eagle river fire protection district county, colorado 2019 annual...

EagleRiverFireProtectionDistrict

EagleCounty,Colorado

2019AnnualBudget

Prepared by:

Administrative Staff

Eagle River Fire Protection District

Administration

1050 Edwards Village Blvd

Post Office Box 2942

Edwards, Colorado 81632

EAGLE RIVER FIRE PROTECTION DISTRICT

Eagle County, Colorado

2019 Annual Budget

BOARD OF DIRECTORS

Clint Janssen, Chairperson John McCaulley, Vice Chair Darell Wegert, Treasurer John Halloran, Secretary

Cindy Moran, Assistant Secretary and Assistant Treasurer

EXECUTIVE TEAM

Karl Bauer, General Manager and Fire Chief

Kris Nash, Human Resources Director Jessica Costabile, Finance Director

George Wilson, Division Chief of Planning and Logistics Jason Clark, Division Chief of Training

Lee Bruchez, Battalion Chief Todd Marty, Battalion Chief

Michael Warmuth, Battalion Chief Michael Woodworth, Fire Marshal

Tracy LeClair, Community Risk Manager


2019 ANNUAL BUDGET

i

TABLE OF CONTENTS Introduction Page

Eagle River Fire Protection District Organizational Structure iii Budget Message iv‐vii

Financial Overview Total Budget – By Fund 1 Fund Balances – By Fund 2

Fund Summaries Capital Impact Fund 3 Debt Service Fund 4 Equipment Replacement Fund 5 Capital Projects Fund 6 General Fund 7‐8

Revenues – By Source 9 Property Tax Levies and Collections 10 Expenditures – By Category 11 Expenditures – By Personnel 12

Program Summaries and Activity Budgets Support Services Expenditure Summary – By Program Activities 13

Program Support 14‐15 Human Resources 16 Finance 17 Fleet Management 18 Facilities Management 19 Communications 20 GIS 21 Accreditation 22 Information Technology 23 Legal 24 Professional Credentialing and Development 25

Operations Expenditure Summary – By Program Activities 26 Program Support 27 Structure Fire Suppression 28 Emergency Medical Services 29 Wildland 30‐31 Technical Rescue 32 Hazmat 33 Deployments 34


2019 ANNUAL BUDGET

ii

TABLE OF CONTENTS ‐ CONTINUED Page Health, Wellness and Safety Expenditure Summary – By Program Activities 35

Respiratory Protection 36 Exposure Control 37 Wellness 38

Fire Prevention Expenditure Summary – By Program Activities 39 Program Support 40 Community Safety 41 Community Outreach 42 Investigations 43

Community Risk Management Expenditure Summary – By Program Activities 44

Program Support 45 Community Safety 46 Community Outreach 47

Capital Expenditure Summary – By Program Activities 48 Capital 49

Other Supplemental Information Glossary of Terms – Personnel Services 50 Resolution, Revised Budget and Appropriation for the 2018 Budget 51‐53 Resolution, Budget Adoption 2019 54‐55 Resolution, Budget Appropriation 2019 56‐57 Resolution, Property Tax Levy 2018 58‐59 Resolution, Transfer of Funds 2018 60 Certification of Tax Levies 61‐63 Lease‐purchase Agreement Supplemental Schedule 64

Board of Directors

General Manager/Fire

Chief

HRHR Director

Finance Finance Director

Fire PreventionDiv. Chief/Fire

Marshal

Assistant Fire Marshal

Community Risk Management

Community Risk Manager

Wildland Mitigation Specialist

Planning and LogisticsDiv. Chief

Operations

Beaver Creek(Contract) Station 11

EdwardsStation 12

Cordillera-ChavenoStation 15

AvonStation 7

TrainingDiv. Chief

Legal Counsel CPA

MinturnStation 5

B ShiftBattalion Chief

C ShiftBattalion Chief

A ShiftBattalion Chief

Lieutenant

Engineer

Firefighter

Firefighter

Lieutenant

Engineer

Firefighter

Firefighter

Lieutenant

Engineer

Lieutenant

Engineer

Firefighter

Firefighter

Unstaffed

Eagle River Fire Protection District

2019 Organizational Structure

Cordillera-Summit

Station 16

Lieutenant

Engineer

Firefighter

Firefighter

iv

EAGLERIVERFIREPROTECTIONDISTRICTAVON,COLORADO

2019BUDGETMESSAGE The Eagle River Fire Protection District serves approximately 186 square mile area of Eagle County, Colorado, including the Towns of Avon, Minturn and Red Cliff, and the communities of Arrowhead, Bachelor Gulch, Cordillera, Eagle‐Vail, Edwards, and portions of Wolcott. In addition, the District serves the Beaver Creek Metropolitan District service area, including Beaver Creek Resort, pursuant to an Agreement for Fire Protection and Emergency Services. It is a professional fire service agency with five facilities of which four are staffed as operational fire and emergency response stations by 64 full‐time uniformed firefighter employees and five administrative employees. The District protects visitors, residences, businesses, rural areas, high‐rise resort hotels, and forested areas. The attached budget includes proposed expenditures and the means by which the District will finance them. Prior to budget adoption, the District holds a public hearing to obtain taxpayer comments. Following the public hearing, the Board of Directors legally adopts the budget, appropriates funds for expenditure, and levies a property tax by passing resolutions on or before the fifteenth day of December. The Board of Directors is authorized to transfer money between line items. However, the Board of Directors must approve by supplemental resolution any expenditure that exceeds the legally adopted annual operating budget for a particular fund. The District budget is made up of five funds: the General Fund, the Capital Impact Fee Fund, the Debt Service Fund, Equipment Replacement Fund, and the Capital Projects Fund. The General Fund is used to account for all financial resources relating to the overall operations of the District including personnel, commodities, contract services, purchasing and financing, and capital equipment. The Capital Impact Fee Fund includes reserves to fund specific capital projects that address growth and its impact on the District’s service levels. The Debt Service Fund is used to accumulate financial resources for the repayment of principal and interest related to the General Obligation Bonds, Series 2016. The Equipment Replacement Fund accumulates financial resources for the future replacement of existing fleet and equipment. The Capital Projects Fund is used to account for the construction of facilities and the acquisition of certain capital assets. The District’s budget is prepared using the modified accrual basis of accounting. This method accounts for revenues when they are measurable and available, and expenditures within the period in which the District normally liquidates the related liability rather than when the liability is first incurred. Governmental accounting standards require a comparison of the legally adopted budget with actual data on the budgetary basis, which actual data may differ from Generally Accepted Accounting Principles (GAAP) presentations in the audit report.

v

Budget Highlights The District’s budget format incorporates a strategic plan and long‐range capital plan and includes the following five programs: Support Services, Operations, Health, Wellness and Safety, Fire Prevention, and Community Risk Management. Operations include activities which result in direct emergency service delivery to the communities protected by the Fire District. Constituting the largest of the District’s four programs, Operations includes Structure Fire Suppression, Emergency Medical Services, Wildland, Technical Rescue, Hazardous Materials and Deployments, and details the cost of staff, all equipment and supplies, and the training necessary to ensure the provision of an appropriate level of service. Fire Prevention includes the prevention of fires, the investigation of the cause, origin, and circumstances of fires, the elimination of fire and life safety hazards in buildings, and vehicles, the maintenance of fire protection equipment and systems, the regulation of storage, use, and handling of hazardous materials and hazardous substances, and enforcement of the basic building regulations in matters regarding fire, panic, and explosion safety. In addition, Fire Prevention is dedicated to enhancing environmental protection and creating a more business friendly environment. The Community Risk Management (CRM) Program promotes safer communities through community outreach, education and the promotion of hazard mitigation, especially as they pertain to natural and manmade disasters. In addition to ongoing identification and assessment of district‐wide risks, the CRM program collaborates with local, state and federal agencies to ensure the District’s ability to appropriately assist communities in the mitigation, preparedness, response, and recover phases of hazards to communities it services. Health, Wellness and Safety ensures that the District complies with laws and industry standards pertaining to workplace safety, provides tools and equipment necessary to protect staff against job‐related health hazards and promotes employee well‐being in an effort to reduce the incidence and cost of illness and injury. This program includes a comprehensive physical fitness program designed to reduce the likelihood of cardiac related illnesses and ensure that staff maintains a level of fitness commensurate with the physical demands of their job. Support Services includes administrative, managerial and logistical activities which facilitate the provision of the District’s other programs. Support Services also includes such activities as Human Resources, Finance and Fleet Management, along with a variety of smaller, but no critical activities that ensure the continuity of District functions. The budget also incorporates the District’s fund balance reserve policy, established by the Fire Board to assist long‐term financial planning, manage potential risks associated with changing economic, budgetary and environmental conditions, and pay potential costs incurred by the District as a result of catastrophic incidents such as destructive wildfires. The policy sets a minimum unassigned level of 25% of the District’s budgeted General Fund operating expenditures, excluding capital.

vi

The 2019 budget has been developed to emphasize the following: staffing 24/7 the District’s four operational fire and emergency response stations to meet ongoing District service demands and contractual obligations pursuant to its agreement with the Beaver Creek Metropolitan District 24/7, major capital projects including the completion of the Edwards Fire Station and Training Facility, maintain health insurance contributions and salary enhancements applying a living wage adjustment. Based on the assessed valuations of $1, 015,097,710, the mill levy to the County Commissioners is 8.892 mills for general operating purposes and 0.047 mills for refunds/abatements in the General Fund and 1.280 mills for General Obligation Bonds and Interest and 0.007 for refunds/abatements in the Debt Service Fund for a total of 10.226 mills compared with 9.828 mills levied in 2018. 2019 Budget Revenue Highlights General Fund: General Fund revenues are budgeted at $10,929,900 in 2019 with property taxes accounting for approximately eighty‐three percent of the District’s total operating revenues. The District estimates to receive payments from Beaver Creek Metropolitan District in the amount of $1,274,111 for fire protection services performed pursuant to a service contract. This contract will expire on December 31, 2019 with the option to renew for three additional two‐year periods. Capital Impact Fee Fund: In 2019, impact fee collection and interest revenues are projected at an amount totaling $195,552. Eagle County, the Town of Avon, the Town of Minturn, and the Town of Red Cliff collect emergency services impact fees on the District’s behalf. These fees are based upon new water taps. Debt Service Fund: The Debt Service Fund is used to account for the accumulation of resources for the repayment of principal and interest on the General Obligation Bonds, Series 2016. The major sources of revenue are property taxes. Equipment Replacement Fund: The Equipment Replacement Fund interest revenues are projected at an amount totaling $8,800. There are no planned equipment rental charges in 2019. Capital Projects Fund: In 2016, the District issued General Obligation Bonds, Series 2016 for capital improvements including: the Avon Public Safety Facility Project, the Edwards Fire Station Project and Training Facility Project approved at the May 3, 2016 election. These projects are expected to be completed by August 2019. In 2018, the major sources of revenue are interest earnings and fund balance. 2019 Budget Expenditure Highlights General Fund: The 2019 budget has been developed emphasizing the following: meeting ongoing service demands

vii

through staffing the District’s four operational and emergency response stations, staffing the Beaver Creek Fire Station in accordance with the Intergovernmental Agreement between the District and the Beaver Creek Metropolitan District and retaining personnel. Personnel services account for approximately 82% of the total budget at $9,375,948. This represents approximately 11% increase over last year’s budget. In addition, funding for a full‐time Business Support and Division Chief of Training are also budgeted. The Division Chief of Training is a shared position with Colorado Division of Fire Prevention and Control. The District will continue to seek other shared service opportunities. The General Fund appropriations total $11,386,227 to meet the services demands. Capital Impact Fee Fund: The Capital Impact Fee Fund appropriations total $11,230 for the purpose of collection service fees to Eagle County, the Town of Avon, the Town of Minturn, and the Town of Red Cliff for the collection of emergency services impact fees on the District’s behalf. Debt Service Fund: The Debt Service Fund appropriations total $1,336,050 in 2019 for the purpose of the payment of interest and principal on the General Obligation Bonds, Series 2016 and annual fiscal agent fees. Revenues for payment of debt service come from property tax revenues and interest earnings. Equipment Replacement Fund: There are no planned purchases from the Equipment Replacement Fund in 2019. Capital Projects Fund: Capital project disbursements is budgeted at $1,663,274 in 2019. Major capital construction projects include; the construction of a new Avon fire station in a different location to replace the existing fire station, with construction expected to be complete by 2017; the purchase of land and construction of a new Edwards fire station; and construction of a training facility, with construction expected to be complete by August 2019. Summary The District’s 2019 total estimated ending fund balance is $5,879,802 with $319,039 recognized as the statutory requirement for TABOR emergency reserves and $1,074,465 as restricted reserves for the Capital Impact Fee Fund, $87,572 for the Debt Service Fund and $80,000 for the Capital Projects Fund. The remaining balance of $4,318,726 meets the requirements of the District’s 25% minimum reserve policy and is unreserved and unrestricted and can be used for any legal purpose.

Capital Debt Equipment Capital Total

General Impact Service Replacement Projects All District

Fund Fund Fund Fund Fund Funds

Estimated Beginning Fund Balance

January 01, 2019 4,241,049 890,143 64,436 844,243 1,743,274 7,783,145

REVENUES

Taxes

Property Tax ‐ Current 9,026,701$ ‐$ ‐$ ‐$ ‐$ 9,026,701$

Property Tax ‐ Credit ‐ ‐ ‐ ‐ ‐ ‐

Property Tax ‐ Abatement Levy 47,951 ‐ 7,186 ‐ ‐ 55,137

Property Tax ‐ General Obligation Bonds

and Interest Property Tax ‐ ‐ 1,300,000 ‐ ‐ 1,300,000

Specific Ownership Taxes 418,819 ‐ 50,000 ‐ ‐ 468,819

Licenses and Permits

Inspection and Plan Review Fees 52,020 ‐ ‐ ‐ ‐ 52,020

Intergovernmental

Other Governmental 55,338 ‐ ‐ ‐ ‐ 55,338

Impact Fees ‐ 187,152 ‐ ‐ ‐ 187,152

Charges for Services

BCMD 1,274,111 ‐ ‐ ‐ ‐ 1,274,111

Motor Vehicle Accident Fees 2,550 ‐ ‐ ‐ ‐ 2,550

Investment Earnings

Interest Earnings 42,410 8,400 2,000 8,800 ‐ 61,610

Miscellaneous

Other Revenue 10,000 ‐ ‐ ‐ ‐ 10,000

Equipment Rental Charges ‐ ‐ ‐ ‐ ‐ ‐

Capital Lease Proceeds ‐ ‐ ‐ ‐ ‐ ‐

Total Revenues 10,929,900 195,552 1,359,186 8,800 ‐ 12,493,438

EXPENDITURES

Support Services 2,077,330 ‐ ‐ ‐ ‐ 2,077,330

Operations 8,370,932 ‐ ‐ ‐ ‐ 8,370,932

Health, Wellness and Safety 116,445 ‐ ‐ ‐ ‐ 116,445

Fire Prevention 264,451 ‐ ‐ ‐ ‐ 264,451

Community Risk Management 209,586 ‐ ‐ ‐ ‐ 209,586

Capital 347,483 11,230 ‐ ‐ 1,663,274 2,021,987

Debt Service ‐ ‐ 1,336,050 ‐ ‐ 1,336,050

Total Expenditures 11,386,227 11,230 1,336,050 ‐ 1,663,274 14,396,781

Change in Net Assets (456,327) 184,322 23,136 8,800 (1,663,274) (1,903,343)

FUND BALANCE ‐ December 31, 2019 3,784,722$ 1,074,465$ 87,572$ 853,043$ 80,000$ 5,879,802$

FUND BALANCES:

Restricted for:

Debt Service ‐ ‐ 87,572 ‐ ‐ 87,572

Restricted Reserve ‐ 1,074,465 ‐ ‐ 80,000 1,154,465

Emergencies (TABOR) 319,039 ‐ ‐ ‐ ‐ 319,039

Committed to:

Equipment Replacement ‐ ‐ ‐ 853,043 ‐ 853,043

Unassigned 3,465,683 ‐ ‐ ‐ ‐ 3,465,683

TOTAL FUND BALANCES 3,784,722$ 1,074,465$ 87,572$ 853,043$ 80,000$ 5,879,802$

EagleRiverFireProtectionDistrictFinancialOverview

TotalBudget‐ByFund

1

*Amended 2018 Budget and Adopted 2019 Budget** Excludes Capital Projects Fund

EagleRiverFireProtectionDistrictFinancialOverview

FundBalances‐ByFund

General Fund70.22%

Capital Impact Fund14.74%

Debt Service Fund1.07% Equipment

Replacement Fund13.98%

2018 Fund BalancesBy Fund

General Fund65.26%

Capital Impact Fund18.53%

Debt Service Fund0.69%

Equipment Replacement Fund

14.71%

2019 Fund BalancesBy Fund

2

Adopted

Adopted Amended Adopted

Account Account Actual Budget Budget Budget

Number Description 2017 2018 2018 2019 Difference

REVENUES

Intergovernmental

5152 Impact Fees 158,590$ 187,152$ 275,000$ 187,152$ (87,848)$

Investment Earnings

5701 Interest Earnings 6,000 6,800 15,500 8,400 (7,100)

Total Revenues 164,590 193,952 290,500 195,552 (94,948)

EXPENDITURES

6473 Service Fees 9,515 11,230 16,500 11,230 (5,270)

Total Expenditures 9,515 11,230 16,500 11,230 (5,270)

NET SOURCE (USE) OF FUNDS 155,075 182,722 274,000 184,322 (89,678)

FUND BALANCES, Beginning of Year 461,068 642,390 616,143 890,143 274,000

FUND BALANCES, End of Year 616,143 825,112 890,143 1,074,465 184,322

Revenue Accounts

• 5152 Impact Fees

• 5701 Interest Earnings

Interest earnings of the District’s Capital Impact Fund.

Expenditure Accounts

• 6473 Service Fees

Capital Impact Fund Summary

Administrative fee of six percent (6%) of the impact fee collected, paid to the County and Town’s as an offset against the cost of collection and

administration.

The District has entered into intergovernmental agreements with Eagle County, the Town of Avon, the Town of Red Cliff and the Town of Minturn

for the collection of emergency service impact fees. The impact fee is based upon the size of the water meter required for the development; and

can range from $1,671 for a ¾‐inch meter to $240,988 for a twelve‐inch meter.

3

Adopted




REVENUES

Taxes

5102 Property Tax ‐ Delinquent ‐$ ‐$ 83$ ‐$ (83)$

5103 Property Tax ‐ Current Interest 2,394 ‐ 1,244 ‐ (1,244)

5104 Property Tax ‐ Abatements ‐ ‐ (915) ‐ 915

5105 Property Tax ‐ Abatement Levy ‐ 2,324 2,324 7,186 4,862

5106

Property Tax ‐ General Obligation Bonds and Interest

Property Tax 1,297,917 1,300,000 1,300,000 1,300,000 ‐

5151 Specific Ownership Taxes 67,800 50,000 50,000 50,000 ‐

Investment Earnings

5701 Interest Earnings 4,235 2,000 11,500 2,000 (9,500)

Total Revenues 1,372,347 1,354,324 1,364,236 1,359,186 (5,050)

EXPENDITURES

6422 Treasurer Fees 38,782 39,000 39,000 39,000 ‐

Debt Service General Obligation Bonds, Series, 2016

6501 Principal 180,000 470,000 470,000 480,000 10,000

6502 Interest 1,116,915 825,450 825,450 816,050 (9,400)

6503 Fiscal Agent Fees 1,000 1,000 1,000 1,000 ‐

Total Expenditures 1,336,697 1,335,450 1,335,450 1,336,050 600


FUND BALANCES, Beginning of Year ‐ 17,236 35,650 64,436 28,786

FUND BALANCES, End of Year 35,650 36,110 64,436 87,572 23,136

Revenue Accounts

• 5105 Property Tax – Abatement Levy

• 5106 Property Tax ‐ General Obligation Bonds and Interest Property Tax

• 5151 Specific Ownership Taxes


Interest earnings of the District’s Debt Service Fund.


• 6422 Treasurer Fees

• 6501 Principal

Principal payment on the General Obligation Bonds, Series 2016.

• 6502 Interest

Interest payment on the General Obligation Bonds, Series 2016.

• 6503 Fiscal Agent Fees

The annual trustee fees on the General Obligation Bonds, Series 2016.

Debt Service Fund Summary

Per Title 30, Article 1, C.R.S, Fees of County Treasurer, the District pays the County a fee for the tax money it collects on the District’s behalf. In Eagle

County, a county of the fourth class, this fee equals three percent of the property tax collections.

Property taxes are levied by the District’s Board of Directors to pay the annual debt service of the General Obligation Bonds, Series 2016. The levy is

based on assessed valuations determined by the Eagle County Assessor generally as of January 1, of each year. Taxing entities that are Special District

or Subdistricts of Special District must certify a separate mill levy for each bond or contract.

Enacted in 1937, and contained in Article X, Section 6, Colorado Constitution; Title 42, Article 3, C.R.S., Specific Ownership Taxes are levied on vehicles

in lieu of a property tax, and paid each year upon vehicle registration. Tax rates vary by class and age of vehicle.

In Colorado, local governments may levy a mill to collect property taxes that the local government did not receive in the prior year due to taxpayer

refunds or errors in property valuation. The abatement levy may generate revenues up to, but not exceeding, the refund/abatement amount from

DLG Form 57 Line 11.

4

Adopted




REVENUES

Investment Earnings

5701 Interest Earnings 6,310$ 7,500$ 14,000$ 8,800$ (5,200)$

Charges for Services

5803 Equipment Rental Charges 144,774 150,320 150,320 ‐ (150,320)

Total Revenues 151,084 157,820 164,320 8,800 (155,520)

EXPENDITURES

6641 Vehicles and Apparatus 49,401 ‐ ‐ ‐ ‐

6904 Transfer to General Fund ‐ ‐ 26,478 ‐ (26,478)

Total Expenditures 49,401 ‐ 26,478 ‐ (26,478)


FUND BALANCES, Beginning of Year 604,718 705,691 706,401 844,243 137,842

FUND BALANCES, End of Year 706,401 863,511 844,243 853,043 8,800

Revenue Accounts


Interest earnings of the District’s Equipment Replacement Fund.

Equipment Replacement Fund Summary

5

Adopted




REVENUES

Investment Earnings

5701 Interest Earnings 187,230$ 75,000$ 155,000$ ‐$ (155,000)$

Total Revenues 187,230 75,000 155,000 ‐ (155,000)

EXPENDITURES

6651 Avon Public Safety Facility Project 5,727,734 ‐ 105,418 ‐ (105,418)

6654 Edwards Fire Station & Training Facility Project 2,184,301 10,090,110 10,870,333 1,663,274 (9,207,059)

Total Expenditures 7,912,035 10,090,110 10,975,751 1,663,274 (9,312,477)

NET SOURCE (USE) OF FUNDS (7,724,805) (10,015,110) (10,820,751) (1,663,274) 9,157,477

FUND BALANCES, Beginning of Year 20,288,830 11,154,050 12,564,025 1,743,274 (10,820,751)

FUND BALANCES, End of Year 12,564,025 1,138,940 1,743,274 80,000 (1,663,274)


• 6654 Edwards Fire Station and Training Facility Project

The purchase of land and construction of a new Edwards fire station and Training Facility.

Capital Projects Fund Summary

6

Adopted




REVENUES

Taxes

5101 Property Tax ‐ Current 8,333,610$ 8,689,544$ 8,689,544$ 9,026,701$ 337,157$

5101 Property Tax ‐ Credit ‐ (17,941) (17,941) ‐ 17,941

5102 Property Tax ‐ Delinquent 758 ‐ 540 ‐ (540)

5103 Property Tax ‐ Current Interest 15,268 ‐ 438 ‐ (438)

5104 Property Tax ‐ Abatements (10,364) ‐ ‐ ‐ ‐

5105 Property Tax ‐ Abatement Levy 26,774 14,969 14,969 47,951 32,982

5151 Specific Ownership Taxes 438,109 403,176 403,176 418,819 15,643

Licenses and Permits ‐

5201 Inspection and Plan Review Fees 36,013 51,000 51,000 52,020 1,020

Intergovernmental ‐

5303 Local and Other Grants 1,900 1,000 1,000 ‐ (1,000)

5399 Other Governmental 3,729 ‐ 186,707 55,338 (131,369)

Charges for Services ‐

5401 BCMD 1,201,299 1,237,001 1,237,001 1,274,111 37,110

5402 Motor Vehicle Accident Fees 4,566 2,500 2,500 2,550 50

Investment Earnings ‐

5701 Interest Earnings 64,603 30,704 30,704 42,410 11,706

Miscellaneous ‐

5801 Other Revenue 28,556 10,000 35,000 10,000 (25,000)

Transfer From Equipment Replacement Fund ‐ ‐ 26,478 ‐ (26,478)

Other Financing Sources ‐

5901 Sales of Capital Assets 18,501 ‐ ‐ ‐ ‐

Capital Lease Proceeds 697,164 ‐ ‐ ‐ ‐

Total Revenues 10,860,486 10,421,953 10,661,116 10,929,900 268,784

PROGRAM EXPENDITURES

Support Services 1,899,462 1,920,729 1,977,625 2,077,330 99,705

Operations 6,966,671 7,899,557 7,792,189 8,370,932 578,743

Health, Wellness and Safety 146,080 144,934 147,234 116,445 (30,789)

Fire Prevention 219,442 253,855 249,056 264,451 15,395

Community Risk Management 138,423 186,761 199,403 209,586 10,183

Capital 353,005 1,154,797 1,154,797 347,483 (807,314)

Total Expenditures 9,723,083 11,560,633 11,520,304 11,386,227 (134,077)

NET SOURCE (USE) OF FUNDS 1,137,403 (1,138,680) (859,188) (456,327) 402,861

Fund Balances, Beginning of Year 3,962,834 4,688,812 5,100,237 4,241,049 (859,188)

Fund Balances, End of Year 5,100,237$ 3,550,132$ 4,241,049$ 3,784,722$ (456,327)$

Fund Balances

Nonspendable

Restricted For:

3% TABOR Emergency Reserve 305,311$ 305,311$ 305,311$ 319,039$ 13,728$

Unassigned:

25% Minimum Reserve Balance 2,342,519 2,601,459 2,591,377 2,759,686 168,309

Stabilization Balance 2,452,407 643,362 1,344,361 705,997 (638,364)

Total Fund Balances 5,100,237$ 3,550,132$ 4,241,049$ 3,784,722$ (456,327)$

General Fund Summary

7

Revenue Accounts

• 5101 Property Tax ‐ Current

• 5102 Property Tax ‐ Delinquent

• 5103 Property Tax ‐ Current Interest

• 5104 Property Tax ‐ Abatements

• 5105 Property Tax – Abatement Levy

• 5151 Specific Ownership Taxes

• 5201 Inspection and Plan Review Fees

• 5303 Local and Other Grants

Financial contributions awarded by local and other agencies to be used or expended by the District for a specified purpose.

• 5399 Other Governmental

• 5401 BCMD

• 5402 Motor Vehicle Accident Fees


Interest earnings of the District’s General Fund.

• 5801 Other Revenue

Revenues generated by record requests, credits, etc.

Property Tax payments that are not received when due are considered delinquent and are collectible by the County Treasurer through distraint

and sale proceedings. All property tax payments are due to the County Treasurer by June 15. As delinquent property taxes are received, they are

accounted for separately through placement in this account.

Delinquent property tax payments are subject to penalty and interest charges administered by the County Treasurer. If property taxes are not paid

by the 28th day of February, interest shall accrue at the rate of one percent (1%) per month from the first day of March until the date of payment.

If the full amount of tax is paid by April 30th then no delinquent interest shall accrue.

A property tax abatement is an official reduction or invalidation of an assessed valuation after the initial assessment for a tax based on the value of

the real estate in question. A taxpayer may file an abatement petition with the County Treasurer to officially request an abatement of taxes due, or

a refund of taxes paid. The abatement petition may be filed within two years of the date the taxes were levied.

The District has entered into a Services Agreement with Gypsum Fire Protection District (GFPD). GFPD pays the District, as compensation for

services, a monthly fee.

Motor vehicle accident (MVA) fees relate to MVA’s on Interstate 70, Highway 6, 24 and 131 involving non‐district property owners when some

form of medical assessment or care is provided. These fees also include Hazmat recovery and vehicle fires.

Property taxes are levied by the District’s Board of Directors. The levy is based on assessed valuations determined by the Eagle County Assessor

generally as of January 1, of each year.

Enacted in 1937, and contained in Article X, Section 6, Colorado Constitution; Title 42, Article 3, C.R.S., Specific Ownership Taxes are levied on

vehicles in lieu of a property tax, and paid each year upon vehicle registration. Tax rates vary by class and age of vehicle.

Inspection and plan review fees are associated with construction that occurs within the District’s boundaries. These fees are for both commercial

and residential construction, new construction and remodels.

The District has entered into an agreement for Fire Protection and Emergency Services with Beaver Creek Metropolitan District (BCMD). BCMD

pays the District, as compensation for fire services, an annual fee that increases annually based upon a specified Consumer Price Index (CPI)

formula.

In Colorado, local governments may levy a mill to collect property taxes that the local government did not receive in the prior year due to taxpayer

refunds or errors in property valuation. The abatement levy may generate revenues up to, but not exceeding, the refund/abatement amount from

DLG Form 57 Line 11.

8

*Adopted 2018 Budget and Adopted 2019 Budget

EagleRiverFireProtectionDistrictGeneralFund

Revenues‐BySource

Property Taxes83.35%

S.O. Taxes3.88%

Licenses and Permits0.49%

Intergovernmental0.01%

Charges for Services11.89%

Investment Earnings0.29%

Miscellaneous0.10%

2018 Total Operating RevenuesBy Source

Property Taxes83.03%

S.O. Taxes3.83%

Licenses and Permits0.48%

Intergovernmental0.51%

Charges for Services11.68% Investment Earnings

0.39%

Miscellaneous0.09%

2019 Total Operating RevenuesBy Source

9


PropertyTaxLeviesandCollections

$‐

$200,000,000

$400,000,000

$600,000,000

$800,000,000

$1,000,000,000

$1,200,000,000

$1,400,000,000

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Collection Year

Historical Total Net Assessed Value

$‐

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

2009 2010 2011 2012 2013 2014 2015 2016 2017

Collection Year

Property Tax Levy

10



Expenditures‐ByCategory

Personnel Services82.34%

Commodities2.98%

External Services6.96%

Other Operating Costs5.34%

Capital3.05%

2019 Total ExpendituresBy Category

Personnel Services73.36%

Commodities3.95%

External Services7.22%

Other Operating Costs6.45%

Capital9.99%

2018 Total ExpendituresBy Category

11



Expenditures‐ByPersonnel

Full‐time Employees59.63%

Part‐time Employees0.00%

Overtime & Misc. Wages16.00%

Insurance16.35%

Taxes1.08%

Retirement6.50%

Other Benefits0.37%

2019 Personnel Services

Full‐time Employees58.99%

Part‐time Employees0.00%

Overtime & Misc. Wages17.16%

Insurance15.86% Taxes

1.09% Retirement6.49%

Other Benefits0.40%

2018 Personnel Services

12

Activities

Program Support 855,182$

Human Resources 162,139

Finance 164,786

Fleet Management 271,000

Facilities Management 301,260

Communications 127,288

GIS 5,480

Accreditation 900

IT 129,930

Legal 30,000

Professional Credentialing and Development 29,365

Total Program Expenditures 2,077,330$

Support Services

EagleRiverFireProtectionDistrictSupportServicesExpenditureSummary

Total‐ByProgramActivities

13

Adopted




Personnel Services

6101 Regular Full‐time Salaries 281,719$ 211,939$ 223,243$ 315,059$ 91,816$

6103 Director's Fees 6,200 6,400 7,400 6,400 (1,000)

6102 Part‐time Wages ‐ ‐ 4,927 ‐ (4,927)

6111 Overtime Wages 13,527 10,000 10,000 10,000 ‐

6122 Uniform Allowance 1,800 1,200 1,200 1,800 600

6131 Full‐time Pension 31,085 23,313 25,217 34,656 9,439

6132 Part‐time Pension 233 240 390 240 (150)

6135 Wellness 1,000 1,000 1,000 2,000 1,000

6141 Medicare 4,139 3,343 3,900 4,861 961

6151 Group Health and Life Insurance 36,314 31,542 32,799 51,069 18,270

6152 Short‐term Disability Insurance 585 438 505 655 150

6153 Long‐term Disability Insurance 1,253 947 1,306 1,641 335

6154 FPPA Disability Insurance 7,322 5,722 5,943 6,150 207

6155 Unemployment Insurance 875 692 643 1,006 363

6156 Workers' Compensation 11,064 10,233 10,851 12,719 1,868

Commodities

6221 Recognition, Awards, Events 1,946 4,200 4,200 5,100 900

6222 Food and Beverages 883 500 1,000 1,000 ‐

6225 Uniforms 179 ‐ ‐ ‐ ‐

6294 Computer, Software and Peripherals 3,411 ‐ ‐ ‐ ‐

6296 Office Supplies and Materials 1,698 4,500 4,500 5,000 500

External Services

6321 Printing and Duplication Services 678 750 750 350 (400)

Other Operating Costs

6401 Dues, Licenses and Memberships 5,020 5,550 5,550 5,675 125

6421 Postage 1,370 2,000 2,500 2,000 (500)

6422 Treasurer Fees 251,036 260,686 260,686 270,801 10,115

6423 Election ‐ 8,000 200 ‐ (200)

6426 Administrative Fees and Charges 2,250 5,250 5,250 5,250 ‐

6472 Operating Fees, Assessments and Charges 932 1,860 1,860 ‐ (1,860)

6481 Insurance Premiums 96,751 99,325 99,325 111,750 12,425

Bad Debt Expense 5,501 ‐ ‐ ‐ ‐

Total Activity Expenses 768,770$ 699,630$ 715,145$ 855,182$ 140,037$


• 6111 Overtime Wages

Overtime wages directly related to special projects.

• 6221 Recognition, Awards, Events

This account includes uniform award bars, promotional ceremonies and the annual awards and recognition event.

• 6222 Food and Beverages

This account includes expenses related to business and Board meetings.

• 6296 Office Supplies and Materials

• 6321 Printing and Duplication Services

Program Support ‐ Support Services

This account includes expenses related to District letterhead, envelopes, personnel business cards and shift calendars.

This account supports necessary office resources needed for day‐to‐day operations including; paper, pens and pencils, toner, etc.

14

Program Support ‐ Support Services

Expenditure Accounts Continued

• 6401 Dues, Licenses and Memberships

• 6421 Postage

This account supports expenses related to mailing and direct shipping costs.

• 6422 Treasurer Fees

• 6426 Administrative Fees and Charges

• 6481 Insurance Premiums

Includes general and liability insurance for the District and reflects a 5% increase from 2018 budget.

Includes memberships for Special District Association, Colorado State Fire Chiefs Association, Eagle County Fire Chiefs Association,

Edwards Rotary Club, International Association of Fire Chiefs Memberships and Colorado Training Officers Association. These

professional memberships provide the District with relevant and timely information, resources, professional development opportunities

and critical networking.

Per Title 30, Article 1, C.R.S, Fees of County Treasurer, the District pays the County a fee for the tax money it collects on the District’s

behalf. In Eagle County, a county of the fourth class, this fee equals three percent of the property tax collections.

Includes administrative and minimum contribution plan fees for One America Administrative Employees pension plan. Firefighter plan

fees are paid through Firefighter plan forfeitures; there are no forfeitures in the Administrative plan.

15

Adopted




Personnel Services


6131 Full‐time Pension 8,606 8,775 11,234 11,825 591

6135 Wellness 500 500 500 500 ‐

6141 Medicare 1,077 1,164 1,437 1,566 129



6153 Long‐term Disability Insurance 342 365 626 675 49

6155 Unemployment Insurance 236 241 233 324 91

6156 Workers' Compensation 86 131 108 162 54

Commodities

6294 Computer, Software and Peripherals 1,828 ‐ ‐ ‐ ‐

External Services

6321 Printing and Duplication Services 370 1,050 1,050 1,050 ‐

6322 Hiring and Testing 3,752 8,332 8,332 8,332 ‐


6401 Dues, Licenses and Memberships 5,818 6,420 6,420 6,420 ‐

6402 Travel and Mileage ‐ 200 200 200 ‐

6403 Training 547 1,500 1,500 1,500 ‐




• 6322 Hiring and Testing


• 6402 Travel and Mileage

• 6403 Training

Human Resources

Includes Employment Law posters required by law to post at each location where employees work (5 stations and admin), payroll

checks and W2s.

Includes written test materials for testing of firefighters, engineers and lieutenants, pre‐employment physicals and drug screens, back

ground checks for new hires, motor vehicles record checks for current employees.

Includes membership dues for American Payroll Society, Society for Human Resource Management, and Mountain States Employers

Council.

Includes travel associated with Professional in Human Resources Continuing Education Units.

Includes training associated with Professional in Human Resources Continuing Education Units.

16

Adopted




Personnel Services



6135 Wellness 500 500 500 500 ‐

6141 Medicare 1,053 1,157 1,346 1,472 126





6156 Workers' Compensation 86 131 106 152 46

Commodities

6294 Computer, Software and Peripherals ‐ ‐ 1,710 ‐ (1,710)

External Services

6302 Audit Fees 5,180 5,250 5,200 5,250 50

6303 Accounting and Administration 9,690 19,500 19,500 19,500 ‐

6321 Printing and Duplication Services 368 600 600 600 ‐


6401 Dues, Licenses and Memberships 205 210 205 210 5

6403 Training 85 ‐ ‐ ‐ ‐

6424 Bank Service Charges 1,050 1,400 1,400 1,400 ‐

6426 Administrative Fees and Charges 435 435 435 435 ‐

6471 Advertising and Legal Notices 31 150 150 150 ‐



• 6302 Audit Fees

• 6303 Accounting and Administration

Includes expenses for accounting consultations from a Certified Public Accountant.


Includes the costs of printing the Comprehensive Annual Financial Report, accounts payable checks, 1099 and 1096 forms.


• 6424 Bank Service Charges

Includes the costs of ACH fees and potential stop payment requests.

• 6426 Administrative Fees and Charges

• 6471 Advertising and Legal Notices

Finance

Includes expenses to hire an outside independent Certified Public Accountant to provide a complete audit of all District financial

information on an annual basis.

Includes the costs of dues and memberships to Government Finance Officers Association and Colorado Government Finance Officers

Association.

Includes the annual submission fee for the annual audit and Comprehensive Annual Financial Report (CAFR) to the Government Finance

Officers Association.

Includes the expenses of placing advertisements in the newspapers or other publications. This will include notices of public hearings,

etc.

17

Adopted




Commodities

6201 Small Tools and Equipment 1,131$ 3,000$ 3,000$ 3,500$ 500$

6211 Fuel 38,247 50,000 50,000 50,000 ‐

6226 Supplies and Materials 1,431 2,000 2,000 2,500 500

External Services

6351 Repairs and Maintenance 217,231 200,000 200,000 215,000 15,000


6491 Equipment Replacement Charge 45,756 51,763 51,763 ‐ (51,763)

Total Activity Expenses 303,797$ 306,763$ 306,763$ 271,000$ (35,763)$


• 6201 Small Tools and Equipment

• 6211 Fuel

This account supports the fuel expenses for apparatus and staff vehicles.

• 6226 Supplies and Materials

Includes consumable expenses related to automotive supplies such as light bulbs, wiper blades, spark plugs, oil and lubricants.

• 6351 Repairs and Maintenance

Fleet Management

This account supports small tools for apparatus or staff vehicles including securing devices for response equipment and apparatus

maintenance tools.

This account supports the preventive maintenance and repair of the District’s response fleet. The increase is attributable to the age of

some apparatus within the fleet, increase in the cost of work order management, and costs associated with ensuring the District has an

appropriate number of reserve apparatus.

18

Adopted




Commodities

6223 Janitorial 7,857$ 9,000$ 9,000$ 9,500$ 500$

6227 Furniture and Fixtures 2,351 6,700 1,700 3,500 1,800

6229 Station Supplies 7,359 6,000 4,500 6,000 1,500

External Services

6308 Other Professional Services 2,580 ‐ ‐ ‐ ‐


6371 Rentals 48,745 50,200 50,200 50,200 ‐


6411 Telephone and Long‐distance 18,704 19,000 19,000 19,000 ‐

6412 Natural Gas 14,068 20,000 20,000 25,000 5,000

6413 Electric 35,292 44,000 44,000 48,000 4,000

6414 Water and Sanitation 16,505 16,000 16,000 20,000 4,000

6415 Trash Collection and Recycling 4,367 5,700 5,700 5,700 ‐

6417 Cable and Internet 9,412 10,500 10,500 12,000 1,500

6472 Operating Fees, Assessments and Charges ‐ ‐ 1,080 1,860 780



• 6223 Janitorial

• 6227 Furniture and Fixtures

This account supports the purchasing and/or replacement of appliances, furniture and electronics.

• 6229 Station Supplies


• 6371 Rentals

Office space expenses for administrative staff.

• 6411 Telephone and Long‐distance

This account provides for the phone communication needs of the District including VOIP and analog phone lines.

• 6412 Natural Gas

This account supports the District’s natural gas services for six fire stations

• 6413 Electric

This account supports the District’s electric services for six fire stations.

• 6414 Water and Sanitation

This account supports the District’s water and sanitation services for six fire stations.

• 6415 Trash Collection and Recycling

• 6417 Cable and Internet

• 6472 Operating Fees, Assessments and Charges

Includes the annual Homeowner's Association dues for District property.

This account supports the District’s cable and internet services for six fire stations and the administration offices.

Facilities Management

This account supports the purchase of small tools and equipment for day to day activities such as cooking, cleaning equipment and lawn

maintenance within the fire stations, along with the supplies and materials needed to support basic maintenance of the fire stations.

This account supports the cleaning of fire stations; includes surface and window cleaning supplies, sponges and paper goods.

This account supports the District’s trash collection and recycling services for five fire stations (excludes Summit fire station).

This account provides for the continued repair and preventive maintenance of District facilities including plumbing, heating, electrical,

roofing, diesel exhaust extraction systems, garage door and appliance repair. Also includes the cost of testing alarm and sprinkler systems,

recharging fire extinguishers; and, seasonal expenses such as snow removal and weed control.

19

Adopted




Commodities

6201 Small Tools and Equipment 27,957$ 8,110$ 35,903$ 13,245$ (22,658)$

6226 Supplies and Materials 2,431 2,600 2,600 3,395 795

External Services

6307 Dispatch 78,719 73,300 73,300 70,474 (2,826)

6351 Repairs and Maintenance 29,804 31,674 31,674 29,248 (2,426)


6401 Dues, Licenses and Memberships 100 100 100 100 ‐

6416 Cellular Services 10,079 10,500 10,500 10,500 ‐

6417 Cable and Internet 120 150 150 150 ‐

6472 Operating Fees, Assessments and Charges 176 177 177 176 (1)






• 6307 Dispatch



• 6416 Cellular Services

This account supports the District’s cellular service expenses during the current fiscal year.

6417 Cable and Internet

This account supports hot spots as needed by District employees.

• 6472 Operating Fees, Assessments and Charges

Communications

This account supports the annual fee for commination services provided by the Vail Public Safety Communications Center. The annual

cost allocation is based on a three year average of percentage of use.

Expenses related to the District’s use of the 800 MHz communications network, including user fees, which are based upon a tiered

funding formula that accounts for the District’s percentage of radio system usage, radio maintenance fee (per radio), and a flat rate fee

that derives from the District’s radio inventory. Additionally, this account covers any radio and headset repairs during the fiscal year not

covered by the agreement.

This includes membership dues for Consolidated Communications Network of Colorado, Inc. (CCNC). This is a public safety

communications network to facilitate plans for how to maintain and expand radio network across the state.

other and our partner agencies and to replace used or damaged equipment. Additionally, peripheral equipment like ear buds and radio

harnesses are also available to enhance usage of such equipment. Included in this line is the purchasing of cell phones with smart

technology to provide the fire officers with communication, response applications, and ability to photograph incidents.

This account supports the District’s Active 911 subscription. This subscription is a cell phone application that is tied to the dispatch

center which provides notifications to the Chief Officer of large incidents and to each engine company to provide redundancy in alerting

crews of calls for service.

This account supports the purchase of consumable communication equipment such as portable radio batteries. These items have a

shelf life of around two years.

20

Adopted




Personnel Services

6111 Overtime Wages 430$ 2,000$ 2,000$ 1,680$ (320)$

Commodities

6294 Computer, Software and Peripherals ‐ 1,500 1,350 ‐ (1,350)

6296 Office Supplies and Materials ‐ 940 800 200 (600)

External Services

6308 Other Professional Services 15,155 2,500 ‐ 1,200 1,200

6321 Printing and Duplication Services ‐ 1,150 500 ‐ (500)

6333 Computer Services and Support 1,200 1,400 1,400 2,400 1,000


6402 Travel and Mileage ‐ ‐ 390 ‐ (390)

6403 Training 550 500 600 ‐ (600)




• 6296 Office Supplies and Materials

• 6308 Other Professional Services

• 6333 Computer Services and Support

Geographic Information System (GIS)

Expenses related to the in‐house production of map books including binders and other associated printing cost.

Expenses related to the use of contractors for the purpose of GIS training and support that exceed the District’s capabilities. The

expenses listed in this line item are for specific project work with oversight from a contractor.

Overtime and backfill to support professional development and training related to the District’s GIS projects.

This account supports the annual maintenance and licensing fees for ArcView Basic GIS software. As well as ArcGIS service credits for

storage, analytics, demographics and lifestyle maps used for wildland risk assessments and mapping efforts.

21

Adopted




Personnel Services

6111 Overtime Wages 806$ ‐$ ‐$ ‐$ ‐$

Commodities

6295 Books and Publications 637 500 ‐ 500 500


6402 Travel and Mileage 5,780 3,000 2,010 ‐ (2,010)

6403 Training 2,820 3,400 1,085 400 (685)

Total Activity Expenses 10,043$ 6,900$ 3,095$ 900$ (2,195)$


• 6295 Books and Publications

• 6403 Training

Accreditation

Expenses related to acquiring updated Accreditation manuals including Fire and Emergency Service Fire Accreditation Manual (FESSAM),

Standards of Cover (SOC) and Strategic Plan manuals in sufficient quantities.

This account supports the District’s accreditation pursuits by providing new and continuing education/training on Community Risk

through the Commission on Fire Accreditation International and Peer Assessment virtual trainings.

22

Adopted




Commodities

6294 Computer, Software and Peripherals 26,573$ 9,000$ 4,000$ 11,500$ 7,500$

External Services

6305 Training Facilitators ‐ ‐ 750 ‐ (750)

6321 Printing and Duplication Services 968 2,000 2,000 2,000 ‐

6333 Computer Services and Support 92,989 100,540 118,686 110,630 (8,056)

6351 Repairs and Maintenance 2,259 2,800 2,800 3,000 200

6371 Rentals 2,699 2,800 2,800 2,800 ‐


6472 Operating Fees, Assessments and Charges 153 200 ‐ ‐ ‐




• 6294 Computer, Software and Peripherals


This account includes expenses for the cost per print agreement for the administration machines.



• 6371 Rentals

This account supports expenses associated with daily operations including general office equipment rentals.

Information Technology

This account supports the purchase of new software programs and computers. Funds are allocated to adequately support office

resources needed for day‐to‐day operations.

This account supports preventative maintenance service contracts for, and repair of, general office equipment including copiers,

scanners and fax machines.

This account supports annual support service and maintenance contracts for current computer software systems and allows staff to

efficiently and effectively manage records. These systems include: FIREHOUSE, CYMA, TeleStaff and various other contracts. Also

includes an outside consultant to provide adequate support services for the District including: computer, network and telephone

systems administration, maintenance and improvements.

23

Adopted




External Services

6301 Legal Services 34,054$ 50,000$ 30,000$ 30,000$ ‐$

Total Activity Expenses 34,054$ 50,000$ 30,000$ 30,000$ ‐$


• 6301 Legal Services

This account supports expenses related to legal matters during the current fiscal year.

Legal

24

Adopted




Personnel Services

6111 Overtime Wages 6,697$ 14,000$ 7,000$ 9,000$ 2,000$

Commodities

6222 Food and Beverages 57 400 400 400 ‐

6224 Training Supplies and Materials 382 1,000 ‐ ‐ ‐

6295 Books and Publications 423 700 ‐ ‐ ‐

External Services

6305 Training Facilitators ‐ 2,000 1,000 ‐ (1,000)

6321 Printing and Duplication Services 32 ‐ ‐ ‐ ‐

6332 Medical Services and Examinations 513 1,200 600 360 (240)


6402 Travel and Mileage 1,916 6,000 6,000 4,500 (1,500)

6403 Training 12,933 21,730 16,230 15,105 (1,125)





Food for employees attending all‐day trainings.

• 6332 Medical Services and Examinations


• 6403 Training

Professional Credentialing and Development

Overtime wages directly related to employees attending outside training including Blue Card lab, Commercial Driver’s License (CDL),

National Wildfire Coordinating Group (NWCG) courses, NFA, and other related events. Overtime will also be used to provide

opportunities for employees to provide subject matter expert instruction.

This account supports the following: Colorado Department of Fire Prevention and Control certification and renewal, continued

transition to CDL certification, advanced NWCG certification, Blue Card membership and instructor renewal, and professional

development opportunities pertaining to Driver‐Operator and Fire Officer Certifications.

This account supports any costs incurred for third‐party medical exams as required by the Department of Transportation for CDL testing.

Travel costs associated with course attendance at the National Fire Academy, Blue Card Instructor continuing education and the

Colorado Wildfire and Incident Management Academy.

25

Activities

Program Support 8,061,215$

Structure Fire Suppression 141,725

Emergency Medical Services 15,817

Wildland 29,888

Technical Rescue 57,116

Hazmat 65,171

Deployments ‐

Total Program Expenditures 8,370,932$

Operations

EagleRiverFireProtectionDistrictOperationsExpenditureSummaryTotal‐ByProgramActivities

26

Adopted




Personnel Services

6101 Regular Full‐time Salaries 3,872,008$ 4,329,464$ 4,148,279$ 4,729,687$ 581,408$

6104 Holiday Pay 167,582 184,500 184,500 250,000 65,500

6111 Overtime Wages 761,705 800,000 800,000 700,000 (100,000)

6112 Overtime Wages ‐ FLSA 284,030 322,924 317,042 353,145 36,103

6122 Uniform Allowance 29,800 30,860 29,300 30,370 1,070

6123 Wildland PPE Allowance 1,400 ‐ 1,400 350 (1,050)


6135 Wellness 29,500 30,000 29,500 30,000 500

6141 Medicare 73,114 82,617 81,215 88,357 7,142


6152 Short‐term Disability Insurance 8,542 9,565 10,566 11,859 1,293

6153 Long‐term Disability Insurance 17,437 19,844 26,536 29,702 3,166

6154 FPPA Disability Insurance 99,178 112,620 113,997 127,665 13,668

6155 Unemployment Insurance 15,552 17,093 13,141 18,281 5,140


Commodities ‐

6225 Uniforms 6,117 10,200 11,210 8,930 (2,280)

Total Activity Expenses 6,681,786$ 7,467,095$ 7,272,072$ 8,061,215$ 789,143$



• 6112 Overtime Wages ‐ FLSA

• 6225 Uniforms

Program Support ‐ Operations

Overtime wages necessary for ensuring minimum daily staffing and performing essential functions of the Operations program.

This account supports the professional image of District staff in keeping with its value of Professional Excellence. By providing Class A

uniforms to its employees, the District reinforces a sense of professional pride and esprit de corps that enhances their professional

conduct and enables them to appropriately represent the District during local, regional and national events, particularly those which

honor fallen firefighters.

Overtime wages directly related to Fair Labor Standards Act overtime for public employees engaged in fire protection activities.

27

Adopted




Personnel Services

6111 Overtime Wages 1,992$ 12,330$ 12,330$ 37,500$ 25,170$

Commodities

6201 Small Tools and Equipment 66,306 29,350 27,650 24,200 (3,450)

6202 Protective Clothing 86,099 95,585 95,585 39,675 (55,910)

6222 Responder Rehab 333 500 500 500 ‐

6224 Training Supplies and Materials 1,669 2,700 2,700 2,200 (500)

6226 Supplies and Materials 7,076 4,897 2,647 10,550 7,903

External Services


6353 Repairs and Maintenance ‐ PPE ‐ 7,500 13,571 5,000 (8,571)


6402 Travel and Mileage 2,340 3,150 ‐ ‐ ‐

6403 Training 900 4,500 3,600 3,600 ‐






• 6202 Protective Clothing

• 6222 Responder Rehab

Responder rehab stock for engines and large incidents.

• 6224 Training Supplies and Materials

Building supplies for training props and theatrical smoke for company operations training.



• 6353 Repairs and Maintenance – PPE

This account supports repairs to personal protective equipment (PPE).

• 6403 Training

Structure Fire Suppression

Includes expenses of new and replacement equipment for structure fire suppression such as hose, flashlights and other equipment.

This account supports the purchase of structure firefighting gear (bunker gear), helmets, gloves and related safety/protective

This account supports repairs to small equipment, chainsaws, and thermal imagers. Also includes testing of apparatus pumps, hose,

ladders and fire extinguishers.

This account supports the District’s ability to provide its firefighters with annual live‐fire training in compliance with State Firefighter

recertification requirements.

Overtime wages directly related to Subject Matter Experts for structural firefighting operations at the new ERFPD Training Center,

ensuring instructors provide for NFPA 1403 compliance for live‐fire training, and Education Leave for SME’s providing training while on

This account supports the purchasing of consumable supplies and safety materials.

28

Adopted




Personnel Services

6111 Overtime Wages 721$ 4,538$ 3,838$ 4,538$ 700$

Commodities

6201 Small Tools and Equipment 934 4,673 4,673 1,210 (3,463)

6224 Training Supplies and Materials 556 560 580 605 25

6226 Supplies and Materials 5,911 5,187 8,987 4,787 (4,200)

External Services

6351 Repairs and Maintenance ‐ 1,750 1,750 1,750 ‐



6403 Training 793 1,680 1,680 2,011 331









• 6403 Training

Emergency Medical Services

Includes expenses related to replacing consumable EMS supplies that are used during incidents and not supplied by Eagle County

Paramedic Services including: bandages, oxygen tubing, medications, suction unit batteries, etc.

Includes expenses related to ensuring staff stay current in EMS certifications including: CPR and ALS renewals.

Overtime wages directly related to advanced life support (ALS) classes for National Registry Paramedic recertification. Though the

District does not provide ALS services, this advanced certification enhances the BLS training capability of the District EMS

This account supports the purchasing of Cardiopulmonary Resuscitation (CPR) manikins and instructional material related to CPR

training and renewal.

Includes equipment used for emergency medical service (EMS) calls that do not fall under consumables. Examples include EMS bags,

glucometers, suction units, etc.

This account facilitates sending staff to attend out of district training and conferences.

Expenses related to the District’s use of the Automated External Defibrillators (AEDs) subscriber program through Eagle County

Paramedic Services, includes servicing the District’s AEDs and providing them with current parts.

29

Adopted




Personnel Services

6111 Overtime Wages 6,545$ 17,222$ 11,000$ 12,438$ 1,438$

Commodities


6202 Protective Clothing 2,009 4,400 1,600 4,550 2,950

6222 Responder Rehab 48 200 200 200 ‐

6224 Training Supplies and Materials 391 1,200 1,130 1,200 70

6226 Supplies and Materials 1,165 700 300 500 200

6294 Computer, Software and Peripherals 5 ‐ ‐ ‐ ‐

External Services

6351 Repairs and Maintenance 21 300 ‐ 300 300


6402 Travel and Mileage 1,505 4,000 1,400 3,000 1,600

6403 Training 1,620 2,000 1,570 2,000 430







Responder rehab for wildland incidents.




This includes any expenses related to the repair and maintenance of portable pumps and chainsaws that are used on wildland apparatus

in accordance with NWCG standards.

This account supports the purchase of wildland equipment for wildland apparatus in accordance with NWCG engine stocking standards.

Additionally, the District maintains a wildland cache by which to replace equipment that is damaged in the course of the wildland season

and to support large incidents.

Wildland

This account includes overtime wages for off‐duty operations personnel to instruct National Wildfire Coordinating Group (NWCG) and

non‐NWCG courses to staff. Additionally, this accounts supports delivery of consistent, shift‐based, task‐oriented training to ensure the

District successfully meets its service level objectives (SLOs) at the engine company level; and provides backfill overtime to provide for

education leave so that staff may attend out‐of‐district trainings.

This account supports the purchase of wildland equipment for wildland apparatus in accordance with NWCG engine stocking standards.

Additionally, the District maintains a wildland cache by which to replace equipment that is damaged in the course of the wildland season

and to support large incidents.

This account serves to ensure that all staff is properly equipped to safely engage in wildland firefighting and structure protection in the

Wildland Urban Interface. The District adheres to the safety standards for personal protective equipment (PPE) as set forth by national

standards.

This account supports the purchase of necessary NWCG course materials and practice fire shelters which allows the District to provide in

house trainings, including the annual wildland fire refresher required by the NWCG.

30

Wildland

Expenditure Accounts Continued


• 6403 Training

This account includes registration fees to attend outside wildland training and conferences.

This account supports the District sending personnel to outside wildland training and conferences, thereby allowing them to benefit

from specialized training provided by subject‐matter experts, and help maintain currency in mission critical areas. This also allows the

District to develop staff’s experience, facilitating NWCG task book completion.

31

Adopted




Personnel Services

6111 Overtime Wages 5,019$ 19,090$ 22,681$ 30,000$ 7,319$

Commodities


6202 Protective Clothing 62 9,130 28,519 2,160 (26,359)

6222 Responder Rehab 121 ‐ ‐ ‐ ‐

6224 Training Supplies and Materials 4,171 ‐ 358 ‐ (358)

6226 Supplies and Materials 11 1,050 1,050 1,050 ‐

External Services

6305 Training Facilitators 2,840 ‐ ‐ ‐ ‐

6334 Other Contracted Services 185 ‐ ‐ ‐ ‐


6353 Repairs and Maintenance ‐ PPE 126 ‐ ‐ ‐ ‐


6402 Travel and Mileage ‐ 3,300 ‐ 1,500 1,500

6403 Training 2,800 6,321 6,030 8,210 2,180









Lodging expenses for out of district priority trainings, following District policy.

• 6403 Training

This account supports the District’s emphasis on stocking each engine with proper equipment on each related to four disciplines of

technical rescue: extrication, ropes, swift water and ice rescue.

This account supports the District’s emphasis on supplying appropriate equipment on each engine to support technical rescue

disciplines in accordance with Operational Doctrine.

This account supports the District’s program of annually testing specialized equipment to ensure safe operation; including hydraulic

extrication equipment on front‐line and reserve apparatus.

This account supports the District’s emphasis on readiness by ensuring that line personnel learn mission‐critical rescue disciplines in

accordance with Operational Doctrine. Training includes adding Rescue 3 instructors to each shift and certifying one member to teach

ice rescue training. District instructors will be certified by Rescue 3, the leading agency in technical rescue training. This account also

supports the purchase of Swiftwater Rescue Technician 1 packets for Eagle River to host a class in 2019.

Technical Rescue

Overtime wages for instructors to assist with teaching swift water and shift trainings to staff. This account also supports overtime wages

directly related to employee education leave to attend approved technical rescue classes.

This account supports the purchase of consumables used for the technical rescue disciplines such as mineral oil for extrication

equipment, batteries for headlamps, etc.

32

Adopted




Personnel Services

6111 Overtime Wages 639$ 10,700$ 5,826$ 30,111$ 24,285$

Commodities

6201 Small Tools and Equipment ‐ 3,750 3,750 ‐ (3,750)

6224 Training Supplies and Materials ‐ ‐ ‐ ‐ ‐

6226 Supplies and Materials 207 200 200 500 300

External Services

6306 Regional Hazardous Materials Association 21,135 90,175 95,049 24,260 (70,789)

6334 Other Contracted Services 292 ‐ ‐ ‐


6402 Travel and Mileage ‐ ‐ ‐ 9,000 9,000

6403 Training ‐ ‐ ‐ 1,300 1,300





• 6306 Regional Hazardous Materials Association


• 6403 Training

Hazmat

Expenses associated with replacement of consumable and damaged hazmat response equipment.

The District has entered into an agreement with Town of Vail, Greater Eagle Fire Protection District, Gypsum Fire Protection District, and

Eagle County to establish a separate governmental entity known as the Regional Hazardous Materials Association of Eagle County

(RHMAEC) for purposes of conducting joint hazardous materials response. Per the agreement, the District’s financial contribution is

based upon a percentage of one quarter of one percent of the previous years’ operating budget, excluding grant funding. RHMAEC

provides the District with advanced haz‐mat trainings, response support, and technical equipment.

Overtime wages for hazmat instructors to provide shift level training, education leave for hazmat technicians, RHMAEC operations

group meetings, work sessions, RHMAEC Board of Director’s meetings and education leave for Hazmat IQ, Highway Specialist.

Monitoring & Detection, Hazmat Incident Commander and Hazmat Safety Officer.

Tuition expenses related to personnel attending Hazmat Incident Commander and Hazmat Safety Officer at CSTI in California.

Travel & Mileage expenses related to personnel attending Hazardous Materials Technician and Monitoring / Detection. Federal grant

funding should cover all travel expenses related to personnel attending Highway Specialist at SERTC.

33

Adopted




Personnel Services

6111 Overtime Wages ‐$ ‐$ 45,390$ ‐$ (45,390)$

Commodities

6211 Fuel ‐ ‐ ‐ ‐ ‐

6222 Responder Rehab ‐ ‐ 522 ‐ (522)


6402 Travel and Mileage ‐ ‐ 5,010 ‐ (5,010)

Nonreimbursable Expenses ‐ ‐ ‐ ‐ ‐

Total Activity Expenses ‐$ ‐$ 50,922$ ‐$ (50,922)$



• 6211 Fuel



Deployments

This includes overtime wages paid to staff while deployed to incidents through State and Federal resource requests. These costs are

reimbursed to the District.

This includes the cost of fuel for travel when staff is deployed to incidents through State and Federal resource requests. These costs are

reimbursed to the District.

This includes the cost of food and beverages when staff is deployed to incidents through State and Federal resource requests. These

costs are reimbursed to the District.

This includes the cost of travel by air or other conveyance or mileage if staff travels via personally owned vehicle, while deployed to

incidents through State and Federal resource requests. These costs are reimbursed to the District.

34

Activities

Respiratory Protection 29,100$

Exposure Control 14,287

Wellness 73,058

Total Program Expenditures 116,445$

Health, Wellness

and Safety

EagleRiverFireProtectionDistrictHealth,WellnessandSafetyExpenditureSummary


35

Adopted




Commodities

6201 Small Tools and Equipment ‐$ 3,000$ 3,000$ 10,000$ 7,000$


External Services







This account supports the replacement of damaged mask, regulators and other self‐contained breathing apparatus (SCBA) equipment.



Respiratory Protection

Includes expenses related to battery replacement, SCBA passport and accountability tags, and other supplies to clean, maintain, and

store SCBA equipment.

This account supports the 5‐year hydrostatic testing of SCBA bottles, annual testing of SCBA regulators and air‐filling compressor,

preventive maintenance, and repair of the SCBA equipment including the pack, bottles, mask and the air filling compressor.

36

Adopted




Commodities

6201 Small Tools and Equipment 125$ ‐$ 115$ ‐$ (115)$

6224 Training Supplies and Materials 476 545 545 644 99

6226 Supplies and Materials 608 1,910 2,125 2,780 655

External Services

6332 Medical Services and Examinations 2,772 6,275 5,945 10,863 4,918






Exposure Control

Expenses related to providing annual blood borne pathogen (BBP) training in compliance with the District's Exposure Control Program.

Expenses related to incident decontamination, infection control personal protective equipment specific to this program, infection

control inserts, fanny packs, decontamination wipes and masks.

This account supports NFPA 1581 annual standards for first responders including employee vaccinations, flu shots, and medical testing.

37

Adopted




Personnel Services

6111 Overtime Wages 17,697$ 17,500$ 20,400$ 21,000$ 600$

Commodities

6201 Small Tools and Equipment 7,748 500 500 2,500 2,000

External Services

6308 Other Professional Services 600 600 ‐ ‐ ‐

6332 Medical Services and Examinations 34,774 40,302 40,302 44,258 3,956



6403 Training ‐ ‐ ‐ 600 600







• 6403 Training

Peer Fitness Trainers support member’s needs for improvement, continuing education is required to maintain certification through

American Council on Exercise.

Wellness

This account supports the District’s emphasis on promoting physical fitness. Funds are allocated for soft goods (exercise bands, yoga

mats etc.) need replacing because of damage attributable to normal use.

Per NFPA 1582, all firefighters engaged in emergency operations should be medically examined on an annual base. The fitness

evaluation is based on the Wellness Fitness Initiative. This expense supports the District’s emphasis on promoting employee wellness

and physical fitness.

Regular professional maintenance and replacement of parts no longer covered by warranty will help maximize the useful life of the

District’s fitness equipment.

This account supports the District’s commitment to obtaining comprehensive physicals for all line personnel, accordance with NFPA

1582. This overtime budget provides ten hours per individual for their fitness evaluation. Overtime will also allow Wellness and Fitness

Group members to hold meetings.

38

Activities


Community Safety 5,150

Community Outreach 1,100

Investigations 1,525


Fire Prevention

EagleRiverFireProtectionDistrictFirePreventionExpenditureSummary


39

Adopted




Personnel Services


6111 Overtime Wages ‐ ‐ ‐ ‐ ‐

6122 Uniform Allowance 850 850 850 850 ‐


6135 Wellness 1,000 1,000 1,000 1,000 ‐

6141 Medicare 2,232 2,578 2,522 2,881 359



6153 Long‐term Disability Insurance 736 802 1,105 1,173 68

6154 FPPA Disability Insurance 4,351 4,750 4,933 5,231 298



Commodities

6225 Uniforms 179 ‐ ‐ ‐ ‐

6294 Computer, Software and Peripherals 340 2,700 2,621 ‐ (2,621)


Program Support ‐ Fire Prevention

40

Adopted




Commodities

6201 Small Tools and Equipment ‐$ 110$ 110$ 200$ 90$

6222 Food and Beverages ‐ ‐ ‐ ‐ ‐

6226 Supplies and Materials 40 150 ‐ 150 150

6295 Books and Publications 1,744 2,000 2,000 1,500 (500)

External Services

6304 Engineering Services ‐ ‐ ‐ ‐ ‐

6321 Printing and Duplication Services 38 150 150 500 350


6401 Dues, Licenses and Memberships 495 900 800 500 (300)


6403 Training 225 375 560 1,700 1,140

6417 Cable and Internet ‐ 240 240 240 ‐

Total Activity Expenses 2,542$ 4,821$ 4,220$ 5,150$ 930$



Tools and equipment for field inspections and public education.




Business and Knox box information cards.



• 6403 Training


This expense supports the District's efforts to enhance its field inspection process by enabling staff to transmit data for inspections while

out in the field to the District’s record management system and the customer.

Community Safety ‐ Fire Prevention

To include National Fire Protection Association (NFPA) Print Subscription to ensure that the District remains current with all new and

existing NFPA codes and replace International Code Books

Includes memberships to the International Code Council (ICC), National Fire Protection Association and Fire Marshals Association of

Colorado for networking and membership discounts on training and educational materials.

Includes expenses incurred for travel, hotel and meals for District staff to attend outside approved training for Continuing Education

Units (CEU’s) and/or expanding current knowledge base for community safety.

Includes expenses for training, support and networking for District staff to attend outside training (CEU’s) to remain current on all

certifications, to increase the plan review knowledge and life safety for Fire Prevention personnel and to certify line staff for fire

inspections through ICC.

Door hangers that provide notice to homeowners that crews have responded to their home. Includes information regarding the

response and/or a request for information. As well as knox box supplies.

41

Adopted




Commodities

6222 Food and Beverages 294$ 250$ 250$ 250$ ‐$

6226 Supplies and Materials 13 ‐ ‐ ‐ ‐

6228 Promotional, Informational and Marketing ‐ 600 300 300 ‐

6295 Books and Publications 80 ‐ ‐ ‐ ‐

External Services

6321 Printing and Duplication Services 454 500 500 550 50


6417 Cable and Internet 221 ‐ ‐ ‐ ‐

Total Activity Expenses 1,062$ 1,350$ 1,050$ 1,100$ 50$



This account supports the cost of Camp 911 and Vehicle Safety Day at Battle Mountain High School.

• 6228 Promotional, Informational and Marketing Materials


Community Outreach ‐ Fire Prevention

Includes the cost of pre‐printed materials for community outreach. Also includes Smoke and Carbon Monoxide (CO) detectors for

families in need, handouts for events and other promotional items.

Includes printed materials for Fire Prevention Week.

42

Adopted




Personnel Services

6111 Overtime Wages ‐$ ‐$ ‐$ ‐$ ‐$

Commodities

6201 Small Tools and Equipment 117 250 100 200 100

6222 Food and Beverages ‐ 50 50 50 ‐


6295 Books and Publications 291 ‐ ‐ 100 100


6401 Dues, Licenses and Memberships 210 375 375 325 (50)

6402 Travel and Mileage ‐ 1,996 1,700 ‐ (1,700)

6403 Training 495 1,950 1,950 600 (1,350)




Includes tools and evidence collection equipment needed for fire investigations.


Includes investigator rehab.


Includes expenses related to replacing consumable investigation supplies that are used during incidents.


Investigator books and publications for reference.


• 6403 Training

Investigations

Includes memberships to the International Association of Arson Investigators (IAAI) and the National Association of Fire Investigators

(NAFI).

Includes expenses for staff to attend outside and local training related to fire investigations to ensure that the District’s investigators

remain in compliance with NFPA 921, NFPA 1033 and current on training for all aspects of fire investigation.

43

Activities


Community Safety 2,050

Community Outreach 15,450


Community Risk

Management

EagleRiverFireProtectionDistrictCommunityRiskManagementExpenditureSummary


44

Adopted




Personnel Services


6102 Part‐time Wages 31,354 ‐ 630 ‐ (630)

6111 Overtime Wages 270 ‐ ‐ ‐ ‐

6122 Uniform Allowance 250 500 500 250 (250)


6132 Part‐time Pension 1,186 ‐ 24 ‐ (24)

6135 Wellness 500 1,000 1,000 1,000 ‐

6141 Medicare 1,606 1,847 2,194 2,209 15





6156 Workers' Compensation 1,603 2,404 1,669 2,381 712

Commodities

6225 Uniforms 230 ‐ ‐ ‐ ‐

6294 Computer, Software and Peripherals 129 ‐ ‐ 2,500 2,500

6333 Computer Services and Support 15 ‐ ‐ ‐ ‐




New laptop for Community Risk Manager, per replacement schedule.

Program Support ‐ Community Risk Management

45

Adopted




Commodities

6222 Food and Beverages ‐$ ‐$ ‐$ ‐$ ‐$

6294 Computer, Software and Peripherals 61 250 110 250 140

External Services

6321 Printing and Duplication Services ‐ 250 250 250 ‐


6401 Dues, Licenses and Memberships ‐ 50 45 150 105

6402 Travel and Mileage 103 3,100 2,900 1,000 (1,900)

6403 Training 3 1,550 1,350 400 (950)

6417 Cable and Internet 240 ‐ ‐ ‐ ‐

Total Activity Expenses 407$ 5,200$ 4,655$ 2,050$ (2,605)$



Risk Assessment software for WUI/HIZ risk assessments




• 6403 Training

Community Safety ‐ Community Risk Management

Memberships to the Colorado Emergency Management Association and Community Risk Reduction Network.

Includes expenses incurred for travel and hotel for District staff to attend outside approved training for community safety, emergency

management and wildland mitigation.

Includes expenses for training registration and support for District staff to attend outside approved training for community safety,

emergency management and wildland mitigation.

Business cards and other printing needs.

46

Adopted




Personnel Services

6111 Overtime Wages 214$ 1,000$ ‐$ 1,000$ 1,000$

Commodities

6201 Small Tools and Equipment 346 250 250 1,800 1,550

6222 Food and Beverages 1,263 1,700 1,700 ‐ (1,700)

6224 Training Supplies and Materials ‐ 1,500 400 ‐ (400)

6226 Supplies and Materials 21 500 500 ‐ (500)

6228 Promotional, Informational and Marketing 1,050 2,975 2,475 1,175 (1,300)

6230 Community Events ‐ ‐ ‐ 7,875 7,875

External Services

6308 Other Professional Services 300 1,000 ‐ 1,000 1,000

6321 Printing and Duplication Services 27 2,875 2,875 ‐ (2,875)

6333 Computer Services and Support 620 680 680 680 ‐


6401 Dues, Licenses and Memberships 1,170 1,200 1,195 1,200 5

6402 Travel and Mileage 1,067 600 1,700 ‐ (1,700)

6403 Training 630 300 ‐ ‐ ‐

6417 Cable and Internet 221 720 720 720 ‐

6471 Advertising and Legal Notices 576 1,350 ‐ ‐ ‐




Overtime wages directly related to community outreach (for events such as CPR/AED class, safety fairs, etc.).


Cost of Smokey signs, sign repair and other needs for community outreach.

• 6228 Promotional, Informational and Marketing Materials

• 6230 Community Events

• 6308 Other Professional Services

Website design and other media distribution needs.




• 6471 Advertising and Legal Notices

Includes advertising for Open Houses and other community outreach.

Community Outreach ‐ Community Risk Management

Pre‐printed materials for community outreach. Includes sticker badges and kids’ helmets and other promotional items.

Hosting fee for the District website and social media management software to help improve outreach and community relations with the

public.

This expense supports Wi‐Fi hotspots as needed by District staff to enhance its community outreach by enabling staff to release

information while out in the field.

Food and beverages for crew lunches, open houses and other public events. Training materials for Community CPR/AED training and

Citizens Fire Academy. Supplies for open house BBQs and other community outreach events. Promotional, information and marketing

materials i.e. pre‐printed materials for community outreach including: Ready, Set, Go, Open House door prizes, wildland mitigation door

hangers, handouts for events, Open House banners/signs, wildland magnets in English/Spanish, business cards, business cards, custom

stickers with District information

Memberships to Edwards Rotary Club, National Information Officers of America and Emergency Services Public Information Officers of

Colorado.

47

Activity

Capital 347,483$


Capital

EagleRiverFireProtectionDistrictCapitalExpenditureSummaryTotal‐ByProgramActivities

48

Adopted




Debt Service

6529 Capital Lease 2015 Arrow‐XT PUC Pumper 88,934$ 88,934$ 88,934$ 88,934$ ‐$

6530 Capital Lease 2008 Ladder Truck 111,679 111,679 111,679 ‐ (111,679)

6531 Capital Lease 2014 Type 3 Wildland 47,741 47,741 47,741 47,741 ‐

6532 Capital Lease 2014 Arrow‐XT PUC Pumper 92,695 92,695 92,695 92,695 ‐

6533 Capital Lease 2018 Arrow‐XT 4X4 PUC Pumper ‐ 108,939 108,939 108,939 ‐

Capital Outlay

6632 Computer Hardware and Software 7,645 7,645 7,645 9,174 1,529

6634 Communications Equipment 4,311 ‐ ‐ ‐ ‐

6641 Vehicles and Apparatus ‐ 697,164 697,164 ‐ (697,164)

Total Activity Expenses 353,005$ 1,154,797$ 1,154,797$ 347,483$ (807,314)$


• 6529 Capital Lease 2015 Arrow‐XT PUC Pumper

• 6531 Capital Lease 2014 Type 3 Wildland

• 6532 Capital Lease 2014 Arrow‐XT PUC Pumper

Principal and interest payment for an Arrow‐XT PUC Pumper Fire Truck due in two remaining annual installments through July, 2020.

• 6533 Capital Lease 2018 Arrow‐XT 4X4 PUC Pumper

• 6632 Computer Hardware and Software

Capital

Principal and interest payment for an Arrow‐XT PUC Pumper Fire Truck due in three remaining annual installments through February,

Principal and interest payment for a Freightliner M2‐106 Crew Cab 4x4, Type 3 Wildland Truck with 500 Gallon Tank due in two remaining

annual installments through March, 2020.

Annual hosting agreement for FIREHOUSE Software, A Xerox Solution Agreement.

Principal and interest payment for an Arrow‐XT 4X4 PUC Pumper Fire Truck due in six remaining annual installments through March,

49


• 6101 Regular Full‐time Salaries

Base salaries for full‐time employees.

• 6102 Part‐time Wages

Wages for part‐time employees.

• 6103 Director’s Fees

• 6104 Holiday Pay

Wages directly related to holiday pay per the new policy implemented May 1, 2014, directly related to the Operations program.

• 6122 Uniform Allowance

Annual allowance paid to line personnel for purchase of duty uniforms as dictated by District policy.

• 6123 Wildland PPE Allowance

• 6131 Full‐time Pension

• 6132 Part‐time Pension

• 6135 Wellness

• 6141 Medicare

Government mandated tax calculated on gross earnings, less applicable pre‐tax deductions. Current rate is 1.45% of gross wages.

• 6151 Group Health and Life Insurance

• 6152 Short‐term Disability Insurance

Annual premium for short term disability benefit. Premium is calculated on base salary and is 100% District paid.

• 6153 Long‐term Disability Insurance

Annual premium for long term disability benefit. Premium is calculated on base salary and is 100% District paid.

• 6154 FPPA Disability Insurance

• 6155 Unemployment Insurance

Annual premium for unemployment insurance. Current rate is 0.30% of gross wages and is 100% District paid.

• 6156 Workers’ Compensation

Estimated annual premium for employees calculated on gross wages including overtime wages and some allowances. Premium rate is

determined by the job classification of the employee. Premium is 100% District paid.

Includes medical, dental, vision and life insurance premium for employee at elected coverage rate. Budgeted amount is 90% of premiums;

employee pays 10% of the premium pre‐tax via payroll deduction.

Statewide Death & Disability Plan benefit for firefighters providing coverage for both on and off duty incidents. Benefit is state funded for

firefighters hired prior to January 1, 1997. The District pays 100% of the premium for firefighters hired after January 1, 1997.

The benefit reimburses employees for items purchased to encourage the employee’s physical fitness and a healthier lifestyle. The

allowance, or any unused portion, may also be used to add to an employee’s 457 deferred compensation plan.

457 Deferred Compensation Plan contributions. Contribution rate is 3.75% of gross earnings and is matched by the District. The PTS

pension is in lieu of Social Security.

Glossary of Terms

401a Money Purchase Pension Plan contributions. Contribution rate is 11% of the employee’s base salary and matched by the District. The

401a plan is in lieu of Social Security.

Personnel Services

Wages paid to Board of Directors for attendance at District meetings. Board members are paid $100 per meeting and can be paid a

maximum of $1,600 annually per State statute.

Annual allowance paid to new hire operations personnel for purchase of wildland firefighting personal protective equipment as dictated by

District policy.

50

Eagle River Fire Protection DistrictLease Payment Projections by Year

Payment Year

Ladder Truck (U.S. Bancorp)

Type 3 Wildland (Commerce

Bank)

Arrow XT PUC Pumper

(U.S. Bancorp)

Arrow XT PUC Pumper

(Commerce Bank)

Arrow XT 4X4 PUC Pumper

(U.S. Bancorp)

General Obligation

Bonds, Series 2016 (Zions

Bank) Total 2015 (111,679.07) (47,741.42) (92,695.00) (88,934.26) - - (341,049.75) 2016 (111,679.07) (47,741.42) (92,695.00) (88,934.26) - - (341,049.75) 2017 (111,679.07) (47,741.42) (92,695.00) (88,934.26) - (1,296,915.00) (1,637,964.75) 2018 (111,679.07) (47,741.42) (92,695.00) (88,934.26) (108,939.00) (1,295,450.00) (1,745,438.75) 2019 - (47,741.42) (92,695.00) (88,934.26) (108,939.00) (1,296,050.00) (1,634,359.68) 2020 - (47,741.42) (92,695.00) (88,934.26) (108,939.00) (1,296,850.00) (1,635,159.68) 2021 - - - (88,934.26) (108,939.00) (1,296,850.00) (1,494,723.26) 2022 - - - - (108,939.00) (1,296,250.00) (1,405,189.00) 2023 - - - - (108,939.00) (1,294,850.00) (1,403,789.00) 2024 - - - - (108,939.00) (1,297,650.00) (1,406,589.00)

Existing Lease Obligation

eagle river fire protection district county, colorado 2019 annual...

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