Early Childhood TransitionPart C Indicator C-8

& Part B Indicator B-12

Analysis and Summary Report of All States’ 2008-2009

Annual Performance Reports

Kathy Whaley & Debbie Cate(NECTAC)

December 14, 2010, 4:00 PM EST1

Webinar Focus• National Trend Data for APR

Indicators C-8 & B-12

• Continuing Challenges

• Improvement activities Contributing to Improved Performance

• Implications for Practice

– Policy Makers

– Administrators

– Front Line Staff

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Part C Transition IndicatorThe analysis of data across Indicators C-8 and B-12 provides a national perspective on early childhood transition from Part C to Part B for the following requirements: C8a - IFSPs with transition steps and servicesC8b - Notification to LEA, if child is potentially eligible

for Part B C8c - Transition conference for potentially eligible

children

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Part B Indicator

B12 - Children referred by Part C prior to age three, who are found eligible for Part B and have an IEP developed and implemented by age 3

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• Performance does not necessarily provide measures of the quality of transitions, but the extent to which specific requirements of IDEA are being met.

• These analyses yield data on practices that are necessary but may not sufficient to ensure quality

• States have worked diligently to improve transition!

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NationalTrendData

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Transition Indicator Trend Data (C8 & B12)

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C8a - Change from Baseline to FFY 08-09 Actual Performance

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C8b - Change from Baseline to FFY 08-09 Actual Performance

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C8c - Change from Baseline to FFY 08-09 Actual Performance

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B12 – Change from Baseline to FFY 08-09 Actual Performance

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Indicator B12 - Early Childhood Transition by Child Count

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93 98 95 9590

0

10

20

30

40

50

60

70

80

90

100

< 11K 11K to 32K >32K to 62K >62K to 90K >90K to 180K >180 to 566K

Trends in Capacity to Collect and Use Data

• Increasing use of state data systems by Part C & Part B

• Part C continuing to use monitoring mechanisms for reporting C8a

• Variation in process, practices and category descriptions

• Few states using unique child identifiers

• Improved ability to match specific child data from C to B

• Improvements in migrating sets of data from C to B

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Challenges to Meeting Timelines

and Requirements of Early Childhood

Transition

Challenges Influencing Practices

• Maintaining adequate numbers of qualified personnel

• Scheduling and completing evaluations

• Increasing numbers of children referred & transitioned

• Conducting transition conferences & IEP meetings for children with summer birthdays

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Challenges Influencing Practices

• Late referrals to both 619 and Part C programs

• Addressing family circumstances & parent refusals

• Sharing child specific data across programs

• Maintaining local expertise due to turnover

• State funding issues

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Collaboration & CoordinationChallenges

Delays may be caused by:

• Differences in procedures

• Developing relationships and maintaining effective communication

• Changes/shortages in personnel

Almost all the steps along the transition timeline require effective communication and coordination.

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Comprehensive and Targeted

Improvement Activities

Improvement Activities

In addition to improvements in data capacity, improvement activities were categorized as improvements to:

• Policies and Procedures

• Training and technical assistance

• Monitoring and data verification

• Interagency Collaboration and Coordination

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Collaborative Improvement Activities

Collaborative activities between Part C & 619:

• Child identifiers that follow the child

• Mechanisms to share data elements

• Coordinated policy clarification

• Joint program evaluation

• Collaborative training

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Part C - Explanation of Progress

Strategies specific to C-8 sub-indicators:

C8a –

• Clarifying requirements for documentation

• Modifying the IFSP to include sections designed to address outcomes, steps and services

• More states seem to be moving to statewide forms (17)

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Part C – Explanation of Progress

C8b – Improvements in data systems, data management and interagency communication

C8c – strategies for local collaboration, data system alerts and local MOUs

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Part B – Explanation of Progress The most frequently cited Part B

improvement activities reflected themes:

• Joint clarification of policies and procedures

• The ability to collect needed data elements.

• Collaborative Training, TA and other coordinated activities.

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Themes - High Performing States• Embrace the mission: Promote young children’s successful

transitions through collaborative support of families by both Part C and Part B.

• Develop joint or coordinated policies and procedures to ensure the best possible transitions.

• Include quality measures about transition in on-going and joint monitoring activities.

• Continue to coordinate transition efforts between Part C & B in the ability to gather, report and analyze data.

• Together, use transition data to guide and improve transition processes and procedures.

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Implications for Policy Makers • Knowledge and awareness of issues and

context for front line staff and families

• Deliberate, systematic anticipation of intended and unintended consequences

• Capacity of policies and procedures to create improvements

• Decisions influenced by program evaluation and family feedback

• Use of evidence-based practices when known

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Implications for Administrators

• Knowledge of rules and policies• Promoting relationships with key partners• Designation of staff to be responsible for

transition• Administrative support for interagency

coordination• Ongoing training and orientation processes• Local agreements• Mechanism for input and feedback from families

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Implications for Front Line Staff• Key source of accurate and consistent information for

families• Willingness to learn about other program’s rules and policies• Ability to access information and resources• Ability to develop relationships and partnerships• Support families while implementing requirements

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Full Reports Available On-line

Part C

State Performance Plan

Annual Performance Report

2009 Indicator Analysis

FFY 2008-2009

http://www.nectac.org/~pdfs/partc/

part-c_sppapr_10.pdf

(this link is available

from the webinar series page)

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Full Reports Available On-line

Part B

State Performance Plan

Annual Performance Report

2009 Indicator Analysis

FFY 2008-2009

http://www.nectac.org/~pdfs/sec619/

part-b_sppapr_10.pdf

(this link is available

from the webinar series page)

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http://www.nectac.org/topics/transition/ectransitionta.asp

OSEP SPP/APRCalendar

http://spp-apr-calendar.rrfcnetwork.org/

(these links are available from the webinar series page)

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Transition Resources

National Early ChildhoodTransition Initiative

http://www.nectac.org/topics/transition/transition.asp

National Early Childhood Transition Center (NECTC)

http://www.hdi.uky.edu/SF/NECTC/Home.aspx

(these links are available from the webinar series page)

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Transition Resources

NECTAC TransitionTopic Page

Early Childhood TransitionPart C Indicator C-8

& Part B Indicator B-12

Thank you for participating.

Presentations from this series and their related resources are made available on the NECTAC website at:

http://www.nectac.org/~calls/2010/partcapr/partcapr.asp

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