Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

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EAST CONTRA COSTA FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS

Adam Langro Carrie Nash Brian Oftedal Stephen Smith Joe Young President Vice President

AGENDABoard of Directors Regular Meeting

Brentwood City Council Chambers, 150 City Park Way, Brentwood

Wednesday, June 12, 2019 6:30 PM

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Presentations

5. Public CommentMembers of the public may address subject matters pertaining to District business listed on the ConsentCalendar, Closed Session, Future Agenda Items, or items not listed on the agenda. Public comment by eachindividual speaker shall be limited to three minutes. If you wish to address the Board, please fill out a speaker'scard (available on the agenda table) and hand it to the District Clerk. While the District encourages yourcomments, State law prevents the Board from discussing items that are not set forth on this meeting agenda.The Board and staff take your comments very seriously and, if appropriate, will follow up on them.

6. Consent CalendarMembers of the Board may request that an item under the Consent Calendar be considered separately.

6.a. Minutes from May 8 2019 Board of Directors MeetingMay 8 Agenda Minutes.pdf

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Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

Page 2 of 3

6.b. Approve Legal Contract with Hanson BridgettLegal Services Staff Report.pdfFY 2019-20 through 2023-24 Fee Schedule.pdf

6.c. Approve Amador Contract with CalFireCal Fire Contract FY 2019-20.pdf

6.d. Approve Updated Credit Card PolicyEstablishing Purchase Card and District Corporate Account Policy.pdfBoard Policy No. 218 Purchase Card Policy for Board Consideration.pdf

6.e. Approve Amendment to NBS ContractNBS Engineering Assessment Addendum.pdf

6.f. Approve Contract with Robert Half/AccountempsRobert Half Contract.pdf

6.g. Approve Purchase of Battalion Chief VehiclesPurchase of BC Vehicle.pdf

7. New Business

7.a. Public Hearing and Declaration of Surplus Real Property: Stations 57 and 95Public Hearing and Designating Surplus Properties.pdf

8. Report of the Fire Chief / Informational Staff Reports

8.a. Grants UpdateGrants Report May 2019.pdf

8.b. Legislative UpdateLegislative Report May 2019.pdf

8.c. Station 55 Update

8.d. Type 1 Fire Apparatus Update

8.e. Fire Prevention Bureau UpdatePrevention Report May 2019.pdf

8.f. Operational UpdateOperational Report May 2019.pdf

8.g. Public Outreach and Education Activities Update

9. Board Reports and Requests

10. Closed Session

10.a. Public Employee Performance Evaluation Pursuant to Government Code Section54957 (b)(1) - Conference with Labor Negotiator Pursuant to Government CodeSection 54957.6Agency designated representative: Board PresidentTitle/Unrepresented Employee: Fire Chief

10.b. Conference with Labor Negotiator Pursuant to Government Code Section 54957.6Agency Designated Representatives: Glenn Berkheimer and Regina RubierEmployee Organizations: International Association of Fire Fighters Local 1230 and

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Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

Page 3 of 3

United Clerical, Technical and Specialized Employees, AFSCME, Local 2700

11. Following the Closed Session, the Board may consider potential actions to amend theEmployment Agreement of the Fire Chief.

12. Date and Place of Next Meeting:Wednesday, July 10, 2019 at 6:30 p.m.Brentwood City Hall - Council Chambers150 City Park Way

13. Adjourn

POSTING STATEMENTA copy of this agenda was posted at the East Contra Costa Fire Protection District Administrative Office, 150 City ParkWay, Brentwood, CA 94513. Pursuant to CA Government Code §54957.5, disclosable public records and writings relatedto an agenda item distributed to all or a majority of the Board of Directors including such records and writing distributed lessthan 72 hours prior to this meeting are available for public inspection at the East Contra Costa Fire Protection DistrictAdministrative Office, 150 City Park Way, Brentwood, CA 94513.

NOTICE In compliance with the Americans with Disabilities Act, any individuals requesting special accommodation toattend and/or participate in District Board meetings may contact the District Administrative Office at (925) 634-3400.Notification 48 hours prior to the meeting will enable the District to make reasonable accommodations.

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Agenda Item No: 6.a

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Patricia HubbardSubmitting Department: Administration Item Type: MinutesAgenda Section: Consent Calendar

Subject:Minutes from May 8 2019 Board of Directors Meeting

Suggested Action:

Attachments:May 8 Agenda Minutes.pdf

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EAST CONTRA COSTA FIRE PROTECTION DISTRICT

MEETING MINUTES Board of Directors Regular Meeting

Wednesday, May 8, 2019

1. Call to Order: (4:03 pm) Vice President Smith presided over the meeting in President Oftedal's absence.

2. Pledge of Allegiance: (4:04 pm) Chief Helmick led the Pledge of Allegiance

3. Roll Call: (4:04 pm) Directors Present: Langro, Nash, Smith, Young Directors Absent: Oftedal

4. Workshop on Potential Taxes, Fees, Assessments or Other Revenue Enhancements: (4:04 pm)

Chief Brian Helmick introduced and led the Board in a workshop that included presentations by District consultants CliffordMoss and NBS. The Board recessed from the workshop at 5:33.

Start of Board of Directors Regular Meeting: (6:30 pm) 5. Oath of Office: (6:30 pm)

Swearing-In of Fire Marshal Steven Aubert

6. Public Comment: (6:48 pm)

BOARD OF DIRECTORS

Adam Langro Carrie Nash Brian Oftedal President

Stephen Smith Vice President

Joe Young

5

There was one (1) Public Speaker – Mark Whitlock

7. Consent Calendar: (6:54 pm)

7.a. Approve Minutes of April 10, 2019 Board of Directors Regular Meeting

7.b. Authorize Execution of Agreement with City of Brentwood for Administrative Services

7.c. Authorize Execution of Agreement with City of Brentwood for Information Technology Services

7.d. Adopt Resolution Authorizing Access to State and Federal Criminal History Information

Motion by: Director Young to approve Consent Calendar Items: a, b, c & d Second by: Director Langro Vote Carried: 4:0 Ayes: Langro, Nash, Smith, Young Noes: Abstained: Absent: Oftedal

8. New Business

No new business to report. 9. Report of the Fire Chief / Informational Staff Reports: (6:55 pm)

9.a. Surplus of District Real Property Update – Chief Brian Helmick

9.b. Grants Update – Battalion Chief Ross Macumber

9.c. Legislative Update – Chief Brian Helmick

9.d. Station 55 Update – Business Services Manager Regina Rubier

9.e. Type 1 Fire Apparatus Update - Battalion Chief Ross Macumber

9.f. Fire Prevention Bureau Update – Chief Brian Helmick

9.g. Operational Update – Battalion Chief Ross Macumber

9.h. Public Outreach and Education Activities Update – Battalion Chief Ross Macumber

10. Board Reports and Requests: (7:16)

Director Smith stated that he attended several events including the District's recognition for former volunteer firefighters, the Contra Costa County Special District's Association meeting,

6

the Fire Commissioners' meeting, several standing and ad hoc committee meetings, and the City of Brentwood's volunteer appreciation event.

No requests from the Board Members

11. Closed Session: (7:17 pm)

11.a. Public Employee Performance Evaluation Pursuant to Government Code Section 54957 (b)(1) - Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Agency designated representative: Board President

Title/Unrepresented Employee: Fire Chief

11.b. Conference with Legal Counsel - Initiation of Litigation Pursuant to Government Code

Section 54956.9(d)(4): One Case

No reportable actions were taken in closed session

12. Date and Place of Next Meeting: (9:46 pm)

Wednesday, June 12, 2019 6:30 p.m. at Brentwood City Council Chambers, 150 City Park Way, Brentwood Ca 94513

13. Adjourn: (9:46 pm)

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Agenda Item No: 6.b

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Legal Item Type: ContractAgenda Section: Consent Calendar

Subject:Approve Legal Contract with Hanson Bridgett

Suggested Action:

Attachments:Legal Services Staff Report.pdf

FY 2019-20 through 2023-24 Fee Schedule.pdf

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1

EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

Meeting Date: June 12, 2019

Subject/Title: Approve and authorize the Fire Chief to execute a Three Year Agreement for General Counsel Services with the law firm Hanson Bridgett LLP to provide District Legal Services. Submitted by: Brian Helmick, Fire Chief RECOMMENDATION FOR ACTION Adopt a Resolution approving and authorizing the Fire Chief, to execute an Agreement for General Counsel Services with the law firm of Hanson Bridgett LLP to provide District legal services through June 30, 2024. PREVIOUS ACTION On June 6, 2016, by Resolution 2016-11, the Board of Directors approved an extension of the Agreement for General Counsel Services with the law firm of Hanson Bridgett LLP to provide District legal services for Fiscal year 2016-17, 2017-18 and 2018-19. SUBJECT BACKGROUND The East Contra Costa Fire Protection District is a special district formed pursuant to Fire Protection District Law, California Health and Safety Code §13800 et seq. (“Code”). As such, the District is required to operate in conformance with the Code relating to matters of District structure, Board of Director’s, powers and duties of the District, finances, service, and employee relations. In addition, the District is party to various labor contracts with District staff including management, IAFF Local 1230 Firefighters Union, and AFSCME Local 2700 Clerical Union. The special nature of the District and the services it provides requires legal representation that is practiced in this field and applicable law. The law firm of Hanson Bridgett possessed the necessary qualifications and exhibited experience with Fire Protection District Law, multijurisdictional Boards of Directors, the Brown Act, labor law, and the Firefighters Bill of Rights, as well as financing issues. It is proposed that Shayna van Hoften, a Partner of the firm, will serve as General Counsel for the District, attend Board of Directors’ meetings and maintain first point of contact for the District. Ms. Van Hoften will be supported by Diane O’Malley, a partner in the labor and employment section at Hanson Bridgett LLP, and the resources of the firm. FINANCIAL IMPLICATION This item for $365,000 has been budgeted in the 2019-20 Operating Budget under account number F01-1000-70239.00. Attachments: Resolution

Exhibit A - Fees

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EAST CONTRA COSTA FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS STATE OF CALIFORNIA

* * *

RESOLUTION NO. 2019-XX

APPROVING AND AUTHORIZING THE FIRE CHIEF TO EXECUTE AN EXTENSION TO AN AGREEMENT FOR GENERAL COUNSEL SERVICES WITH THE LAW FIRM OF HANSON BRIDGETT LLP TO PROVIDE DISTRICT LEGAL SERVICES THROUGH JUNE 30, 2024.

WHEREAS, The East Contra Costa Fire Protection District is a special district formed pursuant to Fire Protection District Law, California Health and Safety Code §13800 et seq (“Code”); and

WHEREAS, the District is required to operate in conformance with the Code and other laws relating to matters of District structure, Board of Directors’, powers and duties, finances, service and employee relations; and

WHEREAS, on June 1, 2016 by Resolution 2016-11, the Board of Directors

approved an Agreement for General Counsel Services with the law firm of Hanson

Bridgett LLP to provide District legal services through June 30, 2024;

NOW, THEREFORE BE IT RESOLVED that the East Contra Costa Fire

Protection District does hereby:

1. Approve an Agreement for General Counsel Services with the law firm of

Hanson Bridgett LLP through June 30, 2024.

2. Authorize the Fire Chief to execute said extension of the agreement.

PASSED, APPROVED AND ADOPTED by the Board of Directors of the East

Contra Costa Fire Protection District at a regular meeting held on the 12th day of June

2019by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

____________________________ Brian J. Oftedal President, Board of Directors ATTEST:

____________________________ Brian Helmick, Clerk of the Board 10

12407621.2

East Contra Costa Fire Protection District - Hanson Bridgett LLP Legal Services Agreement

UPDATED EXHIBIT "A" FISCAL YEARS 2019-20 THROUGH 2023-24

Fees

Title FY 2019-20 Rates FY 2020-21 Rates FY 2021-22 Rates FY 2022-23 Rates FY 2023-24 Rates Partner & Of Counsel $400 per hour $415 per hour $430 per hour $445 per hour $460 per hour Employee Benefits Partner $455 per hour $470 per hour $490 per hour $505 per hour $525 per hour Counsel & Senior Counsel $380 per hour $395 per hour $410 per hour $425 per hour $440 per hour Associate $350 per hour $365 per hour $375 per hour $390 per hour $400 per hour Paralegal $230 per hour $240 per hour $245 per hour $255 per hour $265 per hour Case Clerks, Law Clerks, Case Assistants & Practice Support

$150 per hour $155 per hour $160 per hour $165 per hour $175 per hour

Travel

One Regular Monthly Board Meeting No charge for travel time (for one General Counsel) Other Meetings Charged one direction for travel time

Costs

Photocopies 15¢ per page Outgoing Faxes $1.00 per page Secretarial Overtime No charge Word Processing No charge

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Agenda Item No: 6.c

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Finance Item Type: ResolutionAgenda Section: Consent Calendar

Subject:Approve Amador Contract with CalFire

Suggested Action:

Attachments:Cal Fire Contract FY 2019-20.pdf

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Page 1 of 3

15575174.1

EAST CONTRA COSTA FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS

Meeting Date: June 12, 2019 Subject/Title: Approve Cal Fire Amador Contract for Fiscal Year 2019-20 Submitted by: Brian Helmick, Fire Chief RECOMMENDATION FOR ACTION Approve Cal Fire Amador Contract for Fiscal Year (FY) 2019-20 PREVIOUS ACTION On October 1, 2018, the Board of Directors adopted Resolution 2018-27 approving the Cal Fire Amador contract for FY 2018-19. This contract will expire June 30, 2019. SUBJECT BACKGROUND In November 2002, as part of the East County fire districts’ consolidation, East Contra Costa Fire Protection District (“ECCFPD” or “District”) began contracting with California Department of Forestry and Fire Protection (Cal Fire) to provide emergency services to the Marsh Creek/Morgan Territory area of the District (the "Amador" contract). Prior to execution of the first Cal Fire Amador contract, the East Diablo Fire Protection District staffed a station within the area. The Cal Fire Amador contract funds coverage to this area during the non-fire season, which is normally between November 15th and May 15th of each year. During fire season (typically mid-May through mid-November) the State of California pays for the staffing of this station (also known as the Sunshine Station) due to the State's responsibility for providing fire protection services to the areas surrounding State watershed properties (including Mt. Diablo State Park). The Amador contract allows Cal Fire to invoice the District for actual operating costs of the Sunshine Fire Station, which includes State employees, equipment, and station expenditures, during the non-fire season months. Under the proposed contract, total invoice amounts for FY 2019-20 would be capped at $537,054. This represents an increase of approximately 3.9% over the maximum invoice amount for the FY 2018-19 contract. Though incremental contract costs have increased due to the changes in the State minimum wage law, based on continuing drought conditions and the longer fire season, staff expects that the actual cost to the District of its share of operating and staffing the Sunshine Station will continue to decrease.

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Page 2 of 3

15575174.1

EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS STATE OF CALIFORNIA

* * *

RESOLUTION NO. 2019-__

APPROVING THE FISCAL YEAR 2019-20 AGREEMENT WITH CAL FIRE FOR FIRE AND

EMERGENCY SERVICE FOR THE MARSH CREEK-MORGAN TERRITORY AREA

WHEREAS, the East Contra Costa Fire Protection District (District) has contracted with

the California Department of Forestry and Fire Protection (Cal Fire) for service to the Marsh Creek-Morgan Territory Area during the non-peak fire season each year since November of 2002; and

WHEREAS, the Fire Chief recommends and the Board of Directors authorize the Fire

Chief to enter into the District's annual contract with Cal Fire for the District to fund emergency and fire service in the Marsh Creek-Morgan Territory during non-fire season months and in the interest of public safety.

NOW, THEREFORE BE IT RESOLVED that the East Contra Costa Fire Protection District

does hereby: 1. Authorize the Fire Chief to execute a contract with the California Department of Forestry

and Fire Protection for Cal Fire to provide emergency and fire service in the Marsh Creek-Morgan Territory area during the non-fire season months for an amount not to exceed $537,054.00 for Fiscal Year 2019-20; and

2. Designate the Fire Chief as the District's direct contact with Cal Fire.

PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 12th day of June, 2019 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ Brian J. Oftedal President, Board of Directors ATTEST:

__________________________ Brian Helmick

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Page 3 of 3

15575174.1

Clerk of the Board

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Agenda Item No: 6.d

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Finance Item Type: ResolutionAgenda Section: Consent Calendar

Subject:Approve Updated Credit Card Policy

Suggested Action:

Attachments:Establishing Purchase Card and District Corporate Account Policy.pdf

Board Policy No. 218 Purchase Card Policy for Board Consideration.pdf

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1

15571376.1

EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

Meeting Date: June 12, 2019 Subject/Title: Adoption of a Purchase Card and District Corporate Account Policy Submitted by: Brian Helmick, Fire Chief

RECOMMENDATION FOR ACTION That the East Contra Costa Fire Protection District (District) Board of Directors (Board) adopt a Resolution establishing Board Policy 218, an updated Purchase Card and District Corporate Account Policy (Policy) for District employees. PREVIOUS ACTION On June 6, 2016, the Board adopted an Expense Reimbursement Policy, District Policy 1-10, and implementing procedures that provide guidance for the members of the Board and employees on how to submit requests for expense reimbursement and establish protocols for staff to follow in responding to such requests. On December 12, 2018, the Board renumbered Policy 1-10 as Policy 234 as part of the District's comprehensive Board Policy review and update effort. On November 6, 2017, the Board adopted Policy 1-12, the Purchase Card & District Corporate Account Policy. On May 19, 2019, the Finance Committee reviewed and recommended adoption of a revised a renumbered version of the same policy. SUBJECT BACKGROUND The District is obligated to ensure that expenditures made by District personnel are solely for public purposes. The District also is responsible to taxpayers and the public to be prudent and wise in making those expenditures. The purpose of the Purchase Card & District Corporate Account Policy is to govern and provide for a process by which District employees may use purchase cards or District corporate accounts for expenses that he or she incurs in the conduct of agency business as authorized by the Fire Chief. The proposed updated version of the Policy would authorize (1) the Fire Chief and Business Services Manager to spend up to an aggregate of $10,000 each, per month, for authorized expenses using a District purchase cards and corporate accounts; (2) each Battalion Chief and Fire Marshal to spend up to an aggregate of $5,000 per month for authorized expenses using a District purchase cards and corporate accounts; and (3) each Administrative Assistant to spend up to an aggregate of $5,000 per month for authorized expenses using a District purchase cards and corporate accounts. The proposed policy would permit the Fire Chief or his designee to increase these limits in the case of extended emergency operations, subject to certain requirements. The following expenses are generally permissible under the Policy: (a) fueling agency vehicles; (b) providing essential subsistence for on-duty personnel in District facilities; and (c) any authorized expense that would be eligible for reimbursement under the District Expense Reimbursement Policy. District employees are responsible for ensuring that their proposed expenses are permissible before incurring the expenses.

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15571376.1

Staff and the Finance Committee recommend the Board enact the proposed Resolution adopting the attached updated Policy. FISCAL IMPACT There is no fiscal impact associated with the adoption of this policy.

Attachments: Resolution and Policy

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3

15571376.1

EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

STATE OF CALIFORNIA

* * *

RESOLUTION 2019-__

ADOPTING BOARD OF DIRECTORS POLICY 218 PURCHASE CARD AND DISTRICT CORPORATE ACCOUNT POLICY TO AMEND AND RENUMBER BOARD POLICY 1-12

WHEREAS, on November 6, 2017, the Board of Directors (Board) of the East Contra

Costa Fire Protection District (District) adopted Policy 1-12, Purchase Card and District Corporate Account Policy to utilize a uniform set of standards for employees' use of bank cards, purchase cards and District corporate accounts for authorized expenses incurred in the normal conduct of District business; and

WHEREAS, Finance Committee recommends the Board adopt the attached updated and

renumbered Purchase Card and District Corporate Account Policy as new Board Policy 218 (Policy) to reflect current staff titles and roles; and

WHEREAS, the Board desires to adopt the proposed amended and renumbered Policy

to govern District employees' use of purchase cards and District corporate accounts for expenses incurred in the conduct of agency business as authorized by the Fire Chief.

NOW, THEREFORE BE IT RESOLVED that the B o a r d o f D i r e c t o r s o f t h e East Contra Costa Fire Protection District hereby adopts the attached Board Po l i cy 218 , Purchase Card and District Corporate Account Policy, t hereby amend ing and renumber ing Board Policy 1-12.

PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 12th day of June, 2019 by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

____________________________ Brian J. Oftedal President, Board of Directors ATTEST:

_________________________ Brian Helmick, Clerk of the Board

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Board Policy No. 218 Purchase Card and District Corporate Account Policy

SUBJECT CATEGORY: SECTION 200, ADMINISTRATION, FINANCIAL MANAGEMENT

15513184.1

218: Purchase Card and District Corporate Account Policy

218.1 Purpose: The District is obligated to ensure that its expenditures are made solely for public purposes. The District also is responsible to taxpayers and the public to be prudent and wise in making those expenditures. The purpose of this policy is to govern and provide for a process by which a District employee may use purchase cards or District corporate accounts for expenses that he or she incurs in the conduct of agency business as authorized by the Fire Chief. District employees should ensure that their proposed expenses are permissible before incurring

the expenses.

218.2 Policy: It is the policy of the District to utilize a uniform set of standards for employees' use of purchase cards and District corporate accounts for authorized expenses incurred in the normal conduct of District business as set forth herein.

218.3 Authorized Purchase Cards and Users: The following employees are authorized to use District bank cards, purchase cards and corporate accounts (currently including Shell, Chevron, Safeway and Raley's, but subject to change at the discretion of the Fire Chief):

a) The Fire Chief, up to an aggregate $10,000 limit per month for authorized expenses only.

b) The Business Services Manager, up to an aggregate $10,000 limit per month for authorized expenses only.

c) Each Fire Marshal or Battalion Chief, up to an aggregate $5,000 limit per month for authorized expenses only.

d) Each Administrative Assistant, up to an aggregate $5,000 limit per month for authorized expenses only.

In case of extended emergency operations, each limit may be exceeded upon approval of the Fire Chief, with notice to be provided within 5 days to the Board President. In case of extended emergency operations outside of the District's service area, the Fire Chief may authorize additional personnel to utilize District bank cards, purchase cards and corporate accounts.

218.4 Authorized Expenses: Expenses incurred in connection with the following types of activities generally constitute authorized expenses, and do not need pre-expense approval of the Board, as long as the other requirements of this Policy and implementing procedures are met:

a) Fueling agency vehicles;

b) Providing essential subsistence for on-duty personnel in District facilities; and

c) Any authorized expense eligible for reimbursement under the Reimbursement Policy.

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15513184.1

218.5 Payment of Purchase Card Bills and District Corporate Account Invoices: All purchase card bills and District corporate account invoices will be processed using the following process:

Step 1. A member of the District's administrative staff (other than the Fire Chief) receives

the bill or invoice and inputs it into the accounts payable system, citing to the applicable category of expense authorized under this Policy, the category of expense authorized under the Reimbursement Policy (for category (c), above), or the separate Board action authorizing the expense;

Step 2. A member of the City of Brentwood Finance Department (other than the Finance Director) reviews the bill or invoice for compliance with District policies;

Step 3. The Business Service Manager reviews the bill or invoice for compliance with District policies; and

Step 4. The City of Brentwood Finance Director reviews the bill or invoice for compliance with District policies and issues the payment.

218.6 Violation of Policy: Misuse of public resources in violation of this Policy may result in any or all of the following:

a) Loss of privileges to use District bank cards, purchase cards and corporate accounts;

b) Restitution to the District;

c) The District reporting expenditures as income to State and Federal tax authorities;

d) Civil Penalties of up to $1,000 per day and three times the value of the resources used;

e) Prosecution for misuse of public resources;

f) Discipline up to and including employee termination.

Adopted as: Policy 1-12 on November 6, 2017

Amended: ________________, 2019

Renumbered: ________________, 2019

_______________________________

Clerk of the Board

_______________________________

Board President

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Agenda Item No: 6.e

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Finance Item Type: ResolutionAgenda Section: Consent Calendar

Subject:Approve Amendment to NBS Contract

Suggested Action:

Attachments:NBS Engineering Assessment Addendum.pdf

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Page 1 of 4 15554362.1

EAST CONTRA COSTA FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS

Meeting Date: June 12, 2019 Subject/Title: Approve Addendum No. One to the Professional Services Agreement with NBS

Government Finance Group for Assessment Engineering Services Submitted by: Brian Helmick, Fire Chief RECOMMENDATION FOR ACTION Staff recommends that the East Contra Costa Fire Protection District (District) Board of Directors (Board) adopt a resolution approving Addendum No. One to the professional services agreement with NBS Government Finance Group (NBS) for assessment engineering services, increasing the not-to-exceed amount of the contract by $45,000 for a new not-to-exceed amount of $138,280, and authorizing the Fire Chief to execute the addendum in a form approved by Legal Counsel. STRATEGIC INITIATIVE East Contra Costa Fire Protection District Strategic Plan 2019-2023 and Implementation Action Plan (IAP):

• Goal A: Ensure financial stability and sustainability o Strategy A5: Pursue parcel taxes, assessments and other District-wide revenue

alternatives that resolve tax and fee inequities among District residents. PREVIOUS ACTION On January 9, 2019, the Board adopted the five-year Strategic Plan and on February 13, 2019, the Board approved the related IAP. On March 13, 2019, the Board awarded a contract to NBS to perform a development impact fee study, user fee study, and community facilities district formation study. On May 8, 2019, the Board received a report from NBS and Clifford Moss outlining plans to evaluate options for new revenue measures, including development impact fees, community facilities districts, and a benefit assessment. BACKGROUND As part of its Strategic Plan, the District is evaluating potential sources of additional revenue, including revising the development impact fees and user fees imposed within its service area, as well as new parcel taxes for fire protection and emergency response services. On March 13, 2019, the Board awarded a contract to NBS to conduct a development impact fee study, a user fee study, and a community facilities district formation study that will allow the District to comply with legal requirements on these forms of revenue and to ensure that the costs of providing service are equitably distributed. As discussed at the May 8, 2019 Board meeting, staff has identified a benefit assessment as an additional potential revenue source. The District's enabling legislation authorizes it to levy assessments for fire suppression services and capital improvements. However, Article XIII D of

23

Page 2 of 4 15554362.1

the California Constitution requires that an agency seeking to impose an assessment prepare a detailed engineer's report establishing that the amount of the assessment on each parcel does not exceed the reasonable cost of the proportional special benefit conferred on that parcel. NBS has prepared a proposal to perform assessment engineering services, including the preparation of an engineer's report to support a new proposed assessment, for a sum not-to-exceed $45,000. Staff has reviewed the NBS proposal and determined that the proposed price is fair and reasonable. The proposed addendum would add the assessment engineering services to the scope of services of the existing contract between the District and NBS, increasing the total not-to-exceed amount of the contract to $138,280. NBS prepared an engineer's report for the District in 2014 in support of a previous unsuccessful effort to establish an assessment district for fire suppression services. The proposed contract amendment does not bind the District to pursue a potential fire suppression assessment, and related protest ballot and public hearing process, but would enable it to do so. FINANCIAL IMPACT The cost of this work is included in the proposed Fiscal Year 2019-20 Operating Budget. ATTACHMENTS Resolution

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Page 3 of 4 15554362.1

EAST CONTRA COSTA FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS STATE OF CALIFORNIA

* * *

RESOLUTION NO. 2019-__

APPROVING ADDENDUM NO. ONE TO THE PROFESSIONAL SERVICES AGREEMENT

WITH NBS GOVERNMENT FINANCE GROUP

WHEREAS, the East Contra Costa Fire Protection District (District) provides fire protection and emergency response services throughout its service area; and

WHEREAS, the District adopted a five-year Strategic Plan in December, 2018 and a

related Implementation Action Plan in February, 2019, which includes pursuing assessments and other District-wide revenue alternatives that resolve tax and fee inequities among District residents; and

WHEREAS, the Fire Protection District Law of 1987 (Health & Safety Code §§ 13260 et

seq.) authorizes the District to impose assessments to fund fire suppression services and capital improvements; and

WHEREAS, Article XIII D of the California Constitution requires a public agency proposing

to levy an assessment to prepare an engineer's report detailing the special benefit derived by each assessed parcel and the reasonable cost of providing the special benefit to that parcel; and

WHEREAS, NBS Government Finance Group (NBS) is performing several other revenue-

related studies for the District and has previously prepared an engineer's report for the District for a proposed benefit assessment; and

WHEREAS, NBS has prepared a proposal to perform engineering assessment services

relating to a potential new benefit assessment for the District for a sum not-to-exceed $45,000; and

WHEREAS, staff has reviewed the NBS proposal and determined the proposed price to

be fair and reasonable; and WHEREAS, staff recommends that the Board of Directors approve an addendum to the

professional services agreement with NBS amending the scope of work to include assessment engineering services and increasing the total not-to-exceed amount from $93,280 to $138,280, and authorize the Fire Chief to execute an amendment to the agreement with NBS in a form acceptable to Legal Counsel.

NOW, THEREFORE BE IT RESOLVED that the Board of Directors of the East Contra

Costa Fire Protection District hereby approves, and authorizes the Fire Chief to sign, Addendum No. One to the Professional Services Agreement with NBS Government Finance Group amending the scope of work to include assessment engineering services and increasing the total not-to-exceed amount from $93,280 to $138,280, in a form acceptable to Legal Counsel.

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Page 4 of 4 15554362.1

PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 12th day of June, 2019 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ Brian J. Oftedal President, Board of Directors ATTEST:

____________________________ Brian Helmick Clerk of the Board

26

Agenda Item No: 6.f

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Administration Item Type: ResolutionAgenda Section: Consent Calendar

Subject:Approve Contract with Robert Half/Accountemps

Suggested Action:

Attachments:Robert Half Contract.pdf

27

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15571368.2

EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

Meeting Date: June 12, 2019 Subject/Title: Authorize a Contract with Robert Half/Accountemps to Provide Staff Support Services Submitted by: Brian Helmick, Fire Chief RECOMMENDATION FOR ACTION Authorize a contract with Robert Half/Accountemps to provide staff support services in an amount not to exceed $25,000. PREVIOUS ACTION On May 8, 2019, the Board of Directors (Board) authorized execution of a contract between the East Contra Costa Fire Protection District (District) and the City of Brentwood for Administrative Services for Fiscal Year (FY) 2019-20, which does not include the payroll and human resources support previously provided to the District by the City. On May 20, 2019, the Finance Committee approved the draft FY 2019-20 Operating Budget, which will be presented for Board approval at this June 12, 2019 meeting. The proposed budget funds a staffing model of one Fire Chief, four Battalion Chiefs, 31 station-based operational personnel and four civilian administrative professionals, including one new administrative position: a payroll technician. SUBJECT BACKGROUND Due to the limited scope of the new City of Brentwood Administrative Services contract, the District has identified the need for a payroll technician. The Fire Chief and Business Services Manager recommend the Board of Directors authorize the District to secure temporary administrative services support with payroll processing until the District is able to hire a permanent employee. District staff consulted with local government partners regarding potential approaches to securing temporary administrative staffing support services and to identify potential resources that could provide immediate staffing assistance on a temporary basis. Robert Half/Accountemps is a well-known firm that specializes in providing accounting and payroll professionals. At the District’s request, Robert Half/Accountemps submitted a proposal to provide temporary staffing support services at the Payroll Technician level for an hourly rate not to exceed $80.00 per hour. At this time it is not known what level of support will be needed, nor for how long. Therefore, staff proposes to contract with Robert Half/Accountemps for a limited contract in an amount not to exceed $25,000 while staff evaluates the level of services required by the District. District staff has determined that Robert Half/Accountemps is a responsible and reliable temporary staffing resource and has analyzed Robert Half/Accountemps’ cost proposal, finding

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that Robert Half/Accountemps provides the type of services required by the District at a fair and reasonable price. Staff recommends that the Board authorize the Fire Chief to engage and enter into a contract, in a form acceptable to Legal Counsel, with Robert Half/Accountemps to provide temporary administrative staffing support services in an amount not to exceed $25,000. FINANCIAL IMPLICATION This item has been budgeted in the proposed FY 2019/20 Operating Budget under account number: F01-1000-70239.00 Attachments: Resolution

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EAST CONTRA COSTA FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS STATE OF CALIFORNIA

* * *

RESOLUTION NO. 2019-XX

AUTHORIZING A CONTRACT WITH ROBERT HALF/ACCOUNTEMPS TO PROVIDE ADMINISTRATIVE STAFFING SUPPORT SERVICES

FOR AN AMOUNT NOT TO EXCEED $25,000

WHEREAS, The East Contra Costa Fire Protection District has unmet administrative needs related to payroll processing, and insufficient staff resources to meet those needs; and

WHEREAS, Robert Half/Accountemps of Walnut Creek, California has proposed to provide temporary administrative staffing support services at the Payroll Technician level at an hourly rate not to exceed $80.00, which the District has found to be fair and reasonable; and

WHEREAS, Robert Half/Accountemps has extensive experience providing temporary

staffing services, including for local government agencies, in areas including payroll processing; and

WHEREAS, staff recommends that the Board authorize the Fire Chief to engage, and

enter into a contract with, Robert Half/Accountemps to provide temporary payroll processing services in an amount not to exceed $25,000.

NOW, THEREFORE BE IT RESOLVED that the East Contra Costa Fire Protection

District Board of Directors does hereby authorize the Fire Chief to engage Robert Half/Accountemps to provide temporary administrative staffing support services at the Payroll Technician level for a total amount not to exceed $25,000.

PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra

Costa Fire Protection District at a regular meeting held on the 12th day of June 2019 by the following vote:

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AYES: NOES: ABSENT: ABSTAIN:

____________________________ Brian J. Oftedal President, Board of Directors ATTEST:

____________________________ Brian Helmick, Clerk of the Board

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Agenda Item No: 6.g

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Finance Item Type: ResolutionAgenda Section: Consent Calendar

Subject:Approve Purchase of Battalion Chief Vehicles

Suggested Action:

Attachments:Purchase of BC Vehicle.pdf

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15575000.2

EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

Meeting Date: June 12, 2019 Subject/Title: Waiver of Requirements of the Procurement Policy and Authorize the

Purchase of Two New Ford F250 4x4 Battalion Chief Vehicles Submitted by: Brian Helmick, Fire Chief RECOMMENDATION FOR ACTION Adopt a resolution waiving the requirements of the East Contra Costa Fire Protection District's (ECCFPD) Procurement Policy and authorizing staff to negotiate on the open market in order to purchase two new Ford F250 4x4 battalion chief vehicles, fully equipped with proper branding and lighting, for an amount not to exceed $75,00 each. PREVIOUS ACTION At the September 10, 2018 Board meeting, the Board adopted Resolution 2018-24, approving the Final Operating Budget for Fiscal Year 2018-19, which includes the funding to purchase two Ford F250 trucks for battalion chiefs. SUBJECT BACKGROUND The ECCFPD has within its vehicle inventory two 2008 Ford F250 4x4 vehicles with approximately 100,000 miles on each vehicle. ECCFPD desires to procure two new, fully-equipped 2019 Ford F250 4x4 battalion chief vehicles with proper branding and lighting. On April 15, 2019, ECCFPD issued an invitation for bids to procure the vehicles. ECCFPD received no responses to its solicitation. At this time, staff recommends that the Board waive the requirements of the Procurement Policy and authorize staff to negotiate on the open market as ECCFPD has already conducted a full competitive procurement and further competitive procurements would be unavailing. ECCFPD has been in contact with Bill Brandt Ford and anticipates using the State of California's government contract pricing to ensure ECCFPD receives the lowest possible price. The not-to-exceed amount includes the purchase or installation of emergency equipment (e.g., emergency lights). To the greatest extent possible, ECCFPD will install any such equipment which can be salvaged from an existing ECCFPD vehicle. Following the purchase of the vehicles, the Fire Chief will provide an update to the Board on the final purchase price and source of the vehicles. Staff also will return to the Board to seek authority to dispose of vehicles that are beyond their useful lives once replacements have been put into service. FINANCIAL IMPLICATION This item has been budgeted in the 2018/19 Operating Budget under account number: F01- 82F70.00

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Attachment: Resolution

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EAST CONTRA COSTA FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS STATE OF CALIFORNIA

* * *

RESOLUTION NO. 2019-XX

WAIVING THE REQUIREMENTS OF THE PROCUREMENT POLICY AND AUTHORIZING THE PURCHASE OF TWO NEW FULLY-EQUIPPED FORD F250 4X4 BATTALION CHIEF

VEHICLES FOR AN AMOUNT NOT TO EXCEED $75,000 PER VEHICLE

WHEREAS, on September 10, 2018, by Resolution 2018-24, the East Contra Costa Fire Protection District (District) Board of Directors (Board) approved the Final Operating Budget for Fiscal Year 2018-19; and

WHEREAS, the Operating Budget includes budget capacity for two replacement command vehicles with a cost not to exceed $75,000 each, including emergency equipment; and

WHEREAS, on April 15, 2019, the District issued an invitation for bids in order to

procure the vehicles and it did not receive any responses to its solicitation; and WHEREAS, at this time, staff recommends that the Board waive the requirements of the

Procurement Policy and authorize staff to negotiate on the open market as the District has already conducted a full competitive procurement and further competitive procurements would be unavailing; and

WHEREAS, staff recommends, and the Finance Committee concurs, that the Board of

Directors authorize the Fire Chief, or his designee, to purchase and fully-equip two new Ford F250 4x4 vehicles for a cost not to exceed $75,000 per vehicle.

NOW, THEREFORE BE IT RESOLVED that the East Contra Costa Fire Protection

District Board of Directors hereby:

1. Waives the requirements of the Procurement Policy and authorizes the Fire Chief, or designee, to purchase and fully equip two new Ford F250 4x4 vehicles on the open market at a cost not to exceed $75,000 per vehicle;

2. Authorizes the Fire Chief, or designee, to take all actions necessary to complete the above referenced transaction, including executing agreements and other documents in forms acceptable to Legal Counsel; and

3. Directs the Fire Chief, or designee, to report the source and price of the purchased vehicles to the Board.

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PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 12th day of June, 2019 by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

____________________________ Brian J. Oftedal President, Board of Directors ATTEST:

____________________________ Brian Helmick, Clerk of the Board

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Agenda Item No: 7.a

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Finance Item Type: OrdinanceAgenda Section: New Business

Subject:Public Hearing and Declaration of Surplus Real Property: Stations 57 and 95

Suggested Action:

Attachments:Public Hearing and Designating Surplus Properties.pdf

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EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

Meeting Date: June 12, 2019

Subject/Title: Public Hearing on, and Adoption of, a Resolution Designating Stations 95 and 57 as Surplus Real Property

Submitted by: Brian Helmick, Fire Chief

RECOMMENDATION FOR ACTION Staff recommends that the East Contra Costa Fire Protection District (District) Board of Directors (Board) hold a public hearing and adopt a resolution designating Station 95 (in Bethel Island) and Station 57 (in Byron) as surplus real property in accordance with Board Policy No. 231.

STRATEGIC INITIATIVE East Contra Costa Fire Protection District Strategic Plan 2019-2023 and Implementation Action Plan (IAP):

• Goal D: Modernize stations, apparatus, and equipment o Strategy D2: Establish and implement existing station and equipment budgets and

reserves to fund future major maintenance and replacement needs.

PREVIOUS ACTION On May 14, 2018, the Board discussed the process for designating and disposing of surplus real property. On December 12, 2018, the Board adopted its new Board Policies, including Policy 231, "Disposal of Surplus Property or Equipment," which reflects current State law on the subject. On May 8, 2019, the Board received an update on upcoming activities related to this proposed action. SUBJECT BACKGROUND Staff has concluded that two decommissioned fire stations (Station 95 and Station 57) that are owned by, and are under the control of, the District, may constitute surplus land eligible for disposition under California's statutory procedures and District policy.

Under Policy 231 and Government Code Sections 54220 et seq., if the District identifies real property it owns that is no longer needed by the District, it may dispose of these properties as surplus real property by sale or lease to eligible public entities after (a) holding a public hearing where the District designates the real property as surplus, (b) the District extends written offers or notices to the local agencies specified in the Government Code, and (c) the District negotiates in good faith with any public entity that submits written notification of its intention to purchase/lease the property in question.

In the event that no public entity receiving the written offers objects to the sale or notifies the District that it intends to purchase or lease the surplus property, or a mutually-satisfactory sale or

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lease price cannot be agreed upon during the required ninety (90) day negotiation period, the District may proceed to dispose of the property by sale or lease to a private person or entity.

On May 31, 2019, the District published in The Press (www.thepress.net) a notice of public hearing regarding the proposed surplus real property designations. The attached proposed resolution would designate Stations 95 and 57 as surplus and authorize the Fire Chief, or his designee, to proceed with extending notice letters to the appropriate public entities, to negotiate in good faith with any proposed purchasers or lessees of Station 95 and/or Station 57, and to take all other steps necessary to give effect to the resolution. Proposed terms and conditions of any purchase and sale or lease agreements will be presented to the Board for consideration and approval as negotiations proceed.

FISCAL IMPACT

Proceeds from any sale or lease, less any applicable costs or fees related to such sale or lease, will be deposited in the District's Operating Fund.

Attachment: Resolution

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EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

RESOLUTION NO. 2019-__

AUTHORIZING THE DESIGNATION OF STATION 95 AND STATION 57 AS SURPLUS REAL PROPERTY

WHEREAS, the East Contra Costa Fire Protection District (District) is the owner of two de-commissioned fire stations known as Station 95, which is located at 3045 Ranch Lane, Bethel Island, CA and Station 57, which is located at 3024 First Street, Byron, CA (each, a "Property" and together, the "Properties"); and

WHEREAS, the District has determined that the Properties, which are no longer used in connection with the District's fire protection or prevention services, are surplus to the District's needs and burden the District with unnecessary expenses and other costs; and

WHEREAS, under California Government Code Sections 54220 et seq. (Code) and the District's Board Policy No. 231 (Policy), the District may declare real property as surplus following a public hearing on such declaration, and may dispose of any real property it designates as surplus property pursuant to the procedures established in the Code and Policy; and

WHEREAS, the District has held a properly-noticed public hearing on the declaration of Station 97 and Station 57 as surplus at this June 12, 2019 Board meeting.

NOW THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Contra Costa Fire Protection District hereby declares that Station 95 and Station 57 are surplus real property; and

BE IT FURTHER RESOLVED THAT the Board hereby authorizes the Fire Chief, or his designee, to serve notices of offers to sell or lease each Property for the purpose of developing low- and moderate-income housing, for park and recreational purposes, or for public school purposes to the requisite public entities identified in accordance with the Code and Policy; and

BE IT FURTHER RESOLVED THAT the Board hereby authorizes the Fire Chief, together with the District’s legal counsel, to begin negotiations on the lease or sale of the Properties, as the case may be, with interested public entities or with private persons or entities as permitted under the Code.

PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 12th day of June, 2019 by the following vote:

AYES: NOES: ABSENT: ABSTAIN: ____________________________ Brian J. Oftedal President, Board of Directors

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ATTEST:

____________________________ Brian Helmick Clerk of the Board

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Agenda Item No: 8.a

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Administration Item Type: DiscussionAgenda Section: Report of the Fire Chief / Informational Staff Reports

Subject:Grants Update

Suggested Action:

Attachments:Grants Report May 2019.pdf

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State Capitol Office ▪ 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383

Southern California Office ▪ 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215 Central California Office ▪ 744 P Street • Suite 308 • Fresno, CA 93721 • (949) 399-9050 • Fax (949) 476-8215

Federal Office ▪ 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555 Northern California Office ▪ 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030

M E M O R A N D U M

To: East Contra Costa Fire Protection District

From: Townsend Public Affairs Date: June 6, 2019

Subject: Grants Monthly Report for East Contra Costa Fire Protection District—May 2019

This memorandum is an updated overview of the current funding opportunities in progress. CALIFORNIA FIRE FOUNDATION

Wildfire Outreach Grant

The California Fire Foundation, a non-profit 501 (c)(3) organization, provides emotional and financial assistance to families of fallen firefighters, firefighters and the communities they protect. Formed in 1987 by California Professional Firefighters, the California Fire Foundation’s mandate includes an array of survivor and victim assistance projects and community initiatives

This program will offer awards in the $15,000 range to support firefighters throughout California prepare for, prevent and mitigate climate change driven natural disasters through education and outreach. TPA is working with District staff to determine what to apply for and the scope of the project. Applications are due on July 15, 2019. PULSE POINT TPA is working with District staff and Pulse Point on marketing strategies that can be used in conjunction with the Pulse Point relaunch scheduled for the fall. Some items that have been discussed are messages on electronic billboards and window clings that can be placed at businesses throughout town. We are currently waiting to get a timeframe from Pulse Point on the different options. These are marketing mechanisms that would be paid for by Pulse Point and no cost to the district. FEDERAL EMERGENCY MANAGMENT AGENCY Currently the District has 3 grant applications into FEMA. Due to the government shutdown and the potential for another shut down, it is uncertain when FEMA will be reviewing and awarding grant applications.

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Assistance to Firefighters TPA worked with District staff to prepare two applications that will meet the high priorities of the agency. The first was a regional application. If awarded, ECCFPD and ConFire would purchase a total of 21 sauna units. This request also aligns with AFG’s high programmatic priority for the purchase of responder rehab equipment. The second application is to replace the district’s 15 current portable radios. If awarded, ECCFPD would replace its existing set with new, state-of-the-art, fully-functioning portable radios. This purchase would directly enhance responder safety and improve ECCFPD’s ability to protect life and property in the region. Applications were submitted on October 25, 2018 Fire Prevention and Safety On November 11, 2018, FEMA released the funding opportunity for the Fire Prevention and Safety (FP&S) Program. TPA worked the Chief Macumber to resubmit an application to include additional information pertaining to the efforts that were undertaken this past year in regard to the strategic plan and the recruitment of a fire marshal. The grant application was submitted on December 22, 2018. On May 2, 2019, TPA met with representatives from FEMA in Washington D.C. Due to the government shut down earlier this year, the Agency is behind in reviewing applications. They are currently reviewing applications received under the AFG program. The $315 million under this program will allow the Agency to award approximately 2000 of the 8000 applications they received. They have $35 million to award an estimated 150 applications. Award announcements for all FEMA grants will begin in July and continue through September. The next grant period will be open in fall of this year.

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Agenda Item No: 8.b

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Administration Item Type: DiscussionAgenda Section: Report of the Fire Chief / Informational Staff Reports

Subject:Legislative Update

Suggested Action:

Attachments:Legislative Report May 2019.pdf

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M E M O R A N D U M

To: East Contra Costa Fire Protection District

From: Townsend Public Affairs

Date: June 6, 2019

Subject: Monthly Update – May 2019

STATE UPDATE May was a busy month in Sacramento as the legislative calendar included the non-fiscal policy committee, fiscal committee, and floor session bill deadlines. May 17 was the Appropriations Committee deadline for both the Senate and the Assembly. If a bill is deemed as having a fiscal impact to the State, it must pass the Appropriations Committee before it has a vote on the Floor. On May 16, the Senate and Assembly Appropriations Committee both conducted their Suspense Files hearings, which considered over 1,000 bills in as little as a couple of hours. The over 400 bills that did not pass out of their Appropriations Committees are now two-year bills and can be considered again in January 2020. May 31 was also the last day for bills to be passed out of their house of origin. All bills that did not pass out of their house of origin by May 31 are now two-year bills. Additionally, both the Assembly and Senate have adopted their respective budgets and have now entered the budget conference committee negotiations phase of the budget process. The 2019 Conference Committee on the Budget conferees from each house are: Senate

- Holly Mitchell (D-Los Angeles) - Conference Chair - Jim Nielsen (R-Roseville) - Richard Roth (D-Riverside) - Nancy Skinner (D-Oakland) - John Moorlach (R-Costa Mesa)

Assembly

- Phil Ting (D-San Francisco) - Conference Co-Chair - Chad Mayes (R-Rancho Mirage) - Kevin McCarty (D-Sacramento) - Jay Obernolte (R-Hesperia) - Shirley Weber (D-San Diego)

The Budget Conference Committee has been working late into the evenings throughout the week of 47

June 3. The conferees have completed their first pass through all five sections, leaving most major items “open” for a vote later this week. They are expected to work through the weekend to close out all open items. The expectation is that the budget bill, AB 74, will be on both floors middle of next week. The Legislature must pass a budget to send to the Governor for his signature or veto by June 15. Below is a list of other key upcoming deadlines in the Legislature: June 3 – Committee hearings may resume June 15 – Budget bill must be passed by midnight July 12 – Last day for policy committees to meet and report bills to the floor Governor Newsom’s May Revise On May 9, Governor Newsom released his May Revision Budget proposal for FY 2019-20. The May Revise incorporates changes to the Governor’s January Budget proposal after taking into account actual state tax revenue and a more accurate financial forecast for the upcoming fiscal years. The January Budget proposal totaled $209.1 billion, however, the May Revise projects additional revenues bringing the total proposed Budget to approximately $213.5 billion. The Governor noted that the majority of these revenue funds are largely constitutionally obligated to fund statewide reserves (rainy day fund), debt repayment, and Proposition 98 education investments, making the Budget surplus levels more or less unchanged. The May Revise also forecasts slower economic growth over the next three years, a decrease from the January forecast of approximately $1.6 billion overall by FY 2022-23. The Governor highlighted his top budget priorities in his presentation, including additional education investment, expanding access to Medi-Cal for undocumented immigrants, and establishing The Parent’s Agenda. Other major takeaways include: Emergency Preparedness, Response and Recovery

o $769.6 million in additional funding to enhance the State’s fire preparedness, including

increased capacity to respond to emergency incidents and increased public safety. The May Revise also makes significant investments in the following areas:

$20 million one-time General Fund for a task force within the Cal OES budget. In

addition, $1.5 million and 12 positions are proposed for Cal OES to coordinate with all State agency responders as a part of effectively managing and monitoring this appropriation given it will be responsible for the distribution of these funds. When State entities are mission tasked, some staffing costs associated with those activities are not absorbable within existing budgets, nor are these costs eligible for the California Disaster Assistance Act or Disaster Response-Emergency Operations Act funding. This proposed State mission tasking appropriation provides a resource to fund state entities for costs incurred when mission tasked, and to fund surge capacity needs of the Statewide Disaster Reserve Corps described below.

One-time $518,000 General Fund to reimburse cities, counties and special districts for

2018-19 property tax losses resulting from the 2018 wildfires. This augments the $31.3 million proposed in the 2019-20 Governor's Budget, and subsequently added to the 2018 Budget Act by Chapter 1, Statutes of 2019 (AB 72).

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California for All Emergency Management Preparedness Summit On June 3, 2019, Governor Gavin Newsom and the California Governor’s Office of Emergency Services (Cal OES) kicked off the California for All Emergency Management Preparedness Summit in downtown Sacramento. The Summit was a new call to action for emergency managers and first responders across all jurisdictions and disciplines to collectively plan and prepare for large-scale disasters, including new ways to integrate a whole-community approach to emergency management. The one-day Summit included opening remarks from Director Ghilarducci and a keynote speech from Governor Newsom, followed by panel discussions from various emergency management specialists from throughout the state with subsequent breakout sessions. Among the topics discussed included: Enhancing emergency management capacity and individual preparedness; strategies and priorities for risk reduction; and understanding disaster recovery. FEDERAL UPDATE In May, the House Appropriations Committee began public release and committee approval of Fiscal Year 2020 funding bills, moving the goal post with significant differences from the President’s budget request. The House and Senate returned to their districts for the Memorial Day holiday but will return in June for additional appropriations hearings and debate. Appropriations Markups While Congress was out of session for the Memorial Day holiday, congressional staff and stakeholders analyzed progress on the federal appropriations process and current proposed funding levels.

• The House of Representatives’ Appropriations Committee has so far introduced 10 out of 12 Fiscal Year (FY) 2020 funding bills, and approved 8 of those bills.

• The Senate plans to begin introducing appropriations bills early next month. • Thanks to continued advocacy, we are seeing many of the proposed funding levels for FY 2020

to be about the same as the FY 2019 levels, most of which also saw increases in priority areas.

• Many funding increases trigger better chances of receiving grant funding, both through federal programs and state programs that receive federal dollars

Public Safety:

Program FY 2019 enacted

FY 2020 President’s Request

FY 2020 House

FY 2020 Senate

FY 2020 Enacted

Community Oriented Policing Services (COPS)***

$225.5 million $99 million $323 million N/A N/A

Recidivism/Reentry Grants $87.5 million $85 million $80 million N/A N/A Assistance to Firefighters (AFG) Grants $350 million $344 million $375 million N/A N/A Staffing for $350 million $344 million $375 million N/A N/A 49

Adequate Fire and Emergency Response (SAFER) Grants FEMA Pre-Disaster Mitigation Grant Program $250 million $0 $250 million N/A N/A

PRIORITY LEGISLATION On May 23 2019 the Legislative Ad-Hoc met to discuss and take positions on the following bills:

• Assembly Bill 1705 (Bonta) – Requires a new Medi-Cal intergovernmental transfer program (IGT) for public ground emergency medical transportation providers (public ambulance providers) that would provide additional payments to these providers in fee-for-service (FFS) Medi-Cal and Medi-Cal managed care (MCMC) plans that is equal to 100% of projected costs. This bill replaces the existing certified public expenditures program used to fund FFS public ground providers with the new IGT-funded program. This bill further exempts public ambulance providers from the Quality Assurance Fee (QAF) and the resulting Medi-Cal add on payments resulting from revenue from the QAF. Requires implementation of the new program to be on July 1, 2021. This bill is sponsored by the California Fire Chiefs Association and the Fire Districts Association of California. The District has taken a SUPPORT position on this bill.

• Senate Bill 33 (Wiecowski) - This bill makes a number of changes to law governing accessory dwelling units (ADUs) including a provision that limits impact fees. Local governments can charge a variety of fees to a development. These fees, commonly known as impact or mitigation fees, go toward infrastructure development (such as adding lanes to roads or supporting additional traffic) or other public benefits (such as new parks, schools, or affordable housing). In the wake of the passage of Proposition 13 in 1978 and the loss of significant property tax revenue, local governments have also turned to development fees as a means to generate revenue. Given that California cities have tightly restricted funding sources, fees are one of the few ways cities can pay for the indirect costs of growth. The District has taken an OPPOSE position on the bill.

Other priority legislation

• Assembly Constitutional Amendment 1 (Aguiar-Curry)—Proposes amendments to the California Constitution to allow a city, county, or special district, with 55 percent voter approval, to incur bonded indebtedness or impose specified special taxes to fund projects for affordable housing, permanent supportive housing, or public infrastructure. The District has taken a SUPPORT position on this bill. This bill is currently on the Assembly floor awaiting a floor vote.

• Assembly Bill 1116 (Grayson) Would create the Firefighter Peer Support and Crisis Referral Services Pilot Program. The bill would, for purposes of the act, define a “peer support team” as a team composed of emergency service personnel, hospital staff, clergy, and educators who have been appointed to the team by a Peer Support Labor-Management Committee, as defined, and who have completed a peer support training course developed and delivered by the California Firefighter Joint Apprenticeship Committee. This bill is sponsored by the California Professional Firefighters and supports by the Fire Districts Association of California. 50

The District has taken a SUPPORT position on this bill. This bill has cleared the Assembly and is currently in the Senate Rules Committee awaiting assignment to a policy committee.

• Assembly Bill 1486 (Ting) would expand the definition of “local agency” to include sewer, water, utility, and local and regional park districts, joint powers authorities, successor agencies to former redevelopment agencies, housing authorities, and other political subdivisions of this state and any instrumentality thereof that is empowered to acquire and hold real property, thereby requiring these entities to comply with these requirements for the disposal of surplus land. This bill is opposed by the California Special District’s Association. The District has taken an OPPOSE position. This bill has cleared the Assembly and is currently in the Senate Rules Committee awaiting assignment to a policy committee.

• Senate Bill 438 (Hertzberg) prohibits a public agency from delegating, assigning, or contracting

for 911 call processing or emergency notification duties regarding the dispatch of emergency response resources unless the delegation or assignment is to, or the contract is with, another public agency or made pursuant to a joint powers agreement or cooperative agreement. The District has taken a SUPPORT position on this bill. This bill passed the Senate floor and is now in the Assembly awaiting referral to a policy committee.

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Agenda Item No: 8.c

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Administration Item Type: DiscussionAgenda Section: Report of the Fire Chief / Informational Staff Reports

Subject:Station 55 Update

Suggested Action:

Attachments:

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Agenda Item No: 8.d

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Fire Chief Item Type: DiscussionAgenda Section: Report of the Fire Chief / Informational Staff Reports

Subject:Type 1 Fire Apparatus Update

Suggested Action:

Attachments:

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Agenda Item No: 8.e

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Fire Chief Item Type: DiscussionAgenda Section: Report of the Fire Chief / Informational Staff Reports

Subject:Fire Prevention Bureau Update

Suggested Action:

Attachments:Prevention Report May 2019.pdf

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East Contra Costa Fire Protection District

Meeting Date: June 12, 2019 Subject/Title: Prevention Update Submitted by: Steve Aubert, Fire Marshal ____________________________________________________________________________ The month of May continued with a steady inflow of new construction permit submittals, with a

total of 74 projects. New construction inspections also continued on a steady pace, with the

primary request being for new single family residential sprinkler inspections.

Plan Review / Construction: During the month of May, a total of 74 projects were submitted to the Fire Prevention Bureau. The projects are broken down as follows: Fire Sprinkler Systems – Commercial: 3 (TI submittals) Fire Sprinkler Systems – New Residential: 14 Fire Sprinkler Systems – Multi-Lot Residential: 39 Fire Alarm – Commercial 2 Tenant Improvements – Commercial: 5 New Buildings: 1 Other (includes Residential Care / 850 License): 10 Revenue for the month of March was $26,743.46 Annual Inspections: The following is a list of annual state mandated inspections along with the number of completed inspections: Educational Uses:

• Public Schools (Elementary, Junior High, High School): 39 o Completed: 3

• Pre-Schools: 4 o Completed: 1

• Day Care: 45 o Completed: 0

Residential:

• R-1 (Hotels and Motels): 4 o Completed: 4

• R-2 (Apartment Buildings / Complexes) 184 o Completed: 18

• R-2.1 (Residential Care greater than 6) 16 o Completed: 2

• R-3.1 (Residential Care less than 6) 82 o Completed: 14

• R-4 (Assisted Living Facility) 4 o Completed: 0

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Fire Investigations: We responded to and investigated 3 fires this month.

• Oakley – 1

• Bethel Island – 1

• Brentwood - 1

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Agenda Item No: 8.f

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Ross MacumberSubmitting Department: Fire Chief Item Type: DiscussionAgenda Section: Report of the Fire Chief / Informational Staff Reports

Subject:Operational Update

Suggested Action:

Attachments:Operational Report May 2019.pdf

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East Contra Costa Fire Protection District

Meeting Date: June 12th, 2019 Subject/Title: Receive Operational Update for May 2019 Submitted by: Ross Macumber, Battalion Chief RECOMMENDATION FOR ACTION Receive operational update May 2019. SUBJECT BACKGROUND This report summarizes District activities for the month of May 2019. Calls for service: There were a total of 632 service calls in the month of May, with an average response time of 8:16 minutes. In the month of April the District ran 675 calls with an average response time of 8:22 minutes. In the calendar year of 2018, the District ran 7719 calls for service with an average response time of 8:16 compared to calendar year of 2017, where the District ran 7530 calls for service with an average response time of 8:02.

Calls for Service

Service Area

2019 May 2018 Calendar Year

Calls Ave Resp

Time 90% Resp

Time

Calls

Ave Resp Time

90% Resp Time

Brentwood West 173 7:25 10:12 2093 7:30 10:22

Brentwood East 134 7:35 10:31 1630 7:22 10:36

Discovery Bay / Bryon 82 10:40 14:04 959 10:17 14:52

Oakley 169 6:57 9:13 2162 7:12 9:34

Knightsen 29 9:43 11:00 312 10:14 14:12

Bethel Island 28 14:56 18:00 357 14:58 18:52

Marsh Creek / Morgan Ter. 17 10:31 14:14 206 10:56 16:20

Total 632 8:16 12:40 7719 8:16 12:31

Engine Company Roll Outs

Engine Company Roll Outs May % of Total 2018 % of Total

52 - ECCFPD 304 38% 3577 38%

53 -ECCFPD 292 37% 3657 39%

59 - ECCFPD 131 16% 1513 16%

16 - CAL Fire 17 2% 235 2%

Auto Aid Received 56 7% 612 5%

Mutual Aid Received 0 0% 2 0%

Total 800 100% 9596 100% 58

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Looking at the response times by Areas:

Brentwood West had 173 calls in the month of May with an average response time of 7:25 minutes. In April there were a total of 164 calls with an average response time of 7:54 minutes. In the calendar year of 2018 the area had 2093 calls for service with an average response time of 7:30.

Brentwood East had 134 calls in the month of May with an average response time of 7:35 minutes. In April there were a total of 124 calls with an average response time of 7:44 minutes. In the calendar year of 2018 the area had 1630 calls for service with an average response time of 7:22.

Discovery Bay/ Byron had 82 calls in the month of May with an average response time of 10:40 minutes. In April there were a total of 98 calls with an average response time of 11:22 minutes. In the calendar year of 2018 the area had 959 calls for service with an average response time of 10:17.

Oakley had 169 calls in the month of May with an average response time of 6:57 minutes. In April there were a total of 208 calls with an average response time of 6:48 minutes. In the calendar year of 2018 the area had 2162 calls for service with an average response time of 7:12.

Knightsen had 29 calls in month of May with an average response time of 9:43 minutes. In April there were a total of 34 calls with an average response time of 9:25 minutes. In the calendar year of 2018 the area had 312 calls for service with an average response time of 10:14.

Bethel Island had 28 calls in the month of May with an average response time of 14:56 minutes. In the month April of there were 31 calls with an average response time of 14:17 minutes. In the calendar year of 2018 the area had 357 calls for service with an average response time of 14:58.

Marsh Creek/Morgan Territory had 17 calls in the month of May with an average response time of 10:31 minutes. In April there were a total of 16 calls with an average response time of 12:59 minutes. In the calendar year of 2018 the area had 206 calls for service with an average response time of 10:56.

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Auto aid: In the month of May, the District received auto aid from Contra Costa County Fire 56 times, with them sending 69 engines, of which 24 arrived on scene. The District sent auto aid to Contra Costa County Fire 39 times providing them with 42 engines, of which 18 arrived on scene. During the month of April, Contra Costa County Fire came into the District 49 times with 69 engines, arriving on scene 34 times and we responded into Contra Costa County Fire 25 times with 32 engines with 18 arriving on scene.

Automatic Aid with Contra Costa County

Fire 2019 CCCFPD ECCFPD

Month Incidents/Assigned/Arrived Incidents/Assigned/Arrived

January 47/68/28 27/35/14

February 27/44/20 20/24/8

March 32/60/28 18/19/9

April 49/69/34 25/32/18

May 56/69/24 39/42/18

June

July

August

September

October

November

December

Total In 2018, the District received auto aid from Contra Costa County Fire 612 times with 1063 engines and the District sent auto aid to Contra Costa County Fire a total of 362 times with 409 engines. In 2017, the District received auto aid from Contra Costa County Fire 402 times with 676 engines and the District sent auto aid to Contra Costa County Fire a total of 417 times with 553 engines .In 2016, the District received auto aid from Contra Costa County Fire 155 times with 233 engines and the District sent auto aid to Contra Costa County Fire a total of 269 times with 308 engines. Major Incidents/ Reduced Responses and Mutual Aid Requests: In the month of May, the District responded to 6 residential structure fires, 4 commercial structure fires, 5 vehicle fires, 1 large vehicle fires, 4 vegetation fires and 7 exterior fires. The District also responded to 28 vehicle accidents, with an additional 7 requiring rescue, 3 vehicle vs. pedestrian accidents, 2 motorcycle accident and 0 bicycle accidents. .

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Operational Personnel: The District is currently budgeted for 42 personnel.

POSITION AUTHORIZED FILLED

Chief 1 1

Administration 3 3

Fire Marshal 1 1

Battalion Chief 4 4

Captain 9 9

Engineer 9 9

Firefighter 15 9

TOTAL 42 36

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Agenda Item No: 8.g

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Ross MacumberSubmitting Department: Fire Chief Item Type: DiscussionAgenda Section: Report of the Fire Chief / Informational Staff Reports

Subject:Public Outreach and Education Activities Update

Suggested Action:

Attachments:

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Agenda Item No: 10.a

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Fire Chief Item Type: ContractAgenda Section: Closed Session

Subject:Public Employee Performance Evaluation Pursuant to Government Code Section 54957 (b)(1) - Conferencewith Labor Negotiator Pursuant to Government Code Section 54957.6Agency designated representative: Board PresidentTitle/Unrepresented Employee: Fire Chief

Suggested Action:

Attachments:

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Agenda Item No: 10.b

Board of Directors Regular Meeting Agenda Item ReportMeeting Date: June 12, 2019Submitted by: Regina RubierSubmitting Department: Administration Item Type: DiscussionAgenda Section: Closed Session

Subject:Conference with Labor Negotiator Pursuant to Government Code Section 54957.6Agency Designated Representatives: Glenn Berkheimer and Regina RubierEmployee Organizations: International Association of Fire Fighters Local 1230 and United Clerical, Technicaland Specialized Employees, AFSCME, Local 2700

Suggested Action:

Attachments:

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