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EDIFACT – ORDERS D.97A
VWGoA Service Parts NSC „EDIFACT – ORDERS‟ 10.07.2010 Page | 1
EDI Implementation Guidelines
EDIFACT ORDERS
EDIFACT – ORDERS D.97A
VWGoA Service Parts NSC „EDIFACT – ORDERS‟ 10.07.2010 Page | 2
Modification Log
Release Date Description
1.0 05.11.2010 Draft
2.0 06.24.2010 Released to Suppliers after KSIB comments
3.0 08.20.2010 Looping diagram updated
Conditionality of max occurrence of segments updated at detail level to match the looping diagram.
Segment # 13 CUX_6348 is moved to CUX_5402
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Contents 1 Introduction .......................................................................................................................................... 4
1.1 Function ........................................................................................................................................ 4
1.2 Guidelines ..................................................................................................................................... 4
1.4 References .................................................................................................................................... 5
2 Description of Message ......................................................................................................................... 6
2.1 Segment Layout ............................................................................................................................ 6
2.2 Data Exchange Structure and Service Segments .......................................................................... 8
2.3 Segment Table ............................................................................................................................ 10
2.4 Segment Structure ...................................................................................................................... 12
2.5 Message Example........................................................................................................................ 14
2.6 Segment description ................................................................................................................... 15
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1 Introduction
1.1 Function
The following documentation contains the description of the EDI message "Orders" as used for an exchange of
messages between Volkswagen Group of America (VWGoA)/Volkswagen Group of Canada (VGCA) Service Parts
Logistics and its trading partners.
This documentation is fully comprehensive and allows the implementation of the EDIFACT ORDERS without the
necessity for any additional standard related documentation.
The EDI message "Orders" serves the purpose of ordering goods and services commissioned by the VWGoA/VGCA
distribution centres to suppliers according to the terms agreed on.
1.2 Guidelines
The EDI message "Orders” aims at carrying out day-to-day order processes.
The following guidelines have been agreed on:
The EDI message “Orders” will be transmitted for VWGoA/VGCA Purchase order documents as well as Call off orders (Scheduling agreements)
For Purchase orders/Call off orders, the corresponding Supplier contract with VW Chattanooga purchasing department will be transmitted via reference segment
For Call off orders(Scheduling agreements), A subsequent Delivery Forecast schedule will be transmitted via EDIFACT DELFOR to suppliers
Upon the Suppliers shipment to VWGoA / VGCA plants or Third party packager, the Supplier is required to transmit a DESADV to VWGoA / VGCA directly.
There is currently only a single type of order (normal order). Various types of handling must be controlled with the available parameters such as date of delivery, means of transport, etc.
Rush Order and Express Orders are not part of the current release and they will be implemented soon.
Replacement parts are subject to separate orders.
Any order features a minimum of one ordering item.
The delivery address is transmitted via NAD segment of the segment group 29 is used at position level (within segment group SG25) to state the consignees.
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Direct delivery from supplier to a dealer is considered a "Drop ship" order.
1.4 References
The "Orders" message is based on the message type ORDERS, EDIFACT-Directory D.97A.
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2 Description of Message
This chapter describes all segments used in the VWGoA/VGCA subset of the EDIFACT message type “Orders". The
description of the segment is based on the documentation ORDERS, EDIFACT-Directory D.97A.
2.1 Segment Layout The following example illustrates how the segment description of the message segments is structured.
No Identifier St Maxwdh Level Name
3 DTM O 35 1 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/Time/Period M M
2005 Date/Time/Period Qualifier M an 3 M an 3 157 = Validity Date/Time
2380 Date/Time/Period C an 35 R an 35 Validity Start Date/Time
2379 Date/Time/Period format qualifier C an3 R an3 102 = YYYYMMDD
Comment: The Purchase order/SA agreement IDOC message creation date will be transmitted Example:
DTM+137:20001220:102'
Explanations:
Segment status (Mandatory or Optional) and maximum repeats of the EDIFACT standard and VW subset.
The first column contains a data element identifier and descriptions. Words in bold print are elements of the group
identifier or plain data elements. Normal print elements are group data elements. The second column contains
instructions of the EDIFACT status (Mandatory or Optional), the data format as well as the length of the data element.
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This information stipulates the original EDIFACT description. The following conventions apply to the present
documentation:
a alphabetical characters
n numerals
an alphanumerical characters of fixed length
a3 3 alphabetical characters of fixed length
n3 3 numerals of fixed length
an3 3 alphanumerical characters of fixed length
a..3 up to 3 alphabetical characters
n..3 up to 3 numerals
an..3 up to 3 alphanumerical characters
The fourth and fifth columns contain specific status information for the VWGoA/VGCA subset (status indicator and
data format) and comments for application at VWGoA/VGCA.
The section "Comment and Example“ stipulates guidelines and examples for the application of the segment.
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2.2 Data Exchange Structure and Service Segments
The structure of an EDIFACT interchange is divided into several group levels. The service segments build brackets
around the groups.
Structure of an interchange:
UNB
UNH
MESSAGE 1
UNT
UNH
MESSAGE 2
UNT
...
UNH
MESSAGE N
UNT
UNZ
The first service segment, "UNB", indicates the start of a transmission.
The "UNH" service segment identifies the start of a message.
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For each start service segment, there is an end-service segment.
Bracket of interchange: UNB .... UNZ
Bracket of message: UNH .... UNT
Segments UNB..UNZ and UNH..UNT are mandatory.
The layout of the service segments UNA and UNB..UNZ is described in this chapter.
Segments UNH, UNS and UNT vary according to the type of message and are explained in the part of this manual
where message segments are described.
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2.3 Segment Table
The following table contains the segments of the EDIFACT message "ORDERS" as used between the
VWGoA/VGCA Service Parts Logistics and its suppliers during message exchange.
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2.4 Segment Structure
The segment structure illustrates the sequences and the repeats of the segments in a message
01 UNB
Interchange Header
02 UNH
Message Header
03 BGM
Start of the message
04 DTM
Date of creation of message
05 DTM
Validity start date/time
06 DTM
End date/time
07 FTX
Purchasing Information
08 RFF
Purchasing Order Number
09 NAD
Buyer identification
10 CTA
Purchase Department identification
11 COM
Communications number
12 NAD
Supplier identification
13 CUX
Currency details
14 PAT
Payment terms information
15 TOD
Terms of delivery information
16 LIN
Item number identification
17 PIA
Additional product identification
18 IMD
Item description
19 QTY
Quantity Details
20 DTM
Date of delivery
21 DTM
Reconciliation date
22 GIR
Related Identification Numbers
23 GIR
Related Identification Numbers
24 FTX
Receiveing Comments
25 FTX
Production Information
26 PRI
Price Details
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27 RFF
Sales Order reference number
28 LOC
Storage Location Identification
29 NAD
Consignee identification
30 TDT
Transport Details
31 TOD
Terms of delivery or Transport
32 UNS
Section Control
33 MOA
Monetary information
34 UNT
Message Trailer
35 UNZ
Interchange Trailer
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2.5 Message Example
UNB+UNOA:2+T06972475:01+PARTNER_DUNS_ID:01+000210:1000+12345++NA40'
UNH+12345+ORDERS: D: 97A: UN‟
BGM+220+4600550004 '
DTM+137:200012201609:203'
DTM+157:20001220:102'
DTM+206:20001220:102'
FTX+PUR++PURCHASING HEADER TEXT‟
RFF+OP: 0010800023‟
NAD+BY+NA40::92‟
CTA+PD+1412:VZ141Zubehoer'
COM+ (001)9941122334:TE'
NAD+SU:1023456789::92'
CUX+2:USD+9'
PAT+ZZZ+:::NMS second day of second month‟ TOD+6+FOB:::PLANT‟
LIN+0060+02A121283:IN‟
PIA+1+548792345:SA'
IMD+C+63+::::Gear‟
QTY+21:50:PCE'
DTM+2:20001220:102'
DTM+7:20001220:102'
GIR+4+123456789:BH‟
GIR+4+12345678976178293:VV‟
FTX+AEC+++RECEIVING COMMENTS‟
FTX+PRD+++PRODUCTION INFORMATION‟
PRI+AAA:101.00:::1:PCE'
RFF+AGO:SALES ORDER REFERENCE NUMBER‟
LOC+159+515‟
NAD+CN+0515++NAME OF ORGANIZATION:SAP ACCOUNT NUMBER+1800 Hamilton+CITY+MI+6160+US‟
TDT+20++30+31+::92‟
TOD+6++FOB:::PLANT‟
UNS+S‟
MOA+170:180.45:USD‟ UNT+33+1'
UNZ+1+12345'
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2.6 Segment description
Segments
No Identifier St Maxwdh Level Name
1 UNB M 1 0 INTERCHANGE HEADER
Standard Implementation
Identifier Name St Format St Format Description UNB
S001 SYNTAX IDENTIFIER M M
0001 SYNTAX IDENTIFIER M a4 M a4 UNOA UN/ECE
0002 Syntax version number M n1 M n1 2 Version 2
S002 INTERCHANGE SENDER M M
0004 Sender identification M an..35 M an..10 Sender id. Duns number to be sent here as ID
0007 Sender Identification code qualifier. C an..4 O an.. 4
A qualifier for the sender synonym may be declared.
S003 INTERCHANGE RECIPIENT M M
0010 Recipient identification M an..35 M an..10 Receiver id. Duns number to be sent here as ID
0007
Partner identification code qualifier C an..4 O an..4
A qualifier for the recipient synonym may be declared.
S004 DATE/TIME OF PREPARATION M M
0017 Date of preparation M n6 M n6 Creation date (conversion) of transmission file (YYMMDD)
0019 Time of preparation M n4 M n4 Creation time (conversion) of transmission file HHMM
0020 Interchange control reference M an..14 M an..14
Transmission reference number is allocated by sender (usually converter).
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S005
RECIPIENT'S REFERENCE PASSWORD C
N N
0022 Recipient's reference/password M an..14 M an..14
0026 Application reference C an..14 R an..14 Name of company
Comments
Name of the company: For VWGoA send „NA40‟ and for VGCA send „NA30‟ value in the DE 0026 .
Example:
UNB+UNOA:2+T06972475:01+PTNR_DUNS:01+000210:1000+12345++NA40'
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Segments
No Identifier St Maxwdh Level Name
2 UNH M 1 0 MESSAGE HEADER
Standard Implementation
Identifier Name St Format St Format Description
UNH
0062 Message reference number M an..14 M an..5
Message reference number in transmission file, starting with 1; assigned by sender (converter)
S009 MESSAGE IDENTIFIER M M
0065 Message type identifier M an 6 ORDERS Purchase order/Call off Order message
0052 Message type version number M an..3 M an..3 D Draft version/UN/EDIFACT Directory
0054 Message type release number M an..3 M an..3 97A Release 1997 - A (Directory)
0051 Controlling agency M an..2 M an..2
UN UN/ECE/TRADE/WP.4, United Nations Standard Messages (UNSM)
Comment: The UNH segment defines that the message is about Purchase orders\Scheduling Agreement data. Example:
UNH+12345+ORDERS: D: 97A: UN‟
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Segments
No Identifier St Maxwdh Level Name
3 BGM M 1 1 BEGINNING OF MESSAGE
Standard Implementation
Identifier Name St Format St Format Description BGM
C002 Document/Message Name C R
1001 Document/Message Name coded C an 3 R an 3
Name of document/message, encoded 220= Purchase Order 226 = Call off order(Scheduling Agreement) 224 = Rush order (Express and Red Order)
1131 Code List Qualifier C an 3 N an 3 Not Used
3055 Code List Responsible Agency Coded C an 3 N an 3 Not Used
1000 Document/Message Name C an 35 N an 35 Not Used
C106 Document/ Message Identification C R
1004 Document/ Message Number C an.. 35 R n.. 10
Name of document/message Order number, assigned by ordering party
1225 Message function, coded C an 3 N an 3 Not Used
4343 Response type, coded C an 3 N an 3 Not Used
Comment:
This segment serves to indicate the type and number of purchasing document number. There will be always 10 Digit Purchase order or Scheduling Agreement will be transmitted 226-Call Off order/Scheduling agreement: This call off order is the order created in VWGoA/VGCA system with reference to the VW Chattanooga contract with Suppliers Example: BGM+220+4600550004 '
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Segments
No Identifier St Maxwdh Level Name
4 DTM M 1 1 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/Time/Period M M
2005 Date/Time/Period Qualifier M an 3 M an 3 137 = Document/Message Date/Time
2380 Date/Time/Period C an.. 35 R n.. 12 Date of creation of message
2379 Date/Time/Period format qualifier C an3 R an3 203 = YYYYMMDDHHMM
Comment: The Purchase order/SA agreement IDOC message creation date will be transmitted Example: DTM+137:200012201609:203'
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Segments
No Identifier St Maxwdh Level Name
5 DTM O 2 1 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/Time/Period M M
2005 Date/Time/Period Qualifier M an 3 M an 3 157 = Validity Date/Time
2380 Date/Time/Period C an.. 35 R n 8 Validity Start Date/Time
2379 Date/Time/Period format qualifier C an3 R an3 102 = YYYYMMDD
Comment: In case of scheduling agreement, the Purchasing contract validity start date will be transmitted Example: DTM+157:20001220:102'
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Segments
No Identifier St Maxwdh Level Name
6 DTM O 2 1 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/Time/Period M M
2005 Date/Time/Period Qualifier M an 3 M an 3 206 = End Date/Time
2380 Date/Time/Period C an.. 35 R n.. 8 End Date/Time
2379 Date/Time/Period format qualifier C an3 R an3 102 = YYYYMMDD
Comment: In case of scheduling agreement, the Purchasing contract validity end date will be transmitted Example:
DTM+206:20001220:102'
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Segments
No Identifier St Maxwdh Level Name
7 FTX O 1 1 FREE TEXT
Standard Implementation
Identifier Name St Format St Format Description FTX
4451 Text Subject Qualifier M an 3 M an 3 Text assignment, encoded PUR= Purchasing Information
4453 Text Function, Coded C an 3 N an 3 Not Used
C107 Text Reference C N Not Used
4441 Free Text Identification M an 17 N an 17 Not Used
1131 Code List Qualifier C an 3 N an 3 Not Used
3055 Code List Responsible agency , coded C an 3 N an 3 Not Used
C108 Text Literal C R
4440 Free Text M an.. 70 M an.. 70 Purchasing Header text
4440 Free Text C an 70 N an 70 Not Used
4440 Free Text C an 70 N an 70 Not Used
4440 Free Text C an 70 N an 70 Not Used
4440 Free Text C an 70 N an 70 Not Used
3453 Language, coded C an 3 N an 3 Not Used
Comment: Purchase order/Call off order purchasing information header text will be transmitted Example:
FTX+PUR++PURCHASING HEADER TEXT‟
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Segments
No Identifier St Maxwdh Level Name
SG1 R 1 1 RFF-DTM
8 RFF M 1 1 REFERENCE
Standard Implementation
Identifier Name St Format St Format Description
RFF
C506 REFERENCE M M
1153 Reference qualifier M an..3 M an..3 OP – Original Purchase Order
1154 Reference number C an..35 R an..35 Original VW Chattanooga Purchasing contract number with supplier
Comment: In case of Call Off Order(Scheduling agreement), The Chattanooga Purchasing department‟s contract # with Supplier will be transmitted. Example: RFF+OP: 0010800023‟
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Segments
No Identifier St Maxwdh Level Name
SG2 R 2 1 NAD-LOC-FII-SG3-SG4-SG5
9 NAD M 1 1 NAME AND ADDRESS
Standard Implementation
Identifier Name St Format St Format Description NAD
3035 Party Qualifier M an.. 3 M an.. 3 BY = Buyer
C082 Party Identification Details C R
3039 Party Id, identification M an.. 35 M an.. 10 Identification of partner according to VWGoA/VGCA business transactions.
1131 Code List Qualifier C an 3 N an 3 Not Used
3055 Code List Responsible agency , coded C an.. 3 R an.. 3
Responsible for code maintenance, encoded 92 = Code assigned by customer
Comment: For Volkswagen Group of America (VWGoA) Spare parts contract, the value NA40 will be transmitted, And for Volkswagen group of Canada (VGCA) spare parts contract, the value NA30 will be transmitted Example:
NAD+BY+NA40::92‟
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Segments
No Identifier St Maxwdh Level Name
SG2 R 2 1 NAD-LOC-FII-SG3-SG4-SG5
SG5 O 1 2 CTA-COM
10 CTA M 1 2 CONTACT INFORMATION
Standard Implementation
Identifier Name St Format St Format Description CTA
3139 C an.. 3 R an.. 3 PD = Purchase department
C056
Department or Employee Details C R
3413
Department or Employee Identification C an.. 17 O an.. 17
Department or person responsible, identification
3412 Department or Employee C an 35 O an 35 Department or person responsible
Comment:
Name of a person or a department which is the contact, this segment identifies the contacts within the company previously specified in the NAD segment (only for BY). Example:
CTA+PD+1412:VZ141Zubehoer'
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Segments
No Identifier St Maxwdh Level Name
SG2 R 2 1 NAD-LOC-FII-SG3-SG4-SG5
SG5 O 1 2 CTA-COM
11 COM O 1 2 COMMUNICATION CONTACT
Standard Implementation
Identifier Name St Format St Format Description COM
C076 Communication Contact M M
3148 Communication Number M an.. 512 M an.. 16 Communications number
3155 Communication Channel Qualifier M an.. 3 M an.. 3
Communications channel / service, qualifier TE = Telephone
Comment: This segment is to name the communication number and type of the person responsible or department named in the previous CTA segment. Format: (001)8002341234 Example: COM+ (001)9941122334:TE'
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Segments
No Identifier St Maxwdh Level Name
SG2 R 2 1 NAD-LOC-FII-SG3-SG4-SG5
12 NAD M 1 1 NAME AND ADDRESS
Standard Implementation
Identifier Name St Format St Format Description NAD
C082 Party Qualifier C R
3035 Party Identification Details M an.. 3 M an.. 3 SU = Supplier
3039 Party Id, identification M an.. 35 M an.. 10 Supplier code, assigned by customer
1131 Code List Qualifier C an 3 N an 3 Not Used
3055 Code List Responsible agency , coded C an.. 3 R an.. 3 92 = Code assigned by customer
Comment: The supplier‟s 10 digit SAP vendor account number with VWGoA / VGCA spare parts logistics. This number is required to transmit to us back via subsequent documents like ASN, Invoice, etc. Example:
NAD+SU:1023456789::92'
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Segments
,No Identifier St Maxwdh Level Name
SG7 R 1 1 CUX-PCD-DTM
13 CUX M 1 1 CURRENCIES
Standard Implementation
Identifier Name St Format St Format Description CUX
C504 Currency Details C R
6347 Currency Details Qualifier M an.. 3 M an.. 3
Currency details, qualifier 2 = Reference currency
6345 Currency, coded C an 3 R an 3
Order currency Currency, encoded ISO 4217 3-Alpha Code
6343 Currency Qualifier C an.. 3 R an.. 3 Currency, qualifier 9 = Currency of order
6348 Currency rate base C n 4 N n 4 Not Used
C504 Currency Details C N
6347 Currency Details Qualifier M an 3 N an 3 Not Used
6345 Currency, coded C an 3 N an 3 Not Used
6343 Currency Qualifier C an 3 N an 3 Not Used
6348 Currency rate base C n 4 N n 4 Not Used
5402 Rate of exchange C char 12 O n 12 Currency conversion basis
6341
Currency market exchange, coded C an 3 N an 3 Not Used
Comment: Example: CUX+2:USD+9'
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Segments
No Identifier St Maxwdh Level Name
SG8 R 1 1 PAT-DTM-PCD-SG9
14 PAT M 1 1 PAYMENT TERMS BASIS
Standard Implementation
Identifier Name St Format St Format Description PAT
4279 M an..3 M an.. 3
Type of terms of payment, qualifier ZZZ : mutually defined
C110 Payment Terms C R
4277 Terms of payment identification M an 17 N an 17 Not Used
1131 Code list qualifier C an 3 N an 3 Not Used
3055 Code list responsible agency, coded C an 3 N an 3 Not Used
4276 Terms of payment C an.. 35 R an.. 35 Terms of payment
4276 Terms of payment C an 35 N an 35 Not Used
C112 terms/Time information C N
2475 Payment time reference, coded M an 3 N an 3 Not Used
2009 Time relation, coded C an 3 N an 3 Not Used
2151 Type of period, coded C an 3 N an 3 Not Used
2152 Number of periods C n 3 N n 3 Not Used
Comment: Terms of payment Example: PAT+ZZZ+:::NMS second day of second month‟
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Segments
No Identifier St Maxwdh Level Name
SG12 R 1 1 TOD-LOC
15 TOD M 1 1 TERMS OF DELIVERY OR TRANSPORT
Standard Implementation
Identifier Name St Format St Format Description TOD
4055
Terms of delivery or transport function, coded C an.. 3 R an.. 3
Terms of delivery reference for terms of delivery, encoded 6 = Terms of delivery
4215
Transport charges method of payment, coded N an 3 Not Used
C100 Terms of delivery or transport C R
4053 Terms of delivery or transport , coded C an 3 R an 3
Terms of delivery or transport, encoded
1131 Code list qualifier C an 3 N an 3 Not Used
3055
Code list responsible agency, coded C an 3 N an 3 Not Used
4052 Terms of delivery or transport C an.. 70 R an.. 70
Terms of delivery or transport
4052 Terms of delivery or transport C an 70 N an 70 Not Used
Comment: This segment is used by the sender of the order to demand special terms of payment only for the current order at the header level. Example:
TOD+6+FOB:::PLANT‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
16 LIN M 1 1 LINE ITEM NUMBER
Standard Implementation
Identifier Name St Format St Format Description LIN
1082 Line Item Number M n 6 M n 6
Purchase order or Call off order Line item number
1229
Action request/notification, coded N an 3 Not Used
C212 Item Number Identification C R
7140 Item number C an.. 35 R an.. 22 VWGoA/VGCA article/Part number
7143 Item number type, coded C an.. 3 R an.. 3
Commodity code/ service number, type, encoded IN = Buyer‟s part number
1131 Code list qualifier C an 3 N an 3 Not Used
3055
Code list responsible agency, coded C an 3 N an 3 Not Used
C829 Sub-line information C N Not Used
5495 Sub-line indicator, coded C an 3 N an 3 Not Used
1222 Configuration level C an 2 N an 2 Not Used
7083 Configuration, coded C an 3 N an 3 Not Used
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Comment:
This segment identifies the line item which is ordered. The line item section of the order is created from a repetitive group of segments which each commence with the LIN segment. One line item detail (SG25) is required. The VWGoA/VGCA article number is stated here. Example:
LIN+0060+02A121283:IN‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
17 PIA O 1 1 ADDITIONAL PRODUCT ID
Standard Implementation
Identifier Name St Format St Format Description PIA
4347 M an.. 3 M an..3
Product identification function, qualifier 1 = Additional identification
C212 Item number identification M M
7140 Item number C an.. 35 R an.. 22 Commodity code/ service number EAN article number
7143 Item number type, coded C an.. 3 R an.. 3
Commodity code/ service number, type, encoded SA = Suppliers article number
Comment: Additional Part number identification will be transmitted. Example: PIA+1+548792345:SA'
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
18 IMD O 1 1 ITEM DESCRIPTION
Standard Implementation
Identifier Name St Format St Format Description IMD
7077 Item description type coded C an.. 3 R an.. 3 C Code from industry code list
7081 Item Characteristic, coded C an..3 R an.. 3 63 Current article
C273 Item Description C O
7009 Item Description Identification C an 17 N an 17 Not used
1131 Code list qualifier C an 3 N an 3 Not used
3055
Code list responsible agency, coded C an 3 N an 3 Not used
7008 Item Description C an 35 N an 35 Not used
7008 Item Description C an.. 35 O an.. 35 Description of VWGoA/VGCA Part number
3453 Language, coded C an 3 N an 3 Not used
7383 Surface/layer indicator, coded C an 3 N an 3 Not used
Comment: VWGoA/VGCA part number description Example:
IMD+C+63+::::Gear‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
19 QTY R 1 1 QUANTITY
Standard Implementation
Identifier Name St Format St Format Description QTY
C186 Quantity Details M M
6063 Quantity qualifier M an.. 3 M an.. 3 Quantity, qualifier 21 = Quantity ordered
6060 Quantity M n.. 15 M n.. 10 Quantity
6411 Measure Unit Qualifier C an 3 R an 3
PCE = piece PND = Pounds YRD = Yard YRK = SquareYard YRQ = Cubic Yard
Comment:
This segment is used for the overall quantity of the current order item identified in the LIN segment. Example:
QTY+21:50:PCE'
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
20 DTM D 2 1 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/Time/Period M M
2005 Date/Time/Period Qualifier M an.. 3 M an.. 3 2 = Date of delivery (date/time) called for
2380 Date/Time/Period C an.. 35 R n.. 8 Date of delivery
2379 Date/Time/Period format qualifier C an3 R an3 102 = YYYYMMDD
Comment:
This segment is used for the date of the delivery of the currently identified product (LIN/PIA/QTY) in case of purchase order. Example:
DTM+2:20001220:102'
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
21 DTM D 2 1 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/Time/Period M M
2005 Date/Time/Period Qualifier M an.. 3 M an.. 3 7 = Effective date
2380 Date/Time/Period C an.. 35 R n.. 8 Reconciliation date for agreed cumulative quantity
2379 Date/Time/Period format qualifier C an3 R an3 102 = YYYYMMDD
Comment: In case of Call off Order(Scheduling agreement) this segment transmits the reconciliation date agreed on cumulative receipt quantity with supplier. The corresponding Delivery schedule changes will be transmitted via DELFOR Example: DTM+7:20001220:102'
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
22 GIR O 2 1 RELATED IDENTIFICATION NUMBERS
Standard Implementation
Identifier Name St Format St Format Description
GIR
7297 Set identification qualifier M an..3 M an..3 4 – Vehicle reference set
C206 IDENTIFICATION NUMBER M M
7402 Identity number M an..35 M an10 Key Code
7405 Identity number qualifier C an..3 R an..3 BH – Key Code
Comment: Only for Rush Orders and Vehicle Intelligent parts procurement, this segment transmits the “Key code” text. Example:
GIR+4+123456789:BH‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
23 GIR O 2 1 RELATED IDENTIFICATION NUMBERS
Standard Implementation
Identifier Name St Format St Format Description
GIR
7297 Set identification qualifier M an..3 M an..3 4 – Vehicle reference set
C206 IDENTIFICATION NUMBER M M
7402 Identity number M an..35 M an17 Vehicle Identity number
7405 Identity number qualifier C an..3 R an..3 VV - Vehicle Identity number
Comment: Only for Rush Orders and Vehicle Intelligent parts procurement, this segment transmit the “Vehicle Identification number” text. Example:
GIR+4+12345678976178293:VV‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
24 FTX O 2 1 FREE TEXT
Standard Implementation
Identifier Name St Format St Format Description FTX
4451 Text Subject Qualifier M an 3 M an 3 Text assignment, encoded AEC = Text representing expected data
4453 Text Function, Coded Not used
C107 Text Reference C N
4441 Free Text Identification M an 17 N an 17 Not used
1131 Code List Qualifier C an 3 N an 3 Not used
3055 Code List Responsible agency , coded C an 3 N an 3 Not used
C108 Text Literal C R
4440 Free Text M an.. 70 M an.. 70 Receiving Comments
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
3453 Language, coded C an 3 N an 3 Not used
Comment:
This segment is used to name specific requirements at line item level. Example:
FTX+AEC+++RECEIVING COMMENTS‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
25 FTX O 2 1 FREE TEXT
Standard Implementation
Identifier Name St Format St Format Description FTX
4451 Text Subject Qualifier M an 3 M an 3 Text assignment, encoded PRD = Production Information
4453 Text Function, Coded Not used
C107 Text Reference C N
4441 Free Text Identification M an 17 N an 17 Not used
1131 Code List Qualifier C an 3 N an 3 Not used
3055 Code List Responsible agency , coded C an 3 N an 3 Not used
C108 Text Literal C R
4440 Free Text M an.. 70 M an.. 70 Production Information
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
3453 Language, coded C an 3 N an 3 Not used
Comment:
This segment is used to name specific requirements at line item level. Example:
FTX+PRD+++PRODUCTION INFORMATION‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1 LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
SG32 R 1 2 PRI-CUX-APR-RNG-DTM
26 PRI M 1 1 PRICE DETAILS
Standard Implementation
Identifier Name St Format St Format Description PRI
C509 Price Information C R
5125 Price Qualifier M an 3 M an 3 Price, qualifier AAA = Net calculation
5118 Price C n.. 15 R n.. 15 Price
5375 Price type, coded C an 3 N an 3 Not used
5387 Price type qualifier C an 3 N an 3 Not used
5284 Unit price basis C n.. 9 R n.. 9 Price basis quantity
6411 Measure unit qualifier C an 3 R an 3 Unit of measurement, qualifier PCE = piece
5213 Sub-line price change, coded C an 3 N an 3 Not used
Comment:
This segment contains Unit net price information on the current product which is identified in the LIN segment. Example:
PRI+AAA:101.00:::1:PCE'
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1
LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
SG33 O 1 2 RFF-DTM
27 RFF M 1 1 REFERENCE
Standard Implementation
Identifier Name St Format St Format Description
RFF
C506 REFERENCE M M
1153 Reference qualifier M an..3 M an..3 AGO Sales Order Reference number
1154 Reference number C an..35 R an..35 Sales Order Reference number
Comment:
This is for Sales order reference for drop ship orders. This is optional segment
Example:
RFF+AGO:SALES ORDER REFERENCE NUMBER‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1 LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
SG37 O 1 1 LOC-QTY-PCD-DTM
28 LOC M 1 1 LOCATION
Standard Implementation
Identifier Name St Format St Format Description LOC
3227 Place/Location qualifier M an 3 M an 3
City, qualifier 159 = Additional internal destination
C517 Location Identification C R
3225 Place/Location identification C an.. 25 R an.. 5 VWGoA/VGCA plant number
1131 Code list qualifier C an 3 N an 3
Not used
3055
Code list responsible agency, coded C an 3 N an 3
92 Assigned by buyer or his agents
Comment:
This segment names the VWGoA/VGCA plant location of the goods for incoming goods. Example:
LOC+159+515‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1 LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
SG39 O 1 1 NAD-LOC-SG40-SG41-SG42
29 NAD M 1 1 NAME AND ADDRESS
Standard Implementation
Identifier Name St Format St Format Description
NAD
3035 Party Qualifier M an 3 M an 3 Party involved, qualifier CN = Consignee
C082 Party Identification Details C R
3039 Party Id, identification M an.. 35 M an.. 35 VWGoA/VGCA identification of consignee(an3)
1131 Code List Qualifier C an 3 N an 3
Not used
3055 Code List Responsible agency , coded C an 3 N an 3
Not used
C058 Name and Address C N
Not used
3124 Name and Address line M an 35 N an 35
Not used
3124 Name and Address line C an 35 N an 35
Not used
3124 Name and Address line C an 35 N an 35
Not used
3124 Name and Address line C an 35 N an 35
Not used
3124 Name and Address line C an 35 N an 35
Not used
C080 Party Name C O
3036 Party Name M an.. 35 M an.. 35 Name of organization involved
3036 Party Name C an.. 35 D an. 10 Consignee‟s SAP account
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number(provided in case of OT drop
shipment)
3036 Party Name C an 35 N an 35
Not used
3036 Party Name C an 35 N an 35
Not used
3036 Party Name C an 35 N an 35
Not used
3045 Party Name Format, coded C an 3 N an 3
Not used
C059 Street C O
3042 Street and Number, P O Box M an.. 35 M an.. 35
Street and number/ P.O. Box
3042 Street and Number, P O Box C an 35 N an 35
Not used
3042 Street and Number, P O Box C an 35 N an 35
Not used
3042 Street and Number, P O Box C an 35 N an 35
Not used
3164 City Name C an.. 35 O an.. 35 City
3229 Country sub-entity identification C an.. 9 O an.. 9
Region/Federal state, identification
3251 Postcode Identification C an.. 9 O an.. 9 P.O. Box
3207 Country, coded C an 3 O an 3 Country, encoded ISO 3166 2-Alpha Code
Comment:
This segment names the end recipient of the goods of this item line for direct delivery. Example: NAD+CN+0515++NAME OF ORGANIZATION:SAP ACCOUNT NUMBER+1800 Hamilton+CITY+MI+6160+US‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1 LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
SG49 O 1 1 TDT-SG50
30 TDT M 1 1 DETAILS OF TRANSPORT
Standard Implementation
Identifier Name St Format
St Format Description
TDT
8051 Transport stage qualifier M an..3 M an..3
Transport route / section, qualifier 20 = Main run
8028 Conveyance reference number C an..17 O an..17 Reference number of transport
C220 MODE OF TRANSPORT C O
8067 Mode of transport, coded C an..35 R an..3
Type of transport, encoded 10 = Transport by sea 20 = Transport by rail 30 = Transport by road 40 = Transport by air
C228 TRANSPORT MEANS C R
8179 Type of means of transport identification C an..8 R an..8
Type of means of transport, identification 6 – Aircraft 11 – Ship 12 – Ship tanker 13 – Ocean Vassel 25 – rail express 31 – Truck 35 – Truck trailer with tilt
C040 CARRIER C R
3127 Carrier identification C an..17 N Do not send.
1331 Code list qualifier C an..3 N an..3 Do not send.
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3055 Code list responsible agency, coded C an..3 R an..3 92 assigned by buyer or buyer's agent
3128 Carrier name C an..35 O an..35 Company's name of accomplishing carrier, if an identification is not known.
8101 Transit direction, coded N an..3 N an..3 Do not send.
Comment:
The TDT segment can be used to name transport instructions for the line item e.g. the request for express transport. Example:
TDT+20++30+31+::92‟
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Segments
No Identifier St Maxwdh Level Name
SG28 R 200000 1 LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIR-…..
SG51 O 1 1 TOD-LOC
31 TOD M 1 1 TERMS OF DELIVERY OR TRANSPORT
Standard Implementation
Identifier Name St Format St Format Description TOD
4055
Terms of delivery or transport function, coded C an.. 3 R an..3
Terms of delivery reference for terms of delivery, encoded 6 = Terms of delivery
4215
Transport charges method of payment, coded C an 3 N an 3 Not used
C100 Terms of delivery or transport C R
4053
Terms of delivery or transport, coded C an 3 R an 3
Terms of delivery or transport, encoded
1131 Code list qualifier C an 3 N an 3 Not used
3055
Code list responsible agency, coded C an 3 N an 3 Not Used
4052 Terms of delivery or transport C an 70 R an 70
Terms of delivery or transport
4052 Terms of delivery or transport C an 70 N an 70 Not used
Comment: This segment is used to determine the terms of delivery for the item Example:
TOD+6++FOB:::PLANT‟
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Segments
No Identifier St Maxwdh Level Name
32 UNS M 1 1 SECTION CONTROL
Standard Implementation
Identifier Name St Format St Format Description UNS
0081 Section identification, encoded M a 1 M a 1
S = Separates detail section/summary section
Comment: Example: UNS+S‟
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Segments
No Identifier St Maxwdh Level Name
33 MOA D 1 1 MONETARY AMOUNT
Standard Implementation
Identifier Name St Format St Format Description MOA
C516 Monetary Amount M M
5025 Monetary amount type qualifier M an 3 M an 3
Monetary amount type qualifier Send “170” (Document Amount) value.
5004 Monetary Amount C an.. 18 R n.. 18 Monetary amount Send the total amount of this document
6345 Currency, coded C an 3 R an 3 Currency, coded
6343 Currency qualifier C an 3 N an 3 Not used
4405 Status, code C an 3 N an 3 Not used
Comment: This segment is used to determine the net value in Purchase document. This will not be transmitted for Call of order (Scheduling agreement) Example: MOA+170:180.45:USD‟
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Segments
No Identifier St
Maxwdh Level Name
34 UNT M 1 0 MESSAGE TRAILER
Standard Implementation
Identifier Name St Format St Format Description UNT
0074 Number of segments in a message M n..6 M n..6 Number of segments in a message
0062 Message reference number M an..14 M n1
Reference number is identical to UNH DE0062.
Comment:
Example:
UNT+33+1'
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Segments
No Identifier St Maxwdh Level Name
35 UNZ M 1 0 INTERCHANGE TRAILER
Standard Implementation
Identifier Name St Format St Format Description UNZ
0036 Interchange control count M n..6 M n..6
Number of messages in a transmission. At VWGoA/VGCA always 1
0020 Interchange control reference M an..14 M an..14
Transmission reference number is allocated by sender (usually converter). Reference number is identical to UNB DE0020.
Comment:
Example:
UNZ+1+12345'