EAST CAROLINA UNIVERSITYIFC’s CONSTITUTION AND BYLAWS

Last updated May 8, 2019

Constitution of the

Interfraternity Council of theEAST CAROLINA UNIVERSITY

Mission StatementWe, as members of the East Carolina University Interfraternity Council pledge to promote the development of undergraduate fraternity men in their process of becoming ethically and morally dignified members of the community. The values instilled in each chapter will be supported by the council as well as Greek Life as a whole. We are Proud to be Greek.

PREAMBLE

We, the respective members of the fraternity system at East Carolina University, in order to promote the ideals values and missions of all recognized fraternities, do hereby establish this constitution and By-Laws to maintain cooperation among all social fraternities, their respective National or International Headquarters, alumni, the state of North Carolina, and the University.

Table of Contents Constitution Article I – Name

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Article II – PurposeArticle III - Academic EnrichmentArticle IV - AccountabilityArticle V – FinancesArticle VI - Governance

Article VII - Membership CriteriaArticle VIII - Health and SafetyArticle IX - Public RelationsArticle X - RecruitmentArticle XI - ReportingArticle XII - Responsibility and Growth

By-laws of the Interfraternity Council

Article I - Authority of the By-LawsArticle II - Principal OfficeArticle III - The Executive CouncilArticle IV – Executive CommitteesArticle V - Finance PolicyArticle VI - Accreditation Process (ask jessie for everything below)Article VII - Administrative Procedure Article VIII - Recruitment Rules, Policies, Procedures, and RegulationsArticle IX - Social Event Management Policy

Interfraternity Council Judicial Code (whenever it is finished with jessie)

Article I - Judicial PowerArticle II - Responsibility and Authority of the Judicial BoardArticle III - CompositionArticle IV - Selection of MembersArticle V - Procedure for ComplaintsArticle VI - Due ProcessesArticle VII - Hearing ProceduresArticle VIII - SanctionsArticle IX - AppealsArticle X - Appeal Board Composition

Positions2

President - Anthony Fraraccio Alpha Tau Omega

Executive Vice President - Brian Argonis Kappa Sigma

VP of Programming - John Strimple Sigma Nu

VP of Standards - Dan Ouellette Theta Chi

VP of Public Relations - Marshall Adkins Beta Theta Pi

VP of Recruitment and Retention - Ryan Hagwood Sigma Pi

VP of Finance - Andrew Utter Alpha Tau Omega

VP of Member Development - Thomas Jenkins Phi Gamma Delta

VP and Service - Ben Lombardi Chi Phi

VP of Diversity - Rico Vanderbilt Chi Phi

Constitution of the Interfraternity Council

ARTICLE I - NAME

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The name of this organization shall be the East Carolina University Interfraternity Council (IFC). The Interfraternity Council shall be composed of the Executive Board, the permanent committees and the President’s Council.

ARTICLE II - PURPOSEThe purpose of the IFC shall be to:

A. provide a sovereign governance structure for its Member Fraternities; B. promote the interests of its Member Fraternities; C. promote the interests of men’s fraternities in general; D. discuss questions of mutual interest and present to its Member Fraternities such

recommendations as the IFC deems appropriate; E. promote the growth of Member Fraternities through: education, support, and

opportunities; F. promote the interests of East Carolina University;G. promote mutual cooperation between its Member Fraternities; H. promote mutual cooperation between the IFC, fellow governing councils, and student

organizations at East Carolina University; and I. promote mutual cooperation between the IFC and East Carolina University; its students,

faculty, staff, and local community.

ARTICLE III - ACADEMIC ENRICHMENT

1. An IFC will implement academic policies and programming, striving for the all-fraternity GPA to be above the campus all-men’s average. 2. The IFC will establish policies with remediation plans for non-compliance regarding chapter achievement of a minimum new member class GPA and chapter GPA.

ARTICLE IV - ACCOUNTABILITY

1. The IFC will maintain a Judicial Board that has authority to hold member chapters accountable to the IFC Constitution and IFC Code of Conduct. The Judicial Board derives its authority from its IFC Judicial Code, which outlines the relationship with the campus, due process, limitations, sanctioning guidelines and appeals process. The IFC Judicial Code is separate and independent from—yet must be coordinated with—campus and international organizations’ expectations and processes.

2. The IFC will provide annual training to member chapters on its IFC Judicial Code.

3. The IFC will not issue blanket sanctions for chapters that have not been found responsible for policy violations (i.e. system-wide ban on activities). An exception may be made for health and safety concerns with restrictions limited to events with alcohol, provided the exception is for a defined period of no more than 30 days, with a specific plan to lift the restriction, and in accordance with powers enumerated in the IFC Constitution and Bylaws.

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4. The IFC will not recognize chapters that have been suspended or have had the charter revoked by the international organization.

ARTICLE V - FINANCES

1. In compliance with NIC Standards, the IFC must pay annual dues and fees to the NIC, due November 1 of each year. This mirrors the dues programs of other councils, funds NIC support and resources for the IFC, and creates a connection to the broader fraternity community.

2. Dues are invoiced by the NIC and calculated using set rates for NIC member chapters and non-NIC member chapters. This is a cost-sharing measure, since NIC inter/national organizations subsidize industry-wide support and advocacy efforts at a far greater per-chapter rate. The IFC may purchase a Campus Support Package, which includes IFC dues and provides additional support resources and educational opportunities for the council and fraternity/sorority community.

3. The IFC will adopt an annual budget.

4. The IFC will file an annual IRS Form 990.

ARTICLE VI - GOVERNANCE

The IFC must maintain Constitution and Bylaws that are consistent with all NIC Standards and, at a minimum, include:

1. IFC Code of Conduct

2. IFC Judicial Code

3. Officer structure that reflects specific functional areas—IFCs can vary in roles and titles as long as the following core areas are addressed:

• President • Judicial / Health & Safety • Recruitment • Public Relations • Philanthropy & Community Service • Scholarship • Financial Operations • Diversity & Inclusion

ARTICLE VII - MEMBERSHIP CRITERIA5

• Full membership in the IFC is limited to those fraternities (including non-NIC organizations), who have adopted all NIC Standards, are affiliated with an international organization, and are men’s fraternities; Or,

• Local men’s fraternities without a national affiliation may be granted full membership in the IFC if they have adopted all NIC Standards and are recognized as a student organization by the campus.

• Associate membership may be granted to organizations that do not meet the above criteria.

• Only members from full IFC member organizations are permitted to serve as IFC officers, serve on the Judicial Board, or vote on Constitution and Bylaw amendments.

ARTICLE VIII - HEALTH & SAFETY

1. The IFC will have the policies and programming consistent with the NIC Guidelines on Alcohol & Drugs.

2. In partnership with each host institution, the fraternity community/campus will set an appropriate standard that caps the number of events with alcohol (regardless of event location).

3. The IFC will establish a statement in support of environments that are free of hazing and sexual misconduct. As outlined in the IFC Judicial Code, hazing and sexual assault should be adjudicated through the university conduct processes—not by the IFC.

4. The IFC will establish a medical Good Samaritan policy.

5. The IFC and each of its member chapters will carry sufficient liability insurance coverage. • The NIC offers an IFC Insurance Program that provides affordable liability insurance for the IFC, its officers and volunteers. • If the IFC obtains coverage through another plan, it must submit the IFC Insurance

Exemption form by Aug. 1 of each year through FS Central.

6. The IFC will work with the campus to provide health and safety education and training for chapters each term.

ARTICLE IX - PUBLIC RELATIONS

1. The IFC will establish a strategic communication plan for the IFC and its member chapters that addresses protocols for crisis response, social media, marketing and media engagement.

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2. In the event the IFC is in need of crisis management support, the IFC should contact the NIC communications team directly for consultation. IFCs should consult the NIC before making any statements to the media, so the NIC can assist in coordination efforts with each international organization and the campus.

3. IFC is a trademark of the NIC. If the IFC would like to produce any material or clothing with using the IFC name, contact the NIC communications team to seek approval prior to publication or production. IFC clothing can be purchased directly through IFCGear.com.

ARTICLE X - RECRUITMENT

1. The IFC will work with member chapters to establish a recruitment process that meets the needs of chapters and potential new members, as well as provides opportunities for interested men to learn about the fraternity experience.

2. The IFC should focus on fostering interest in joining fraternities, marketing to incoming students and potential new members. As part of NIC Campus Support Model, we provide recruitment software in partnership with TechniPhi.

3. The IFC should not restrict the ability of chapters to distribute bids outside of any designated recruitment period. As the NIC Standard on student choice states: • Any male student should be free to join a fraternity when he determines it is in his best

interest. • All fraternities should be free to determine when they wish to extend an invitation to join to a male student.

4. Any chapter may actively recruit and bid before and after the formal rush period in the fall and spring providing that they:

● Have a 365 recruiting policy through their national organizations● Have a new member plan filed with the Office of Greek Life that meets the NIC and national

organization requirements● New member process should not exceed the time limit for pledging as defined by your national

organization● Notify the Office of Greek Life of new member(s) within 48 hours of the bid being accepted for

grade checks● Any bid is given out within 4 weeks of the beginning of the formal rush periods for the fall or

spring, the person(s) accepting a bid must sign up through CampusDirector for grade checks

5. Recruitment and new member activities must be consistent with NIC Guidelines on Alcohol & Drugs.

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ARTICLE XI - REPORTING

1. IFC leaders will work with their advisor and campus to submit an End of Term (EOT) report for each academic term on FS Central to report academic and membership data. Councils on a semester system will submit Fall and Spring EOTs; Councils on the quarter system will submit Fall, Winter and Spring EOTs.

2. The IFC should maintain an accurate listing of member fraternity chapters and new groups/colonies. The Chapter Roster should be updated in FS Central when any changes occur—when a chapter joins or leaves the campus/IFC.

3. The campus fraternity/sorority advisor should maintain an accurate listing of full-time employees working with the community and IFC. This listing of Institutional Contacts should be updated in FS Central when any changes occur. Key due dates for Reporting, Dues, and NIC Educational Program Registration

ARTICLE XIII - RESPONSIBILITY AND GROWTH

All IFC member chapters will actively support the responsible growth of other NIC fraternities provided that each organization follows these Responsible Growth Protocols:

• Proactively communicates with the campus administration and IFC in good faith prior to any expansion activity.

• Considers any available readiness assessment, utilizing metrics determined in conjunction with the NIC before formally requesting the opportunity to join the IFC.

• The group does not have any outstanding, documented campus health and safety violation.

2. If the inter/national organization follows the Responsible Growth Protocols:

• Any NIC member fraternity, upon expressing interest to establish a chapter, will be given a time by the IFC for the expansion to occur. The IFC can determine the best academic term for the expansion, but the expansion will occur within a four-year period from when the IFC is first notified of interest by the NIC member fraternity. • NIC member fraternities with an interest group already formed will be granted IFC recognition, though the IFC may elect to have an associate member status provided reasonable written expectations and metrics are established to move from associate member status to full member status.

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• The IFC will never take a vote on recognition or expansion for an NIC member fraternity.

• The IFC will never require NIC member fraternities to present an expansion proposal to the IFC, although the IFC can require the NIC member fraternity to submit documentation or do a virtual presentation to determine the best academic term for expansion.

3. To be in compliance with anti-trust law as it relates to associations, IFCs cannot restrict any group from joining the IFC that meets the membership criteria.

4. The IFC will honor all organizational return agreements negotiated as part of a campus or IFC conduct process. Any organization returning to campus based on a return agreement will not be required to participate in any IFC or campus expansion process.

5. Recognition by the IFC and campus are two distinct processes with potentially different outcomes, though it is best for students when organizations recognized by the IFC are also recognized by the campus.SOP Manual available at https://nicfraternity.org/ifcsop/

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The Bylaws of the Interfraternity Council

ARTICLE I - AUTHORITY OF BY-LAWS

Section 1: The authority for these Bylaws is the Constitution of the East Carolina University Interfraternity Council (IFC).

ARTICLE II - PRINCIPAL OFFICE LOCATION

Section 1: The Interfraternity Council officers share a space with other councils within the Office of Greek Life located in the Mendenhall Student Center, Room 224.

ARTICLE III - FINANCE POLICY

Section 1: The fiscal year of the Interfraternity Council shall be from January 1 to December 31 inclusive.

Section 2: Contracts- One of three signatures are required in order to contractually bind the Interfraternity Council: The IFC President, the IFC Vice President of Finance, or the Assistant Director of Greek Life (IFC Advisor).

Section 3: The Vice President of Finance, President or IFC Advisor shall sign all checks issued on behalf of IFC

Section 4: All payments due to IFC shall be made in the name of the Interfraternity Council. The Vice President of Finance will record them and issue the necessary receipt(s). Checks are the only form of payment accepted.

Section 5: Membership:All financial decisions shall be passed by a majority vote in the IFC Delegates meeting.

Each member fraternity will be put into a tier based off of their number of active members and potential new members at East Carolina. There will be five tiers: tier 1 (20 men or Less), tier 2 (21-40 men), tier 3 (41-60 men), tiier 4 (61-80 men), and tier 5 (more than 80 men). Each tier will be expected to pay a specified amount in IFC dues. Tier 1 will pay $200, tier 2 will pay $300, tier 3 will pay $400, tier 4 will pay $500, and tier 5 will pay $600. The payment for IFC dues will be payable on the date the membership rosters and pledge rosters are due, respectively. This date will be determined and sent out by the IFC Advisor / Board members.If payment is not received by this specified date, there will be a $20 fine per day. There will be a $100 max limit on fines for late payments. IF there are any member fraternities that can not pay this amount

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will need to contact the IFC Advisor/ Board at least two weeks prior to the due date of payment. The IFC Advisor / Board will work with those member fraternities that have a valid reason for late payment. IFC dues shall only be paid in check form.

ARTICLE IV - THE EXECUTIVE BOARD

Section 1: Composition

The executive board shall be composed of the IFC President; the Executive Vice President; the Vice President for Programming; the Vice President for Standards; the Vice President for Recruitment & Retention; Vice President Communications & Administration; the Vice President for Finance; theVice President of Membership Development; the VP of Diversity; & the VP of Community Service/ Philanthropy.

Section 2: ResponsibilitiesSection 2.1: PresidentThe President is the leader of the Interfraternity Council at East Carolina University and is responsible for coordinating and working with officers in all aspects of council management. Other responsibilities include but are not limited to:1. To represent the Interfraternity Council in all dealings with the University community and general public

2. To be spokesman for the Interfraternity Council and the ultimately responsible for the meetings, agenda and communication of the decisions of the body

3. To be responsible for the formation of goals and the direction of the Executive Board and the Interfraternity Council

4. To appoint all committee chairmen and serve as an ex-officio member of all committees

5. He shall have the authority to veto any legislation passed by the IFC Delegates, with a three quarters vote of President Council being necessary to override the veto

6. He shall have the authority to break any tie in a vote by the IFC Delegates or IFC Executive Council

7. To chair and appoint members of any Interfraternity Council Expansion Committee

8. Preside over all Presidents’ Council meetings.

9. Attend Council Presidents’ meeting.

10. To maintain at least five hours of office time weekly which will be posted

11. Must live in Greenville during the summer

a. Pending on situation and circumstances can be negotiated.12. To be elected IFC President, the candidate must have previously held, or currently hold an Executive Board position within his own chapter, or an IFC Executive Board position outlined in this article

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Section 2.2: Executive Vice PresidentThe Executive Vice President is Chief of Staff for all Inter-fraternity Council Standing Committees. The position’s responsibilities include:1. Assuming the duties of the President at all events and functions where the President is not present.

2. To serve as parliamentarian of the Interfraternity Council

3. To give guidance and oversee Junior IFC

4. To work closely with the Interfraternity Council President in helping him discharge his duties and shape policy

5. Coordinates all the Interfraternity committees (Insures that committees are meeting regularly and accomplishing objectives)

6. He shall be responsible for conducting an annual review of the IFC Constitution and any other official documents of the Council.

7. To be elected IFC Vice-President, the candidate must have previously held, or currently hold an Executive Board position within his own chapter, or an IFC Executive Board position outline in this article. Section 2.3: Vice President for ProgrammingThe Vice President of Programming is responsible for the planning, organizing, and implementation of IFC sponsored events that support the goals of the IFC. The position’s responsibilities include:1. To be responsible for the performance of the IFC Event Programming Team

2. To plan, coordinate, and execute IFC and community involvement events including but not limited to; Adopt-A-Prof, IFCares, Greek Week, and the Greek Basketball Benefit Game.

3. To provide opportunities for the fraternity system to come together and perform community service.

4. To work in conjunction with the IFC VP of Finances and formulate a budget for each event.

5. To work with the VP of Standards and the VP of Communication and Administration to present an event’s calendar to the member chapters to assist in avoiding conflicting activities.

6. To coordinate with the VP Communications and Administration to market events sponsored by IFC and Chapters.

7. He shall perform such other duties as may be delegated to him by the President of the Executive Board Section 2.4: Vice President of StandardsThe Vice President of Standards is the chief administrator of the Interfraternity Council Judicial Board and will assist IFC Chapters in the management of their risks, communicate with the University on risk management issues and convey risk management expectations to chapters. The position’s responsibilities include:1. To enforce the Constitution and Bylaws through the investigative and judicial powers of the Interfraternity Council

2. To perform all the designated duties defined in the Judicial Board Article of the Interfraternity Council Bylaws

3. To assist and advise the Judicial Board and aid in the enforcement of penalties imposed on chapters specifically

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4. To train members from the IFC President's’ council for the judicial board

5. Provide alcohol and risk management education to member fraternities with the help of the Vice President of Programming

6. He shall perform such other duties as may be delegated to him by the President of the Executive Board Section 2.5: Vice President of Communication and AdministrationThe Vice President of Communication and Administration is the historian and public relations officer of the Executive Council. The position’s responsibilities include:1. To Chair the Public Relations Committee

2. To manage all fraternity public relations and promote through the media the good that the Fraternity System is administering

3. To maintain the IFC website calendar council emails and social media accounts, including OrgSync.

4. To transcribe minutes of meetings of the Presidents’ Council and Executive Committee and deliver them to members in a timely manner

5. To maintain the physical and digital records and correspondence of IFC

6. To work closely with other officers to help promote and publicize all IFC sponsored events7. Be responsible for forging better relationships with alumni, the Greenville community, and parents.8. He shall perform such other duties as may be delegated to him by the President of the Executive Board9. To serve as a representative on the student media board

Section 2.6: Vice President of Recruitment and RetentionThe Vice President of Recruitment will be responsible for promoting the recruitment of the IFC. Including but not limited to marketing, running structured recruitment, assisting chapters that are struggling in numbers, and holding recruitment workshops. The position’s responsibilities include:1. To Chair the IFC Recruitment Committee, which is composed of the Recruitment Chairman of each member chapter

2. To be responsible for planning, organizing, and implanting any and all matter concerning Fall Recruitment, Spring Recruitment, and any other year long recruitment

3. To be responsible for all administrative and clerical matters concerning recruitment. These duties include but are not limited to the creation of a recruitment brochure and other literature, the creation of a recruitment budget along with the Vice President of Finance to be approved by the IFC President, the recommendation of recruitment fines, the coordination of recruitment counselors, and general recruitment correspondence.

4. To be responsible for formulating recruitment guidelines and presenting any such guidelines to the Executive Council as well as disseminating these to the recruitment counselors.

5. He shall be responsible for staying in Greenville through the summer break to promote recruitment and represent IFC at the East Carolina University Freshman and Transfer students orientations

6. During this stay he will be responsible for a minimum of five hours of work a week toward Fall Recruitment in the form of meetings, office hours, tabling, or other recruitment activities

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7. He shall also be in charge of IFC expansion in the form of adding new member chapters. He will work with the IFC President to assess how addition of the new member chapter will affect the IFC community, and whether or not to admit them to IFC

8. He shall perform such other duties as may be delegated to him by the President of the Executive Board9. Able to fine chapters if their new members class GPA is below a 2.5 Section 2.7: Vice President of FinanceThe Vice President of Finance is responsible for the financial management of the council. The position’s responsibilities include:1. To maintain financial records, including budgets, weekly and quarterly reports for the council.

2. To formulate budget for each semester that outlines the projected income and expenditures of IFC for approval of the Executive Board and the Office of Greek Life

3. To be responsible for keeping and maintain the effecting Finance Policy

4. To have the authority to levy and collect fines for unexcused absences, latent paperwork and or financial obligations.

5. To be responsible for the Student Government Association (SGA) funding requests and working with the SGA accounting office to oversee the use of the SGA allocated funds.

6. Be responsible for ensuring that sound financial management practices are observed in all IFC matters.

7. Make monthly reports on the financial status of the Interfraternity Council8. He shall perform such other duties as may be delegated to him by the President of the Executive Board Section 2.8: Vice President of Membership DevelopmentThe Vice-President of Membership Development oversees the cultivation of the member of the fraternity system at East Carolina University. He is responsible for monitoring IFC Chapter Performance and promoting collaboration between IFC Chapters. The position’s responsibilities include:1. To work with the Office of Greek Life and the IFC President to monitor and assist Chapters through the University accreditation process

2. To be responsible for creating all IFC chapter development materials

3. To assist chapter with the development of scholarship programming

4. To be responsible for all new IFC Programming Initiatives and act as liaison to the Leadership Officer; the Pirate Tutoring Center; and Student Government

5. He shall perform such other duties as may be delegated to him by the President of the Executive Board

Section 2.9: Vice President of Philanthropy and Service The Chairman of Community service and Philanthropy oversees all community involvement activities and fundraisers

1. Be responsible for designing, implementing, and evaluating new activities and initiatives for the greek community in the areas of community service and philanthropy

2. Be responsible for tracking and communicating all philanthropic opportunities to the GReek Community, including developing a Greek Philanthropy calendar for the semester

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3. In conjunction with the Collegiate Panhellenic Council Vice President of Philanthropy and Community Service, be responsible for preparing and planning events including but not limited to: Danceathon, nearly naked mile, Chili cook-off, grid clean ups

4. Be responsible for working with different University and community organizations and units5. Be responsible for developing and maintaining a system to track individual and chapter hours

volunteered and philanthropy money raised 6. Be responsible for incorporating service model into Fraternal Excellence Awards by developing an

assessment checklist to increase accountability and participation 7. Be responsible for publicizing all Greek philanthropic and service projects to the East Carolina

University community

Section 2.10: Vice President of DiversityThe Chairman of Diversity oversees inter-council collaboration and shall serve as the liaison between between the IFC community and other student organizations on East Carolina University’s campus. The positions responsibilities include:1. To work with other Greek Councils to incorporate other council events into our schedule2. To maintain an up-to-date roster of all current Greek Council Executive Boards in an effort to promote collaboration3. To share Interfraternity Council events with other student organizations 4. To actively work to improve and promote diversity within the Interfraternity Council5. To promote diversity by finding and promoting events and programs outside of our community6. He shall perform such other duties as may be delegated to him by the President of the Executive Board

Section 3: Officer Stipends

The President shall serve a $800 stipend during the fall and spring semester and an $850 stipend for the summer. The Vice President of Recruitment and Retention shall receive a $850 stipend for the summer.

However, if the President and/or VP of Recruitment and Retention are not able to work in the summer. Other Executive Board members will be asked to serve and receive the stipends.

Section 4: Elections

1. Nominations for IFC officers shall be held at the second IFC meeting in October, and the second meeting in November.

2. Officer Installation shall be a month during the first week in December.

3. To elected IFC President and Executive Vice President, the candidates must have previously held, or currently hold any Executive Board position within his own chapter.

4. Voting shall be by secret ballot. Each fraternity receives one vote.

5. A candidate must secure a majority vote to be declared the winner

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6. If the president of a member fraternity is elected to the Executive Council, he forfeits his voting rights at IFC meetings, and that fraternity’s Vice President shall then become the voting delegate.

7. When an office is vacated, the President shall call for nominations at the next IFC meeting. Nominations are to be left open for one week prior to the election.

8. If the office of President is vacated, the Executive Vice President shall assume the duties and responsibilities of the President until elections are held.

9. The Executive Vice President is eligible to be nominated to fill the vacancy.

10. No fraternity shall have more than two people serving on the Executive Board, or as a Standing Committee Chair. However having one person serve as a Chair, and one serve on the Executive Board is allowed.

12. All elected officers and Committee Chairs shall have a cumulative GPA of 2.50 or higher. Section 5: Transition

Section 5.1: IFC Presidential Transition

Following the election, the IFC President will provide a smooth transition for the IFC President elect at the end of the semester. Section 5.2: Creation of Advocacy Agenda

The President and the other President elect shall create an advocacy agenda outlining the vision missions and initiatives for the upcoming year. The Agenda shall be passed and signed by the Chapter Presidents.

Section 5.3: Officer Transition

IFC President shall hold a transitional retreat to transition officers into their new roles and responsibilities for the upcoming year as well as establishing a group advocacy and initiative consensus.

ARTICLE IV - EXECUTIVE COMMITTEES

Section 1: Committee DescriptionsEach committee shall be headed by a member of the IFC executive council. The purpose of each committee shall be to enhance the experience of every Fraternity member as well as every potential new member. These committees shall also promote the highest ideals and standards of every fraternity.

Section 1.1: Junior IFCThe mission of the East Carolina University Junior Interfraternity Council shall be to educate potential new members as well as newly initiated men about the standards and ideals of Fraternities. This committee shall also introduce these new men to the standards and procedures of the IFC council. The Executive Vice President shall serve as advisor to the Junior IFC

Section 1.2: Recruitment Committee

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The purpose of the recruitment committee is to attract new men to join IFC Fraternities. The committee must promote the council’s principles and ideals of brotherhood, leadership, academic, and character to prospective members while attempting to develop relationships with potential recruits by creating and hosting events that will attract men to IFC fraternities recognized by East Carolina University.The Vice President of Recruitment and Retention shall serve as the chairman of the Recruitment Committee

Section 1.3: Programming CommitteeThe purpose of the Programming Committee is to schedule, host and conduct various programs for all IFC Chapters throughout the academic year, while upholding the IFC Constitution. The programs hosted by the Programming Committee are used as an attempt to create cross council collaboration, improve public relations and create a positive image of IFC fraternities at East Carolina UniversityThe Vice President of Programming shall serve as chairman of the Programming Committee

Section 1.4: Marketing CommitteeThe purpose of the marketing committee is to self promote IFC sponsored events along with any individual IFC individual chapters philanthropy events. The VP of Communications is to chair this committee and promote all the events through forms of social media. Each event marketed through the committee must be approved by IFC along with the greek life office.

Section 1.4: Philanthropy and Community Service Committee The purpose of the Philanthropy and Community Service Committee is to help plan, promote and execute Philanthropic and community events. This committee is designed to help fraternities bring their service to live by offering promotion and assistance to large scale events. The VP of Philanthropy and Community Service shall serve as chairman of the Philanthropy and Community Service Committee.

Section 1.5: Standards Committee The purpose of the Standards Committee is to implement and execute the standards and judicial process of the IFC council. This committee shall promote the highest qualities expected of fraternity men. The committee will also oversee the following internal affairs, Probational hearing, Suspension hearings, and minor infractions of these bylaws. *Additional responsibilities may be applicable.

ARTICLE V - FINANCE POLICY

Section 1: Regular Interfraternity Council Dues

A. Chapter Member Dues1. Chapter Member Dues shall be a specified amount per chapter per semester based off the number of membersB. Chapter Member Dues Billings1. The total sum of the Chapter Member Dues shall be billed in writing by the VP for Finance by the second semester IFC Meeting

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C. Chapter Member Dues Collection1. The total sum of the Chapter Member Dues shall be due on the second IFC meeting of the semester2. If a Chapter fails to submit the total sum of the Chapter Member Dues 5:00 PM on due date, the Chapter shall be placed on immediate Probation by the Vice President for Standards and will be assessed a late fee of $20.00 per business day until balance is paid in full or the fine is $100 (5 business days).D. Chapter Member Fines1. Chapters will receive a fine for any late submission of a pertinent document to IFC. These documents include philanthropy forms, community service forms, roster updates, anti-hazing forms, exec updates, new member lists, ...

Interfraternity Council Judicial Code

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Table of Contents Introduction and Purpose…..…………………………………………………………….. Article I – IFC Standards Committee………………………………………………………● Section I IFC Standards Committee Jurisdiction● Section II. IFC Standards Committee Composition● Section III. IFC Justice Eligibility Article I – IFC Standards Committee……………………………………………………....● Section IV. Term of Office of IFC Justices● Section V. IFC Standards Policy● Section VI. IFC Standards Board Hearing Justice Selection● Section VII. IFC Standards Board Hearing Attendance● Section VIII. IFC Standards Board Hearing Voting Policies Article II – IFC Standards Procedures……………………………………………………...● Section I. IFC Standards Powers and Responsibilities● Section II. Due Process● Section III. Filing of Complaints Article II – IFC Standards Procedures……………………………………………………...● Section IV. Notification of Charges● Section V. Investigatory Evidence● Section VI. Informal Resolution Hearing Article II – IFC Standards Procedures……………………………………………………..● Section VII. Prohibited Sanctions for Informal Resolution Hearing● Section VIII. Formal IFC Standards Board Hearing Article II – IFC Standards Procedures……………………………………………………...● Section IX. Formal IFC Standards Board Hearing Proceedings Article II – IFC Standards Procedures…………..………………………………………...● Section X. Conflicts of Interest● Section XI. Prohibition on Recruitment Restrictions as a Sanction● Section XII. Non-Status Sanctions Article II – IFC Standards Procedures…………………………………………………….● Section XIII. Status Sanctions● Section XIV. Duration of Sanctions

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● Section XV. Notification of Findings● Section XVI. Appeals Article II – IFC Standards Procedures…………………………………………………….● Section XVII. Non-Status Sanctions Appeals● Section XVIII. Status Sanctions Appeals Conclusion………………………………………………………………………………...

Introduction The IFC Standards Policies are a critical component to IFC being a self-governing organization and

holding member fraternities accountable to established fraternity community values, policies[FLS1] [FLS2]

and IFC Bylaws.[FLS3] . Included below are the IFC Standards Policies and Procedure derived from the

Constitution and Bylaws created by East Carolina University’s IFC Executive board. The IFC Standards

committee has been established to hold accountable the Fraternities of the IFC[FLS4] [FLS5] [FLS6] [FLS7] [FLS8] . 20

Our purpose is to hold fraternities accountable for their wrongdoings and applaud them for their

successes to make the Fraternity Chapters of ECU’s campus flourish.

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Article I – IFC Standards Committee

Section I. IFC Standards Committee JurisdictionThe IFC shall be a recognized student organization[FLS9] with an independent Standards Committee which shall have jurisdiction over cases involving alleged Member Fraternity violations, including but not limited to:A. The IFC Constitution, Bylaws, ECU Student Code of Conduct[FLS10] , and other policies.B. The NIC Standards and Bylaws.C. The general values-based conduct of fraternity men.D. Any report submitted via Orgsync[FLS11] that has been prior vetted by an ECU Staff memberSection II. IFC Standards Committee Composition

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The IFC Standards Committee shall be composed of one IFC Justice from each Member Fraternity, chosen by that Member Fraternity, and shall be chaired by the IFC Vice President of Standards. Section III. IFC Justice EligibilityIn order to serve as the IFC Justice for a Member Fraternity on the IFC Standards Committee, an individual must meet the following requirements[FLS12] [FLS13] :A. Be an Active Member, in good standing, of an IFC Member Fraternity.B. Maintain good academic standing with the institution.● Must have at least a 2.5 GPA● Must be in good standing with the University.C. Be devoted to the general ideals and principles of fraternity life and conduct himself in a professional manner consistent with the Mission and Purpose of the IFC, as defined within this Constitution.D. Have a working knowledge of the IFC Constitution and Bylaws, East Carolina University policies, NIC Standards[FLS15] , and FIPG risk management policies.E. Not be a current member of the IFC Executive Board or serve as his Member Fraternity’s IFC Representative or Alternate Representative for the IFC General Body.F. Must complete formal Standards policies and procedures [FLS16] training prior to serving on an IFC Standards Board hearing. Training will be administered by a Greek Life employee. All Justices will be chosen by VP of Standards and the IFC President, following an application approval. Section IV. Term of Office of IFC JusticesThe term of office for IFC Justices shall begin upon his selection to serve on the IFC Standards Board, and last 1 Calendar year, or until relieved of their duty. Section V. IFC Standards PolicyThe Standards Committee shall perform all duties in a professional manner and abide by regulations contained within the IFC Standards Policy in the Bylaws[FLS17] . Section VI. IFC Standards Board Hearing Justice SelectionThe IFC Vice President of Standards will select five (5) Standards Committee justices, as predetermined by an alphabetical rotation of the Member Fraternities, to hear a case. In the event the IFC Standards Committee rotation for service on a Standards Board hearing

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falls upon an IFC Justice whose Member Fraternity is involved in any way, with the alleged violation, the rotation will skip to the next Member Fraternity in the alphabetical rotation[FLS18] . Any Justice containing a particular bias towards the fraternity involved shall be skipped over and the next Justice will be selected. Section VII. IFC Standards Board Hearing AttendanceAll IFC Standards Board hearings shall be conducted in accordance with the following requirements:A. 4/5 of all IFC Justices assigned to an IFC Standards Board hearing shall be present in order to conduct business on behalf of the IFC Standards Committee.B. Each IFC Justice assigned to an IFC Standards Board hearing is required to attend the hearing. Failure of an IFC Justice to attend an IFC Standards Board hearing for which he was assigned shall result in his Member Fraternity being referred to the IFC Vice President of Standards for potential Standards review. Section VIII. IFC Standards Board Hearing Voting PoliciesAll IFC Standards Board hearings shall operate utilizing the following voting policies:A. Each IFC Justice serving on an IFC Standards Board hearing shall have one vote.B. A 2/3 vote shall govern all actions of an IFC Standards Board.

Article II – IFC Standards Procedures

Section I. IFC Standards Powers and ResponsibilitiesPer Article VI, Section I of the IFC Constitution, the IFC shall be a self-governing organization with an independent Standards Committee who shall have jurisdiction over cases involving alleged member fraternity violations of IFC policy, including but not limited to:A. The IFC Constitution, Bylaws, Code of Conduct, and policies;B. The NIC Standards and Bylaws; C. The rules and regulations of East Carolina University;D. The general values-based conduct of fraternity men[FLS21] . Section II. Due ProcessIn appearing before the Standards Board, each Member Fraternity shall be granted certain rights termed “due process.” Those rights are:A. Right to be notified, in writing[FLS22] , via the President’s ECU email address, of all charges, as outlined in the Bylaws;B. Right to present a defense, including the calling of witnesses[FLS23] ;

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C. Right to question witnesses, unless witnesses prefer to stay anonymous;● There is a zero tolerance policy for retaliation towards a witness.D. Right to be accompanied by a listed Chapter advisor for advisory purposes only, but not for representation[FLS24] . The Chapter also maintains the right to be accompanied by no more than 10 active Chapter members.;E. Right to be notified, in writing, of all findings and sanctions[FLS25] [FLS26] imposed, as outlined in the Bylaws;F. Right to appeal the decision, as outlined in Section XVI. Appeals. Section III. Filing of ComplaintsAny individual or group may file a complaint against a Member Fraternity, specifying in writing the particular alleged acts of the accused. This must be done by submitting an IFC Standards Complaint Form via OrgSync to be review by an ECU Greek Life or Student Rights Employee. IF the issue[FLS27] is passed down, it will be reviewed by the IFC Vice President of Standards. The IFC Vice President of Standards shall promptly review and investigate the allegation. Upon determination that an allegation has merit, the IFC Vice President of Standards will proceed with Standards process. Section IV. Notification of ChargesOnce the IFC Vice President of Standards has determined the filed complaint has merit, the Member Fraternity is to be provided written notification of the charges at least one week in advance of the hearing. This written notification shall include the following:A. Date, time and location of their Informal Resolution Hearing;B. Description of the alleged violation;C. Due Process Rights[FLS28] as stated in Section II. Section V. Investigatory EvidenceAll evidence related to a complaint shall be compiled and presented to all parties prior to any Informal Resolution Hearing or Formal Standards Board Hearing[FLS29] . All evidence shall be directly related to the complaint(s) alleged against the Member Fraternity and shall be approved by the IFC Vice President of Standards. Section VI. Informal Resolution HearingInformal Resolution Hearings will involve only the Member Fraternity President and the VP of Standards, unless involved with Member fraternity in which IFC President shall stand in. The two will discuss the accusation, to work to a proper sanction or a proper resolution. Upon a finding of the IFC Vice President of Standards that a filed complaint has merit, he may offer the charged Member Fraternity the opportunity to participate in an

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Informal Resolution Hearing, in which a sanction shall be imposed without need for an official Standards hearing. [FLS30]

In cases in which the charged Member Fraternity accepts an Informal Resolution Hearing, the IFC Vice President of Standards shall meet with a representative of the charged Member Fraternity to discuss the allegations of the complaint. No further Justices are necessary for this meeting. Within three (3) business days of the Informal Resolution Hearing, the IFC Vice President of Standards may dismiss the complaint with a finding of no violations, provide the charged Member Fraternity with his finding of violations and recommendation for a resolution through corrective sanctions[FLS31] . The charged Member Fraternity has three (3) business days to accept or reject the terms of resolution. If the charged Member Fraternity accepts the resolution, the charged Member Fraternity waives all rights of appeal and the outcome is final. If the charged Member Fraternity rejects offer of an Informal Resolution Hearing or the resolution, a Formal IFC Standards Board Hearing will be convened to hear the case. Section VII. Formal IFC Standards Board HearingIf:A. The charged Member Fraternity rejects having an Informal Resolution Hearing;B. The charged Member Fraternity rejects the findings and/or sanctions of the Informal Resolution HearingC. The IFC Vice President of Standards determines the allegation is egregious enough to warrant [FLS32] a Standards hearing; orD. The IFC Vice President of Standards chose not to offer an Informal Resolution Hearing; The IFC Vice President of Standards shall convene a Formal IFC Standards Board Hearing. The IFC Vice President of Standards will select five (5) Standards Committee justices, as predetermined by an alphabetical rotation of the Member Fraternities, to hear the case. In the event the IFC Standards Committee rotation for service on a Standards Board hearing falls upon an IFC Justice whose Member Fraternity is involved in the alleged violation, the rotation will skip to the next Member Fraternity in the alphabetical rotation. The IFC Vice President of Standards shall serve as a non-voting Chief Justice and the procedural officer for all Standards Board hearings.[FLS33]

Section VIII. Formal IFC Standards Board Hearing Proceedings

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For all IFC Standards Board hearings, the following procedures shall be followed:A. Participants: Attendance at all IFC Standards Board hearings shall be limited to the Member Fraternities involved, any witnesses, the IFC Justices assigned to serve on the Standards Board for the hearing, and the IFC Vice President of Standards. Additionally, the charged Member Fraternity may be accompanied by its chapter advisor during any Standards Board hearing. The chapter advisor[FLS34] must be registered as the official chapter advisor of the Member Fraternity.B. Confidentiality: All individuals involved in a hearing are required to agree to a statement of confidentiality. Individuals shall not disclose information regarding the following:1. Any individuals, Member Fraternities, or IFC Justices involved.2. Details of the proceedings3. Witness testimony.

C. Hearing Process:1. Initiation of the Hearing: The IFC Vice President of Standards shall inform all individuals present that the hearing will be conducted in an orderly manner and any person causing disruption will be asked to leave. Additionally, he shall advise the charged Member Fraternity of the formality of the hearing and the necessity of all parties to be truthful.2. Overview of Standards Hearing Process: The IFC Vice President of Standards shall outline the process for the remainder of the hearing as follows:

a. Presentation of allegations, violations, and investigatory evidence against the charged Member Fraternity shall be presented by the IFC Vice President of Standards[FLS35]

: b. Presentation of charged Member Fraternity:i. IFC Justices may ask questions;c. Calling of Witnessesi. Questions from both sidesd. Charged Member Fraternity may give final statement;e. IFC Justices deliberate in closed session to determine findings of responsibility and if necessary, appropriate sanction(s). Section IX. Conflicts of Interest

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In the event the IFC Vice President of Standards Member Fraternity is involved in the alleged violation, the highest ranking IFC Executive Board officer, starting with the IFC President, as listed in Article V, Section II of the IFC Constitution, shall serve in his stead. Section X. Prohibition on Recruitment Restrictions as a SanctionThe IFC Standards Board may impose educational and punitive sanctions, as prescribed in the IFC Bylaws. Section XI. SanctionsThe following are sanctions that may be imposed by the IFC Standards Board and/or IFC Vice President of Standards (including, but not limited to):A. Letter of apologyB. FinesC. RestitutionD. Educational programming· For example, Alcohol Training, Hazing Prevention, Drug Prevention[FLS36] , etc.E. Public service to the campus or communityF. Meetings with campus office/departmentsG. Loss of social event and/or campus event privilegesH. Loss of eligibility for IFC Awards Section XII. Duration of SanctionsStandards action shall specify the duration and deadlines of any sanctions imposed. After such specified time, if the Member Fraternity has fulfilled the requirements of the sanctions imposed, the Member Fraternity shall return to good standing. In the event the Member Fraternity does not fulfill all of the requirements of the sanctions imposed, the IFC Vice President of Standards shall convene a Formal IFC Standards Board Hearing to determine future course of action. Section XIII. Notification of FindingsWithin three (3) business days of any Informal Resolution Hearing or Formal Standards Hearing, the IFC Vice President of Standards shall communicate in writing to the charged Member Fraternity, its international headquarters, and its chapter advisor, as well as any

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relevant East Carolina University administrators, the alleged violation, the findings of the hearing, and any sanction(s) imposed. The IFC Vice President of Standards shall notify the IFC General Body of any sanctions imposed upon a Member Fraternity through any Informal or Formal Standards Hearing.

Section XIV. AppealsThe IFC Standards Board’s decision is subject to appeal by a Member Fraternity within two weeks of receiving written notification of the decision. Appeals shall be made in writing to the IFC President (Unless their fraternity is involved, where IFC VP would be in charge) and shall be made solely on the following grounds:A. Error in the charge and/or Standards Board Hearing process that materially affected the outcome.B. The severity of the sanction did not match the severity of the violation.C. New information that could not have been discovered prior to the IFC Standards Board Hearing through the exercise of reasonable diligence. Sanctions imposed through the Standards Process shall stand until an appeal is heard Section XVIII. Sanctions AppealsThe IFC General Body shall hear appeals for Sanctions. The IFC Vice President of Standards shall first present the IFC Standards Board’s decision and rationale for its actions. The appealing Member Fraternity shall then be afforded the opportunity to present its reasoning for seeking a reconsideration of the decision. Upon completion of the Member Fraternity appeal presentation, all representatives of the Member Fraternity shall be dismissed from the meeting. The IFC General Body shall first vote on whether to discuss dismissal or alteration of the status sanction, which shall require a two-thirds (2/3) vote. In the event the IFC General Body votes to discuss dismissal or alteration, the IFC General Body shall determine by a two-thirds (2/3) vote to either dismiss the charge(s) with no sanctions or to alter the sanctions imposed. If two thirds (2/3) majority cannot be achieved for dismissal or alteration of the sanctions, the sanctions will remain in place[FLS38] . The decision of the IFC General Body shall be final with no further appeal rights

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Acronym KeyIFC- Interfraternity CouncilECU- East Carolina University Definitions Recognized Student Organization[FLS41] - The IFC falls under this category as stated in: https://orgsync.com/21119/files/1065398/download NIC Standards-https://nicfraternity.org/ifcsop/ FIPG Guidelines- https://studentaffairs.duke.edu/sites/default/files/2018-09/2017%20FIPG%20Guidelines.pdf General values-based conduct of fraternity men[FLS42] .- Knowing what is right and what is wrong. This means doing the right thing when no one is watching etc.

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