterey, and otherparticipating civilian educational institutions. Otherreferences include OPNAVINST 1520.23, the annualOPNAVNOTE 1520, and the Naval PostgraduateSchool Catalog of Self-Study Courses.

The eligibility criterion varies with the individualprograms; therefore, you should refer to the referencesfor determining eligibility and application procedures.

Q16. At what level do Naval Postgraduate SchoolPrograms meet subspecialty billet requirementsfor officer education programs?

DEFENSE LANGUAGE PROGRAMS

Designated billets require foreign languageproficiency. Navy personnel selected for these billetsattend the Defense Language Institute in Monterey,California, or the Foreign Service Institute inWashington, D.C. These schools offer instruction inapproximately 41 different languages. Officersdesiring an assignment that requires foreign languagetraining should submit a letter to their detailerspecifying the type of assignment desired.Applications from enlisted personnel, other thanCryptologic Technicians, are not desired. Officersselected for this program serve on active dutyfollowing graduation for a period of twice the length ofthe instruction received. OPNAVINST 1550.7 andCNETINST 1550.9 conta in more deta i ledinformation:

Q17. Defense Language Programs offer instruction inapproximately how many languages?

JUNIOR AND SENIOR SERVICECOLLEGES

The military services have institutions that offeradvanced military courses in naval warfare and relatedsubjects to junior and senior officers. The purpose ofthese courses is to improve the professionalcompetence of officers to assume higher responsibilityand higher command positions. These militaryinstitutions include, but are not limited to, thefollowing schools:

• College of Naval Warfare, Newport, RI,

• College of Naval Command and Staff, Newport,RI,

• Naval Staff College, Newport, RI,

• Naval Command College, Newport, RI,

• Armed Forces Staff College, Norfolk, VA,

• Industrial College of the Armed Forces, FortMcNair, Washington, D.C.,

• National War College, Fort McNair,Washington, D.C.,

• Marine Corps Command and Staff College,Quantico, VA,

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• Army War College, Carlisle Barracks, PA,

• Army Command and General Staff College, Fort

Leavenworth, KS,

• Air War College, Maxwell AFB, AL, and

• Air Command and Staff College, Maxwell AFB,

AL.

The eligibility requirements and selectioncriterion varies for the different colleges. Refer to theCatalog of Navy Training Courses (CANTRAC),NAVEDTRA 10500, volume II; and other appropriatereferences for requirements and applicationprocedures for a specific course.

Q18. What is the purpose of Junior and Senior ServiceColleges courses?

SUMMARY

The Navy puts great emphasis on professionaldevelopment. The competition for these professionaldevelopment programs is keen. The ESO should helpan applicant choose the program for which he or she ismost qualified. Applicants who are not selected thefirst time should continue to apply for programs. Theeducational and advancement opportunities in theNavy are almost unlimited.

REFERENCES USED TO DEVELOPTHIS CHAPTER

Enlisted to Officer Commissioning ProgramsApplication Administrative Manual, OPNAVINST1420.1, Office of the Chief of Naval Operations,Washington, D.C., 2000

Graduate Education, OPNAVINST 1520.23B, Officeof the Chief of Naval Operations, Washington,D.C., 1991

Law Education Program, SECNAVINST 1520.7E,Office of the Secretary of the Navy, Washington,D.C., 1992.

Management of the Defense Foreign LanguageProgram, OPNAVINST 1550.7B, HeadquartersDepartments of the Army, the Navy, and the AirForce, Washington, D.C., 1987.

Management of the Defense Language Program,CNETINST 1550.9C, Chief of Naval Educationand Training, Pensacola, Fla., 1996.

Naval Military Personnel Manual (MILPERSMAN),NAVPERS 15560C, Naval Military PersonnelCommand, Washington, D.C., 1998.

Scholarship Program, OPNAVINST 1520.24B, Officeof the Chief of Naval Operations, Washington,D.C., 1998

White House Fellows Program, BUPERSINST1560.20E, Bureau of Naval Personnel Command,Washington, D.C., 1997.

ANSWERS TO EMBEDDEDQUESTIONS

CHAPTER 3

A1. Courses are free for the individual.

A2. Annapolis, Maryland.

A3. 27.

A4. $200.00.

A5. 22 years old.

A6. Naval Educational and Training Center,Newport, R.I.

A7. 27.

A8. 22 years of age.

A9. VEAP or MGIB educational benefits.

A10. Baccalaureates degree in nursing.

A11. E-5 through E-9.

A12. OPNAVINST 1420.1.

A13. 2 years.

A14. 1 year.

A15. No.

A16. At the master’s and doctoral levels.

A17. 41.

A18. To improve the professional competence ofofficers to assume higher responsibility andhigher command positions.

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CHAPTER 4

PREPARING FOR ADVANCEMENT

The educational services officer (ESO) should befamiliar with the different types of NRTCs available toboth officer and enlisted personnel. He or she should knowhow they are administered and who administers them.

The ESO should understand the role NonresidentTraining Courses (NRTCs) play in the advancementprocess and in the training of enlisted and officerpersonnel. He or she should also be familiar with theproper procedures for obtaining and grading thesecourses. The basic reference for NRTCs is the Catalogof Nonresident Training Courses, NAVEDTRA 12061.The latest copy of this reference may be found atwww.advancement.cnet.navy.mil.

In this chapter we will be discussing the followinginformation:

• The purpose of nonresident training courses.

• Procedures for ordering training materials.

• Procedures for administering courses.

• Procedures for ordering and controlling answerkeys.

• Procedures for grading courses.

• The purpose of distribution statements.

• Central enrollment.

• The purpose and use of occupational standardsand naval standards.

• Publications used to prepare for advancement.

NONRESIDENT TRAINING COURSES(NRTC)

Learning Objectives: Identify the general purposes,components, and format of NRTCs; explain the differentcomponents of administering the NRTC program andNRTC answer keys; explain the purpose of DistributionStatements.

NONRESIDENT TRAINING COURSE(NRTC)

An NRTC (formerly “Rate Training Manuals,”“TRAMANS,” or “Correspondence Courses”) is a

self-study package designed to help a student acquireNavy professional or military knowledge. Thepackage normally consists of a course text and a set ofcourse assignments, and may be delivered in hardcopy, electronically, or both. In some cases the text foran NRTC may be an existing manual, instruction, or anoff-the-shelf commercial textbook. An end of coursetest (EOC) may be included for some courses.

NRTCs Provide:

• Enlisted personnel: A source of study foradvancement-in-rate examinations andself-improvement.

• Officer and enlisted personnel: A source ofinformation about the professional andmilitary skills and knowledge required byenlisted ratings.

• U.S. Naval Reservists (USNR): Thecapability to enhance their professional andmilitary skills and knowledge and theopportunity to earn retirement points.

• Commanding officers : A means ofmonitoring professional knowledge ofenlisted personnel.

NRTC Types. There are two types of NRTCs:

• NRTCs with assignments and text. In this case,text and assignments are developed together as apackage. The text provides an organizedpresentation of the subject matter. It containslearning objectives and may contain embeddedquestions, review questions, assignments, andother exercises designed to assist the learner.Throughout the text, the learner is provided withreferences to related publications for furtherstudy. The text should be used as the source ofinformation for answering questions inassociated assignments or EOC tests.

• NRTCs with assignments based on otherpublications. Some NRTCs consist only ofassignments that are written for existingdirectives, instructions, manuals, commercialtextbooks, etc.

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NRTC Content. Some NRTCs are occupational;that is, they are developed for specific ratings (i.e.,MN, BM, QM, etc.) or communities of ratings withshared occupat ional knowledge ( i .e . ,electricity/electronics: ET, EM, AT, STG, etc.). Othercourses cover military knowledge information and areapplicable to all ratings. Both occupational andmilitary knowledge NRTCs often refer the learner toother publications for additional or detailedinformation.

NRTC Formats. Texts and course assignmentsmay be issued as merged documents or as two or moreseparate publications. Some NRTCs are issued as twoor more “volumes” if necessary to adhere to bindingrestrictions; others are issued as a series of “modules”if the subject matter is related. NRTCs are designedand delivered in formats that best suit the learningenvironment and needs of the target audience andefficient management of Navy resources.

Q1. NRTCs normally consist of two majorcomponents. Name these two components.

Q2. Many enlisted personnel use NRTCs as a sourcefor __________ study.

ORDERING NONRESIDENT TRAININGCOURSES

The most common NRTC that ESOs must ordera re the courses tha t a re recommended foradvancement in rate. These NRTCs are listed in theCata log o f Nonres iden t Tra in ing Courses ,NAVEDTRA 12061. This catalog also explains howto procure each course and how each course isadministered. This catalog is produced by the NavalEducation and Training Professional Development andTechnology Center (NETPDTC). This catalog is yourmost important reference when dealing with NRTCs.You can access this catalog for view or download atNETPDTC’s web site. The catalog contains a wealthof information that will help you maintain thecourses needed to support your command. YOURJOB AS AN ESO WILL BE MUCH EASIER IFYOU ARE THOROUGHLY FAMILIAR WITHTHE CONTENTS OF THIS CATALOG!

Plan Ahead. You should refer to your command’sEnlisted Distribution and Verification Report (EDVR)to identify the different rates/ratings, and the numberof personnel in each rate/rating, that your office mustsupport. Using EDVR data, you should be able toaccurately project the types and numbers of coursesyou’ll need for a given year. Keep in mind that certain

courses such as the military requirements courses (i.e.Mi l i ta ry Requi rements for PO3, PO2) andapprenticeship courses (AN, FN, SN) are used by mostratings.

How to Order. The front matter of the catalogcontains a section titled “INFORMATION ABOUTORDERING PRODUCTS.” This section explainsWHO can order, HOW to order, and WHERE to orderfrom. This section also provides tips on ordering, howto order, points of contact for order assistance, andsamples of how to format orders. You should becomevery familiar with this section of the catalog.

Q3. Name the publication that lists current NRTCsand explains the NRTC ordering process.

ADMINISTERING COURSES

Completing Courses. Courses received by thecommand should be given to the students in a timelymanner. The ESO should advise the students to followthe procedures outlined in the front matter of eachcourse assignment booklet. The students may referfreely to texts and reference materials in completingtheir courses. They may seek advice and instructionsfrom others.

Classified Courses. Classified courses areshipped to the “Commanding Officer - Attention:Security Officer.” Before ordering a classified course,ESOs should ensure:

• The student has a legitimate need for the courseand the appropriate security clearance.

• Safeguards are available to provide requiredprotection for the course.

• Classified courses are stowed, controlled, anddestroyed in the same manner as other classifiedmaterials.

Answer Sheets. One answer sheet is provided inthe back of each NRTC. This sheet may be duplicatedfor local use. You can also order answer sheets,NAVEDTRA 1430/5, via the supply system understock number 0502-LP-216-0100. You can alsodownload answer sheets from NETPDTC’s web site(see above).

Answer Keys. Ordering. Local commandsadminister and grade NRTCs. Answer keys for NRTCsmay be ordered in the same manner as the NRTC.Commands may order ONLY one (1) answer key foreach course administered at that command. ANSWERKEYS ARE NOT ORDERED FROM NETPDTC. All

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answer keys must be controlled and maintained by acommissioned officer, designated Chief Petty Officer(E-7/8/9) or an ESO at all times. The ESO retains theNRTC answer keys listing the correct answer to eachquestion.

Controlling. Answer keys must be closelycontrolled. Answer keys require the same security asadvancement examinations (BUPERSINST 1430.16).Report loss of answer keys in the same manner asreporting a lost advancement examination. Destroyanswer keys using local instructions for destroyingclassified material. ESOs should keep answer keys in alocked safe and closely supervise access. Such controland supervision should not adversely affect any of thefollowing situations:

• Divisional sub-custody of answer keys tocommissioned officers or designated CPOs

• Actual grading by selected enlisted personnel,under the direct and continuous supervision of acommissioned officer or designated CPOs andESO

• Local duplication of answer keys, provided theyreceive the same security as the originals

Q4. True or False. You may locally duplicate theanswer sheet provided in the back of an NRTC.

Q5. True or False. Answer keys should be providedthe same protection as advancement exams.

GRADING COURSES

The passing score for each NRTC assignments is3.2. A student who gets a failing score on anyassignment must rework that failed assignment. Themaximum score on a resubmission is 3.2.

• ESOs record and report grades as follows:

• Officer—Page 1070/613

• Enlisted—Page 1070/604

• Naval Reserves report grades via ReserveStandard Training Administrat ion andReadiness Support (RSTARS)

You may inform students of the correct answer toany question they answer incorrectly, and, you mayinform the student on what page they may find thecorrect answer. Do not return graded answer sheets tothe student. Graded answer sheets are destroyed by theESO.

ESOs at Naval Reserve centers, Naval AirStations, and other Reserve-affiliated activities shouldensure inactive-duty reservists receive appropriateretirement points for courses they take. The ESOshould refer to NAVEDTRA 12061 to verify properretirement point credit.

Q6. What is the passing score for all assignments andcourses?

DISTRIBUTION STATEMENTS

The Naval Education and Training ProfessionalDevelopment and Technology Center (NETPDTC),assigns distribution statements to all NRTCs. ESOsshould be familiar with the various distributionstatements. They are used to determine who isauthorized to request certain publications. Thefollowing is a brief summary of each statement:

• Distribution Statement A: Approved for publicrelease; distribution is unlimited.

• Distribution Statement B: Distributionauthorized to U.S. government agencies only.

• Distribution Statement C: Distributionauthorized to U.S. government agencies andtheir contractors.

• Distribution Statement D: Distributionauthorized to DoD and DoD contractors only.

• Distribution Statement E: Distributionauthorized to DoD components only.

For comprehensive information on distributionstatements, refer to DoD Directive 5230.24 andSECNAVINST 5510.36.

Q7. An NRTC that is approved for public release willhave what distribution statement?

CENTRAL ENROLLMENT—CHANGES INCOURSE ORDERING PROCEDURES

Nonresident training courses (NRTCs) arenormally ordered by individual commands that use theNaval Supply System MILSTRIP ordering process.That process is being phased out as current stocks aredepleted. This process is gradually giving way to acentralized ordering and enrollment process thatfeatures direct contact between the Fleet and the NavyAdvancement Center. Sailors will “enroll” in coursesinstead of “ordering” a course as before. Once a Sailoris enrolled in a course, the Navy Advancement Centerwill print and ship the course. Once enrolled, the Navy

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Advancement Center will also grade the courses andprovide course completion confirmation. Sailors willhave the ability to grade their assignments instantly bylogging on and entering the answers directly into ourweb site, www.courses.cnet.navy.mil. Assignmentanswer sheets may also be mailed to the NavyAdvancement Center for grading. However, the NavyAdvancement Center will only accept answer sheetsthe student received with the course and for the entirecourse at one time.

OCCUPATIONAL STANDARDS ANDNAVAL STANDARDS

Learning Objectives: Identify naval standards andoccupational standards; determine the purpose of eachset of standards.

Volume I of the Manual of Navy EnlistedManpower and Personnel Classifications andOccupational Standards, NAVPERS 18068, fullydescribes both occupational standards and navals tandards . Before prepar ing personnel foradvancement, the ESO should know the differencebetween an occupational standard and a navalstandard.

OCCUPATIONAL STANDARDS

Occupational standards (OCCSTDs) are theminimum skills required for each rating. They formthe foundation for the training, advancement, anddistribution of all Navy enlisted personnel.OCCSTDs for the lower paygrades cover routinetasks . OCCSTDs for progress ive ly higherpaygrades cover more difficult tasks and tasksrequiring additional experience or involvingsupervision. However, proper authority may callupon personnel of any rating or rate to perform anytask or duty, depending upon the circumstances ofthe local command. OCCSTDs do not restrict orlimit the use of personnel or set limitations as to whatrating should perform any given duty.

NAVAL STANDARDS

Naval standards (NAVSTDs) are the minimumnon-rating-specific skill and knowledge requirementsfor enlisted personnel in paygrades E-2 through E-9.For example, all first class petty officers must knowhow to write performance evaluations. Navalstandards together with occupational standards formthe basis for implementing and supporting actions for

enlisted manning, distribution, recruit training,military requirement training, and advancement. Theyalso express requirements for skill or knowledge andabilities those individuals must be proficient in, eventhough their present duty assignment may not requirethe use of that skill or knowledge. Enlisted personnelare required to demonstrate the capability to perform askill or their attainment of knowledge described by anaval standard as part of their advancement process.Naval standards also cover essential virtues of pride ofservice in support of the oath of enlistment. All ofthese standards directly contribute to the mission of theNavy.

Q8. Occupational standards and naval standards arefully described in what volume of NAVPERS18068?

PUBLICATIONS USED TO PREPAREENLISTED PERSONNEL FOR

ADVANCEMENT

Learning Objectives: Identify the role theBibliography (BIB) for Advancement-In-Rate ExamStudy and the Advancement Handbooks play in theNavy advancement system and how to obtain them;identify Personnel Qualification Standards (PQS) andthe roles they play in training; identify the Petty OfficerIndoctrination Course (POIC) and the Chief PettyOfficer Indoctrination Course (CPOIC); and explainthe course-ordering procedures.

The ESO should have all of the publicationsneeded to assist personnel in their advancement. Wewill discuss the most important publications in thefollowing paragraphs.

BIBLIOGRAPHY FOR ADVANCEMENT-IN-RATE EXAM STUDY

The Bibliography (BIB) for Advancement-In-RateStudy is the basic reference for all rates and ratings.BIBs are developed by the exam writer (a chief pettyofficer ) to help Sai lors s tudy for theadvancement-in-rate examination. BIBs are a list ofreferences that include training courses (NRTCs),instructions, technical manuals, guides, and otherpublications commonly used in a rating. BIBs for allratings will be available ONLY IN ELECTRONICFORMAT and will be posted (issued) THREE times ayear. The E4/E5/E6 BIBs will be posted in March andSeptember and the E7 is posted in July.

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When BIBs are issued:

• BIBs posted in March will be for active dutyE4/E5/E6 September exams and for SelectiveReserve E4/E5/E6 February exams (for thefollowing year).

• BIBs posted in July will be for active duty E7exams and for Selective Reserve E7 Februaryexams (for the following year).

• BIBs posted in September will be for active dutyE4/E5/E6 March exams and for SelectiveReserve E4/E5/E6 August exams (for thefollowing year).

BIBs are available only in electronic format fromthe following sources:

• NETPDTC Advancement web page—www.advancement.cnet.navy.mil.

• NETPDTC Bulletin Board DSN 922-1394/1820or commercial (850) 452-1394/1820.

• Streamlined Automated Logistic TransmissionSystem (SALTS)—For information on how toaccess SALTS, see your supply department, orcall DSN 442-1112 or commercial (215)697-1112.

Q9. BIBs for all ratings will be posted (issued) howmany times a year?

ADVANCEMENT HANDBOOKS

Advancement Handbooks were developed to helpSailors focus their study efforts for Navywideadvancement-in-rate examinations. The AdvancementHandbook provides skills and knowledge componentsfor each paygrade in each rate. The design of theAdvancement Handbooks is set up to present generalskill areas that are broken down into specific skills ortask expected of a rate. Next it describes theknowledge level of that task and the references thatsupport or teach the task. Finally, it describes the typesof questions that may appear on examinations. TheBIBs together with Advancement Handbooks form acomprehensive examination study package.Advancement Handbooks are only available inelectronic format on NETPDTC’s website.

MANDATORY TRAINING COURSEREQUIREMENTS

There is no longer a requirement for ESOs to verifythe completion of NRTCs (formerly Rate Training

Manuals) for candidates to participate in the Navywideexaminations. HOWEVER, to compete for promotionto the next higher paygrade, personnel mustdemonstrate that they have the knowledge andcompetence to successfully perform at the next higherlevel. It is recommended that they demonstrate thisability, in part, by completing NRTCs.

PERSONNEL ADVANCEMENTREQUIREMENTS

Personnel Advancement Requirements (PARs) areno longer required for advancement. HOWEVER, theperformance tests required by some ratings are still avalid requirement for advancement. Ratings requiringcompletion of a performance test can be found inNAVPERS 18068F.

PERSONNEL QUALIFICATIONSTANDARDS

The Personnel Qualification Standards (PQS)Program qualifies officer and enlisted personnel toperform certain duties. PQS is a compilation of theknowledge and skills personnel must have to qualifyfor a specific watchstation, maintain specificequipment, or perform as a team member within a unit.The ESO should know where to find PQS materials.The Personnel Qualification Standards Catalog,NAVEDTRA 43100-5, contains a key word listing ofall PQS requirements and PQS supplementaryproducts, their NAVEDTRA numbers, and their stocknumbers.

PQS is also available in electronic format from thefollowing sources:

• NETPDTC web page.

• NETPDTC Bulletin Board DSN 922-1394/1820or commercial (850) 452-1394/1820.

• Streamlined Automated Logistic TransmissionSystem (SALTS)—For information on how toaccess SALTS, see your supply department, orcall DSN 442-1112 or commercial (215)697-1112.

Q10. A key word listing of all PQS requirements andPQS supplementary products, their NAVEDTRAnumbers, and their key stock numbers arelocated in which publication?

4-5

PETTY OFFICER AND CHIEF PETTY

OFFICER INDOCTRINATION COURSES

Completion of the Petty Officer (POIC) and ChiefPetty Officer Indoctrination Courses (CPOIC) aremandatory for new third class petty officer and chiefpetty officer selectees. E-4 and E-7 selectees may notbe frocked or advanced until they have completed theappropriate course. However, commanding officers oftraining commands may authorize frocking for studentCPO selectees before they complete the CPOIC if thecourse is not available at the training command.Although a temporary waiver may be granted forfrocking purposes, completion of the CPOIC isrequired before the advancement is effected.Personnel in training commands and acceleratedadvancement programs must also complete the POICbefore frocking or advancement to petty officer thirdclass. Personnel must complete the POIC even if theyare advanced to Third Class Petty Officer by programsother than the Navywide advancement examination.

The POIC and CPOIC were developed to ease thetransition of newly advanced enlisted personnel as theyassume the responsibilities of new and unique roles.Individual commands should conduct these courseswhen feasible. Consolidated training by severalcommands, which is considered to be more effectivefor the CPOIC, is recommended if possible. Thecommand master chief should be the organizationalcoordinator for both courses. If possible, chief pettyofficers with instructor experience should conduct thecourses.

The CPOIC and POIC onboard training packagesconsist of two components: the Student’s Journal(S.J.) and the Instructor’s Guide (I.G.).

The S.J. is a narrative text presented in a modifiedoutline format. It includes a topical outline, a courseoverview, key points, supplemental readings, andreferences. Each page contains space for studentnotes. The S.J. becomes the property of the studentupon completion of the course.

The I.G. is the “working document” for theinstructor. It contains all the information found in theS.J. in an outline format. It also contains questions theinstructor may use to stimulate classroom discussion.The I.G. should be “personalized” to fit the policy,doctrine, and climate of the command.

Petty Officer Indoctrination Course

The POIC is a 22-hour onboard training coursecovering a wide range of subject matter areas. The I.G.(NAVEDTRA 38201) and S. J. (NAVEDTRA 38200)are divided into the following nine units of instruction:

1. Roles and responsibilities of a petty officer.

2. Developing leadership and management skills.

3. Basic needs and human behavior.

4. Communicating with others.

5. Standards in the Navy.

6. Counseling.

7. Discipline.

8. Military justice and the petty officer.

9. Pr ide, professional ism, and personalexcellence.

Chief Petty Officer Indoctrination Course

The CPOIC is a 25-hour onboard training coursedesigned to prepare newly selected CPOs for transitionfrom PO1 to CPO. The course is designed to answer asmany questions as possible regarding this majormilestone in a Navy person’s career. The I.G.(NAVEDTRA 38203) and S.J. (NAVEDTRA 38202)are divided into the following 10 subject matter areas:

1. Introduction to the Chief Petty OfficerIndoctrination course.

2. Professionalism.

3. Communication skills.

4. Management skills.

5. Leadership skills.

6. Command climate.

7. Counseling.

8. Chief petty officer’s quarters and messes.

9. Navy programs and policies (for example, theSubstance Abuse, and Sexual HarassmentPrograms).

10. CPO uniforms history, requirements, andregulations.

Ordering CPOIC and POIC Publications

Since the CPOIC and POIC publications areupdated annually, the ESO should order new S.J.s and

4-6

I.G.s for each CPO advancement cycle. The normalissue for each training package is 1 I.G. for every 15S.J.s. The ESO should order the courses using theelectronic MILSTRIP format. Your supplydepartment should be able to provide you assistancewith the MILSTRIP. The Catalog of NonresidentTraining Courses, NAVEDTRA 12061, providesdetailed ordering procedures.

Q11. Can E-4 personnel be frocked or advancedwithout completing the Petty Officer (POIC)Indoctrination course?

Q12. Who can authorize frocking for student CPOselectees before they complete the CPOIC if thecourse is not available at the training command?

Q13. How many components do the CPOIC and POIConboard training packages consist of?

SUMMARY

The ESO works extensively with the NonresidentTraining Courses. All Navy personnel will need totake a course at some time. The ESO needs to knowhow to obtain the courses and how to administer them.The Catalog of Nonresident Training Courses,NAVEDTRA 12061, contains the most current titles,NAVEDTRA numbers, and stock numbers.

The Advancement Handbook and theBibliography for Advancement-In-Rate Study are themost important study guides available for enlistedpersonnel preparing for advancement. AdvancementHandbooks provide a year-round study guide and theBIBS provide a more detailed list of references to studyright before the examination. NETPDTC publishes theAdvancement Handbooks and Bibliography forAdvancement-In- Rate for each rating. BIBs list

publications (called references for advancement examstudy purposes) commonly used in a rating. The examwriter (a chief petty officer) to support exam questionsuses these same references; exam candidates are,therefore, strongly urged to study them. TheseHandbooks and BIBs are not d is t r ibutedautomatically; therefore, the ESO is responsible forensuring they are available to command personnel.

The CPOIC and POIC must be available after eachexam cycle. E-3 and E-6s cannot be frocked oradvanced without completing the appropriate course.

REFERENCES USED TO DEVELOPTHIS CHAPTER

Department of the Navy Information and PersonnelSecurity Program, SECNAVINST 5510.36, Officeof the Chief of Naval Operations, Washington,D.C., 1999.

Catalog of Nonres ident Train ing Courses ,NAVEDTRA 12061, Naval Education andTrain ing Profess ional Development andTechnology Center, Pensacola, Fla., 2001.

Manual of Navy Enlisted Manpower and PersonnelClassifications and Occupational Standards,Volume 1, NAVPERS 18068F, Bureau of NavalPersonnel, Washington, D.C., 1997.

MILSTRIP/MILSTRAP Desk Guide, NAVSUPPublication 409, Navy Supply Systems Command,Arlington, Va., 1993.

Personnel Quali fication Standards Catalog ,NAVEDTRA 43100-5K, Naval Education andTrain ing Profess ional Development andTechnology Center, (Code N34), Pensacola, Fla.,1996.

4-7

ANSWERS TO EMBEDDEDQUESTIONS

CHAPTER 4

A1. Text and assignments.

A2. Advancement exam.

A3. Catalog of Nonresident Training Courses,NAVEDTRA 12061.

A4. True.

A5. True.

A6. 3.2.

A7. Distribution Statement A.

A8. Volume I.

A9. Three times a year.

A10. The Personnel Qualifications Standard Catalog,NAVEDTRA 43100-5.

A11. No.

A12. Commanding officers of training commands.

A13. Two.

4-8

CHAPTER 5

NAVY ENLISTED ADVANCEMENT SYSTEM (NEAS)

The Navy Enlisted Advancement System (NEAS)is the most formal advancement system of the armedservices. It is unlike any of the other services. Themajority of Navy advancement opportunities dependon each member’s final multiple score in a Navywidecompetitive advancement cycle. The final multiplescore measures whether the person as a whole is thebest qualified person for advancement. The score isbased on a combination of the person’s performance,experience, and knowledge.

A Sailor cannot be advanced to paygrades E-4,E-5, E-6, or E-7 without taking an advancementexamination, except those in special programs.Candidates for chief petty officer (E-7) take the examto become SELECTION BOARD ELIGIBLE (SBE).E-7 candidates are designated SBE if their finalmultiple score (FMS) is in the top 60 percent for theirrating.

Personnel in paygrades E-1, E-2, E-7, E-8, and E-9do not take Navywide examinations for advancement.The Naval Mil i ta ry Personnel Manual(MILPERSMAN) gives commanding officers theauthority to advance qualified enlisted personnel toE-2 and E-3 without numerical limitations. No exam isrequired for advancement to E-2 or E-3. E-8 and E-9candidates are designated SBE on the basis of theircommanding officer’s recommendation.

The Naval Education and Training ProfessionalDevelopment and Technology Center (NETPDTC),Pensacola, Florida, develops, publishes, and distributesNavywide advancement-in-rate examinations. Chiefpetty officers from each Navy rating at NETPDTC,develop challenging examinations that afford enlistedpersonnel, Navywide, equal opportunities to competefor advancement with all others in their respectiveratings and rates. For example, a Boatswain’s Matesecond class (BM2) serving in the Far East and a BM2serving in the Mediterranean will take an identicalBoatswain’s Mate first class (BM1) advancementexamination on the same day.

Before personnel can take part in a Navywidecompetitive examination, appear before any selectionboard, or be advanced, the commanding officer mustrecommend them for advancement. The educational

services officer (ESO) should ensure personnel arefully qualified for advancement. ENSURING THATTHE BEST QUALIFIED INDIVIDUALS ARERECOMMENDED AND PROMOTED is the goal ofevery commanding officer.

In this chapter we will discuss the followinginformation covered under the NEAS:

• Definit ions used in the Navy EnlistedAdvancement System (NEAS).

• Advancement qualification requirements.

• Special advancement requirements.

• Factors that determine the final multiple scorefor advancement.

• Advancement requirements for regularcandidates.

• Advancement for early candidates.

• High-year tenure.

• Change in rate or rating.

• Selection board advancement.

• Command Advancement Program.

• Accelerated Advancement Program.

• Advanced Electronics Field, AdvancedTechnical Field, and Nuclear Field Programs.

• Selective Conversion and Reenlistment(SCORE) Program.

• Selective Training and Reenlistment (STAR)Program.

COMPONENTS OF THE NAVYENLISTED ADVANCEMENT SYSTEM

Learning Objectives: Upon completion of this chapter,you should be able to identify the Navy EnlistedAdvancement System (NEAS); identify advancement asa milestone in a naval career; determine the objectivesof the NEAS; identify the qualifications necessary foradvancement; identify the different methods andprograms of advancement; identify the responsibilities

5-1

of the ESO necessary for advancement; and identify themethods of obtaining a change in rate or rating.

The objective of the NEAS is to advance the bestqualified petty officers to operate the Navy’s ships,planes, and shore stations. Advancements provideopportunities for qualified enlisted personnel toprogress to higher levels of responsibility andauthority throughout their Navy careers.

The Advancement Manual , BUPERSINST1430.16, governs the NEAS. In addition to this basicreference, a NAVADMIN message is issued beforeeach advancement cycle. This message announces theschedule of the examinations and provides otherpertinent information.

The ESO should carefu l ly review theAdvancement Manual and NAVADMIN message toensure the command follows the proper procedures foreach cycle.

Q1. What is the primary objective of the NavyEnlisted Advancement System?

DEFINITIONS USED IN THE NAVYENLISTED ADVANCEMENT SYSTEM

Definitions basic to an understanding of the Navyrating structure and the NEAS include such terms asoccupational fields; general, service, and emergencyratings; petty officers; apprenticeships (designatedstrikers); and so forth. These are the basic terms thatare used in the NEAS as defined below.

Occupational Fields

Broad grouping of similar occupations are used bymanpower, personnel, and training managers toorganize the analys is , management , andadministration of Navy ratings. There are 23 suchgroupings. Examples are General Seamanship (BMand SM); Ordnance Systems (GM, MN, MT, and TM);and Logistics (DK, MS, SH, and SK).

Ratings

Ratings are broad enlisted career fields. Theyidentify occupational specialties that encompassrelated aptitudes, training, experience, knowledge, andskills for the purpose of career development andadvancement. The three types of ratings (general,service, and emergency) are described below:

• General Ratings. General ratings identifypersonnel by occupation. They provide theprimary means of identifying bil letedrequirements and personnel qualifications.

Boatswain’s Mate (BM) is an example of ageneral rating. Some ratings are combined atpaygrades E-7, E-8, or E-9 to form broadercareer fields when the occupational content issimilar. This provides for progressively higherlevels and scopes of authority and responsibility.An example of this is the combination of theConstruction Electrician (CE) rating and theUti l i t iesman (UT) rat ing to form theUtilities/Constructionman (UC) at the MasterChief Petty Officer (MCPO) level.

• Service Rat ings. Service rat ings aresubdivisions of certain general ratings. Theservice rating may be established at anypaygrade up to E-9. Gas Turbine SystemsTechnician (GS) is an example of a generalrating, which contains two service ratings. GasTurbine Systems Technician (Electrical) (GSE)and Gas Turbine Systems Technician(Mechanical) (GSM).

• Emergency Ratings. Emergency ratings arecareer fie lds encompassing ski l ls orqualifications that do not require identificationby a rating during peacetime, but are required inwartime. Currently, there are no emergencyratings.

Rate

Rate identifies personnel occupationally bypaygrades E-1 through E-9. Rate reflects levels ofaptitude, training, experience, knowledge, skill, andresponsibility. Enlisted rates are divided into threegroups: General (E-1 through E-3 apprenticeships),petty officers (E-4 through E-6), and chief pettyofficers (E-7 through E-9).

ADVANCEMENT QUALIFICATIONREQUIREMENTS

To be qualified for advancement, a member mustmeet the following requirements:

• Be recommended by the commanding officer.

• Have minimum Time-in-Rate (TIR). (See theAdvancement Manual for TIR waivers.)

• Be in the proper path of advancement.

• Meet special requirements (citizenship, security,medical, and so forth) for certain ratings.

• Successfully complete service school, ifrequired.

5-2

• Complete mandatory Leadership TrainingCourse (LTC) for LPO and CPO prerequisitecourses.

• Be enlisted warfare qualified. (Refer toapplicable warfare instruction for mandatoryrequirement as they apply to advancementeligibility.)

• Have evaluation completed within computationperiod for advancement cycle.

• Have eligibility documented by service recordentry.

• Pass the Navywide advancement-in-rateexamination.

• Not be involved in circumstances that rendercandidate ineligible for advancement.

• Not be a selectee for LDO or CWO.

• Not have pending request for “voluntary” (orhigh-year tenure (HYT) mandated) transfer toFleet Reserve (E-7/8/9 candidates.)

• Naval Reservists: Must maintain satisfactorydrill participation in the Naval Reserve.

• After selection for advancement to PO3 or CPO,must complete the Petty Officer IndoctrinationCourse (POIC) or Chief Petty OfficerIndoctrination Course (CPOIC).

The Advancement Manual , BUPERSINST1430.16, discusses in detail the requirements foradvancement.

SPECIAL ADVANCEMENTREQUIREMENTS

Many times non-designated strikers complete therequired courses for a rating without confirming if therating they desire to strike for is open or closed. RatingEntry for General Apprentices (REGA), CareerReenlistment Objectives (CREO), a periodicNAVADMIN message, govern the different ratingentries. ESOs should encourage non-designatedstrikers to strike for OPEN ratings since these ratingsprovide the best opportunities for advancement. ESOsmust be aware that manpower requirements forjunior-level rating entries fluctuate with the overallneeds of the Navy.

The CNO periodic NAVADMIN messages use twomajor categories of rating control (open and closed) toidentify Navy manpower needs. The rating-entry

categories from the apprenticeship level to pettyofficer third class (PO3) may be either open or closed.An OPEN rating is open to non-designated personnel.A CLOSED rating means no E-4 rating entryopportunities or the rating is over-manned at the E-4level . There are other ca tegor ies such asnon-designated strikers requiring Navy PersonnelCommand (COMNAVPERSCOM) approval for rateentry or that the rating is being disestablished ormerged with another rating.

Per iodic NAVADMIN messages l i s t a l lrating-entry categories. The ESO should be aware ofthe rules that apply to personnel desiring to enter anyrating. He or she may serve as a member of thecommand striker selection board. The ESO shouldknow what special advancement requirements exist forcertain ratings. Those special requirements mayinclude completion of service schools, U.S.citizenship, and a specific security clearance.

Service School Requirements

Some ratings require personnel to complete an “A”school before they can take the examination forpaygrade E-4. The periodic Rating Entry for GeneralApprentices (REGA) and Career ReenlistmentObjectives (CREO) NAVADMIN message contains alist of those ratings. Some ratings require personnel tocomplete more advanced schools and courses beforeadvancing beyond a certain paygrade.

Citizenship and Security ClearanceRequirements

Some ratings require a person to be a U.S. citizenand be eligible to receive a clearance for access toclassified information. The Advancement Manual andManual of Navy Enlisted Manpower and PersonnelClassifications and Occupational Standards list thoseratings.

Generally, only U.S. citizens are assigned sensitiveduties or granted access to classified information.About one-half of the Navy’s ratings require access toclassified information. For that reason, immigrantaliens generally may not enter into ratings requiringaccess to classified information unless they expect togain citizenship.

Q2. The ratings that require persons to be a U. S.citizen can be found in what publication?

Q3. Approximately what percentage of the Navy’srat ings requires access to classi fiedinformation?

5-3

FACTORS THAT DETERMINE THE FINALMULTIPLE SCORES FOR ADVANCEMENT

Advancements are not automatic. Althoughmembers must meet certain requirements to qualify foradvancement, meeting those requirements does notguarantee advancement. Certain factors are used todetermine which members, out of all of thosequalified, will actually be advanced in rate.

After the member has qualified for advancementand passed the Navywide advancement examination,the final multiple score (FMS) is computed. The FMScomputation is based on three factors: performance +experience + knowledge. Performance is shown in theperson’s day-to-day performance, work ethic,achievements, and so forth, and is documented in theirperformance evaluations. Service in paygrade (SIPG)indicates experience. Knowledge is reflected asexamination performance. Candidates may also earnPNA (Passed, but Not Advanced) points that arecalculated into the FMS. PNA points are awarded tocandidates who pass the exam but are not advanced,

and for a relatively high performance mark average

(PMA) compared to others who participated in the

same examination. FMS results for all candidates are

rank-ordered from the top to the bottom score – or from

the most qualified to the least qualified. For example:

There are 500 candidates for BM3 who meet all

eligibility criteria for a given advancement cycle.

However, there are only 400 vacancies to be filled. The

rank-ordering process identifies the top 400 (based on

FMS) who will actually be advanced.

The E4/E5, E6, and E7 columns under the

Maximum Points (%) heading of table 5-1 show the

maximum examination standard score is 80. The

examination standard score points count 34 percent of

the E4/E5 total FMS. The performance factor for

E4/E5 allows for a maximum of 84 points, or 36

percent of the FMS. The remaining 30 percent of the

total FMS is based on a combination of the SIPG,

awards, and PNA points.

5-4

FACTOR EXAM

PAYGRADE

COMPUTATIONS MAXIMUM POINTS (%)

E-4/5 E-6 E-7

Standard Score (SS) All Indicated on

Exam Profile Sheet

80(34%) 80(30%) 80(60%)

Performance E-4/5

E-6

E-7

PMA x 60 – 156

PMA x 60 – 130

PMA x 13

84(36%) 110(41.5%) 52(40%)

Service in Paygrade

(SIPG) (Max 7½

years)*

E-4/5

E-6

2 x SIPG + 15

2 x SIPG + 19

30(13%) 34(13%)

Awards E-4/5

E-6

Values for awards

in Adv Manual

10(4%) 12(4.5%)

PNA pts E-4/5

E-6

2 x PNA indicated

on profile sheet

30(13%) 30(11%)

Max. FMS Possible All 234 (100%) 266 (100%) 132 (100%)

When converting months to decimal equivalents for SIPG, use the following conversion table:

Month / Fraction Month / Fraction Month / Fraction Month / Fraction

1 / .08 2 / .17 3 / .25 4 / .33

5 / .42 6 / .50 7 / .58 8 / .67

9 / .75 10 / .83 11 / .92

Table 5-1.—Final Multiple Score Computation

Using the following values, table 5-2 explains theFMS computation for a candidate competing foradvancement to E-6.

• Examination standard score (SS) = 56

• Performance mark average (PMA) = 3.65

• Service in Paygrade (YR/MO) (SIPG) = 03/07

• Awards = 8.0

• Passed Not Advanced points (PNA) = 6

Q4. After a member has qualified for advancementand passed the Navywide advancement exam,the final multiple score (FMS) is computed. TheFMS is based on what three factors?

REQUIREMENTS FOR REGULARCANDIDATES

The Department of Defense (DoD) prescribes theminimum total active federal military service(TAFMS) a person must have to compete as aREGULAR CANDIDATE for advancement. TheAdvancement Manual provides detailed informationabout TAFMS. The TAFMS requirements foradvancement to paygrades E-2 through E-9 are listedin Table 5-3.

ADVANCEMENT REQUIREMENTS FOREARLY CANDIDATES

Some Sailors may not have the minimum TAFMSrequired to be regular candidates but may qualify in all

other respects. If recommended by their commandingofficers, such Sailors may compete as EARLYCANDIDATES. The design of the early advancementprocess, available to all enlisted Navy personnel,allows top performers to advance early in their careers.

DoD manning restrictions determine the numberof advancement quotas early candidates may fill. Thequotas are restricted to a maximum of 20 percent of thetotal enlisted forces for E-4 and 10 percent for E-5through E-9.

To become a selectee as an early candidate, aperson may need a higher FMS than regular candidatescompeting for the same rate. That is because the earlycandidate “eligibility zone” and regular candidate “cutscore” may be established at different FMS levels.(See table 5-4.)

Q5. DoD manning restrictions determine the numberof advancement quotas early candidates may fill.The quotas are restricted to a maximum of 20%of the total enlisted forces for E-4 and amaximum 10% for what paygrades?

HIGH-YEAR TENURE

High-year tenure (HYT) is the maximum timeallowed between paygrades for professional growth(advancement in rate) to occur. HYT for E-4 is 12years; for E-5 is 20 years; for E-6 is 22 years; for E-7 is24 years; for E-8 is 26 years; for E-9 is 30 years.Enlisted members cannot remain on active duty

5-5

Table 5-2 explains the final multiple score computation for an E-6 candidate using a step-by-step process using thevalues above for each factor.

FACTOR POINTSRECEIVED

HOW POINTS WERE DETERMINED

SS 56.00 Profile Sheet

PMA 89.00 = 3.65 x 60 – 130 Sample

computation for E-6

SIPG 26.16 = 3.58 x 2 + 19

Awards 08.00 = 3 Good Conducts 1 NAM

PNA 12.00 = 2 x PNA points on profile sheet from

previous E-6 exams

TOTAL 191.16 Out of a maximum possible 266

Table 5-2.—Sample FMS Computation

beyond their HYT without an approved waiver from

Navy Personnel Command. E-7/8/9 candidates who

submit a Fleet Reserve request for their HYT will

remain eligible for selection board consideration if

they reach HYT by 30 June for E-7 and 31 August for

E-8/9 of the year considered for advancement. If they

exceed those dates, candidates will be considered

voluntary (not HYT mandated) and ineligible to

compete for advancement. For detailed information,

refer to OPNAVINST 1160.5.

CHANGE IN RATE OR RATING

A change in rating is a lateral change in anoccupational skill without a change in paygrade. Anexample is a change from Boatswain’s Mate secondclass to Religious Program Specialist second class.

The Navy makes a change in rating possible forpeople who wish to get into an area in which they havethe greatest aptitude and interest. Naturally, the Navy’srequirements will take precedence over a person’swishes if the two interests conflict.

5-6

TAFMS MINIMUM TO BE A REGULAR CANDIDATE

PAYGRADE TAFMS PAYGRADE TAFMS

E-2 6 months E-6 7 years

E-3 1 year E-7 11 years

E-4 2 years E-8 16 years

E-5 3 years E-9 19 years

Table-5-3—TAFMS Requirements

EXAMPLE OF FMS RANK-ORDERED CANDIDATES

CANDIDATE FMS STATUS ZONE STATUS

1

2

3

4

207.65

E201.65

E197.18

195.10

Selectee

Selectee

Selectee

Selectee

EARLY CANDIDATE ELIGIBILITY ZONE

(Minimum required 195.16)

5

6

7

8

9

10

11

12

13

14

15

193.16

190.16

E188.30

183.03

182.15

E179.32

178.21

177.85

172.03

171.66

168.88

Selectee

Selectee

PNA

Selectee

Selectee

PNA

Selectee

Selectee

Selectee

Selectee

Selectee

REGULAR CANDIDATE SCORE ZONE

(Minimum required 168.88)

16

17

18

19

168.83

E160.88

160.00

154.63

PNA

PNA

PNA

PNA

PNA ZONE

20 Fail Fail FAIL ZONE

Table-5-4—Examples of FMS Rank-Ordered Candidates

Reques ts should be for a ra t ing tha t i sundermanned, Career Reenlistment Objectives(CREO) Category 1, as defined in the most currentCREO NAVADMIN message. Requests frommembers serving in a rating that is undermanned, orwho possess specialty skills or Navy EnlistedClassifications (NECs) that are in short supply, willonly be considered when unique circumstances exist.

Commanding officers have the authority tolaterally change apprenticeships in paygrades E-1,E-2, and E-3 within the Seaman, Fireman, and Airmanapprenticeships. For example, they could allow aperson to change from Seaman to Airman or Firemanto Seaman. The commanding officer may authorizesuch changes only under the following conditions:

• The member requests a change.

• A greater need exists in the requestedapprenticeship.

• A valid billet exists within the command.

• The member is fully qualified for the newapprenticeship.

All other administrative changes in rate or ratingare authorized in one of the following ways:

1. Under special conversion programs (such asSCORE), through formal schools.

2. By the Chief of Naval Personnel (PERS-815),through a person’s direct conversion orsuccessful competition in a Navy advancementexam cycle or by in-service training.

A person who applies for a change in rating mustmeet the following requirements:

• Be a PO1 or below.

• Have less than 12 years of active naval service.

• Request a rating and paygrade that needsadditional personnel and appears on the openrating/skills list.

• Must have served a minimum of 24 months in thepresent rating before becoming eligible forconversion to another rating. This requirementwill be waived for those first term personnelunable to receive an Enlisted Navy CareerOptions for Reenlistment (ENCORE) programquota in their present rating.

• Satisfy all eligibility requirements for the ratingrequested as defined in the AdvancementManual.

• Meet the minimum Armed Services VocationalAptitude Battery (ASVAB) scores required forentry into the school for the rating requested.

• Have no non-judicial punishment or convictionsin civilian or military courts for the past 18months.

• Be recommended by the commanding officer.

Q6. Commanding officers have the authority tolaterally change the apprenticeships ofpersonnel in what paygrades?

SELECTION BOARD ADVANCEMENTS

A board meets in March to select MCPOs and thencontinues to select SCPOs. A separate board meets inJune to select new CPOs. At those times, the selectionboard receives the records of candidates who have metall of the requirements for advancement and have beendesignated SELECTION BOARD ELIGIBLE (SBE).The selection board then selects those candidates whoare the most qualified for advancement to CPO, SCPO,and MCPO.

The ESO should be familiar with the selectionprocess and should be able to answer the questionscandidates ask. For example, candidates may ask:Why wasn’t I selected? What are they looking for?What does it take to be advanced? or How can Iimprove my chances of being selected? The ESOshould guide candidates in their efforts to makethemselves SELECTION BOARD ELIGIBLE and toimprove their opportunities for selection.

Candidates who are selected can be justifiablyproud. At the same time, those not selected should notbe discouraged. Candidates should be encouraged tocontinue to improve their selection chances bydetermining their weakest traits and improving them.The difference between being selected or not beingselected could be the result of that extra course theselectee completed. It could also be the result ofqualifying as an enlisted specialist in aviation,submarines, or surface warfare. The selection board isresponsible for selecting the well-rounded person, notthe person who concentrates on one singular area ofexpertise.

Composition of the E-7 and the E-8/9Selection Boards

Each selection board consists of a captain, whoserves as president, a junior officer, who serves asrecorder, and officers and master chief petty officers,

5-7

who serves as board members. Additionally, asufficient number of assistant recorders ensure thesmooth handling and accounting of records.

The board is divided into panels responsible forreviewing the records of individuals in one generalprofessional area, such as deck, engineering, andmedical/dental. Each panel consists of at least oneofficer and one master chief.

The Enlisted Community Manager (ECM)establishes a maximum advancement quota for eachrating. The Commander, Naval Reserve Force(COMNAVRESFOR) establishes quotas for drillingNaval Reserve personnel. The quotas are to be filled bythe “best” qualified candidates competing foradvancement. Although the quota may not beexceeded, should a panel determine that there is aninsufficient number of “qualified” candidates in arating, the panel may recommend leaving part of thequota unfilled. The Department of Defense hasestablished the TAFMS requirement, which personnelmust normally meet before they can advance to anypaygrade. No more than 10 percent of the total numberof members in any chief paygrade may have less thanthe prescribed TAFMS. This quota is provided to theboard on an “allowable early paygrade quota” for eachrate. Some panels will select fewer than others becausethe average time in service of candidates varies fromrating to rating.

Guidelines Provided to SelectionBoard Members

The selection board is convened by the Chief ofNaval Personnel (CHNAVPERS). Each year a preceptis prepared that outlines the selection process and givesguidance and general information, such as generalselection criteria and equal opportunity, to the board.During the first day of convening, the board establishesinternal ground rules and minimum selection criteria,which each member uses when screening the recordsand candidates. The rules/criteria are applied equallyto each candidate within a rating. Application mayvary slightly from rating to rating for many reasons,such as sea duty or lack of i t , supervisoryopportunities, schooling available, and rotationpatterns. (The board is given the freedom within theguidelines of the precept to establish its own internalworking, therefore ensuring the dynamic nature of theselection process.) Orientation briefings that cover awide range of subjects, such as microfiche errors andTAFMS, are given to the board. During the first twodays, the panel members acquaint themselves with the

various materials they will be using and practiceevaluating test records. Contained in the precept is theoath to be administered to the board members andrecorders. The precept also outlines the expectedconduct and performance of individuals serving withthe board. The proceedings and recommendations ofthe board may not be divulged, except as authorizedand approved by CHNAVPERS.

Primary Factors Considered bySelection Boards

For each candidate, there is a folder that containsthe microfiche record (1E and 2E fiche only),member’s correspondence to the board, and anEnlisted Summary Record (ESR). The panel uses theESR to note the candidate’s test score (E-7 board only),rate, and unit identification code (UIC). A panelmember then reviews each record. At least 5 years ofevaluations are reviewed. Depending on the keennessof competition, panel members may go further back toestablish trends and break ties. Each candidate receivestwo reviews from two different panel members. Ifthere is a significant difference between the two panelmembers’ scores, a third member reviews the record.Until the established deadline is published in theapplicable NAVADMIN message, all correspondencereceived on a candidate is forwarded to the panel alongwith a microfiche record. Awards and qualificationsearned after this deadline date may be submitted viamessage to COMNAVPERSCOM (PERS-852 orPERS-862 for reserves). Below are some of the factorsconsidered by the E-7 and E-8/9 boards. Theconsiderations change slightly from year to year and inno way should be considered the ONLY factorsinfluencing selection:

• Sustained superior performance. This is thesingle most important factor influencingselection.

• Professional performance. Significant emphasisis placed on professional performance at sea.Although it is not necessary that a candidatepresently be serving in a sea duty billet, it is apositive when a candidate’s record reflectsdemonstrated evidence of professional andmanagerial excellence at sea or in isolated dutyassignments. It is recognized that some ratingsdo not offer a broad opportunity for sea duty,particularly at the senior levels, and that is takeninto account. Additionally, while a variety ofduty assignments, especially sea duty, is highlydesired, individuals having less variety but

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equally demanding tours may be equally “bestqualified.” In that respect, Navy members maybe assured that their careers will not beunfavorably affected by service over extendedperiods in important assignments to which theyhave been ordered to meet the needs of the Navy.

• Special tours. Candidates presented to the boardcompete within their rating. It is recognized,however, that they are frequently detailed to dutyoutside their rating specialties. Many such typesof duty require selectivity in assignment andspecial qualifications. Therefore, dueconsideration is given to those candidates whoserve in the demanding tours of duty asinstructor, recruiter, career counselor, recruitcompany commander, duty in the Human GoalsPrograms, and all other tours requiring specialqualifications.

• Education. Consideration is given to improvingeducation level. That includes both academicand vocational training, whether such educationis gained as a result of the individual’s initiativeduring off-duty hours or as a participant in aNavy-sponsored program.

• Evaluations/fitness reports and the total personconcept. Evaluations and fitness reports areclosely reviewed for both marks and narrative.Trends are identified. The marks and narrativemust correspond on the evaluation/fitness report.THE SINGLE MOST IMPORTANT FACTORINFLUENCING SELECTION IS SUS-TAINED SUPERIOR PERFORMANCE OFDUTY. Peer group ranking also gives the boardmembers an indication of how candidatescompare with their peers. Personal decorations,le t ters of commendat ion/communityinvolvement also reflect a well-roundedindividual. The “total concept” is important.

• Duty assignments. Duty assignments andhistory of duties performed can be determinedfrom the service record transfers and receiptspage and the job description on the evaluations.Using this data, the board members candetermine whether or not individuals areperforming duties commensurate with their rateand whether professional growth expectanciesare being met.

• Weight standards. Failure to meet the Navy’sweight/physical readiness test (PRT) standards

may render candidates ineligible. Refer toOPNAVINST 6110.1.

• Alcohol-related misconduct or poorperformance. Advancement will not be deniedsolely on the basis of prior alcoholism or alcoholabuse, provided the member has participated insuccessful treatment and recovery. Anymisconduct or reduction in performanceresulting from alcoholism or alcohol abuse,however, must be considered in determiningfitness for advancement.

• Behavior problems. Individuals who have haddisciplinary problems, have received letters ofindebtedness, or have other record entriesrelevant to behavioral difficulties, such as drugabuse, demonstrated racial, sexual, or religiousdiscrimination, will find the path to E-7/8/9 moredifficult than those with clear records. Once thoseproblems are overcome, however, the single mostimportant selection factor is still SUSTAINEDSUPERIOR PERFORMANCE.

• Test scores (E-7 only). Test scores are also takeninto account since they give an individual’srelative standing on the examination whencompared to the other candidates.

Slating Process

Once review of the entire rating is complete, thepanel arranges all of the candidates from top to bottom.This is called slating. Once slating is completed, theentire board is briefed as to the number of candidates,and the background of individuals recommended andnot recommended for selection. During the briefing,no names are used and the entire board votes on theslate, which must be accepted by a board majority.After the board approves all of the slating, all membersand the president sign a written report of the board’srecommendations for selectees and the report issubmitted to CHNAVPERS for approval. The contentof the report must certify that the board complied withall instructions and directions contained in the preceptand that the board carefully considered the case ofevery candidate whose name was furnished for review.Upon CHNAVPERS approval of the selectees, aNAVADMIN message is prepared and released toannounce the selectees.

During the board’s deliberations, records may beencountered that clearly indicate substandardperformance or, in the board’s judgment, questionableadvancement recommendations. In such cases, the

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board is directed to identify and list those candidates.This list includes the candidate’s name, activity,repor t ing senior, and concise summary ofcircumstances. Depending on the circumstances, suchcandidates will either be referred to the QualityControl Review Board or the command will beidentified to senior echelon commanders for actiondeemed appropriate.

Preparing for the Selection Board

Candidates should ensure their COMNAVPERS-COM official microfiche records and enlistedsummary record (ESR) is current, complete, and inproper order. Candidates should order a copy of theirmicrofiche records and ESR from PERS-313C at least6 months before the board convenes. They should thenreview their records carefully to ensure all pertinentinformation is included.

Candidates should ensure their evaluations/fitnessreports are typed properly, with no misspellings orother typographical errors. These errors are as muchthe responsibility of the candidates as the command.They should also ensure the evaluation covers thecorrect period of time.

Candidates should seek challenging assignments,increased responsibilities, and demanding and taxingleadership positions. Many candidates are content witha repetitive type of assignment. They would increasetheir advancement opportunities by maintaining arotation of assignments.

Before evaluations/fitness reports are written,candidates should submit all pertinent information.Pertinent information should include specialqualifications earned during the reporting period,awards received, and all significant professionalachievements. Candidates should list educationalachievements, including Navy schools, NRTCs, andcivilian-sponsored courses completed during thereporting period. They should also list collateralduties, command and community involvement, andany other information candidate’s feel is noteworthy.

An evaluation/fitness report should emphasize theperson’s ability, potential, and willingness to acceptpositions of leadership and management. It shouldspecifically indicate why the person should beadvanced.

Commanding officers should ensure marks areassigned properly. That enables selection boards todistinguish the top runners from the average

candidates. The top performers in a command shouldbe ranked against their peers. Command master chiefs,senior chiefs, or command chiefs should take part inthe evaluation/fitness report process. A reliableevaluation system requires the coordination andcooperation of the entire chain of command. A goodevaluation system, in turn, ensures a good promotionand selection process.

Commands should ensure all evaluations areproofread for accuracy. Many times evaluations areincomplete, which creates problems for selectionboards. Reconstruction of a member’s career andperformance is difficult enough without requiring theboard to guess about areas left incomplete. Sinceevaluation comments must be limited to the spaceprovided (no continuation sheets are authorized),commands should use clear and concise language.They should not use unusual abbreviations oracronyms, particularly those developed locally or of atransitory nature.

Q7. Who serves as the president on an E-8/9selection board?

Q8. Who serves as the recorder on an E-8/9 selectionboard?

Q9. What is the single most important factorinfluencing selection to E-7, E-8, or E-9?

Q10. E-7, E-8, and E-9 candidates should ensure theirNaval Personnel Command (COMNAV-PERSCOM) official microfiche records andenlisted summary record (ESR) is current,complete, and in proper order. Candidatesshould order a copy of their microfiche recordsand ESR from PERS-313C at least how manymonths before the board convenes?

ADVANCEMENT PROGRAMS OTHERTHAN NAVYWIDE EXAMINATIONS

Learning Objectives: Identify different methods andprograms of advancement; and identify programs forobtaining a change in rate or rating.

COMMAND ADVANCEMENT PROGRAM

The Command Advancement Program (CAP),BUPERSINST 1430.17, authorizes commandingofficers to advance a small percentage of their assignedenlisted personnel in recognition of superiorperformance. Personnel in paygrades E-3, E-4, andE-5 may be advanced to the next higher paygrade under

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this program. The program is designed to function inconjunction with, but not to replace the Navy’sestablished advancement system.

To qualify for the Command AdvancementProgram, a Navy member must meet the followingrequirements:

• Must be permanently or temporarily assigned(minimum of 30 consecutive days) to acommand designated as sea duty. Chapter 3 ofthe Enlisted Transfer Manual (TRANSMAN),NAVPERS 15909, explains duty type codes.

• Meet TIR requirements on or before the effectivedate of advancement:

• Meet all school, course-completion, citizenship,and security requirements.

• Complete all other requirements required fornormal advancement, with the exception ofadvancement examination participation.

• Meet health and physical readiness requirementsfor advancement.

Q11. To be considered for advancement under theCommand Advancement Program, personnelmust be serving in which paygrades?

ACCELERATED ADVANCEMENTPROGRAM

The Accelerated Advancement Program providesan opportunity for graduates of certain class “A”schools (other than the Advanced Electronics Field[AEF], Advanced Technical Field [ATF], or NuclearFie ld [NF] programs) to e lec t acce lera tedadvancement to petty officer third class withoutcompeting in Navywide advancement examinations.

Training school COs are authorized to advance thenumber one “A” school graduate to the next higherpaygrade not to exceed E-3. Time-in-rate (TIR)requirements for the purpose of this advancement arewaived. Effective date of advancement will be the dateof graduation. Furthermore, the number one studentmay also be included as a candidate for acceleratedadvancement to E-4.

Training school COs may recommend the upper 10percent of the qualified candidates in each “A” schoolgraduating class for the Accelerated AdvancementProgram. Members recommended must elect toparticipate in the program before or upon graduationfrom an “A” school.

Advancements for personnel may be effected attheir first duty station after a 4 to 10-month observationperiod. Candidates must have graduated in the toppercentile as established by the specific school asoutlined in Navy Military Personnel Manual(MILPERSMAN), NAVPERS 15560, and Article1430-010. They must be recommended by the trainingschool’s commanding officer and meet body fat andphysical readiness standards of OPNAVINST 6110.1.Before advancement to E-4, candidates must completethe POIC. TIR is waived for members being advancedunder the provisions of accelerated advancement. Inother words, accelerated advancement to E-4 may beeffected for qualified candidates whether or not theyare serving in paygrade E-3.

Q12. The Accelerated Advancement Programprovides an opportunity for certain members toelect accelerated advancement to whatpaygrade?

ADVANCED ELECTRONICS FIELD,ADVANCED TECHNICAL FIELD, ANDNUCLEAR FIELD PROGRAMS

The Advanced Electronics Field (AEF), AdvancedTechnical Field (ATF), and Nuclear Field (NF)programs are incentives for the enlistment orreenlistment of enlisted men and women in the Navy.These programs are designed to provide technical ornuclear-trained personnel for the naval service.

Personnel may only request enrollment into AEFor ATF as an enlistment program or while at recruittraining commands or naval training activities.Training is categorized in two phases: “A” schoolinitial training and “C” school advanced training.

Personnel are authorized guaranteed advancementto E-4 upon successful completion of Phase I trainingfor AEF or ATF programs and NF “A” school trainingfor NF programs. They must have the commandingofficer’s recommendation and all requirements foradvancement in rate, including TIR, coursecompletion, performance appraisal reviews,performance tests (if required), and meet body fat andphysical readiness standards of OPNAVINST 6110.1.Before advancement to E-4, candidates must alsocomplete the POIC. Participation in the Navywideexamination is not required. Personnel will beadvanced on the 16t h of the month when TIR eligibleaccording to BUPERSINST 1430.16 . SeeMILPERSMAN, Article 1510-030, for more details on

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the Advanced Electronics Field, Advanced TechnicalField, and Nuclear Field Programs.

Q13. Under the AEF and ATF programs, personnelare authorized guaranteed advancement to E-4upon successful completion of what training?

SELECTIVE CONVERSION ANDREENLISTMENT PROGRAM

MILPERSMAN, Article 1160-090, lists therequirements for advancement under the SelectiveConversion and Reenlistment (SCORE) Program.This program provides possible advancement to PO3or PO2 upon a person’s satisfactory completion ofeither a class “C” school or a class “C” school package.Always refer to MILPERSMAN, Article 1510-020, forthe current listing of available class “C” schoolpackages.

Q14. Under the SCORE Program, a person can beautomatically advanced to what paygrade?

SELECTIVE TRAINING ANDREENLISTMENT PROGRAM

MILPERSMAN, Article 1160-100, governs theadvancement authority for the Selective Training andReenlistment (STAR) Program. The STAR Programguarantees a PO3 advancement to PO2 uponcompletion of a class “C” school or “C” schoolpackage. It also guarantees advancement to PO3 uponcompletion of Phase I of an AEF class “A” schoolbased on automatic advancement procedures for theAEF Program.

SUMMARY

The Navy Enlisted Advancement System (NEAS)provides credit for performance, knowledge, and experience.The system guarantees that all candidates competing for aspecific rate have equal advancement opportunity.

Who, then, are the people being advanced?Basically, they are the people who are self-motivated andhave prepared themselves for advancement. They werenot content just to qualify; they went the extra mile intheir training. Through their extra effort in training andwork experience, they developed greater skills, learnedmore, and accepted more responsibility. The secret totheir success is sustained superior performance.

ESOs should be a guiding influence for personnelstriving for advancement. Since personnel will ask

them many questions about the various advancementprograms, ESOs should be prepared with up-to-dateinformation.

REFERENCES USED TO DEVELOPTHIS CHAPTER

Advancement Manual, BUPERSINST 1430.16,Bureau of Naval Personnel, Washington, D.C.,1991.

Command Advancement Program (CAP), BUPERS-INST 1430.17E, Bureau of Naval Personnel,Washington, D.C., 1994.

Enlisted Transfer Manual (TRANSMAN), NAVPERS15909G, Naval Military Personnel Command,Washington, D.C., 2001.

Manual of Navy Enlisted Manpower and PersonnelClassifications and Occupational Standards,NAVPERS 18068F, Vol. 1, Bureau of NavalPersonnel, Washington, D.C., 1997.

Naval Military Personnel Manual (MILPERSMAN),NAVPERS 15560C, Bureau of Naval Personnel,Washington, D.C., 1997.

Navy Performance Evaluation and Counseling (EVALManual), BUPERSINST 1610.10, Bureau ofNaval Personnel, Washington, D.C., 1995.

Rating Entry for General Apprentices (REGA) andCareer Reenlistment Objectives (CREO),NAVADMIN message (published annually),Office of the Chief of Naval Operations,Washington, D.C., 2000.

ANSWERS TO EMBEDDEDQUESTIONS

CHAPTER 5

A1. To advance the best qualified petty officers tooperate the Navy’s ships, planes, and shorestations.

A2. Advancement Manual.

A3. 50 percent.

A4. Performance, experience, and knowledge.

A5. E-5 through E-9.

A6. E-1, E-2, and E-3

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A7. A captain.

A8. A junior officer.

A9. Sustained superior performance.

A10. 6 months.

A11. E-3, E-4, or E-5.

A12. E-4.

A13. Phase I.

A14. E-4 or E-5.

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CHAPTER 6

EXAMINATION PROCEDURES

In this chapter we will discuss the Navywideadvancement examinations and the procedures to befollowed in administering them. We will also discuss therole educational services officers (ESOs) play if assignedthis duty. Depending on the command, an ESO could beresponsible for all or only a portion of the examinationadministration. We will cover the three basic stages of theexamination process—preexamination procedures,examination day procedures, and post-examinationprocedures.

PRE-EXAMINATION PROCEDURES

Learning Objectives: Identify pre-examinationprocedures and identify the procedures to be followed inpreparation for the administration of examinations.

Before each examination cycle, ESOs shouldreview the pre-examination procedures outlined in theAdvancement Manual, BUPERSINST 1430.16, andthe relevant NAVADMIN message. Examinationcandidates must be recommended for advancementand must have completed all eligibility requirements.When reviewing the pre-examination procedures, besure the following steps have been taken:

• Performance tests have been made available andadministered for the required ratings.

• Eligibility requirements for advancement havebeen or will be met by the deadlines stated in theapplicable NAVADMIN message for thatspecific examination cycle.

• Examination worksheets have been completedproperly.

• The complete examination process has beencarried out according to the pertinent directives.

Q1. Before each examination cycle, ESOs shouldreview the pre-examination procedures outlinedin what instruction?

EXAMINATION RESPONSIBILITY

The commanding officer (CO) or officer in charge(OIC) is ultimately responsible for the custody andadministration of Navywide examinations. However,the CO with responsibil i ty for custody and

administration of Navywide examinations willdesignate in writing those personnel authorized toaccept , handle , and adminis te r Navywideexaminations. Personnel working with examinationsmust have a current security clearance that permitsthem to administer classified examinations. Normally,this person is the ESO. Responsibilities includeassigning proctors, administering examinations,furnishing the necessary materials, and givingcomplete instructions on examination procedures. TheESO will also forward Navywide examinations toother activities for administration to personnel whohave transferred or to those in a transient or leavestatus.

Q2. The custody and administration of Navywideexaminations is the responsibility of whom?

APPRENTICESHIP EXAMINATIONS

Apprenticeship examinations are no longeradministered.

PERFORMANCE TESTS

The Navy Enlisted Manpower and PersonnelClassifications and Occupational Standards ,NAVPERS 18068, contains a list of the requiredperformance tests. Completion of mandatoryperformance tests is required before participation in aNavywide advancement-in-rate examination for someratings. Performance tests are graded locally on apass/fail basis. Successful completion of theperformance test is entered in the person’s servicerecord on NAVPERS 1070/604.

DETERMINING CANDIDATES’ELIGIBILITY TO TAKE THEADVANCEMENT EXAMINATION

The ESO must order a specific test for each person;some rates, depending on sub-specialties, have morethan one test available; and non-designated strikersneed to be recommended for a specific rate. It isstrongly recommended the ESO deliver a report ofpersonnel who are time-in-rate eligible for the nextexam to tenant commands and/or department. The

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tenant commands and/or departments should reviewthe list, annotate who is recommended and which testthey will be taking, and return a completed list to theESO. The departments recommending the candidatesshould verify their eligibility.

The command should set a deadline for thecompletion of all requirements before the examinationdate. The deadline is usually 4 weeks before the first dayof the month in which the examination will beadministered. This allows prospective candidates time toplan for completion of requirements such as trainingcourses and performance tests. Though candidates mustmeet eligibility requirements by the deadline,examinations may be ordered for prospective candidateswho have not completed all eligibility requirements.

The recommendation lists should be filed forfuture reference and for verification purposes.Departments should then be notified of ineligiblepersonnel and reason the members are ineligible.

Although candidates for senior and master chiefpetty officer are no longer required to take theadvancement examination, they must meet alleligibility requirements. These eligibility require-ments include the recommendation of the CO.

Q3. When should commands set deadlines for thecompletion of all requirements before theexamination date?

PREPARATION OF NAVYWIDEADVANCEMENT EXAMINATIONS

NETPDTC, Pensacola, Florida, prepares allNavywide advancement examinations. Subject matterexperts (SMEs) in the top three enlisted paygrades(E-7/8/9) develop advancement-in-rate examinationsfor E-4 through E-7. Rating questions are supported byoccupational standards (OCCSTDs) and militaryrequirement questions are supported by navalstandards (NAVSTDs). Both types of questions arealso supported by references listed in a rating’sBibliography for Advancement-in-Rate Study (BIB).

Q4. What command prepares all Navywideadvancement examinations?

EXAMINATION ORDERINGINSTRUCTIONS

NETPDTC ships examinations only to thoseactivities listed with unit identification codes (UICs) inthe Comptroller Manual, Volume 2, and with mailingaddresses listed in the Standard Navy Distribution List,Parts 1 and 2. For proper and timely distribution of

examinations, NETPDTC maintains both the UIC andthe address of the activity in an automated address file.Commands such as PSDs that maintain service recordsfor other activities normally order examinations forthose activities. Parent activities (PSDs and majorcommands) should verify all of the information listedon the verification sheet, distributed annually to allcommands. Activities should then submit theNETPDTC Automated Mailing Address Input,NETPDTC Form 1400/1, shown in figure 6-1.Although the verification sheet may correctly list allUICs, commands should submit a report to NETPDTCto verify that the listing is correct. This report allowsNETPDTC to account for all activities.

NETPDTC (N321) forwards the initial resultsfrom the previous examination cycle along with anordering letter for the next examination cycle. Theletter provides ordering information and includes anenclosure needed to order examinations for the nextexamination cycle. The enclosure lists examinationsavailable for the next examination cycle. Commandsnot in receipt of examination results should requestordering instructions from NETPDTC (N321) at least3 months before the scheduled examination date of thenext examination cycle.

The Advancement Manual contains detailedi n s t r u c t i o n s f o r o r d e r i n g a d va n c e m e n texaminations. The preferred method for orderinge x a m i n a t i o n s i s v ia the Internet a t :http://neasos.cnet.navy.mil/cgi-bin/. (Only InternetExplorer 4.0 or higher may be used. Additionally, donot use www in front of the web address.) A passwordmust be obtained before accessing the exam order webpage. To obtain a password, e-mail the request to:exam-ordering.n321@cnet.navy.mil. If yourcommand does not have Internet capability, thesecond method to order exams is via naval message.Procedures and format for ordering examinations bymessage are available in the Advancement Manual.Always enter ratings in alphabetical order.

The ESO may be required to determine the numberof examinations to order for the command. Todetermine the number, the ESO should review therecommendation lists and determine the number ofeligible candidates, including those E-7 candidatestaking the test for Limited Duty Officer (LDO)application only. Verify the prospective gains list ofthe command’s Enlisted Distribution VerificationReport (EDVR), identifying new future gainpersonnel. DO NOT ORDER EXAMINATIONS INEXCESS OF EXPECTED REQUIREMENTS.

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The correct naval message address for orderingNavywide examinations is: NETPDTC PENSACOLAFL//N321//.

Commands should use the following address formailing to NETPDTC:

Commanding OfficerNETPDTC N3216490 Saufley Field RoadPensacola, Florida 32509-5240

ORDERING EXAMINATIONS FOR

NUCLEAR-POWERED SUBMARINES

ESOs aboard nuclear-powered submarines shouldorder examinations by standard ordering procedures iftheir operating schedules permit. However, if theiroperating schedule prevents them from receivingregular examinations on time, they should submit anearly request for examinations to be administeredduring patrol. The ESO should forward an

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ESOF0602

NETPDTCAUTOMATED MAILING ADDRESS INPUT

DATE:----------------

USE THIS FORM TO NOTIFY NETPDTC OF A CHANGE OF ADDRESS. COMPLETE THE APPROPRIATE SECTIONS OF THIS

FORM (use reverse side if necessary); FORWARD TO THE FOLLOWING ADDRESS:

COMMANDING OFFICER, NETPDTC (N321), 6490 SAUFLEY FIELD ROAD, PENSACOLA FL 32509-5240

ACTIVITY INFORMATION

UNIT IDENTIFICATION CODE (UIC): ______________ MESSAGE SHORT TITLE (DPVS): __________________________

COMPLETE MAILING ADDRESS (SNDL): ____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

ACTIVITY(IES) SUBORDINATE TO ABOVE ACTIVITY

IF ABOVE COMMAND IS PARENT ACTIVITY, COMPLETE THE FOLLOWING INFORMATION. LIST THE COMMANDS FOR WHICHENLISTED SERVICE RECORDS ARE MAINTAINED AND ENLISTED EXAMINATION RESULTS ARE RECEIVED.

UIC SHORT TITLE (DPVS) COMPLETE MAILING ADDRESS (SNDL) INCLUDE 9-DIGIT ZIP

_______________ ___________________________ _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________ ___________________________ _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

TENANT ACTIVITY

IF A TENANT ACTIVITY, PROVIDE THE FOLLOWING INFORMATION FOR THE COMMAND THAT MAINTAINS YOUR ENLISTEDSERVICE RECORDS AND RECEIVES YOUR ENLISTED EXAMINATION RESULTS:

UIC SHORT TITLE (DPVS) COMPLETE MAILING ADDRESS (SNDL) INCLUDE 9-DIGIT ZIP

_______________ ___________________________ _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Signature (Authorized Official)NETPDTC FORM 1400/1 (11/96)

Figure 6-1.—NETPDTC Automated Mailing Address Input.

examination order to NETPDTC specifying a deadlinedelivery date. Ensure enough lead-time to allow forprocessing and mail delivery. Since examinations arenow printed on demand, regular examinations cannormally be provided in most cases. If regularexaminations cannot be printed and shipped in time tomeet the deadline provided, substitute examinationswill be shipped.

Nuclear submarines deploying before receipt ofexaminations should notify NETPDTC of non-receipt.They will then receive substitute examinations toadminister after they complete the patrol.

PREPARATION FOR THEADMINISTRATION OF NAVYWIDEEXAMINATIONS

Once they have ordered examinations, commandsshould follow certain procedures to properly preparefor the administration of the examination. The firstprocedure we will cover is the preparation of theRecommendation for Advancement-in-Rate orChange of Rating (Worksheet), NAVEDTRA Form1430/2. Lengthy delays in examination results willoccur if incorrect information is transcribed from theworksheet onto the answer sheet forwarded toNETPDTC. Carefully screen the administrativesection of each answer sheet to ensure all the correctinformation has been properly transferred from theworksheet and all circles have been completely andcorrectly darkened.

PREPARATION OF THEWORKSHEET

An Advancement-in-Rate or Change of Rating(Worksheet), NAVEDTRA 1430/2, should be preparedby the ESO for each candidate who will take theNavywide advancement examinat ion . TheAdvancement Manual, BUPERSINST 1430.16,contains detailed instructions for preparing theworksheet. Worksheets for eligible candidates shouldbe prepared at least 1 month before the scheduledexamination date. That includes worksheets formembers in paygrade E-6 who have applied for theLDO Program. Preparing the worksheets in advancedecreases the chances of computation errors andincorrect transcription of service record informationonto the worksheet.

After the ESO has completed the worksheets,candidates should review them for accuracy of the

information transcribed from their service records andsign them prior to or at the examination site at thediscretion of the administering command. Inaccurateinformation could prevent a fully qualified candidatefrom being advanced.

ESOs and candidates use the worksheets as acheck-off list when transferring the information fromthe worksheet to the examination answer sheet. Theworksheet information is transferred to the answersheet on the scheduled E-4 through E-7 examinationadministration dates. After completion of theexamination, the worksheets should be retained for 2years by the administering command.

NOTE: The Advancement-in-Rate or Change ofRating (Worksheet), NAVEDTRA 1430/2, has beenmodified and may be deleted in the near future. Be sureto review the pre-examination procedures outlined inthe latest Exam NAVADMIN message.

Care should be taken not to damage the answersheet. Stray marks on the answer sheet or tears in thepaper could delay examination results.

Q5. Detailed instructions for preparing theRecommendation for Advancement-in-Rate orChange of Rating (Worksheet) can be found inwhat publication?

ACCOUNTABILITY OF EXAMINATIONSBEFORE ADMINISTRATION

If you are designated as the custodian ofexamination materials, you will be responsible fortheir security and accountability. Examinationmaterials include all examinations and relatedmaterials, such as completed answer sheets.

The security of examinations does not stop uponthe completion of an exam cycle. A designatedcommissioned officer, warrant officer, chief, seniorchief, master chief petty officer or civilian must havecustody of all performance tests and advancementexaminations.

RECEIPT OF EXAMINATIONS FROMNETPDTC

Upon receipt and before administration of theexams, commands must inspect the packages forevidence of tampering. The number of exams includedin the package must match the number listed on theexamination packing list (fig. 6-2). Also, the

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examination serial numbers on the packing list and on

the examination booklets must match. The preprinted

endorsement on the last page of the RECEIPT COPY

of the enclosed packing list must be signed and must be

returned immediately to NETPDTC (N321) by regular

mail.

In the case of missing examinations, evidence oftampering, or any other discrepancies, submit adetailed message or letter report to Navy PersonnelCommand (COMNAVPERSCOM) (PERS-852), and acopy to NETPDTC (N321), as soon as possible. Theletter should be assigned Report Symbol OPNAV5510-6B.

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ESOF0606

Figure 6-2.—Examination packing list.

TRANSFER OF EXAMINATIONS

Examinations may be transferred betweenactivities when personnel transfer or depart on leavebefore the administration date or when commandshave spare exams. However, the transferringcommands must ensure that receiving commands areable to administer examinations. Commandingofficers are responsible for liaison between the localESO and the ESO agreeing to administer anexamination before forwarding exams. If the memberreports to an activity supported by a PSD, forward theexamination and worksheet to the PSD, not to theparent command. Activities should not transferexaminations to commands that are not under navaljur i sd ic t ion wi thout pr ior approval ofCOMNAVPERSCOM (PERS-852 or PERS-862 forReservist).

Candidates frequently transfer or depart on leavebefore their scheduled examination date. In suchcases, the ESO will forward the examinations andworksheets (NAVEDTRA 1430/2) with a letter oftransmittal to the examining activity. The letter oftransmittal and the examinations must be placed in adouble envelope. The inner envelope must be markedas follows: NAVYWIDE EXAMS. DELIVERIMMEDIATELY TO A COMMISSIONED OFFICER.TO BE OPENED ONLY BY AN OFFICIAL WHOMEETS THE REQUIREMENTS OF BUPERSINST1430.16. The inner envelope shall also show theaddress and classification. Address the sealed outercover in the normal manner and give no indication as tothe contents or classification of the package. Theexamination must be hand-carried by an official whomeets the requirements of the Advancement Manual,BUPERSINST 1430.16, or transferred by registeredmail or Government Contracted Overnight delivery.

The letter of transmittal (fig. 6-3) should explainthe reason for the transfer of the examination. It shouldalso state that the person is eligible to take the examand has been recommended for advancement. If theadvancement examination contains classifiedinformation, the letter must state that the person takingthe examination has the required security clearance.(The Enlisted Transfer Manual provides guidance forcertifying a person’s eligibility for access to classifiedmaterial.) A copy of the candidate’s leave papers orstandard transfer orders (including leave address andtelephone number) should be forwarded with theworksheet and the examination.

NOTE: Regular leave or PCS leave/travel are notvalid reasons for requesting substitute exams.

Candidates must be informed of examinationforwarding procedures so that they can arrange toreport to their examining activity on the scheduledexamination date. Ensure the candidates’ leave papersor standard transfer orders contain the date of theexamination and the designated activity that willadminister the examination. Candidates shouldunderstand that additional travel to the examining sitewill be at their expense and is not reimbursable.Failure to report to the designated activity normallydisqualifies the candidate for a substitute examination.

Q6. When transferring an examination under a letterof transmittal, what manual provides guidancefor certifying a person’s eligibility for access toclassified materials?

STOWAGE OF EXAMINATIONS

The official who is responsible for the stowage andcustody of examination materials must meet therequirements of BUPERSINST 1430.16. The color ofthe plastic envelope identifies the classification of theexaminations: SECRET—RED; CONFIDENTIAL—BLUE; and FOR OFFICIAL USE ONLY (FOUO)—BLACK. Both upon receipt and before administration,all examination envelopes should be inspected forevidence of tampering.

All examination materials should be stowed in asafe, vault, or some other locked space secured with athree-tumbler combination lock. The lock should beaccessible only to an official who meets therequirements of BUPERSINST 1430.16.

Except as specified in BUPERSINST 1430.16,examinations or performance tests must not beavailable to enlisted personnel authorized toparticipate.

Q7. What is the classification of an examinationenclosed in a blue plastic envelope?

REPORT OF LOST OR COMPROMISEDEXAMINATIONS

If a loss or a compromise of a Navywideadvancement-in-rate examination or a performancetest is discovered or circumstances indicate that loss orcompromise is possible, forward a preliminary reportto COMNAVPERSCOM (PERS-852 or PERS-862),with a copy to NETPDTC and the administrativesuperior using Report Symbol OPNAV 5510-6B for

6-6

further direction. In amplification of the preliminaryreport, convene a judge advocate general (JAG)investigation submitting advance copies of thecompleted report to COMNAVPERSCOM (PERS-852or PERS-862) and NETPDTC.

EXAMINATION ADMINISTRATIVEPROCEDURES

As examination time approaches, certainadministrative matters should be completed. About 2months before the scheduled examinat ion

administration date, review the directives and any newprocedures introduced into the system by theNAVADMIN message for the examination cycle.During this time make the following preliminaryarrangements:

• Arrange for sufficient space to accommodateexaminees comfortably.

• Assign proctors to help administer theexaminat ions (1 proctor for every 25candidates).

6-7

ESOF0607

Figure 6-3.—Sample letter of transmittal for forwarding examinations.

• Ensure all materials required to administer theexam are available.

• Provide secure stowage for examinations andrelated examination materials.

• Ensure a copy of the latest examinationinstructions, the latest NAVADMIN message,and the general and verbatim instructions areavailable.

Approximately 10 days before the scheduled dateof the examination, ESOs should:

• Ensure all examinations are accounted for.

• Ensure that an examination is available for eachcandidate with a worksheet. If necessary, obtainan examination. Comply with BUPERSINST1430.16, concerning duplicate use of anexaminat ion or order of a subst i tuteexamination.

• Ensure that no more than two candidates will usethe same examination booklet.

• Recheck the worksheets for errors and makeneeded corrections.

• Prepare a seating arrangement that will providemaximum comfort consistent with the spaceaccommodations. The seating should bearranged so those candidates takingexaminations in the same ratings do not sit nextto or across from one another. Seat candidates soclassified material is not subject to compromise.

• Advise commands to revise watchbills andspecial duty assignments, and so on, to preventcandidates from being penalized by lack ofsleep, late reporting, and so forth, and todecrease or eliminate the need for substituteexaminations.

On the day examinations are administered, theESO will ensure that each candidate is provided any orall of the following materials:

• Candidate’s completed worksheet.

• One unopened examination for the appropriaterating and paygrade.

• One answer sheet. Only the NETPDTC 1430/2,answer sheets is authorized. The NAVADMINannouncing the examinations, normally identifythe color of the answer sheet.

• Scratch paper. Normally, two sheets aresufficient. The proctors can provide more ifneeded.

• Two lead pencils. Candidates MUST use a #2 orelectrographic black lead pencil. Using a pencilother than #2 or electrographic may cause theanswer sheet to be improperly processed.

• A smooth, firm surface on which to complete theanswer sheet. Completing answer sheets on anytype of soft table covering will result in marksthat will not be properly processed.

• Two maneuvering board sheets (DMA Form5090), parallel rules, and dividers, asappropriate, for BM, ET (submarine), FT, MN,OS, QM, and SM candidates. Bearing ratecomputer for FT candidates.

• Two sheets of musical manuscript paper forcandidates taking the MU examination.

• U.S. Navy calculator or slide rule for verticalaerial photography for PH and IS candidates.

Candidates may use log tables and slide rules.Musicians are NOT authorized to use “musical sliderules.” Quartermasters are NOT authorized to use“nautical slide rules.”

Battery-operated electronic calculators (with anynumber of keys) of the NON-PROGRAMMABLEvariety may be used by all candidates. Calculatorswith permanently stored memory are not authorized.Each candidate must provide a calculator for his or herown use.

Other than the preceding items, no otherexamining materials or instruments will be allowedinto the examination room. Proctors should ensure thatall candidates observe these regulations during theadministration of the examination.

ADVANCEMENT-IN-RATE EXAMINATIONSCHEDULE

Examinations will normally be administered bypaygrade on the days indicated in the followingschedule (table 6-1). The NAVADMIN messageissued for that specific examination cycle willannounce any deviations from this schedule.Deviations from the announced schedule may only bemade as outlined in the Advancement Manual.

NOTE: Although no examination is administeredfor senior and master chief petty officers, commands

6-8

must follow certain requirements, each advancementcycle, for these two paygrades. Approximately mid tolate August each year, commands receive theNAVADMIN message, which provides the basiceligibility requirements for senior and master chief pettyofficers. It also provides information and procedures tobe used for that particular advancement cycle.

RECOMMENDED TIME SCHEDULEFOR ADMINISTRATION OFEXAMINATIONS

The commanding officer of each activityschedules the exact t ime of day Navywideexaminations will be administered. However, thecommanding officer must not allow candidates toexceed the time limit of 3 hours for Navywideexaminations or allow them to take any breaks. Takecare that nearby activities do not conduct examinations

at such time that compromise is possible. Unlessdeviation is necessary, follow this schedule:

0730 Candidates muster (military ID cards required).Proctors muster at the same time.

0745 After candidates are seated, sealed examinations,worksheets, and all other materials required foradministering the examination are distributed.

0800 The General and Verbatim Instructions for theAdministration of Navywide AdvancementExaminations are read (verbatim instructionsare provided by NETPDTC). The verbatiminstructions tell candidates how to fill in theanswer sheets from the information provided onthe worksheets, as well as, other pertinentinformation.

0830 The examination begins. TIME LIMIT: 3HOURS.

1130 The examination ends.

6-9

(Days below may be changed as announced)

RATE ACTIVE DUTY INACTIVE DUTYNAVAL RESERVIST

MARCH SEPTEMBER FEBRUARY AUGUST

PO1 1st Tuesday 1st Thursday During

month

During

month

PO2 2nd Tuesday 2nd Thursday

PO3 3rd Tuesday 3rd Thursday

CPO JANUARY FEBRUARY

3rd Thursday During month

NOTES:

1. All TAR personnel will take the same examination as other active duty personnel, but will compete for vacancies within the personnel

allowance of the TAR program.

2. CANREC personnel on continuous active duty for 1 year or more will also participate in the active duty examination, but will compete for

vacancies with the personnel allowance of their respective programs.

3. Drilling Naval Reservists and personnel on Annual Training (AT) or Active Duty Training (ADT) will participate in the inactive

examination and compete for vacancies within the Selected Reserve community.

4. ADSW|OYR personnel will participate in the inactive duty examination regardless of length of continuous active duty and will

compete for vacancies within the Selected Reserve community.

5. Inactive Reserve candidates will participate in the E-4 through E-7 Selected Reserve examinations during the months of February

and August, or as announced in the respective NAVADMIN.

Table 6-1.—Advancement-in-Rate Examination Schedule

Q8. What is the maximum time allowed forcandidates to complete the Navywideadvancement examinations?

EXAMINATION DAY PROCEDURES

Learning Objectives: Identify administrationprocedures to be followed during administration ofexaminations; identify examination completionprocedures; identify and recognize how to forwardexaminations to NETPDTC.

On the date the examination is administered, theESO should muster the candidates and seat them in theexamination room according to the preplannedarrangements. After distributing the requiredexamination materials, a member of the examiningboard will read the General and Verbatim Instructionsfor the Administration of the Examinations. Thereading of the verbatim instructions should be clearand concise. Enough time should be allowed betweeneach step of the instructions to allow candidates tocomplete each block on the answer sheet.

The examination room must be under the directsupervision of at least one member designated inwriting by the commanding officer. Proctors areassigned to assist the ESO. At least 1 proctor should beprovided for every 25 candidates. Officers, chief pettyofficers (E-7/8/9) and designated civilians may serveas proctors for examinations. For information onassigning proctors, refer to the Advancement Manual.

Before each examination is administered, thecommand should provide guidelines for proctors tofollow, including the following:

• Ensure the health and comfort rules areunderstood and in agreement with command andNavy policy.

• Ensure candidates bring no unauthorizedmaterials, such as NRTCs and notes, into theexamining room.

• Help distribute all examining materials (pencils,examination booklets, worksheets, scratchpaper, and so forth).

• Perform an individual ID card check to verifyeach candidate’s identity before issuing thatperson an examination booklet.

• Randomly inspect the answer sheets while thecandidates complete the administrative sectionas the verbatim instructions are being read.

Ensure candidates darken answer sheet circlessufficiently to be detected by scanningequipment.

• Patrol the examining room to guard againstcheating.

• Escort candidates to and from the examiningroom if the need arises for health or comfort tripsoutside the examining room.

• Interpret the meaning of the information on theexamination booklet cover for the candidates ifnecessary; however, DO NOT DISCUSS,INTERPRET, OR ANSWER EXAMINATIONQUESTIONS IN ANY WAY! (Proctors mayexplain the meaning of the instructions on theface of the examination booklet. They may NOTinterpret examination questions, engage in adiscussion about questions, or assist thecandidates in any way in their solutions.Examination questions must NEVER be read tothe candidates.)

• Seek any further assistance necessary from theESO if in doubt about any portion of the examadministration.

The authori ty for oral administrat ion ofexaminations, if requested, and with amplejustification is from PERS 852 or 862. If authorized, acommissioned officer will read examination questionsand answers without interpretation or explanation.The individual will be examined on the regularlyscheduled examination date in a separate space fromother candidates. Refer to the Advancement Manualfor additional guidance.

Candidates are not permitted to leave theexaminat ion room before comple t ing the i rexamination except for emergencies. If a candidatemust leave the room, a proctor must accompany him orher. A proctor must take possession of all examiningmaterials during the candidate’s absence. Anycandidate who leaves the examination room withoutpermission will be disqualified. If this situationoccurs, the procedures outlined in the AdvancementManual should be followed.

In case of emergency, such as a fire alarm, thecandidates will place the worksheet, answer sheet, andscratch paper inside the examination booklet and leaveit on the table. Candidates will depart the examinationarea via designated exits and muster at a designatedarea. Ensure all candidates understand that no talkingis permitted during the emergency and while waiting to

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return to the examination area. The examiningproctors will collect all examinations booklets,ensuring the worksheet, answer sheet, and scratchpaper is in each booklet. Upon conclusion of theemergency situation, candidates will return to theexamination area and await further instructions.

Q9. During the administration of Navywideadvancement examinations, 1 proctor should beprovided for a maximum of how manycandidates?

Q10. What enlisted paygrades may serve as proctorsfor E-4 through E-7 Navywide advancementexaminations?

Q11. For information on assigning proctors forNavywide advancement examinations, youshould refer to what publication?

EXAMINATION COMPLETIONPROCEDURES

Upon completion of the examination, candidatesmust turn in all examination materials to a proctor asthey exit the room. The proctor will collect allexamination material, ensure that the answer sheet iscomplete, and that all items circled by the candidate onthe worksheet are clearly understood so thatcorrections or additions may be made by the ESO.Corrections should be made to the answer sheet basedon the Advancement Manual.

Before forwarding answer sheets, the ESO willrev iew al l answer shee ts for accuracy andcompleteness. The ESO will resolve all items circledby the candidate on the worksheet, and check eachentry and blackened circle for accuracy with theexception of the answer portion of the answer sheets.Turn verified answer sheets over to the persondesignated to prepare the transmittal for forwarding toNETPDTC. Only officers, designated chief pettyofficers (E-7/8/9), and designated civilian employeesmay handle the answer sheets until they are depositedas registered mail in the U. S. postal system orgovernment contracted overnight delivery.

As the candidates leave the examining room, aproctor should ensure the candidates have taken thefollowing actions:

• Transferred all information from the worksheetto the answer sheet.

• Made no changes on the worksheets that affectthe final multiple score.

• Darkened in the circles properly below eachresponse area.

• Turned in all testing materials, including scratchpaper.

EXAMINATION ACCOUNTABILITYAFTER THE EXAMINATION

After the examination has been administered, allexamination booklets, used and unused, and scratchpaper are destroyed. They are destroyed by burning orby alternate methods as outlined in the Department ofthe Navy Information Security Program Regulation,SECNAVINST 5510.36, and other pert inentdirectives.

Examinations must be destroyed in the presence ofat least two witnesses—officers, chief petty officer(E-7/8/9), or designated civilians.

Q12. After the adminis trat ion of Navywideexaminations, all examination booklets, usedand unused, and scratch paper must be destroyedas outlined in what instruction?

PREVENT DISCREPANCIES

Preventing discrepancies is the responsibility ofevery ESO. The best practice to keep discrepancies at aminimum is to follow the steps listed below:

• First, obtain the information for completing theWorksheet from the service record.

• Second, verify the information against theEnlisted Master File (EMF) or command EDVR

• Third, if there is a disagreement between theinformation in the service record and the EMF,determine which is correct and then either enterthe correct information in the service record orsubmit corrections to update the EMF.

• Fourth, have candidates verify and signworksheets before exam day. Errors candidatesdiscover on their worksheets can be checked,verified, and corrected before exam day.

• Finally, after the member takes the exam, verifythe information from the worksheet wascorrectly copied to the answer sheet; this wouldinclude verifying the bubbles were correctlyfilled in on the answer sheet. NOTE: Useproctors to help verify the information wascorrectly transcribed to the answers sheets asthey are turned in at the exam sites.

6-11

FORWARDING OF EXAMINATION

MATERIALS TO NETPDTC

After the examination, all completed answersheets are handled and stowed as described in theAdvancement Manual.

Forward examination returns for each paygrade toNETPDTC by U.S. registered mail or governmentcontracted overnight delivery within 7 working daysafter the administration of the examinations. Theanswer sheets and report of destruction/administrationmust be sent to NETPDTC by a letter of transmittal.Do not fold or staple answer sheets. Protect answersheets with cardboard backing. The total number ofexaminations reported as destroyed or transferred mustmatch the total number in the Examination PackingList (fig. 6-2). The number reported must also includeexaminations received from other commands. Verifythe number of answer sheets against the number onthe transmittal letters. A common mistake is whenthe letter is prepared before the exam is given and thena candidate does not take the exam and the candidatesname is left on the letter. Ensure names and numberson the letters match the answer sheets.

Separate letters of transmittal, assigned ReportSymbol COMNAVPERSCOM 1418-1, should beprepared for each paygrade. The letter of transmittalshould l is t al l used, unused, or transferredexaminations, including the rate abbreviation,examination series, and examination serial number.The letter should list candidates alphabetically byname on enclosure (2), as shown in figure 6-4. Whenpersonnel from more than one activity have beenexamined, the candidates should be grouped byactivity, as shown on enclosure (2) of the transmittalletter.

NOTE: Transmittal letters for February andAugust reserve examinations should contain answersheets for all paygrades. Do not prepare separateletters.

The original letters of transmittal are sent toCommanding Officer, NETPDTC (N322), 6490Saufley Field Road, Pensacola, FL, 32509-5126, byregistered mail or government contracted overnightdelivery. Copies of the report of destruction shouldNOT be sent to COMNAVPERSCOM or thecommand’s administrative superior unless otherwisedirected. The answer sheets should NOT be folded orstapled and should be enclosed in cardboard backingfor protection.

The command must keep copies of the reports ofdestruction and receipts for transfer of examinationson file as an official record for 2 years.

POST-EXAMINATION PROCEDURES

Learning Objectives: Identify the post-examinationprocedures to be followed; identify the procedures to befollowed when requesting substitute examinations.

After the examination cycle, certain proceduresmust be followed. These procedures ensure thatexamination results are received for each candidateand that candidates selected for advancement areadvanced correctly. They also ensure that servicerecord entries are completed properly.

RESULTS OF NAVYWIDE ADVANCEMENTEXAMINATIONS

After the examination, the candidates and thecommands anxiously await the examination results.NETPDTC publishes the E-4 through E-6 examresults. Commands receive the results approximately3 months after the candidates take their examinations.Chief petty officer candidates normally waitapproximately 2 months for SELECTION BOARDELIGIBILITY results. They then wait another 4months, while the selection board completes theselection process, to find out whether they areSELECTEES. Senior and master chief petty officercandidates are recommended and nominated inNovember of each year. They normally find outwhether they are selectees about 6 months later.

NETPDTC issues examination results andadvancement authority to individual commands by theExamination Status Verification Report (ESVR),Rating Change Authorization (RCA), data mailer,message, or letter. The examination results forwardedto each command consist of the ESVR, RCA, andExamination Profile Information Form. (See figs. 6-5through 6-7.) Results for candidates who took asubstitute examination are normally issued by datamailers (data mailers provide the same information asthe Examination Profile Information Form (fig. 6-7)but include examination results). Once the RCA andthe ESVR are verified, they should be posted on thecommand’s bulletin board.

Examination Status Verification Report

The ESVR (fig. 6-5) lists all personnel not listed onthe RCA whose status is one of the following:

• Selectee

6-12

• Passed, but not advanced (PNA)

• Failed

• Examination invalidated

• A discrepancy exists preventing publication ofvalid results

Upon receipt of the ESVR, the command mustverify it against the information on the candidate’sworksheet. The command also uses it to verify that thepersonnel l is ted are s t i l l recommended foradvancement. This report is not to be confused withthe command Enlisted Distribution VerificationReport (EDVR).

6-13

1430SerDate

Report Symbol BUPERS 1418-1

REGISTERED MAILFOR OFFICIAL USE ONLY

From: (Command)To: Commanding Officer, Naval Education and Training Professional Development and Technology Center

(N322), 6490 Saufley Field Road, Pensacola, FL 32509-5126

Subj: CYCLE # EXAMINATION RETURNS FOR PAYGRADE E-

Ref: (a) BUPERSINST 1430.16E

Encl: (1) # Examination Returns (answer sheets)(2) Listing by Activity(3) Listing of Unused and Transferred Examinations

(4) Listing of Early Promote Time in Rate Waiver Candidates

1. Enclosures (1) through (4) are forwarded per reference (a).

2. All examination envelopes were given to the candidates with seals unbroken and opened by the candidate concerned inthe examination room in the presence of a member designated by the CO/OiC.

3. (Strike out this paragraph, if not applicable.)The candidates listed in enclosure (2) whose examination serial numbersare identified by (DUP) used the duplicate method of an examination. Test booklets were examined and markings, if any,were removed before use by the second candidate.

4. All examination booklets for personnel listed in enclosure (2), and all complete examinations listed in enclosure (3) asbeing unused, have been destroyed by (method of destruction) in the presence of the authorized personnel whosesignatures follow:

Name, Rank Name, Rank

5. The examinations of the personnel listed in enclosure (2) were conducted as outlined in chapter 6 of reference (a).

6. (Strike out this paragraph, if not applicable.) Enclosure (4) lists candidates who were granted TIR waiver perparagraph 216g(1) of reference (a).

(Signature of CO/OICor official with by direction authority)

Figure 6-4.—Sample letter of transmittal forwarding advancement examinations for E-4/5/6/7 candidates.

Rating Change Authorization

The RCA (fig. 6-6) is the actual authorization foradvancement of candidates. The command must verifythis report upon receipt; no candidate may be advanceduntil all information has been verified.

The RCA lists all personnel being advanced on the16th of a particular month. For instance, all personnelbeing advanced on 16 February will be on the sameRCA; all personnel being advanced on 16 October willbe on a separate RCA; and so forth. If the command

has no one being advanced during any given month, noRCA will be issued.

Advancement authorization for personnel whotook a late examination will be forwarded by a datamailer.

Examination Profile Information Form andData Mailer

The Examination Profile Information Form andData Mailer (fig 6-7) are basically identical in

6-14

Figure 6-4.—Sample letter of transmittal forwarding advancement examinations for E-4/5/6/7 candidates.—Continued

appearance. The Examination Profile InformationForm provides the candidates with information on howwell they performed on the examination as comparedwith other candidates who took the same examination.In addition to subject matter tested, profile informationforms report the candidate’s Exam Standard Score;Performance Mark Average; Service in Paygrade;Awards; Passed, Not Advanced Points; Final Multipleand Minimum Multiple Required. Candidates will

also be able to see the score breakdown by section. Thetitle of each section will be listed, followed by thenumber of questions in that section, and the member’sscore and percentile. It does not indicate the FMS for amember who fails the examination or participates forlateral conversion. It also doesn’t list the FMS if amember is in a discrepancy status or if the examinationhas been invalidated. Copies of profile forms are NOTretained by NETPDTC.

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NAME

BOAT PAUL

BRUSH FLOSS

DOE JANE

DOOR WATER

PISTOL VERY

SSN

555-55-5555

777-77-7777

222-22-2222

666-66-6666

888-88-8888

PRATE

IT2

MS3

AO3

HN

ET3

ERATE

IT1

MS2

AO2

HM3

ET2

BR/CL

USN

USN

USN

USN

USN

CD S

C

A

N

C

A

AW

00

00

00

00

00

TAS

1502

0400

0206

0302

0409

DTIS

0000

0000

0000

0000

0000

SIPG

0506

0106

0100

0108

0400

DSPG

0000

0000

0000

0000

0000

PNA

06.0

00.0

00.0

01.0

02.5

GRP

2

6

PERF

3.94

3.65

3.92

3.83

3.85

EA

E

STATUS

PNA-PTS 1.5/0.5

PNA-NO PTS

PNA-PTS 1.5/0.5

PNA-PTS 0.5/0.5

PNA-PTS 0.0/0.5

EXAMINATION STATUS VERIFICATION REPORT

THIS REPORT DOES NOT CONSTITUTE AUTH FOR ADV, CHG OFRATE, OR STKR DESIG. VERIFY ALL FMS DATA PRIOR TOEFF ANY ACTION. TO CLEAR DISCREPANCIES, SUBMIT INFO/DOCUMENT BY LTR OR MSG, REFER PARA 427 ADVMAN.

- - - - - - - - - - - - -VERIFICATION DATA- - - - - - - - - - - - - -

DEC 01 2000CYCLE 168 (SEP 00)

UIC 20632USS SAIPAN

ESOF0609

Figure 6-5. Sample copy of an examination Status Verification Report (ESVR)

Figure 6-6.—Sample copy of a Rating Change Authorization (RCA).

The Data Mailers provides al l the sameinformation but are sent whenever a candidateparticipated in a substitute examination or if themember’s examination record is changed. Changes

could include clearing a discrepancy or having theresults forwarded to a different UIC. Data Mailershave a da te and a reference and are sentindividually.

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Figure 6-7.—Sample copy of an Examination Profile Information Form and Data Mailer.

NOTE: Figure 6-7 is an example of what the newProfile Information Forms and Data Mailers will looklike after the January 2002 examination. These newforms are very similar to the old forms but have beenchanged to accommodate the 200 questions exams.

Q13. Senior and master chief petty officer candidatesfor advancement are recommended andnominated in what month of each year?

Q14. The results of the Navywide advancementexaminations are published by which activity?

Q15. The examination results forwarded to eachcommand consist of what items?

COMMAND ACTION UPON RECEIPT OFEXAMINATION RESULTS

If the commanding officer withdraws a member’srecommendation for advancement after receipt ofadvancement authorization or selectee notification, thefollowing steps must be taken:

1. Prepare an Enlisted Performance Evaluation orFITNESS Report with an “X” in the“Significant Problems” block perBUPERSINST 1610.10.

2. Service record entries must be recorded onNAVPERS Form 1070/613 as shown in theAdvancement Manual . The NAVPERS1070/613 must be signed by the member’scommanding officer; this authority may not bedelegated.

3. A service record entry stating that the memberhas been informed of the right to request redressunder Article 138 of the Uniform Code ofMilitary Justice (UCMJ) must be prepared. Themember’s signature is required to acknowledgethis entry. The inadvertent omission of thisnotification or acknowledgement could affectthe commanding officer’s withdrawal of theadvancement authorization or withholding ofthe advancement.

4. If a member has taken an E-4/5/6 advancementexamination and the results have not beenpublished, a message must be sent toCommanding Officer, NETPDTC (N321),invalidating the member’s advancementexamination results. If a member has beenvalidated for E-8/9, send message notification toCOMNAVPERSCOM (PERS-852 or PERS-862), with information copy to NETPDTC

(N321). The message should include the reasonthe examination results were invalidated and astatement that the invalidation was doneaccording to the Advancement Manual. Requestfor invalidation should be submitted as soon aspossible to preclude possible loss ofadvancement quotas.

5. Notification to withhold/withdraw advance-ments should be submitted no later than 2 daysbefore the effective date of advancement wherepossible.

If a person listed on the RCA or ESVR wasadvanced under the provisions of the CAP, STAR,SCORE, or other authorized programs after taking theNavywide exam, a message must be sent toCommanding Officer, NETPDTC (N321), andinformation copy to COMNAVPERSCOM (PERS-852 or PERS-862). The message should requestinvalidation or cancellation of the advancementauthorization or removal of the person fromselection-board-eligible status. Ensure immediatesubmission of these requests. Delay in submission cancause possible loss of advancement quotas.

The ESO may find persons listed on the RCA orESVR who are not attached to the command. The ESOmay also find that newly reported members to thecommand are not listed on the RCA or ESVR. Thenames of these personnel and other pertinentinformation about them should be sent to NETPDTC(N321).

Some commands do not always verify the RCA orESVR upon receipt. That is unfortunate because manytimes errors occur that makes a difference in acandidate’s advancement status. The ESVR containsexamination results and multiple factors for allcandidates except those listed on the RCA; however,i t cannot be used as the author iza t ion foradvancement.

Some candidates participating in the E-4 throughE-6 advancement examinations may have received arelatively high test score or an exemplary performancemark average on past examinations. Passed, but notadvanced (PNA) points are awarded to thosecandidates. The maximum number of PNA points aperson can attain for one exam cycle is 3.0, awarded inincrements of one-ha l f poin t . NETPDTCautomatically credits PNA points earned for the mostrecent five of the last six exams in which a candidateparticipated. The FMS factor for PNA points isachieved by doubling the earned PNA points. The

6-17

maximum PNA point credit candidates may earn is 30points.

NOTE: PNA point credit is now attained from thesocial security number only. It is no longer necessaryto notify NETPDTC to credit PNA points forcandidates who have had name changes.

Action for Personnel Transferred

Examination results of personnel who are nolonger attached to your command may be found whenthe RCA or ESVR is verified. These candidates havebeen transferred to a new duty station, separated fromactive duty, or discharged. Service record entries forthese people should be made after the Navywideexaminations have been administered and before theexam results are received.

• If a candidate is transferred to another dutystation before receipt of exam results ESVR orRCA, the transferring command will ensure acopy of the completed worksheet is filed in thefield service record. The transferring commandmust notify NETPDTC (N321) via message(information copy to new command) to forwardresults to the activity to which membertransferred.

• For candidates transferred in a selectee status,before receipt of authorized advancement date(RCA), the transferring command will ensure acopy of the completed worksheet and copy ofESVR is filed in the field service record, notifyNETPDTC (N321) via message (informationcopy to new command) to forward the RCA tothe activity to which transferred.

• If a candidate is authorized advancement orchange in rating, but is transferred after receiptof rate change authority (RCA) and before theeffective date of advancement, the transferringcommand will ensure a copy of the RCA and acopy of the completed worksheet is filed in thefield service record with the transfer evaluation.

• For personnel being released from activeduty/discharged, the separating command willforward results to the member’s home of recordor address designated by the member.COs/OICs will inform advancement selecteeswho are being discharged or released to inactiveduty that advancement may be effected uponreturn to active duty or affiliation with a USNRunit. Commands must ensure examinations are

invalidated for personnel separated beforepublication of examination results.

NOTE: NETPDTC should be notified at this timeto forward results to the member’s new command.

Frocking of Enlisted Personnel

Frocking is an administrative authorization toassume the title and wear the uniform of a higherpaygrade without entitlement to the pay andallowances of that grade. Frocking provides earlyrecognition for members selected for petty officer thirdclass through master chief petty officer. Afterverifying individual eligibility data, members may befrocked as follows:

• Qualified E-8/9 selectees may be frocked uponreceipt of selection notification by the CNONAVADMIN message.

• Qualified E-7 selectees may be frocked noearlier than the first advancement increment(normally 16 September). Before they may befrocked, selectees must complete the Chief PettyOfficer Indoctrination Course. If the course isnot available at a training command, thecommanding officer may authorize frocking forselectees before they complete theindoctrination course.

• Qualified E-5/6 selectees may be frocked afterthe command receives the naval message fromNETPDTC or RCA/ESVR/Data Mailer and alladvancement data has been verified as correct.

• Qualified E-4 selectees, including those in atraining status, may be frocked after thecommand receives the naval message fromNETPDTC, or RCA/ESVR/Data Mailer and alladvancement data has been verified as correctprovided selectees complete the Petty OfficerIndoctrination Course.

Frocking does not change the permanent status of amember nor authorize payment of entitlementsgoverned by statute or regulation and is subject torestriction as follows:

• Enlisted members selected for officerappointments may not be frocked.

• Navy members serving in joint commands maybe frocked with the concurrence of the jointcommand.

• Members may elect not to accept frocking.

6-18

• Frocked members are entitled to militaryidentification cards and certain privileges of thehigher paygrade, that is, clubs, messing,berthing, housing, and parking privileges exceptas restricted by law.

• The weight limit of household goods on permanentchange of station (PCS) orders is the weight limitauthorized for the permanent paygrade.

• Any administrative or punitive action is based onthe member’s permanent paygrade.

• Frocked members shall purchase additionaluniforms and insignia at their own expense.Payment of any uniform allowance is authorizedonly on permanent advancement.

• If a frocked member’s recommendation foradvancement is withdrawn, the frocked rate shallbe vacated.

• Members must meet the physical fitnessweight/body fat requirements of OPNAVINST6110.1 to be frocked.

• All diary entries and pay action documents willreflect the permanent paygrade.

• Performance evaluations shall be prepared in themember’s frocked paygrade per BUPERSINST1610.10.

To effect frocking, commands must make thefollowing service record entries:

Effecting Advancements

Advancements to all petty officer grades areeffected on the 16th of the month. The member’srelative FMS among contemporaries who took thesame Navywide competitive examination foradvancement determines the effective date ofadvancement to paygrades E-4 through E-6. Formembers selected for advancement to paygrades E-7through E-9, their seniority among contemporaries inthe same rate determines their effective advancementdate. The effective date of advancement authorized inthe advancement notification is the earliest date onwhich the member may be advanced. Thecommanding officer may effect advancement on a laterdate for a specific cause. However, the commandingofficer may not delay a member’s authorizedadvancement for the express purpose of according themember future monetary gain or other personalbenefit. That could include delaying advancementuntil the member’s expiration of enlistment so that themember could receive the full reenlistment bonus. If amember’s advancement is withheld beyond theauthorized effective date, the procedures in theAdvancement Manual should be followed.

Q16. A person can attain a maximum of how manyPNA points for one Navywide examinationcycle?

Q17. Before an E-7 selectee can be frocked, he or shemust complete what course?

SUBSTITUTE EXAMINATIONS

Substitute examinations are administered toindividual candidates who, through no fault of theirown, were unable to take the examination at theregularly scheduled time.

Justification of Requests for SubstituteExaminations

Requests for substitute examinations must justifythe circumstances preventing the candidate fromtaking the regular examination. They must also justifythe reasons for noncompliance with the regular examschedule. Requests are considered on individual merit.

Administrative delays in submitting requests toCOMNAVPERSCOM for waiver of eligibilityrequirements for advancement, change in rate, orrequest for service record information sometimesoccur. However, such delays are not justification for asubstitute examination. Each request for substitute

6-19

[DATE]: Selectee for advancement to [RATE] from

participation in Cycle__ Navywide examination

held on [DATE] and frocked to that rate per

BUPERSINST 1430.16.

[Signature of official with by direction authority]

[DATE]: I understand frocking is an administrative

authorization to wear the uniform and insignia of

a higher rate without entitlements or allowances

of the frocked paygrade. I further understand

that the frocked paygrade is effected at my option

and that no increased pay and allowance accrue

to me and that any cost for additional uniforms or

insignia incident to my being frocked will be

defrayed by me, and that no retroactive pay,

allowances, or reimbursements are authorized. I

understand that my frocked rate may be vacated

by my commanding officer. I volunteer to be

frocked to the rate of [RATE].

[Member’s signature]

examinations must contain valid justification based onthe following criteria:

• The candidate concerned must have beenrecommended for advancement and eligible totake the regularly scheduled examination.

• The candidate’s absence from the regularlyscheduled examination must have been throughno fault of his or her own. In general, the absenceshould be the result of one of the followingcircumstances:

—Emergency leave (normally annual leave orPCS leave is not adequate justification unlessextenuating circumstances are involved).When a candidate is on emergency leave onthe exam administration date, a substituteexamination should be ordered on that date.

—Sick in quarters (SIQ) or hospitalization. Astatement by a medical officer must verify thattaking the regularly scheduled examinationwould have been harmful to the candidate’shealth.

—Operational commitment. The commitmentmust be of such a nature that a short delay inthe administration of the regular examinationseries was not feasible.

The command’s inabil i ty to determine acandidate’s exact date of return to the command shouldnot prevent the ordering of a substitute examinationbefore or within a day or two after the regularlyscheduled advancement examination. The substituteexamination should be administered as soon aspossible after the candidate’s return.

Requests for Substitute Examinations

Requests for substitute examinations often resultfrom administrative errors or poor administrativeplanning on the part of individual commands.Therefore, commands are urged to anticipaterequirements for substitute examinations, whenpossible, before the regular examination dates. Theneed for a substitute examination can normally bedetermined before or within a day or two after thescheduled Navywide advancement examination.

Substitute examinations should be ordered bymessage only. Requests should list the requiredexaminations alphabetically by rating and givejustification in each case. Enclosure (1) to theNETPDTC ordering letter lists all available

examinations. Requests for substitute examinationsmust info the command’s immediate superior andCOMNAVPERSCOM.

NETPDTC is the approving authority for allsubstitute examinations. Refer to the AdvancementManual and the respective NAVADMIN message fordeadline dates for ordering substitute examinations.

Requests for substitute examinations will bedisapproved if submitted after the respective deadline.Requests must contain both the circumstancesprecluding the candidate’s regular participation andreasons for non-compliance. Requests are consideredon indiv idual mer i t . COMNAVPERSCOM(PERS-852/862) will act on questionable cases. Incases of denial, instruct members to participate in thenext advancement cycle and, if a selectee, petition theBoard for Correction of Naval Records (BCNR) forpossible backdating of the prospective effective date.

Administration of Substitute Examinations

Substitute examinations should be administeredand the answer sheets returned to NETPDTC as soonas possible. The procedures for accountability,administration, and processing of substituteexaminations are the same as those for regularNavywide advancement examinat ions. TheAdvancement Manual outlines these procedures.Refer to the Advancement Manual and respectiveNAVADMIN message for administration deadlines.

Q18. What command is the approving authority for allNavy substitute advancement examinations?

ESO Exam Calendar

Table 6-2 (Active and TAR) and 6-3 (Reserves)provide a list of when each of the activities or eventsdiscussed in this chapter should be accomplished.These calendars should be used as guidance only. TheAdvancement Manual and the NAVADMIN for eachexamination cycle will provide the most currentinformation. These calendars are also available onNETPDTC’s Advancement web site under the Exams& Tests button.

SUMMARY

Navywide advancement examinations are likestepping stones to every enlisted member in the Navy.Members normally must successfully compete in eachexamination, from petty officer third class to chief

6-20

6-21

JANUARY

Complete Exam Order for E-4/5/6 March Exams by 1 February

Prepare worksheets for March Exams

Administer E-7 Exams -Third Thursday

Mail E-7 answer sheets and destroy E-7 Exams within 7 workdays

Order E-7 Substitute exams by 31 January

FEBRUARY

Review and answer E-7 early discrepancies messages (if any)

January Substitute Exam – Administer by 28 February for E-7 candidates

Complete worksheets for March Exams

Make exam day preparations for March Exams

Active E-9 Selection Board

MARCH

Administer E-6 Exams - First Tuesday

Mail E-6 answer sheets and destroy E-6 Exams within 7 work days

Administer E-5 Exams - Second Tuesday

Mail E-5 answer sheets and destroy E-5 Exams within 7 work days

Administer E-4 Exams - Third Tuesday

Mail E-4 answer sheets and destroy E-4 Exams within 7 work days

Review and answer E-4/5/6 early discrepancies messages (if any)

Order substitute exams by 31 March

Active E-8 Selection Board

APRIL

March Substitute Exam – Administer by 30 April for March cycle

Active Special E-7 Selection Board

MAY

Receive E-7 January Exam results – ESVR

Correct discrepancies/disagreements from January Exams

JUNE

Receive March Exam results – ESVR

Correct discrepancies/disagreements from March exams

Receive recommendations for E-4/5/6 participation in September Exam

Order E-4/5/6 September Exams

Limiting Date for previous September Exam

JULY

Complete Exam Order for E-4/5/6 September Exams by 1 August

Table 6-2.—ESO Exam Calendar for Active and TAR

6-22

JULY (continued)

Complete Exam Order for E-4/5/6 September Exams by 1 August

Prepare worksheets for September Exams

Active E-7 Selection Board

AUGUST

Complete worksheets for September exams

Make exam day preparations for September Exams

Limiting date for previous January E-7 Exams

SEPTEMBER

Administer E-6 Exams - First Thursday

Mail E-6 answer sheets and destroy E-6 Exams within 7 work days

Administer E-5 Exams - Second Thursday

Mail E-5 answer sheets and destroy E-5 Exams within 7 work days

Administer E-4 Exams - Third Thursday

Mail E-4 answer sheets and destroy E-4 Exams within 7 work days

Review and answer E-4/5/6 early discrepancies messages (if any)

Order substitute exams by 30 September

OCTOBER

Receive recommendations for E-7 participation for January Exam

September Substitute Exam – Administer by 31 October

NOVEMBER

Order E-7 January Exams

Prepare worksheets for E-7 January Exams

Active E-8/9 Special Selection Board

DECEMBER

Receive September Exam Results – ESVR

Correct discrepancies/disagreements from September Exams

Complete exam order for E-7 January Exams by 16 December

Complete worksheets for E-7 Exams

Make Exam day preparations for January Exams

Receive recommendations for E-4/5/6 participation for March Exam

Order E-4/5/6 March Exams

Limiting Date for previous March Exam – 31 December

Receive and Review ESVR for TIR eligible E-8/9 Active personnel

Table 6-2.—ESO Exam Calendar for Active and TAR Continued

6-23

JANUARY

Complete E-4/5/6/7 February Exam Order by 15 January

Complete worksheets for Reserve’s February Exams

Make exam day preparations for February Exams

FEBRUARY

Administer Reserve E-4/5/6/7 Exams - all month

Mail Reserve answer sheets

Reserve E-8/9 Selection Board

MARCH

Review and answer E-4/5/6/7 early discrepancies messages (if any)

APRIL

MAY

Receive February Exam results – ESVR

Correct discrepancies/disagreements from February Exams

JUNE

Receive recommendations for E-4/5/6/7 participation for August Exams

Order E-4/5/6 Reserve Exams for August Exams

Prepare worksheets for Reserve E-4/5/6 August Exams

Reserve E-7 Selection Board

Limiting Date for previous August Exam

JULY

Complete E-4/5/6 Reserves Exam Order by 15 July

Complete worksheets for Reserves August Exams

Make exam day preparations for August Exams

AUGUST

Administer Reserve E-4/5/6 Exams - all month

Mail Reserves answer sheets

Limiting date for previous February E-7 Exams

SEPTEMBER

Review and answer E-4/5/6 early discrepancies messages (if any)

OCTOBER

Validation of all TIR eligible E8/9’s SELRES by 16 October

NOVEMBER

DECEMBER

Receive August Exam results – ESVR

Correct discrepancies/disagreements from August Exams

Receive recommendations for E-4/5/6/7 participation for February Exams

Order E-4/5/6/7 Reserve Exams for February Exams

Prepare worksheets for Reserve E-4/5/6/7 February Exams

Limiting Date for previous February Exam – 31 December

Table 6-3.—ESO Exam Calendar for Reserve

petty officer, to advance in rate. Therefore, examinations

should be ordered on time and administered properly. The

command should publicize the results as soon as it receives

them.

Proper procedures must be followed before,during, and after each examination cycle. Byfollowing these procedures, the ESO can prevent theloss or possible compromise of an examination.

REFERENCES USED TO DEVELOPTHIS CHAPTER

Advancement Manual, BUPERSINST 1430.16D,Bureau of Naval Personnel, Washington, D.C., 1991.

Command Advancement Program (CAP) ,BUPERSINST 1430.17E, Bureau of Naval Personnel,Washington, D.C., 1994.

Department of the Navy Information andPersonnel Secur i ty Program Regula t ion ,SECNAVINST 5510.36, Office of the Chief of NavalOperations, Washington, D.C., 1999.

Navy Enlis ted Manpower and PersonnelClassifications and Occupational Standards, Volumes1 and 2, NAVPERS 18068F, Bureau of NavalPersonnel, Washington, D.C., 1997.

Navy Military Personnel Manual (MILPERSMAN),NAVPERS 15560C, Bureau of Naval Personnel,Washington, D.C., 1998.

Navy Performance Evaluation and Counseling(EVAL Manual), BUPERSINST 1610.10, Bureau ofNaval Personnel, Washington, D.C., 1995.

Pay/Personnel Administrative Support System(PASS) Management Manual , OPNAVINST

1000.23B, Office of the Chief of Naval Operations,

Washington, D.C., 1993.

ANSWERS TO EMBEDDEDQUESTIONS

CHAPTER 6

A1. BUPERSINST 1430.16.

A2. The commanding officer or officer in charge.

A3. 4 weeks before the first day of the month when theexams will be administered.

A4. NETPDTC.

A5. Advancement Manual.

A6. Enlisted Transfer Manual.

A7. Confidential.

A8. 3 hours.

A9. 25 candidates.

A10. E-7s, E-8s, and E-9s.

A11. Advancement Manual.

A12. SECNAVINST 5510.36

A13. November.

A14. NETPDTC.

A15. The ESVR, RCA, and Examination ProfileInformation Form.

A16. 3.0 points.

A17. Chief Petty Officer Indoctrination Course.

A18. NETPDTC.

6-24

Assignment Questions

Information: The text pages that you are to study areprovided at the beginning of the assignment questions.

1

ASSIGNMENT 1Textbook Assignment: “Educational Services Officer Fundamentals,” chapter 1, pages 1-1 through 1-6; and

“Navy College Programs and Educational Benefits,” chapter 2, pages 2-1 through 2-14.

1-1. The duties and responsibilities of aneducational services officer (ESO) aredefined in what publication?

1. The Standard Organization andRegulations of the U.S. Navy

2. The Advancement Manual3. The Public Affairs Policy and

Regulations4. The Naval Military Personnel Manual

1-2. Who is the liaison between the commandand the Navy College Office?

1. The Commanding Officer2. The Executive Officer3. The Training Officer4. The Educational Services Officer

1-3. To obtain information on procedures for theadministration of the Navy enlistedadvancement system, you should refer towhat publication?

1. NAVEDTRA 120612. BUPERSINST 1430.163. OPNAVINST 1500.454. NAVPERS 15878

1-4. To get detailed information on setting up alibrary multimedia resource center(LMRC), you should write to whatcommand?

1. The Chief of Naval Operations2. The Naval Education and Training

Professional Development andTechnology Center

3. The Chief of Naval Personnel4. The Chief of Naval Education and

Training

1-5. Personnel should receive counseling aboutthe Navy College Program within whatmaximum number of days after reporting totheir first permanent duty station?

1. 102. 213. 304. 45

1-6. Navy personnel may receive academiccredit from civilian schools for certainNavy training based on recommendationsmade by what institution?

1. Navy College Office2. Chief of Naval Education and Training3. American Council on Education4. DANTES

2

1-7. What Navy College Program shows Sailorshow they will continue to earn collegecredit as they advance in the Navy?

1. American Council on Education2. DANTES3. DSST4. Rating roadmaps

1-8. What does a SMART transcript provide aSailor?

1. A record of the service member’smilitary experiences

2. A record of college courses takenwhile in the military only

3. A record of NCPACE coursescompleted only

4. A record of all college courses theservice member has completed only

1-9. Official SMART transcripts are sent towhom?

1. Educational institutions2. Educational Service Offices3. Service members4. Navy College Office

1-10. What organization can grant academiccredit for military experience?

1. The Navy College Office2. The American Council on Education3. The institution where a member is

seeking admission4. The Chief of Naval Education and

Training

1-11. The ESO should refer members who wishto pursue higher education to whatorganization?

1. The Navy College Office2. The Chief of Naval Education and

Training3. The Naval Education and Training

Program Development andTechnology Center

4. The American Council on Education

1-12. If Navy College Office counselors areunavailable, who should help memberswith information, assistance, and referencematerial?

1. The command career counselor2. The personnel officer3. The departmental career counselor4. The educational services officer

1-13. Who schedules ESO workshops at mostmajor installations?

1. The Educational Services Officer2. The Navy College Office3. The Commanding Officer4. The Command Master Chief

1-14. The tuition assistance program is designedto provide which of the following services?

1. Financial assistance for active dutyservice members pursuing voluntaryeducation goals during off-duty hours

2. Financial assistance program forretired military personnel pursuingvoluntary education goals

3. Financial assistance for active dutyservice members pursuing voluntaryeducation goals during normalworking hours

4. All of the above

3

1-15. To be eligible for tuition assistance, a Navyreservist must be ordered to active duty forwhat minimum period of time?

1. 60 days2. 90 days3. 120 days4. 180 days

1-16. To receive tuition assistance, the membermust be attending an accredited institution.What organization should be contacted todetermine if the institution is accredited?

1. The Navy College Office2. American Council on Education3. The Chief of Naval Education and

Training4. The Educational Service Officer

1-17. A commissioned officer applying fortuition assistance must agree to remain onactive duty for at least how many years, ifany, after completion of the course?

1. 1 year2. 2 years3. 3 years4. None

1-18. What is the maximum amount of tuitionassistance that may be provided persemester hour for undergraduate courses?

1. 90% of tuition not to exceed $150.002. 80% of tuition not to exceed $285.503. 75% of tuition not to exceed $187.504. 50% of tuition not to exceed $200.00

1-19. What is the maximum amount of tuitionassistance that may be provided to amember in a fiscal year?

1. $600.002. $1,000.003. $2,700.004. $3,500.00

1-20. Tuition assistance for a vocational ortechnical course will pay what maximumpercentage, if any?

1. 75%2. 50%3. 100%4. None

1-21. The Tuition Assistance Program will fund100% of what courses?

1. Vocational2. Undergraduate3. Independent study4. High school completion

1-22. Who may impose policy changes on thelevel of funding and the priorities forauthorizing tuition assistance?

1. The Chief of Naval Operations2. The Chief of Naval Education and

Training3. The Secretary of the Navy4. The Naval Education and Training

Professional Development andTechnology Center

1-23. When, if ever, should applicants submit anapplication for tuition assistance to a NavyCollege Office?

1. On class convening date2. Before class completion date3. Before class convening date4. Never; applications should be

submitted directly to the school

1-24. What, if anything, does academic skillstraining cost the member?

1. Tuition only2. Tuition, books and lab fees3. Registration fee only4. Nothing

4

1-25. The Academic Skills Program providescomputer courses and instructor-taughtclasses for which of the followingeducation levels?

1. Undergraduate2. Graduate3. Vocational4. Pre-college

1-26. The Academic Skills Program computerinstruction for shore commands is providedthrough what organization?

1. The Educational Services Office2. The Navy College Learning Centers3. The DANTES Office4. The Personnel Support Detachments

1-27. The Navy College Learning Centerprovides facilitated computer learningcenters that are open a minimum of howmany hours a week?

1. 102. 243. 304. 40

1-28. Navy College Learning Program coursesrequire students to attend what minimumnumber of class hours?

1. 202. 253. 454. 40

1-29. Under the Academic Skills InstructorProgram, a class may have a maximum ofhow many students?

1. 152. 203. 254. 30

1-30. Information concerning Academic Skillsenrollment can be obtained through whatoffice?

1. The Navy College Office2. The Personnel Office3. The Administrative Office4. The DANTES Office

1-31. What program provides college courses forstudents while assigned to a ship or at aremote site?

1. STAR2. SCORE3. SRB4. NCPACE

1-32. Under the Navy College Program forAfloat College Education, service membersare NOT required to pay which of thefollowing fees?

1. Tuition2. Textbook3. Workbook4. Lab fees

1-33. What is the minimum number of studentsrequired for a Navy College Program forAfloat College Education instructor taughtclass?

1. 82. 103. 124. 15

1-34. ESOs planning Navy College Program forAfloat College Education courses shouldseek advice from what institution?

1. The Navy College Office2. The Chief of Naval Education and

Training3. The DANTES Office4. The American Council on Education

5

1-35. Before a scheduled deployment, the ESOshould coordinate and plan Navy CollegeProgram for Afloat College Educationcourses within what time frame?

1. 2-3 months2. 4-5 months3. 6-7 months4. 8-9 months

1-36. When Navy College Program for AfloatCollege Education civilian instructors areaboard ships, they are entitled to officeraccommodations and given what equivalentcivil service grade?

1. GS-72. GS-93. GS-114. GS-12

1-37. Which of the following types of degreescan be earned under the SOCNAV-2program?

1. Associate2. Bachelor3. High School Equivalency4. Master

1-38. Servicemembers Opportunity College(SOC) institutional members collectivelyoffer which of the following degrees?

1. Master only2. Associate only3. Baccalaureate only4. Both 2 and 3 above

1-39. Sailors interested in establishing aSOCNAV agreement should contact whatoffice?

1. The Educational Services Office2. The DANTES Office3. The Navy College Office4. The College Administration Office

1-40. What is the Navy College Rating Partnersprogram designed to provide Sailors?

1. Rating related degrees2. Courses through distance learning3. Credit for military professional

training and experience4. All of the above

1-41. The examinations provided by DANTESare available to which of the followingpersonnel?

1. Active-duty and reserve militarypersonnel

2. All DoD personnel3. Both 1 and 2 above4. Any federal government employee

1-42. Qualification for college admission is basedon the applicants’ scores on which of thefollowing exams/tests?

1. The American College Testing (ACT)examination

2. The Excelsior College Examination3. The Armed Services Vocational

Aptitude Test Battery (ASVAB)4. The College Level Examination

Program (CLEP)

1-43. The CLEP general examinations consist ofa battery of how many tests?

1. Nine2. Five3. Three4. Four

1-44. The CLEP general examinations measureachievement in basic areas usually coveredin what year(s) of college?

1. The first year only2. The first two years only3. The first three years only4. The first four years

6

1-45. Approximately what maximum percentageof Navy examinees successfully passes theCLEP tests?

1. 10%2. 50%3. 30%4. 70%

1-46. DANTES Subject Standardized Testsinclude a series of examinations in whatareas?

1. Traditional CLEP2. High school equivalency3. Under-graduate level4. Graduate level

1-47. The DANTES Subject Standardized Testsinclude approximately what total number ofsubjects?

1. 102. 363. 504. 76

1-48. When administering a DANTES SubjectStandardized Test, what, if any, is themaximum time limit the member has tocomplete the test?

1. 1 hour2. 2 hours3. 3 hours4. None; DANTES Subject Standardized

Tests are not timed

1-49. PRAXIS Series Examinations are used bysome states for what type of certification?

1. Teacher certification2. Apprenticeship certification3. College admission certification4. GED certification

1-50. What organization is authorized toadminister certification examinations inprofessional and technical areas?

1. CNET2. The Navy College Office3. DANTES4. The American Council on Education

1-51. Of the 30 professional and technicalcertification examinations available, theAmerican Council on Education (ACE)has reviewed a total of how many forcollege credit?

1. Thirty2. Seven3. Three4. Four

1-52. The central point of contact for informationabout all components of the Navy CollegeProgram is what organization?

1. The Navy College Center2. CNET3. DANTES4. The American Council on Education

1-53. To enroll in the United Services MilitaryApprenticeship Program, an enlistedmember must meet which of the followingrequirements?

1. Served on active duty for a minimumof 3 years

2. Have at least 12 semester hours ofcollege

3. Be a graduate of a military or relatedschool applicable to the apprenticeshiptrade

4. All of the above

7

1-54. When a member enrolled in UnitedServices Military Apprenticeship Programcompletes all requirements, what type ofdegree or certificate is he or she awarded?

1. An associate of arts degree in theappropriate field

2. An associate of science degree in theappropriate field

3. A certificate of completion ofapprenticeship from the Secretary ofLabor

4. A certificate of completion ofapprenticeship from the Chief of NavalEducation and Training

1-55. What, if anything, does it cost a member toenroll in the United Services MilitaryApprenticeship Program?

1. $25.002. $50.003. $75.004. Nothing

1-56. The amount of time it takes a member tocomplete the United Services MilitaryApprenticeship Program is dependent onwhich of the following factors?

1. The amount of time the member is ableto attend classes

2. The amount of on-the-job time themember applies to the rating

3. Both 1 and 2 above4. The member’s payment of the monthly

fees

1-57. The Post-Vietnam Era Veterans’Educational Assistance Program (VEAP) isavailable for personnel who entered theNavy during what time period?

1. 1 January 1966 through 30 June 19752. 1 January 1977 through 30 June 19853. 1 July 1975 through 31 December

19764. 1 July 1985 through 31 December

1990

1-58. Under the Post-Vietnam Era Veterans’Educational Assistance Program (VEAP),personnel contribute between $25.00 and$100.00 per month for a minimum of whatnumber of months?

1. 242. 363. 124. 18

1-59. Under the Post-Vietnam Era Veterans’Educational Assistance Program (VEAP), amember’s total contribution cannot exceedwhat amount?

1. $1,500.002. $1,700.003. $2,500.004. $2,700.00

1-60. Under the Post-Vietnam Era Veterans’Educational Assistance Program (VEAP),for every dollar the member contributes, theNavy contributes what specific amount?

1. $1.002. $2.003. $3.004. $4.00

8

1-61. Under the Montgomery GI Bill Act of1984, active duty members may use theirin-service benefits after a minimum of howmany years of active duty?

1. 52. 23. 34. 4

1-62. After release from active duty, participantsin the Montgomery GI Bill program have amaximum of how many years to use theirbenefits?

1. 52. 103. 154. 20

1-63. Sailors eligible for the Vietnam Era GI Billmust make what minimum contribution, ifany, to receive benefits under theMontgomery GI Bill?

1. $6002. $12003. $27004. None

9

ASSIGNMENT 2Textbook Assignment: “Professional Development Education Programs,” chapter 3, pages 3-1 through 3-

12; and “Preparing for Advancement,” chapter 4, pages 4-1 through 4-8.

2-1. Which of the following regulations apply tothe Navy E-Learning web site?

1. There is a small registration fee2. Courses are paid for by the Navy3. Students must pay for text books only4. Students must pay for certification test

2-2. The Navy E-Learning web site provideswhich of the following benefits to Sailors?

1. Students may “test out” of portions ofthe courses

2. Courses may be stopped and resumedat a later date

3. Courses may be repeated4. All the above

2-3. Graduates from the Naval Academy havewhat minimum number of years ofcombined obligated service?

1. 5 years active; 3 years reserve2. 6 years active; 2 years reserve3. 8 years active; 0 years reserve4. 4 years active; 4 years reserve

2-4. Students at the Naval Academy Preparatoryschool are in what type of duty status?

1. Midshipman2. Active duty enlisted3. Reserve enlisted4. Civilian

2-5. What is the minimum age restriction, ifany, for entering the Naval Academy?

1. 172. 183. 194. None

2-6. Applicants for the U.S. Naval Academymay have what maximum number ofdependents, if any?

1. One2. Two3. Three4. None

2-7. Initial appointment in the Navy through theNROTC Navy-Option and Nurse CorpsOption Scholarship program is in whatpaygrade?

1. O-12. O-23. O-34. O-4

2-8. An active duty member selected for anNROTC scholarship will receive which ofthe following benefits?

1. Allowed to remain on active duty2. Receive full pay and allowance in

current paygrade3. Authorized room and board expenses4. Free tuition, books, and instructional

fees

10

2-9. To be eligible for the NROTC Scholarshipprogram, applicants, without a waiver, canNOT have reached their 27th birthdaybefore which of the following events?

1. Date of application2. Date school starts3. 30 June of their senior year of college4. 30 June in the year in which they are

eligible for commissioning

2-10. What program specifically preparesselected applicants for entry into theNROTC Scholarship program or the U.S.Naval Academy?

1. STAR2. SCORE3. BOOST4. NCPACE

2-11. Where is BOOST training conducted?

1. Pensacola, FL2. Norfolk, VA3. Newport, RI4. San Diego, CA

2-12. The BOOST program provides collegepreparatory curriculum for a total of howmany months?

1. 62. 103. 124. 18

2-13. Which of the following basic eligibilityrequirements is required for all candidatesapplying for enlisted to officercommissioning programs?

1. Must be a college graduate2. Must be on active duty3. Must be at least 21 years of age4. Must be a U.S. citizen

2-14. Under the Seaman to Admiral program,selectees are provided a maximum of howmany months to complete a baccalaureatedegree?

1. 122. 243. 364. 48

2-15. Enlisted candidates selected for the Seamanto Admiral program are entitled to which ofthe following benefits while attendingschool?

1. Paid tuition2. Full Navy pay3. Opportunity to advance in paygrade4. All the above

2-16. OCS is a commissioning program availablefor which of the following individuals?

1. Graduates from NROTC only2. Anyone who possesses a baccalaureate

degree3. BOOST graduates only4. Selectees for CWO or LDO

2-17. Enlisted personnel with previous collegecredits can complete requirements for abaccalaureate degree and commissionunder which of the following programs?

1. STAR2. ECP3. SCORE4. NCPACE

11

2-18. ECP selectees are entitled to which of thefollowing benefits?

1. They will be designated ascommissioned officers uponenrollment

2. They will receive the pay andallowances of an Ensign uponenrollment

3. Both 1 and 2 above4. They will retain their enlisted grade

and eligibility for advancement

2-19. ECP selectees are required to completedegree requirements for non-technicaldegrees in what maximum number ofmonths?

1. 242. 303. 364. 42

2-20. To be eligible for ECP, personnel mustmeet which of the following requirements?

1. Be a U.S. citizen2. Be at least 26 years of age3. Have completed at least 6 years of

active service4. All of the above

2-21. The Medical Enlisted Commissioningprogram is available to personnel in whichof the following ratings?

1. HM only2. HM and DT only3. DT only4. All ratings

2-22. A person completing the requirements ofthe Medical Enlisted Commissioningprogram will receive what type of degree?

1. An Associate of Science Degree inNursing

2. A Baccalaureate in Nursing3. A Masters of Science Degree in

Nursing4. An Associate of Science Degree in

Medical Technology

2-23. Candidates participating in the MedicalEnlisted Commissioning program areauthorized to use which, if any, of thefollowing programs?

1. MGIB2. TA3. BOOST4. None of the above

2-24. The Healthcare Administration Section ofthe Medical Service Corps provides a pathof advancement to a commission for anyenlisted member in which, if any, of thefollowing paygrades?

1. E-3 and below2. E-43. E-5 through E-94. None

2-25. To be eligible for the Physician’s Assistantprogram, an enlisted member must be in atleast what paygrade?

1. E-12. E-33. E-44. E-5

12

2-26. A college degree is NOT required forwhich of the following officer programs?

1. The Limited Duty Officer program2. The White House Fellows program3. The Advanced Education program4. The Defense Language program

2-27. A PO1 applying for the LDO program mustmeet which of the following requirements?

1. Be a college graduate2. Be under 30 years of age3. Completed all requirements for CPO

except TIR4. Must be recommended by the Chief of

Naval Education and Training

2-28. Under the LDO Program, an applicant musthave completed at least how many years ofactive naval service?

1. 82. 103. 124. 14

2-29. To apply for the LDO and CWO programsin the same year, CPOs must have at leasthow many years of naval service?

1. 102. 123. 144. 16

2-30. Candidates applying for both the LDO andCWO programs in the same year may NOThave more than how many total years ofactive naval service?

1. 102. 123. 164. 24

2-31. Under the CWO program, an applicantmust meet which of the followingrequirements?

1. Be a U.S. citizen2. Be serving on active duty as an E-63. Be a college graduate4. Be less than 35 years old

2-32. Under the CWO program, an applicantmust have completed at least how manyyears of active naval service?

1. 82. 103. 124. 16

2-33. After 1 year as a CWO, a person maycomplete for selection to LDO at whatspecific paygrade?

1. O-12. O-23. O-34. O-4

2-34. Newly commissioned CWOs and LDOsattend officer indoctrination school at whatlocation?

1. Pensacola, FL2. Great Lakes, IL3. San Diego, CA4. Norfolk, VA

2-35. How many total weeks of instruction areprovided at the CWO and LDOindoctrination school?

1. 52. 23. 34. 4

13

2-36. To retire as a CWO, a person with at least20 years of total active service must haveserved at least how many years as a CWO?

1. 52. 23. 34. 10

2-37. What instruction covers the applicationprocedures for the CWO program?

1. OPNAVINST 1430.52. BUPERSINST 1616.93. BUPERSINST 1430.174. OPNAVINST 1420.1

2-38. For two years of graduate education, theGraduate Education Voucher programprovides how much maximum funding?

1. $10,0002. $25,0003. $40,0004. $50,000

2-39. Selectees for the Officer Law Educationprogram may pursue what type(s) ofdegree?

1. A bachelor of science2. A bachelor of criminology3. Both 1 and 2 above4. A bachelor of laws or juris doctor

degree

2-40. Selectees for the White House Fellowsprogram normally serve for what specificnumber of years?

1. One2. Two3. Three4. Four

2-41. Which of the following programs permitsselected officers to accept scholarships,fellowships, and grants from eligibledonors?

1. The Advanced Education program2. The Scholarship program3. The College Degree program4. The White House Fellows program

2-42. The Naval Postgraduate School programmeets subspecialty billet requirements forofficer education programs at which of thefollowing levels?

1. Masters level only2. Doctoral level only3. Both Masters and Doctoral levels4. Post-doctoral level

2-43. Officers selected for the Defense Languageprogram must agree to serve on active dutyfor what minimum length of time aftergraduation?

1. A time equal to the length of time ofthe instruction received

2. A time equal to twice the length oftime of the instruction received

3. 2 years4. 4 years

2-44. What publication lists the latest availableNonresident Training Courses?

1. NAVPERS 155602. NAVEDTRA 120613. BUPERSINST 1430.164. NAVPERS 15878

14

2-45. To identify the rates/rating and the numberof personnel in each rate/rating that yourESO office supports, you should consultwhat publication?

1. The Officer Distribution ControlReport (ODCR)

2. The Enlisted Distribution andVerification Report (EDVR)

3. The Activity Manning Document(AMD)

4. The Advancement Manual

2-46. Classified correspondence courses receivedby a command have been released to whosecustody?

1. The student’s commanding officer2. The student’s department head3. The educational services officer4. The student

2-47. Which of the following actions is NOTauthorized when handling NRTC answerkeys?

1. Local duplication2. Use by enlisted personnel for grading3. Provide the same security as given to

advancement examinations4. Grant sub-custody to department

training petty officer

2-48. What is the minimum passing grade foreach assignment of an NRTC?

1. 3.02. 3.23. 3.44. 3.8

2-49. What should be done with the NRTCanswer sheets after they have been graded?

1. Returned to the student2. Kept in command files3. Filed in member’s service record4. Destroyed

2-50. An NRTC that is approved for publicrelease will have what distributionstatement?

1. Distribution Statement A2. Distribution Statement B3. Distribution Statement C4. Distribution Statement D

2-51. An NRTC that is approved for distributionto DoD and DoD contractors only will havewhat distribution statement?

1. Distribution Statement A2. Distribution Statement B3. Distribution Statement C4. Distribution Statement D

2-52. For comprehensive information ondistribution statements, you should refer towhich of the following instructions?

1. BUPERSINST 1616.92. OPNAVINST 1430.53. SECNAVINST 5510.364. BUPERSINST 1430.16

2-53. Sailors who use Central Enrollment toobtain NRTCs will have their coursesgraded by what activity?

1. Command ESO2. Navy Advancement Center3. Chief of Naval Education and Training4. Personnel Office

15

2-54. What publication prescribes enlisted skillrequirements?

1. The Manual of Navy Enlisted andPersonnel Classifications andOccupational Standards

2. The Retention Team Manual3. The Naval Military Personnel Manual4. The List of Training Manuals and

Correspondence Courses

2-55. Occupational standards and naval standardsare fully described in what volume ofNAVPERS 18068?

1. Volume I2. Volume II3. Volume III4. Volume IV

2-56. What are occupational standards?

1. The maximum skills required for eachrating

2. The minimum skills required for eachrating

3. Writing skills required for performingwork within a rating

4. The tools required for performingwork within a rating

2-57. What are naval standards?

1. The maximum non-rating-specificskills required for enlisted personnel ateach paygrade

2. The minimum non-rating-specificskills required for enlisted personnel ateach paygrade

3. Non-rating-specific writing skillsrequired for performing work withineach paygrade

4. The tools required for performing non-rating-specific work within eachpaygrade

2-58. Who develops the Bibliography forAdvancement Study?

1. The advancement exam writer (a chiefpetty officer, E-7/8/9)

2. The primary advisor for the rating3. The technical advisor for the rating4. An exam instructional systems

specialist

2-59. At least how often are Bibliography forAdvancement Studies issued?

1. Five times a year2. Six times a year3. Three times a year4. Four times a year

2-60. Bibliography for Advancement Studies areavailable from which of the followingsources?

1. Naval Education and TrainingProgram Development andTechnology Center’s web site

2. The Catalog of Nonresident TrainingCourses

3. Bureau of Naval Personnel web site4. The Advancement Manual

2-61. Advancement Handbooks are designed toprovide which of the following benefits toSailors?

1. A focus for exam study2. A replacement for NRTCs3. A replacement for BIBs4. An instructional training for exams

2-62. A key word listing of all PQS requirementsand PQS supplementary products, theirNAVEDTRA numbers, and their key stocknumbers are located in what publication?

1. NAVEDTRA 120612. NAVEDTRA 43100-53. NAVSUP 20024. OPNAVINST 5510.1

16

2-63. Who should be the organizationalcoordinator for the Petty OfficerIndoctrination Course?

1. Educational Services Officer2. Command Master Chief3. Executive Officer4. Division Leading Chief

2-64. The Petty Officer Indoctrination Course isupdated how often?

1. Every exam cycle2. Every year3. Every two years4. Only as required

17

ASSIGNMENT 3Textbook Assignment: “Navy Enlisted Advancement System (NEAS),” chapter 5, pages 5-1 through 5-13;

and “Examination Procedures,” chapter 6, pages 6-1 through 6-24.

3-1. To be designated selection board eligible,E-7 candidates’ FMS must be above whatminimum percent for their rating?

1. 50%2. 60%3. 75%4. 80%

3-2. What is the primary objective of the NavyEnlisted Advancement System?

1. To advance the best qualified pettyofficers to operate the Navy’s ships,planes, and shore stations

2. To identify incompetent personnel3. To advance all personnel as quickly as

possible4. To reward personnel for outstanding

performance

3-3. Which of the following ranks or ratings isan example of a service rating?

1. E-52. PO23. GSE24. PN2

3-4. What periodic NAVADMIN identifiesadvancement opportunities for differentratings?

1. The Navy Leadership ContinuumReport

2. The Selective Reenlistment Bonus(SRB)

3. The Rating Entry for GeneralApprentices and Career ReenlistmentObjectives (REGA/CREO)

4. The Navywide AdvancementExamination announcement

3-5. Ratings requiring “A” school completionbefore taking the PO3 advancementexamination are identified in what periodicNAVADMIN?

1. The Navy Leadership ContinuumReport

2. The Selective Reenlistment Bonus(SRB)

3. The Rating Entry for GeneralApprentices and Career ReenlistmentObjectives (REGA/CREO)

4. The Navywide AdvancementExamination announcement

3-6. The ratings that require a person to be aU.S. citizen can be found in which of thefollowing manuals?

1. Advancement Manual2. Total Force Manpower Management

Systems Manual3. Standard Organization and Regulations

of the U.S. Navy Manual4. Naval Military Personnel Manual

18

3-7. Approximately what percentage of theNavy’s ratings requires access to classifiedinformation?

1. 50%2. 35%3. 25%4. 75%

3-8. The final multiple score (FMS) is based onwhich of the following factors?

1. Performance only2. Experience only3. Knowledge only4. Performance, experience, and

knowledge

3-9. What is the maximum standard score forNavywide advancement examinations?

1. 802. 1003. 1504. 200

3-10. Which of the following factors is NOT usedto compute the final multiple score (FMS)?

1. Service in paygrade (SIPG)2. Passed not advanced (PNA) points3. Time in service (TIS)4. Examination standard score (SS)

3-11. Manning restriction limits the E-4advancement quotas for early candidates toa maximum of what percentage of the totalenlisted force?

1. 10%2. 20%3. 25%4. 50%

3-12. Commanding officers have the authority tolaterally change the apprenticeship ofpersonnel in which of the followingpaygrades?

1. E-1 only2. E-2 only3. E-3 only4. All of the above

3-13. Before the commanding officer canlaterally change the apprenticeship of aperson, which of the following conditionsmust be met?

1. The member must request the change2. The member must attend the

appropriate apprenticeship training3. The command must have an excess of

personnel in the apprenticeship themember is changing from

4. The member must have at least 3 yearsactive naval service

3-14. A person who applies for a change in ratingmust meet which of the followingrequirements?

1. Not have any NJPs for the past 36months

2. Be a PO1 or below3. Have more than 12 years of active

naval service4. Be recommended by the ESO

3-15. The president of an E-8/9 selection board isan officer of what grade?

1. A captain2. A lieutenant commander3. A commander4. A lieutenant

19

3-16. Which of the following personnel serve asboard members on an E-7 selection board?

1. Officers only2. Master Chief Petty Officers only3. Officers and Master Chief Petty

Officers4. Senior and Master Chief Petty Officers

3-17. Who establishes the maximum selectionquotas of E-7/8/9s for each rating?

1. The Enlisted Community Managers(ECM)

2. The Chief of Naval Education andTraining

3. The Master Chief Petty Officer of theNavy

4. The selection board members

3-18. E-7 selection board members review atleast how many years of a candidatesperformance evaluations?

1. Six2. Five3. Three4. Four

3-19. What is the single most important factorinfluencing selection to E-7/8/9?

1. College credits earned2. Sustained superior performance3. Total amount of sea duty4. Types of duty

3-20. E-7/8/9 candidates should order a copy oftheir microfiche records at least how manymonths before a selection board convenes?

1. Three2. Six3. Twelve4. Eighteen

3-21. To be considered for advancement underthe Command Advancement Program,personnel must be serving in which of thefollowing paygrades?

1. E-1 or E-22. E-4 only3. E-3, E-4, or E-54. E-4, E-5, or E-6

3-22. To be eligible for the CommandAdvancement Program, candidates must beassigned to duty stations designated as whattype of duty?

1. Sea duty2. Shore duty3. Overseas duty4. All the above

3-23. The Accelerated Advancement Programprovides an opportunity for recommendedcandidates to elect acceleratedadvancement to what paygrade?

1. E-42. E-53. E-64. E-7

3-24. Commanding officers of training schoolsmay recommend candidates in each “A”school graduating class for the AcceleratedAdvancement Program. What is themaximum percentage of each class eligiblefor this program?

1. 2%2. 5%3. 10%4. 20%

20

3-25. Advancement for personnel recommendedfor the Accelerated Advancement Programmay be effected at their first duty stationafter what minimum observation period?

1. 1 to 3 months2. 4 to 10 months3. 11 to 18 months4. 19 to 24 months

3-26. If all other requirements have been met,personnel who successfully complete PhaseI training in the Advanced Electronic FieldProgram are authorized advancement towhat paygrade?

1. E-32. E-43. E-54. E-6

3-27. Under the SCORE program, a person canbe automatically advanced to which of thefollowing paygrades?

1. E-32. E-63. E-54. E-7

3-28. The custody and administration ofNavywide advancement examinations is theultimate responsibility of which of thefollowing officers?

1. Personnel officer2. Legal officer3. Commanding officer4. Educational services officer

3-29. A list of ratings requiring a performancetest before participating in a Navywideadvancement examination is in which ofthe following publications?

1. The Catalog of Nonresident TrainingCourses

2. Naval Military Personnel Manual3. Advancement Manual4. Navy Enlisted Manpower and

Personnel Classification andOccupational Standards

3-30. What organization prepares all Navywideadvancement examinations?

1. NAVPERSCOM2. CNET3. NETPDTC4. DANTES

3-31. What publication contains detailedinstructions for ordering Navywideadvancement examinations?

1. The Advancement Manual2. The Catalog of Nonresident Training

Courses3. The Department of the Navy

Information and Personnel SecurityProgram Regulations

4. The Navy Enlisted Manpower andPersonnel Classification andOccupational Standards

3-32. When ordering Navywide advancementexaminations, which of the followingformats is the preferred method commandsshould use?

1. NETPDTC Order Form 1418/62. E-mail3. Naval message4. Internet ordering web site

21

3-33. When ordering Navywide advancementexaminations by message, the requestshould be listed in what order, if any?

1. Paygrade2. Alphabetical by candidates last name3. Alphabetical by rating4. None

3-34. Detailed instructions for preparing theRecommendation for Advancement in Rateor Change of Rating (worksheet) can befound in which of the followingpublications?

1. Bibliography for Advancement Study2. Advancement Manual3. Naval Military Personnel Manual4. Enlisted Transfer Manual

3-35. Upon completion of the Navywideadvancement examination, what actionshould be taken with the worksheet?

1. Retained in command files for 2 years2. Destroyed3. Filed in member’s service record4. Mailed to NETPDTC

3-36. Upon receipt of Navywide advancementexaminations, when, if ever, should thereceipt copy of the packing list be signedand returned to NETPDTC?

1. Only if evidence of tampering isdiscovered

2. Only if the examination serial numberson the list do not match the packinglist

3. Immediately upon inspection of thepackage content

4. Never

3-37. When evidence of tampering is noted uponreceipt of Navywide advancementexaminations, the command should takewhat action?

1. Submit a detailed message toBUPERS, copy to NETPDTC

2. Convene a JAG investigation3. Both 1 and 2 above4. Submit a detailed message to the ISIC

and NETPDTC

3-38. When transferring an examination under aletter of transmittal, guidance for certifyinga person’s eligibility for access to classifiedmaterials is in what publication?

1. Advancement Manual2. Naval Military Personnel Manual3. Enlisted Transfer Manual4. Advancement Handbook

3-39. Which of the following policies applies tocandidates participating in the Navywideadvancement examination while in a PCSstatus?

1. Candidates receive additional fundingfor travel to examination site

2. Candidates will be charged leave forexam day

3. Candidates receive an extra travel day4. Candidates will be reimbursed for all

additional expenses incurred

3-40. The official responsible for the stowage andcustody of examination materials mustmeet the requirements of what publication?

1. BUPERSINST 1616.92. OPNAVINST 1000.233. OPNAVINST 5510.364. BUPERSINST 1430.16

22

3-41. What is the classification of a Navywideadvancement examination in a red plasticenvelope?

1. Confidential2. Top secret3. Secret4. Unclassified

3-42. What is the classification of a Navywideadvancement examination in a blue plasticenvelope?

1. Confidential2. Top secret3. Secret4. Unclassified

3-43. In case of lost or compromisedexaminations materials, which of thefollowing actions must be taken?

1. A preliminary report must beforwarded to COMNAVPERSCOMonly

2. A JAG investigation must be initiatedonly

3. Both 1 and 2 above4. NETPDTC Form 1430/2 must be

completed and forwarded to CNET

\3-44. During the administration of Navywideadvancement examinations, one proctorshould be provided for a maximum of howmany candidates?

1. 252. 303. 454. 50

3-45. On Navywide advancement examinationdays, if required by the candidates, ESOsare responsible for providing all EXCEPTwhich of the following items?

1. Maneuvering board sheets2. Slide rule for vertical aerial

photography3. Parallel rules4. Non-programmable calculators

3-46. What advancement examination isnormally administered on the first Tuesdayin March?

1. PO12. PO23. PO34. CPO

3-47. What is the maximum time allowed forcandidates to complete a Navywideadvancement examination?

1. 1 hour2. 2 hours3. 3 hours4. 4 hours

3-48. Which of the following personnel mayserve as proctors for E-4 through E-7Navywide advancement examinations?

1. Officers and designated civilians only2. E-7/8/9s only3. E-7/8/9s and officers only4. E-7/8/9s, officers, and designated

civilians

23

3-49. For information on assigning proctors forNavywide advancement examinations, youshould refer to what publication?

1. The Advancement Manual2. The Advancement Handbook3. The Bibliography for Advancement

Study4. The Command Activity Manning

Document

3-50. During Navywide advancementexaminations, proctors may NOT takewhich of the following actions?

1. Patrol the examining room2. Interpret examination questions3. Explain the meaning of instructions

on the face of the examination booklet4. Escort candidates to and from the

examining room

3-51. The authority for administering Navywideadvancement examinations orally must berequested from what command?

1. NETPDTC2. CNET3. NAVPERSCOM4. The first Flag Officer in the Chain-of-

Command

3-52. After administration of the Navywideadvancement examination, all examinationbooklets must be destroyed by methodsoutlined in what instruction?

1. CNETINST 1560.32. OPNAVINST 1520.303. SECNAVINST 5510.364. OPNAVINST 3510.2

3-53. When Navywide advancementexaminations are destroyed, at least howmany persons must be present?

1. 12. 23. 34. 4

3-54. Who is responsible for ensuring examdiscrepancies are prevented or cleared?

1. Exam candidates2. ESO3. NETPDTC4. Exam proctors

3-55. After Navywide advancement examinationsare administered, the answer sheets are sentto what command for grading?

1. NETPDTC2. CNET3. CNTECHTRA4. NAVPERSCOM

3-56. After the administration of Navywideadvancement examinations, the answersheets must be mailed within what timeframe?

1. Within 7 working days2. Within 2 working days3. Within 5 consecutive days4. Within 7 consecutive days

3-57. Commands must keep copies of the reportof destruction and transfer of Navywideadvancement examinations for at least howlong?

1. 1 year2. 2 years3. 3 years4. 4 years

24

3-58. The results of the Navywide advancementexamination are published by whatcommand?

1. CNET2. NETPDTC3. CNTECHTRA4. NAVTASC

3-59. The Navywide advancement examinationresults forwarded to each command consistof which of the following documents?

1. Examination Status VerificationReport (ESVR)

2. Rate Change Authorization (RCA)3. Examination Profile Information

Form4. All of the above

3-60. The Rate Change Authorization (RCA) listsall personnel being advanced on whatspecific day of the month?

1. First day2. 15th day3. 16th day4. Last day

3-61. What document provides a comparison of aNavywide advancement candidate’s FMSand the average of candidates advanced inthat rate?

1. The Examination Status VerificationReport (ESVR)

2. The Rate Change Authorization (RCA)3. The Examination Profile Information

Form4. The NAVEDTRA 1430/2 Worksheet

3-62. An examination profile information formwill indicate the Final Multiple for which ofthe following candidates?

1. Member failed the examination2. Member participated for lateral

conversion3. Member in a discrepancy status4. Member passed but was not advanced

3-63. Personnel who took the substituteNavywide advancement examination andare authorized advancement will receivetheir authorization by which of thefollowing means?

1. Data mailer2. E-mail3. Personal letter4. Naval message

3-64. After participating in a Navywideadvancement examination, and beforeresults are published, which of thefollowing candidates would NOT berequired to have the examinationinvalidated?

1. Member was CAP advanced2. Member received a suspended

reduction in rate at NJP3. Member separated from the Navy4. All the above

3-65. A candidate may earn a maximum of howmany PNA points for one Navywideadvancement examination cycle?

1. 1.02. 2.53. 3.04. 4.5

25

3-66. What is the maximum number of PNApoints that can be credited to a candidate’sFMS?

1. 102. 123. 154. 30

3-67. An enlisted member who is frocked isentitled to which of the following benefits?

1. Authorized to assume the title andwear the uniform of a higher paygrade

2. Entitled to the pay and allowances ofthe higher paygrade

3. Authorized the household goodsweight allowance for PCS moves ofthe higher paygrade

4. All the above

3-68. Before an E-7 selectee can be frocked, whatcourse must be completed?

1. The Basic Communication Doctrine2. The Navy Leadership Continuum3. The Chief Petty Officer Initiation4. The Chief Petty Officer Indoctrination

3-69. When an enlisted member is eligible to befrocked, which of the following policiesapplies?

1. Enlisted members selected for officerappointment may be frocked

2. Members may elect not to be frocked3. E-4/5/6 selectees must attend the

appropriate Petty OfficerIndoctrination before being frocked

4. All of the above

3-70. What, if any, service record page entry(s)is/are required to frock a member?

1. Page 4 only2. Page 13 only3. Page 4 and 134. None

3-71. A request for a substitute Navywideadvancement examination may be justifiedfor which of the following reasons?

1. The candidate was on annual leave2. The candidate was in a PCS status3. The candidate was on emergency leave4. Both 2 and 3 above

3-72. Substitute Navywide advancementexaminations should only be ordered usingwhat format?

1. NETPMSA Examination Order Form(NETPMSA 1418/6)

2. Letter3. E-mail4. Naval message

3-73. A request for substitute Navywideadvancement examinations must alsoinform what command?

1. Immediate Superior (ISIC)2. NETPDTC3. CNET4. EPMAC

3-74. What command is the approving authorityfor all substitute Navywide advancementexaminations?

1. CNET2. CNTECHTRA3. NETPDTC4. NAVPERSCOM