ECCA, Inc.

How is your system setup? Segmenting

Main Account Extended Account

Non-Segmenting

General Ledger

Segmenting: Main Account

General Ledger

Segmenting: Extended

General Ledger

No Segmenting

General Ledger

Transaction Codes AP Accounts Payable AR Accounts Receivable CR Cash Receipts GA Grants Applied IC Inventory Control CT Donor Vantage

Comments and Remarks

General Ledger

General Ledger

Receipt Log Inventory Journal EntriesReference: Receipt Log NumberDate: Received Date Purchased ProductAccount Trans Debit Credit Remark SetupPurchased Inventory IC 100.00 Post Inventory DSA Prod Cat-

InventoryAccrued Payables IC 100.00 Post Inventory DSA Prod Cat–

Accrued PayablePost Inventory Received Purchase Product

 Donated ProductAccount Trans Debit Credit Remark SetupDonated Inventory IC 100.00 Post Inventory DSA Prod Cat-

InventoryDonated Income IC 100.00 Post Inventory DSA Prod Cat-

Accrued PayablePost Inventory Received Donated Product

General Ledger

TFAP Grant - $13,000 Salaries and Wages - $5,000 Building and Repairs - $8,000

Requirements Reports for each part Reports for entire grant

Grant Monitor

Grant Monitor

Grant Monitor

Reporting

Where did the entry originate? Cash Receipt from Donor Vantage or

Primarius Change in source program Post to GL Subsidiary Day End Import to Bank

Check from Accounts Payable Change in AP Post to Bank

Journal entry in General Ledger Change in GL Import to Bank

Accounts Payable

Accounts Payable

Accounts Payable

Accounts Payable

Accounts Payable

Order for $1,000 Agency pays $1,500 Need to refund $500

Primarius

Primarius

Primarius

Primarius

How Do You Do….

What have you done that you can share?

Thank you!

ECCA, Inc.