easing the grant application process 2009 tribal conference epa region 9 grants management office...
TRANSCRIPT
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Easing The Grant Application Easing The Grant Application ProcessProcess
2009 Tribal Conference
EPA Region 9 Grants Management Office
Presented by: Vernese Gholson
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OverviewOverview
Internal Grant Coordination (EPA/Tribes)
Roles & Responsibilities Application Process Budget Process Group Discussion Questions
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ReferenceReferenceRegion 9’s 2009 Financial & Region 9’s 2009 Financial &
Administrative Grants Administrative Grants Management HandbookManagement Handbook
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Tribe Finance Office Grants Specialist
Las Vegas Finance CenterProject
Officer
Grant Agreement
Tribe Project Manager
The Roots Of The TreeThe Roots Of The Tree
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Tribe’s Grant Tribe’s Grant CoordinationCoordination
Tribal Council
Environmental Office
Fiscal Office
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Roles & Roles & ResponsibilitiesResponsibilities
Tribes
Tribal Council Tribal Administrator Environmental Director Finance Director Grant Writers, etc.
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EPA Grant EPA Grant CoordinationCoordination
Program Office
Las Vegas Finance OfficeGrants Office
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EPA Roles & EPA Roles & ResponsibilitiesResponsibilities
EPA Grants Mgmt. Office•Reviews applications for allowable, etc., costs & other legal requirements
•Creates & grant agreement
•Monitors & evaluates administrative & financial requirements
•Performs final grant closeout
EPA Program Office•Makes Funding Decisions
•Approves Applications (workplans & budgets)
•Recommends Funding to Grants Office
•Manages Project/Program
•Evaluates Grants Performance
EPA LV Finance Center•Records grants in accounting system
•Set up payment methods
•Makes grant payments
•Process federal financial report (SF -425)
* * New form as of 10/01/09
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Application ProcessApplication Process (Page 5)(Page 5)
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Application KitApplication Kit(Page 28 – 41)(Page 28 – 41)
http://www.epa.gov/region09/funding/pdfs/app-kit07.pdf
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Complete ApplicationComplete ApplicationSignatures (authorized signing official for
the recipient)Federal and Recipient Match (if applicable)Budget Information Form SF-424A (pg. 32)Budget Detail (pg. 34)Certifications with authorized original
signatures• MBE/WBE Report (pg. 22)• Preaward Compliance Form (pg.40)
Indirect Cost Rate Agreement (pg.15)Workplan (pg.42)
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Budget CategoriesBudget Categoriesa. Personnelb. Fringe Benefitsc. Traveld. Equipmente. Suppliesf. Contractualg. Constructionh. Otheri. Total Direct Charges (sum of 6a
thru 6h)j. Indirect Chargesk. Totals (sum of 6i and 6j)
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Group Q & AGroup Q & A
Use Grants Management Handbook
Review questions Answer questions Open discussion
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http://www.epa.gov/region09/funding/forms/FY08%20App%20Kit.doc
(Page 5)
1) Where can you find the application package?
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2) What key components make up the application package?
• Application for Federal Assistance (Form SF 424)• Budget Information (Form SF 424A) • Key People List• Work plan • Current Indirect Cost Rate Negotiation Agreement
(Only if Indirect Costs are budgeted in the grant)• Assurances (Form SF424B), with authorized original
signature • Preaward Compliance Review Report for All
Applicants Requesting Federal Financial Assistance (EPA Form 4700-4)
(PAGE 5)
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3) Who do you work with at EPA to develop a workplan?
The EPA Project Officer.
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4) Who can sign the application, certifications, and assurances?
Forms must be signed and dated by the authorized representative of the applicant organization (i.e., Tribal Chairperson). A copy of the governing body’s authorization must be on file in the applicant’s office.
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5) Where do you send the completed application?
Submit application to:
Grants Management Office, MTS-7U.S. Environmental Protection Agency75 Hawthorne StreetSan Francisco, CA 94105
(Page 5)
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6) Who should you talk to first about the financial matters on any existing grant?
Anyone within the Tribes Finance Office
(bookkeeper or accountant).
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QuestionsQuestions
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Thank YouThank You
Thanks to Tohono O’odham for this years 17th Annual Tribal Conference.