ecm at council of europe
DESCRIPTION
ECM at Council of Europe. WCD – Web Cube documentaire. ECM components. ECM in October 2007 : Where we are. WCD – what it is. Hybrid solution : EDM and WCM A Web oriented documents database Based on Instranet A repository for important documents - PowerPoint PPT PresentationTRANSCRIPT
ECM at Council of Europe
WCD – Web Cube documentaire
Sylvie Biard
ECM components
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ECM in October 2007 : Where we are
ECM – global approach
• Orientation study from November 2007 to March 2007• Expected results : Action plan and recommendations
Records Management
• Call for tender to be sent • Prototype in 2008• Roll-out in 2008-2009
Storage• Enterprise Vault being deployed since summer 2007• Several repositories : Home drive, Public Folders, Shared
Drives, collaborative spaces…
Portal - WCM • Jahia portal is about to be launched
Collaboration • Sharepoint, E-room, Tiki-wiki
EDM - WCM • Based on Instranet• Internal name : Web Cube Documentaire – WCD
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WCD – what it is• Hybrid solution : EDM and WCM• A Web oriented documents database• Based on Instranet• A repository for important documents• A web interface : pages to include in Web
sites (syndication)• Hypercube – each dimension is a metadata
hierachical list• A search engine• Security and classification management
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WCD - history
• Project started in 2002• First solution on line in june 2003, used
only by Committee of Ministers• Revised solution launched end of 2004,
usable by any service• 2005-2007 : a mature tool, slowly
improving
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WCD in october 2007 Where we are
• 110 000 documents• 12 services contributors• 30 publishers• 48 000 visits in September 2007
9000 visits in January 2005• 120 000 documents consulted by month
average 2007• Piloting group, meeting once a month
20 members : IT, Comm, publishers, readers• Technical team
maintenance/evolutions, support, training (4 persons)
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WCD – special features• Languages association• Document formats : doc, pdf, html• Document life (prov, rev, final…)• Components (addendum, parts…)• Easy extraction of documents lists• Personalization (behaviour and design) • Dynamic pages but all are visible by robots• Back-office :• Magic links• Automatic transformation from “doc” to “html”• Mandatory : document reference and language
• Publishers aren’t documents nor Web specialists
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Demonstration• WCD « alone » : http://wcd.coe.int • WCD in Web Sites :
– http://www.coe.int/t/CM– http://www.coe.int/t/Commissioner – http://www.coe.int/t/DC/Press
• Document identification : reference + language [+ version]– Languages association :
http://wcd.coe.int/ViewDoc.jsp?Ref=PR615(2007)&Language=lanEnglish – Life of a document :
http://wcd.coe.int/ViewDoc.jsp?Ref=CM/AS(2007)Rec1789&Language=lanEnglish&Ver=prov
– Magic links : http://wcd.coe.int/ViewDoc.jsp?Ref=CM/Del/OJ(2007)1006&Language=lanEnglish
• Meetings : http://www.coe.int/t/cm/WCD/meetingSchedule_en.asp • For robots : http://wcd.coe.int/ListAll.jsp
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