education partnership planning grant - schev.edu · education partnership planning grant welcome...

Education Partnership Planning

Grant

Pre-proposal Webinar

January 12, 2017

2:00 PM

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Agenda

Education Partnership Planning Grant

Welcome

What are we doing?

Education Partnership Planning Grants

- Definitions

- Terms of the Grant

- Allowable Activities

Why are we doing it?

Purpose

Data and Research

Who can apply?

Eligible Applicants

What is expected?

Deliverables

Requirements

How do we apply?

Submission

Program Narrative

Need

Method

Attachment/Forms

When?

Timeline

Questions and Answers

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What are we doing?

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Grants awarded through this funding opportunity will fund planning activities that target

the establishment and expansion of effective partnerships between higher education

and secondary schools/divisions.

Education partnerships are formal relationships or arrangements between two or

more parties that agree to cooperate in order to help bridge the high school to college

underrepresented student enrollment and completion gaps.

Underrepresented populations is defined by SCHEV as students who are a

racial/ethnic minority, from a low-income background, and/or from areas of the state

with low degree-attainment rates, based on census data.

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Grant Terms • Grants awarded through this funding opportunity will support planning activities only.

• Awardees must conduct data and other forms of analysis to identify gaps between

secondary and postsecondary education and develop an action plan to promote seamless

and successful pathways to postsecondary education.

• Awards (3) will be up to $35,000

• Funding period of 12 months, April 15, 2017 - April 14, 2018

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Grants awarded through this funding opportunity will support planning activities

only.

Activities may include the following:

• Coordinating coalition/collaboration meetings

• Planning meetings with project staff, leadership, industry experts, etc.

• Researching best practices and target population/community data collection

• Mapping community assets

• Conducting needs assessment to more specifically determine barriers/interventions

• Developing program grant proposals for future implementation

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Why are we doing it?

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Purpose These one-time grants are funded through the Fund for Excellence and Innovation, which

was established during the 2016 General Assembly session to focus on two primary

activities:

1. to stimulate collaborations among public school divisions, community colleges and

universities and to expand affordable student pathways and

2. to pursue shared services and other efficiency initiatives at colleges and universities

that lead to measurable cost reductions.

This grant opportunity targets the first activity of supporting student pathways and

collaboration.

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Data • Census data/education-attainment rates

• Secondary to postsecondary enrollments

• Completion rates

• Student debt and affordability

Research • Characteristics of effective school-community partnerships

• Collective impact

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Who can apply?

Eligible Organizations

• A Virginia public higher-education institution must be the fiscal agent/applicant.

• Proposed plans must support the establishment and/or expansion of a partnership between at least (1) one four-year higher education institution, (2) one two-year higher education institution and (3) one public high school, school division or regional school consortium.

• In order to enhance planned student programming, partnerships are encouraged with additional high schools, middle schools, local education agencies (LEA), regional school consortiums, higher education institutions (public and private nonprofit) and other organizations, such as nonprofit college-access organizations, businesses, professional organizations, state agencies, foundations or other public or private agencies.

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What is expected?

Deliverables

Identification of the source of the problem Conduct assessments and analyze local data to identify the basis of the gaps in achievement, enrollment and completion. Data and research should support the applicant’s chosen plan of action in designing support services, identifying additional partners, reviewing policies and creating pathways.

Establishment and/or expansion of partnerships Create new partnerships with appropriate entities in order to address identified problem and/or expand existing partnership relationships by increasing roles and responsibilities as they specifically relates to the identified problem and chosen intervention(s).

• The focus of the grant is not on the number of partnerships but on clear demonstration of the strength of the partnerships, often illustrated through expressed leadership support and contributions; the value and relevance of the partnerships to addressing the concerns; and how the partnerships will be developed.

• Applicants seeking to enhance existing partnerships must clearly articulate expansion through newly identified roles and responsibilities, increased resource sharing/commitment and expressed leadership buy-in.

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Deliverables

Development of a detailed narrative action plan The plan should be well reasoned, broadly accepted, designed to address factors that are causing the barriers to and gaps to student achievement, matriculation and completion, and based on solid evidence that the approaches identified are likely to succeed with the engaged and committed partners.

The plan must:

• Describe the engagement of at least at least (1) one four-year higher education institution, (2) one two-year higher education institution and (3) one public high school, school division or regional school consortium. In order to enhance a planned affordable-pathway model and students’ success, partnerships with additional organizations are encouraged, as appropriate;

• Define expectations for student outcomes, noting baseline data;

• Include an implementation timeline with estimated timeframes for completion;

• Identify necessary professional development/training needed to carry out the strategies;

• Include a clear communication plan;

• Describe sustainability and scalability; and

• Include an evaluation plan.

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Requirements

• Mid-term report (due October 2, 2017 )

• Final report (due July 16, 2018)

• Grantees may be asked to present findings from their planning process, lessons learned and/or researched best practices to help promote greater collaboration across the Commonwealth. This could include presentations to SCHEV Council, General Assembly members, convenings with institutions, etc.

• Recipients will be expected to attend a regional partnership forum/event coordinated by SCHEV in cooperation with the 5 Affordable Pathways Partnership grantees (awarded December 1, 2016). Planning grant awardees may be asked to assist with coordination, if logistically convenient.

• Additional training opportunities, meeting and resources may be offered throughout the grant cycle. Participation will be encouraged and supported by SCHEV, as deemed applicable to each grantee.

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How do we apply?

Submitted applications should include a signed cover page, abstract, program narrative, and attachments (Partner Identification forms, Planning Timeline and Budget spreadsheet). • Applications must be submitted in .pdf format, via email by 4 p.m. on

February 27, 2017 to Paula Robinson at [email protected]

• The fillable Word Application can be found on SCHEV website, along with the Excel file to complete the required Budget spreadsheet.

• Electronic signatures are accepted.

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mailto:[email protected]

Each proposal should include the following: Cover Page (electronic signature permitted)

Program Abstract • No more than 1 page

• Single-spaced

• 1-inch margins

• 12-point Times New Roman

Narrative Proposal - Need (40 points) and Method (50 points) • Up to 8 pages

• Numbered pages

• Double-spaced

• 1-inch margins

• 12-point Times New Roman

Partner Identification form(s) / Appendix A (electronic signature permitted)

Planning Timeline / Appendix B

Line Itemized Budget spreadsheet / Appendix C (10 points) • Use the provided Excel file to complete the Budget spreadsheet

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Narrative Proposal - Need (40 points) • Describe the student/community need

• Describe the need to engage specific partners and develop or strengthen relationships to address concerns in creating seamless pathways for student success and matriculation. The engagement of partners can be tracked in stages, progressing from “minimal” to “ongoing.”

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Narrative Proposal - Need (40 points)

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Goal is to transition from your current stage of partnership development to the Implementation stage within the 12-month planning period.

Narrative Proposal - Need (40 points) • Applicants should 1) clearly identify their current

partnership status; 2) describe what steps have already been taken to reach this status; and 3) propose how they will use the support from the planning grant to move from the current partnership stage to “Implementation” within the 12-month performance period.

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Narrative Proposal - Method (50 points) • Detailed description of exactly how the institution will use the support from the planning

grant to move from the current partnership stage to the beginning of the “Implementation” stage within the 12-month performance period

• At a minimum, the following questions should be answered:

– Who will lead the charge?

– Who has already agreed to participate and at what levels (supported by Partnership Identification forms - Appendix A)?

– What is the timeline? (supported by Planning Timeline – Appendix B)

– What are the specific questions the process will address?

– What resources the institution and/or identified partners will contribute – meeting space, social media, communications, research, etc.?

– What other resources or partners will be utilized to help explore the most promising approaches to addressing the identified problem or to facilitate partnership development? How will the assessment be conducted?

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Cover Page

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Application will not be eligible for review, without an authorized signature.

Fiscal agent/ Applicant must be a Virginia public higher-education institution

Partner Identification form(s)/Appendix A

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Partnership between at least (1) one

four-year higher education institution, (2)

one two-year higher education institution

and (3) one public high school, school

division or regional school consortium.

In order to enhance planned student

programming, partnerships are

encouraged with additional

organizations, Quality is preferred over

quantity.

Planning Timeline

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Budget Spreadsheet

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When?

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Event Date

Notice of availability of funding opportunity December 15, 2016

Pre-proposal Webinar January 12, 2017

Deadline for submission of planning grant proposals February 27, 2017

Grant awards announced by SCHEV April 1, 2017

Grant performance period start date April 15, 2017

Mid-term progress report due date October 2, 2017

Attend Regional Education Partnership

Forums/Events

TBD

Grant performance period end date April 14, 2018

Final report due date July 16, 2018

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Questions & Answers

Contact: Paula F. Robinson

804-225-2612

[email protected]

Grant Resources (including this presentation):

http://www.schev.edu/index/institutional/grants/affordable-pathways

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mailto:[email protected]




Education Partnership Planning

Grant

We look forward to receiving your proposals.

Thank you.

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