Section 1: Initial project details1.1 Organisation nameWhat is the full legal name of your organisation?

1.2 Project nameWhat is the name of your project?

1.3 Project addressPlease provide the address of the project including postcode.

1.4 What do the capital elements of your project involve? Tick all the boxes that apply:

Buying land

Buying land and buildings

Constructing a new building

Landscaping and groundwork not connected with the construction of a building

Extending an existing building

Minor refurbishment of an existing building with no structural works

Refurbishment of an existing building with structural works.

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Early Stage Capital project delivery plan (CPDP) Community Asset Transfer 2 (CAT2)PLEASE REMEMBER TO READ THE EARLY STAGE GUIDANCE DOCUMENT BEFORE YOU COMPLETE THIS PLAN.

2.1 Key information Give us, in brief, the following key information about the capital elements of your project where applicable. Write up to 2,000 characters (about 300 words)●● Brief description of the project.●● The age of the building (if refurbishment).●● The number of storeys in the building.●● The setting, whether urban or rural.●● The current condition and past historic use of the land and buildings.●● If there are any known restrictions to the site such as; underground services, archaeological or antiquarian

discoveries or contaminated land.

2.2 Size of building(s) ●● Provide the approximate size and name

of each existing building to be transferred.

●● Provide the approximate size and name of each existing building to be refurbished; (if the works are limited to part of the building, include only the area affected by the refurbishment works).

●● Provide the approximate size and name of each proposed new building.

●● Provide the approximate size and name of each proposed extension.

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Section 2: Description of the capital elements of your project

Building Name Gross Internal Floor Area (GIFA)

3.1.1 Asset Transfer For all freehold and leasehold asset transfers we require an independent surveyor’s report, which provides the following information at least:●● the current condition of the land and/or building for the purpose of the capital elements of your project●● a current open market valuation of the land and/or building, which is less than six months old and notes any

restrictions upon use●● whether or not the building is suitable for the intended project purpose.

Tick to confirm you have included this information.

You must send us proof of current ownership of the land or building(s) in the following format:●● a copy of your Sasine or Land Register of Scotland Certificate (in Scotland) or Land Registry Certificate or a

solicitor’s letter confirming ownership.Tick to confirm you have included this document.

3.1.2 Asset transfer - freeholdIf you are planning to transfer a freehold interest in the land or building(s), tell us how much it will cost:

£

What is the full market value for the transfer of the asset?

£

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Section 3: Ownership of the land or buildings

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3.1.3 Asset transfer – leaseholdIf you are planning to transfer a leasehold interest on the land or building(s), what is the period of the lease?

years

Tell us how much the transfer of the lease for the period indicated above will cost:

£

What is the full market value for transfer of the lease on the asset?

£

What is the rental cost, if any, to be paid in addition to the cost of the lease?

£

What is the full market rental value of the asset?

£

Tell us about the current position of your negotiations with the existing land-owner. What steps you have taken to ensure that the building and/or land is not sold to another party before you receive funding. Write up to 600 characters (about 100 words)

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4.1 Planning approvalTick only one box:

You have contacted your local planning authority who have confirmed that planning permission is not required:●● a copy of the relevant correspondence is attached.

You have contacted your local planning authority who have confirmed that planning consent is required:●● the activities associated with obtaining planning consent are included in your capital programme of works

and the relevant statutory fees are in your capital budget cost.You have already obtained planning consent:●● a copy of the planning consent with any conditions is included with your Early Stage CPDP.

What is the name of your local planning authority? (if applicable)

What is your planning application number? (if applicable)

4.2 Listed building consentTick the relevant box below to confirm whether or not your building is listed

Yes

No

Tick the relevant box below:You have contacted your local planning authority who have confirmed that listed building consent is not required:●● a copy of the relevant correspondence is attached.

You have contacted your local planning authority who have confirmed that listed building consent is required:●● the activities associated with obtaining listed building consent are included in your capital programme of

works and the relevant statutory fees are in the capital elements of your project budget.You have already obtained listed building consent:●● a copy of the listed building consent with any conditions is attached.

What is the name of your local planning authority? (if applicable)

What is your listed building consent application number? (if applicable)

Section 4: Statutory consents

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4.3 Building regulations or standards approvalTick the relevant box below to confirm whether Building Regulations approval is required for the capital elements of your project?

Yes

No

Tick only one box:You have contacted your local building control authority who have confirmed that building regulations (or standards) approval is not required:●● a copy of the relevant correspondence is attached.

You have contacted your local authority’s building control department who have confirmed that building regulations or standards approval is required:●● the activities associated with obtaining building regulation approval are included in your capital programme

of works and the relevant statutory fees are in the capital elements of your project budget.You have obtained building regulations full plans approval:●● a copy of the certificate with any conditions is included with your Early Stage CPDP.

What is the name of your local authority building control office? (if applicable)

What is your Building Regulations or Standards application number? (if applicable)

4.4 Other consentsDo you have or will you need any other statutory consents? These could be statutory eg Conservation Area Consent, or non-statutory eg Landlord consent. Write up to 600 characters (about 100 words)

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5.1 Completed options appraisal and feasibility studyTick the box to confirm that you have carried out your own Options Appraisal and Feasibility Study and you have attached the document to this Early Stage CPDP.

Section 5: Options appraisal and feasibility study

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6.1 Proposed workPlease tick all that apply.

New Build Horizontal extension

Shell Only Vertical extension

Fitting out a building Refurbishment

Landscape and/or groundwork

6.2 The capital elements of your project design brief Give us your design brief for the capital elements of your project. Write up to 2,000 characters (about 300 words)

6.2.1 Building SustainabilityThe buildings we fund under the CAT2 programme must be:●● energy efficient in their design and ongoing operation, and●● adaptable to the forecast impacts of climate change.

You must demonstrate your commitment to meeting these requirements by ticking the boxes below. Make sure you include sufficient funds in your capital budget and development grant to address the nine items noted below where applicable. You can find the level of detail we require at stage two in our capital guidance for the detailed design stage on our website.

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Section 6: Design information

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Item Heading Description Tick box to confirm you will progress

1 BREEAM New buildings and extensions must achieve BREEAM Excellent standard.

2 Building Services Commissioning

Building services (heating, cooling, ventilating etc) commissioning will be carried out to enable their efficient performance reflecting usage patterns and activities of the end users. A building user guide will be developed for non-technical building users to ensure that the building can be operated efficiently.

3 Thermal Comfort Comfortable temperatures will be achieved in occupied spaces using natural ventilation systems where possible.

4 Reduction in CO2 emissions

A “fabric first” approach will be taken to reduce energy usage by improving the thermal performance and air-tightness of the building.

5 Use of Low or Zero Carbon technologies (LZCs)

LZCs will be included where appropriate within the building design to improve energy efficiency.

6 Promoting Green Travel

The building design will include elements which encourage green travel (walking, cycling, and use of public transport) by the building users.

7 Climate Change adaption

The building will be designed to be adaptable to the impacts of climate change such as; warmer summers causing overheating and increase in winter rainfall and its frequency and intensity.

8 Appropriate Building Materials

The professional team will select building materials with: - low environmental impact. They will; - re-use existing building materials where applicable. - responsibly source materials, and - specify materials which will minimise frequency of replacement.

9 Waste management Provision will be made within the designs for recycling and waste management on site and also when the completed building is in use.

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6.3 Design drawingsYou should provide the drawings listed below. The drawing and design information is required to be at the conclusion of 2013 RIBA Plan of Work Stage 1(approximately equivalent to RIBA 2007 Stage B).(Whilst it is noted that completing RIBA Work Stage 1 can be achieved without any drawn information, in order to assess the project we request the following early stage drawn design information).●● A location plan (minimum scale 1:1250) – The site of the capital elements of your project should be

outlined in red. The surrounding road names should be provided. ●● A proposed site plan (minimum scale 1:200) – The position of the proposed building, any vehicular access,

boundary walls and associated hard and soft landscaped areas should be clearly visible. This should show proximity to existing roads and paths, and neighbouring properties.

●● Floor plan(s) (minimum scale 1:100; A3 minimum size) – The existing (where applicable) and proposed floor plans showing the proposed layout of accommodation and noting key dimensions.

●● Elevations (minimum scale 1:100; A3 minimum size) – The existing (where applicable) and proposed architectural elevations noting key dimensions.

Provide a list of all the drawings you are sending us.

Description Drawing number Date of drawing Revision number

6.4 Photographs and survey information Tick to confirm that you have provided clearly legible colour photographs sufficient to show the site and building(s) that make up the capital elements of your project.

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6.5 Survey informationIf you have any historic surveys, or have undertaken any surveys in the preparation of your application that describe the condition of the site or the existing buildings; please list these in the following table and attach them to this Early Stage CPDP.

Name / Description of survey Date

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7.1 Capital programme of worksWhat are the approximate dates for the following activities in your schedule? You must also send us a Gantt Chart of the programme of works for the capital elements of your project with your Early Stage CPDP.

Start (dd/mm/yyyy) Finish (dd/mm/yyyy) Not applicableAppoint consultants

Design activity including surveys

Purchase

Planning consent

Listed Building consent

Building Regulations or Standards approval

Construction Procurement

Construction period

Building Regulations or Standards Final Completion Certificate

Start of business operations

7.2 Professional team – lead professionalWhich organisation/company is providing your lead professional? Give us the practice name and address and explain the process you used to select them. Write up to 600 characters (about 100 words).

Section 7: Management strategy for the capital elements of your project

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7.2.1 Professional team to be appointedAs noted above, we do not expect you will have appointed your building professionals at this stage (other than your lead professional). However, if you have either identified, or appointed the team of outside building professionals needed to deliver the capital elements of your project give us their details in the following table.We have strict rules concerning the appointment of professionals and you must make sure that your lead professional and any other professionals are appointed via a tender exercise which demonstrates value for money.

Not required Appointed To be appointed

Organisation-practice name and address (if appointed)

Acoustic Engineer

Archaeologist

Architect

Architectural TechnologistBREEAM Assessor

Building Surveyor

Principal Designer

Civil Engineer

Environmental SurveyorMechanical and Electrical EngineerProject Manager

Quantity Surveyor

Structural Engineer

Other

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7.3 Project management procedures for the capital element of your projectAt this stage you should tell us how you plan to manage the delivery of your capital project including the processes and procedures you will use. 7.3.1 Managing cost Which organisation/company will be responsible for managing the capital elements of your project’s finances and how will this be done? Write up to 600 characters (about 100 words).

7.3.2 Managing risk Which organisation/company will be responsible for managing the risk on the capital elements of your project and how will they manage it? Write up to 600 characters (about 100 words).

7.3.3 Managing health and safety Which organisation/company will be responsible for managing the health and safety requirements on the capital elements of your project and how will they manage it? Write up to 600 characters (about 100 words).

7.3.4 Anticipated procurement route What is the procurement route you anticipate using for the capital elements of your project? Write up to 600 characters (about 100 words).

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8.1 Total capital budget At this stage you need to give us details of the total budget for the capital elements of your project and the costs associated with the development phase of the capital elements of your project. You need to complete the Early Stage Capital Cost Spreadsheet which sets out the total budget cost of the capital elements of your project.We do not expect your capital budget to be fully detailed at this stage. However we do expect that you will be able to provide us with a budget estimate for the proposed capital works ideally provided by a suitably qualified building professional, preferably a quantity surveyor covering the capital cost headings set out on the Early Stage Capital Cost Spreadsheet. 8.2 Development costs We need you to identify, with the help of your Lead Professional and internal project team the costs associated with developing the capital elements of your project from Early Stage through to Detailed Design Stage. This involves developing the capital elements of your project’s design, cost, capital programme of works, legal requirements, funding arrangements and other aspects. Further information is included in the Early Stage Guidance Document.On the capital costs spreadsheet you will also identify your budget for capital development costs. If you need funding to help with these development costs, you can apply for development funding. The programme summary at the start of the application form will give details on this.

Tick to confirm that you have completed your Early Stage Capital Cost Spreadsheet and attached it to your Early Stage CPDP clearly identifying the requested amount of development grant.

Tick to confirm that you have contacted either your local VAT office or a VAT expert to find out how much VAT you can recover on the cost of the capital elements of your project and that this is reflected in the total budget cost of the capital elements of your project.

Section 8: Capital budget

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Section 9: Finishing your early stage capital project delivery plan

Completeness checklistPlease tick the following boxes to confirm that:Yes

you have completed all the questions in this Early Stage CPDP

you are transferring the freehold or leasehold of land or a building and are sending us a timetable for the transfer (Section 3)

you are progressing an asset transfer of the freehold or leasehold of land or building and are sending us an independent surveyor’s report (Section 3)

you are progressing an asset transfer of the land or building and are sending us a copy of the Sasine or Land Register of Scotland Certificate (in Scotland) or Land Registry Certificate or a solicitor’s letter confirming current ownership (Section 3)

you have attached the relevant documentation requested in section 3 relating to planning consent, building control approval and listed building consent (Section 4)

you are sending us your Options Appraisal and Feasibility Study (Section 5)

you are sending us photographs of the existing site and buildings (Section 6)

you are sending us details of any capital surveys carried out to date (Section 6)

you are sending us your capital programme of works as a Gantt Chart (Section 7)

you have attached a completed Capital Cost Spreadsheet (Section 8)

you have contacted either your local VAT office or a VAT expert to find out how much VAT you can recover on the cost of the capital elements of your project and that this is reflected in the total budget cost of the capital elements of your project (Section 8).