e1-e2 civil technicaltraining.bsnl.co.in/digital_library_source/upgradation/e1-e2/e1-e2... · cpwd...

56
For internal circulation of BSNL only E1-E2 Civil Technical CPWD Works Manual Provisions

Upload: others

Post on 24-Mar-2020

4 views

Category:

Documents


0 download

TRANSCRIPT

Page 1: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

For internal circulation of BSNL only

E1-E2

Civil Technical

CPWD Works Manual Provisions

Page 2: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

WELCOME

• This is a presentation for the E1-E2 Civil Technical

Module for the Topic: CPWD Works Manual Provisions.

• Eligibility: Those who have got the Up-gradation from

E1 to E2.

• This presentation is last updated on 16-3-2011.

• You can also visit the Digital library of BSNL to see this

topic.

For internal circulation of BSNL only

Page 3: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

For internal circulation of BSNL only

AGENDA

Important CPWD Works Manual Provisions.

Provisions under various sub clauses.

Actions Thereof.

Page 4: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Classification of works

Original Works:- (i) all new constructions,

(ii) all types of additions, alterations and/or special

repairs to newly acquired assets, abandoned or

damaged assets that are required to make them

workable .

(iii) major replacements or remodeling of a portion of an

existing structure or installation or other works, which

results in a genuine increase in the life and value of

the property.

For internal circulation of BSNL only

Page 5: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Classification of works

Repairs and maintenance works:- (i) Annual repairs: These cover the routine as well

as yearly operation and maintenance works.

(ii)Special repairs: These cover major repair or

replacement or remodeling of a portion of an

existing structure or installation or other works due

to major breakdowns, or deterioration, or periodic

renewal, which do not result in a genuine increase in

the value of the property

For internal circulation of BSNL only

Page 6: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Stages For Execution Of Works

Pre-requisites for execution of works:-

There are four main stages as follows in the execution

of a work:-

(i) Administrative approval

(ii) Expenditure sanction

(iii)Technical sanction

(iv) Availability of funds.

Accord Of Administrative Approval:-

(a)The concurrence of the competent should be

obtained to the PE. However, no such concurrence

is required for normal repairs & maintenance works. For internal circulation of BSNL only

Page 7: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Stages For Execution Of Works

(b) The requisitioning authority shall be requested to return one

copy of the estimate, duly countersigned in token of

acceptance, while communicating the administrative

approval.

Excess Over Administrative Approval:-

Excess up to 10% authorized up to respective powers of

technical sanction or else revised approval.

Expenditure sanction:-

(a) Expenditure sanction is to be accorded by the Administrative

Department to indicate that funds for the project/work have

been provided, and liability can be incurred.

For internal circulation of BSNL only

Page 8: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Stages For Execution Of Works

(b) An order of appropriation or re-appropriation of funds shall

operate as sanction to incur expenditure on minor works

2 Excess over expenditure sanction:-

Expenditure sanction can be exceeded up-to 10%, beyond

which revised Expenditure Sanction shall be necessary. This

should be applied for as soon as such excess is foreseen.

Technical sanction:-

A “technical sanction” amounts to a guarantee that the

proposals are technically sound, and that the estimates are

accurately prepared and are based on adequate data.

For internal circulation of BSNL only

Page 9: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Stages For Execution Of Works

Accord of technical sanction

(a) The technical sanction should be accorded by the

competent authority before a work is taken in hand.

(b) Pre-requisites to Technical Sanction:-

(i) Detailed architectural drawings and specifications.

(ii) Preliminary structural drawings for foundations.

(iii) Preliminary structural drawings of superstructure at

least up-to slab at level 2

(iv) Preliminary drawings for internal and external

services.

For internal circulation of BSNL only

Page 10: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Stages For Execution Of Works

(c) Economic Life :-

(i) Monumental structures 100 years.

(ii) RCC framed structures 75 years.

(iii) Load bearing structures 55 years.

(iv) Semi permanent structures 30 years.

(v) Internal services/fixtures15 to 25 years depending

upon the geographical location, type of the services

and its uses.

For internal circulation of BSNL only

Page 11: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Preparation of Estimates:

Preliminary Estimate :-

• Preliminary survey, etc

• SSP & SP

• Preliminary data and drawings

• Plinth Area

• DPAR 2007 Rates

• Cost Index

• Market Rates

For internal circulation of BSNL only

Page 12: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Preparation of Estimates:

Preparation and forwarding of preliminary Estimate:-

• CE/SE/EE - nodal officers for forwarding estimates.

• For all major works only single estimate for bldg. &

services.

Contingencies and its utilization:-

(a) Estimated cost upto Rs. 2 crore ………… 5%

(b) Estimated cost more than Rs. 2 crore ……….. 3%,

subject to minimum of Rs. 5 lakhs.

For internal circulation of BSNL only

Page 13: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Preparation of Estimates:

Detailed Estimate:-

• Clear Site Available.

• AA & ES.

• Detailed Working Drawings.

• Architectural Specifications.

• Soil Investigation Report.

• Structural Drawings.

• Layout Drgs Of Various Services.

For internal circulation of BSNL only

Page 14: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Preparation of Estimates:

Format for detailed estimate:-

(i) History

(ii) Provision of funds

(iii) Design(ref. of str. & working drgs)

(iv) Scope

(v) Rates

(vi) Cost of the work

(vii) Method ( by contract or daily labour)

(viii) Construction Plant

(ix) Land

(x) Time

For internal circulation of BSNL only

Page 15: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Preparation of Estimates:

Estimates for additions and alterations:-

• To be carried out after preparations of detailed working

drawings.

• Concurrence of the client/occupant has been obtained

should be stated explicitly.

Responsibility For Quality Of Work:-

• Quality, Quantity and Dimensional accuracy- Officer

recording /checking measurements

• SDE must ensure quality of the concrete in work through

----- FM/Grading of fine aggregates.

----- Grading of coarse aggregate.

----- Grade of cement used.

For internal circulation of BSNL only

Page 16: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Preparation of Estimates:

Inspection of Buildings & Installations for Safety:-

• By Junior Telecom Officer- Twice a year

• By Sub Divisional Engineers- Once a year

• A Certificate to this effect to be recorded

Measurement Books:-

• FORM No. CPWA 23

• Basis of all accounts of quantities whether of works done by

Contractors or by labors

• To be maintained very carefully and accurately as these

may have to be produced as evidence in a court of law, if

and when required.

For internal circulation of BSNL only

Page 17: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Measurement

Recording Of Measurements:-

• Entries at commencement of measurements,

(i) In the case of bills for works done:- (a) Full name of work as given in the agreement/estimate.

(b) Location of work. (c) Name of contractor. (d) Number and date of agreement. (e) Date of written order to commence work. (f) Date of actual completion of work. (g) Date of recording measurements. (h) Reference to previous measurements.

For internal circulation of BSNL only

Page 18: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Measurement

(ii) In the case of bills for supply of materials:- (a) Name of supplier. (b) Number and date of supply order/agreement. (c) Purpose of supply in one of the following forms as

applicable to the case: (i) Stock (for all supplies for stock purpose). (ii) “Purchase” for direct issue to the work (full name of

the work as given in the estimate shall be mentioned).

For internal circulation of BSNL only

Page 19: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Measurement

(iii) “Purchase” for (full name of work as given in

estimate) for issue to contractor ......on...... :

(d) Date of written order to commence the supply.

(e) Date of actual supply.

(f) Date of recording measurements.

For internal circulation of BSNL only

Page 20: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Measurement

Writing of abstract:-

• Nomenclature of item

• Cross reference

• Recording date of completion

• Signature of contractor

• Measurement in ink

• Corrections in measurements

• Page numbering

• Recording only by authorized person

• Measurement of repetitive works: 20% of the total number of

units, subject to a minimum of 20 units,

• Certification of measurements

For internal circulation of BSNL only

Page 21: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Test Check

Standard Measurement Books

(CPWA 23 A):-

• For repair, ARMO, mtc. or repetitive works

• Prepared by const. division after completion

• Updated from year to year on additions

• To avoid detailed repeated measurements

Test Check by SDE:-

• 50% test check

• 100% test check on costly items & subsequently non

checkable items as directed.

• 100% test check on all items of at least one unit for repetitive

works

For internal circulation of BSNL only

Page 22: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Test Check

Test Check by E.E.:-

• 10% test check (at least altr. bill for H.Q. works & every

third bill for outside HQ wks)

• Independent of test checked measurements by SDE

• Test check must for >20% of TA – outside HQ.

>10% of TA – hq. works

• 10% TC must, of RCC items

• 10% TC must, of plumbing for sanitary & water supply

items

For internal circulation of BSNL only

Page 23: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Bill Forms

Bill Forms:-

• First & Final Bill Form CPWA 24

• Running Account Bill Form CPWA 26

• Hand Receipt Form CPWA 28

• Secured Advance Form CPWA 26A

Cement Registers:-

• AE/EE should check the registers at different work sites. • For works(O/s hq.) above Rs. 1,00,000/- they should

inspect the registers and stores during their respective

visits and inspection of the works.

• RMC works- no register required

For internal circulation of BSNL only

Page 24: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Documentations of Accounts

• Bills Register

• Contractor’s Ledger

• Works Abstracts (CPWA Form 43)

• Cash Book (Form CPWA I.)

For internal circulation of BSNL only

Page 25: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Prep of Tender Documents

• Detailed Estimate & Specifications

• Availability Of Clear Site

• App. Of Bldgs. Plans From Local Bodies

• Availability Of Funds

• Structural Drawings For Foundation

• Lay Out Plan For All Services

For internal circulation of BSNL only

Page 26: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Publicity of Tenders

• All NITs to be uploaded in website

• NITs > Rs.5 lacs to be inserted in press(English,

Hindi & regional )

• Uploaded report & Press cuttings to be preserved

For internal circulation of BSNL only

Page 27: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Publicity of Tenders

Time Limit for Publicity of Tenders:-

• 7 days-- E.C. upto Rs. 20 L

• 10 days-- E.C. Rs. 20 L to Rs 2 Cr.

• 14 days--E.C. more than Rs. 2 Cr.

Poor Response Of Tenders:-

a)Throw open tenders to next lower class.

(b) The NIT approving authority may modify the

eligibility criteria suitably.

For internal circulation of BSNL only

Page 28: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Earnest Money

Necessity for Earnest Money:-

Earnest money is paid by each tenderer to enable the

Department to ensure that a tenderer does not back

out of his tender before its acceptance, or refuse to

execute the work after it has been awarded to him.

• 2% of E.C if EC< Rs.25 cr.

• 50L + 1% of EC, if EC > Rs.25cr.

• 50% forfeiture if contr. withdraws before award

• 100% forfeiture if contr. withdraws after award or

fails to commence.

For internal circulation of BSNL only

Page 29: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Earnest Money

Mode of Deposit:-

(1) The earnest money may be accepted only in the following

forms:-

(i) Cash upto Rs.10,000.

(ii) Treasury challan.

(iii) Deposit at Call Receipt of a Scheduled Bank guaranteed by

the Reserve Bank of India.

(iv) Banker‟s cheque of a Scheduled Bank.

(v) Demand Draft of a Scheduled Bank.

(vi) Fixed Deposit Receipt (FDR) of a Scheduled Bank.

(vii) It should be ensured that the FDR is pledged in favour of

the tender inviting authority

For internal circulation of BSNL only

Page 30: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Receipt, Opening and Acceptance of Tenders

• Tenders should be opened in the presence of such

intending tenderers.

• Tenders should be entered in the Register Form

CPWD 41.

• A.O should be encouraged to be present at the time of

opening of tenders.

• Tenders received after due date and time of receipt

not to be considered at all. They should neither be

opened nor entered in the tender opening register

For internal circulation of BSNL only

Page 31: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Receipt, Opening and Acceptance of Tenders

Officer opening the tenders should encircle all corrections,

cuttings, conditions, additions and over-writings and number

them and attest them in red ink

Processing of tenders:-

• Time Schedule for Scrutiny of Tenders

• SDE`s tenders - 7 days

• EE`s tenders -15 days

• SE`s tenders -7 (at EE), 15 (at SE) days

• CE`s tenders -7 (at EE), 5 (at SE), 20 (at CE) days

• PGM(BW) tenders -7 5* 15 15

(Period indicated above is in working days.)

•For internal circulation of BSNL only

Page 32: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Negotiations

Procedure for conducting Negotiations:-

• Negotiations should not normally be conducted with the

tenderer, but in case where it becomes necessary to do

so, negotiations should be restricted only to the lowest

tenderer

• Communication of acceptance/rejection of tenders. After

the tender for the work has been accepted, the same

shall be communicated to the contractor.

• After submission of the performance security /guarantee

by the contractor in an acceptable form, an intimation to

commence the work shall be given.

For internal circulation of BSNL only

Page 33: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Recall of Tender

Re-invitation of tenders:-

If the lowest tenderer backs out, there should be re

tendering in a transparent and fair manner. In such

a situation, the NIT approving authority may advise

call for limited or short notice tender if so justified in

the interest of work and take decision on the basis

of lowest tender.

For internal circulation of BSNL only

Page 34: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Security Deposit

Security Deposit and Performance Guarantee :-

• Performance guarantee = Validity upto Stipulated Time

for completion+ 60 days (For Works ≥15.00 Lakh)

• Successful tenderer /contractor, shall deposit an amount

equal to 5% of the tendered & accepted value of work

(without limit) Deposit at Call Receipt/Banker‟s

Cheque/DD/Pay Order of a Scheduled Bank. (In case

guarantee amount < Rs. 1,00,000/-)

• Government securities.

• Fixed Deposit Receipt (FDR) of a Scheduled Bank.For internal circulation of BSNL only

Page 35: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Security Deposit

Security deposit :-

(1) The security deposit shall be collected by deductions from

the running bills of the contractors at A sum @ 5% of the

gross amount of the bill shall be deducted from each running

bill of the contractor, till the sum along with the sum already

deposited as earnest money amounts to security deposit @

5% of the tendered amount of the work

(2) Security deposit can be released against bank guarantee

issued by a schedule bank on its accumulation to a

minimum amount of Rs. 5 lakhs subject to the condition that

amount of any bank guarantee except last one, shall not be

less than Rs. 5 lakhs.

For internal circulation of BSNL only

Page 36: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Security Deposit

For Works up to 15 Lakh:-

• The S.D. shall be deducted @10% of the gross amount of

the bill shall be deducted from each running bill of the

contractor, till the sum along with the sum already deposited

as earnest money amounts to security deposit @ 10% of

the tendered amount of the work

• FDR‟s as Security Deposit

(1) Since Fixed Deposit Receipts (FDR‟s) are not Government

securities, there is no objection to their being accepted even

if the period for the completion of the work is less than one

year.

For internal circulation of BSNL only

Page 37: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Refund of PG & SD

It is further clarified that the Fixed Deposit Receipts

should be accepted as security even if it does not

cover the stipulated period/extended period, defect

liability period.

Refund of performance guarantee

• The performance guarantee shall be refunded to the

contractor soon after the completion of the work and

recording of the completion certificate as above.

For internal circulation of BSNL only

Page 38: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Refund of PG & SD

Refund of security deposit

(1) In the case of works executed against agreements

in Forms BSNL-W 7 & 8 the refund of security

deposit to a contractor on the completion of works is

regulated by Clause 17 thereof. This clause

envisages the issue of a completion certificate in

terms of Clause 8 of the Contract. Such completion

certificate shall be issued by the authority in a

manner detailed under section 29.

For internal circulation of BSNL only

Page 39: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Refund of PG & SD

(2) The period of Maintenance as prescribed in Clause

17 of the Contract will be counted from the date of

completion as recorded. The security deposit of the

contractor should be refunded by the Executive

Engineer after the prescribed maintenance period as

stipulated in the agreement or after the date in which

the final bill has been prepared and passed for

payment, which ever is later.

For internal circulation of BSNL only

Page 40: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Refund of PG & SD

Time limit on claims for refund of security

deposit:-

The claim for refund of security deposit is governed by

the Limitation Act. The period of limitation is 3 years,

commencing from the date that the right to the due

accrues. In the case of security deposit paid along with

the individual contract, the right to the due would

accrue under Clause 17 after the Maintenance period,

or the date of payment of final bill, whichever is later.

For internal circulation of BSNL only

Page 41: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Extra Items

Extra Substituted And Deviated Items Of Work :-

• Deviations Deviation means deviation in quantities

of items, i.e. where there is increase or decrease in

the quantities of items of work in the agreement.

• Market rates for quantities deviating beyond certain

limit as per provisions of clause 12.2 of Agmt., in

case of agreement items, substituted item,

agreement cum substituted items which exceed the

limit stipulated in schedule F.

For internal circulation of BSNL only

Page 42: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Extra Items

• For excess quantities. Engineer-in-Charge shall

consider the analysis submitted by contractor and

determine the rates on basis of market rates. The

rates should be worked out by adopting the market

rates of material/labour, prevailing at the time of

occurance of excess, in the relevant item as adopted

in the justification

1) Deviations in quantities of individual item upto + 10%

of agreement quantities will not need any prior

approval of TS authority and sanction of deviations is

not required.

For internal circulation of BSNL only

Page 43: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Extra Items

(2) Deviations beyond this limit of + 10% should not be

made at site without in principle approval of TS

authority. Once in principle approval is obtained, the

total deviations (including initial + 10%) shall be

sanctioned by officers as per delegation of powers

(3) The rates for deviated quantities beyond deviation

limits are to be based on market rates. The work

shall not be suspended on the plea of non-

settlement of rates.

For internal circulation of BSNL only

Page 44: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Extra Items

Extra/Substituted Items :-

• Extra items of work are items that are completely new,

and are in addition to the items contained in the

contract. (2) Substituted items are items that are taken

up with partial modification or in lieu of items of work in

the contract.

Nomenclature of item:-

• The wordings of the extra/substituted items sanctioned

by the competent authorities should be properly

formulated so as to reflect the exact mode of

execution in the field.

For internal circulation of BSNL only

Page 45: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Extra Items

Prior sanction of competent authority necessary.

(1) No extra/substituted item should be executed or

approved without the prior concurrence of its

necessity by the authority who accorded the

technical sanction.

(2) The item shall be operated as per powers for

sanctioning the substituted/extra items.

For internal circulation of BSNL only

Page 46: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Extra Items

• Clause 12.2 provides that in case of contract items,

substituted items, contract-cum-substituted items,

which result in exceeding the limits specified in

Schedule „F‟, the contractor shall within 15 days from

the receipt of order or occurance of excess can claim

revision of rates for the quantities exceeding the

deviation limit. Such claims should be submitted by

him duly supported by analysis.

• The Engineer-in-charge shall revise the rates based

on market rates within one month of receipt of such

claims.

For internal circulation of BSNL only

Page 47: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

Extra Items

• The rate of extra items and deviation items beyond

the permissible limit will be worked out at market

rates prevailing at the time of commencement of

execution of these items. For substituted items, the

agreement rate of the original item will be adjusted

for the difference in market rates of original and

substituted items. The analysis of rates on market

rates should be on similar lines as adopted in the

justification of tender.

For internal circulation of BSNL only

Page 48: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

CTE Inspection Chief Technical Examiner’s Organization:-

• The Chief Technical Examiner‟s Organization is the

technical wing of the Central Vigilance Commission.

• The Chief Technical Examiner‟s Organization

conducts inspections of works of civil from the

vigilance angle on its own or on a complaint being

received by/referred to them. The inspections can

be carried out by them for works of any magnitude,

both in respect of original and repair works.

For internal circulation of BSNL only

Page 49: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

CTE Inspection

Inspection by CTE :-

(1) Intimation regarding the inspection/examination of

works by the CTE is sent by CTE to the Executive

Engineer concerned with a copy to the Superintending

Engineer well in advance. In order to enable the

inspection to be carried out properly, various

documents relevant to the work are generally asked for

by the CTE to be kept ready at site. This list is not

exhaustive/comprehensive. Any other record

considered relevant for inspection can be called for by

them.

For internal circulation of BSNL only

Page 50: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

CTE Inspection

• The inspection reports are sent by the CTE to the

Executive Engineer concerned, to which the Executive

Engineer shall reply within the period mentioned in the

letter

• Normally the recoveries of overpayments pointed out by

the CTE should be made within a period of 3 months

from the date of issue of memorandum by the CTE. In

no case, action to recover the overpaid amount should

be kept pending, or be kept in abeyance on account of

the case being before the Arbitrator.

For internal circulation of BSNL only

Page 51: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

CTE Inspection

List of documents considered essential for inspections by

CTE and which may be called for examination of a work :-

(1) (a) Press Cuttings, including extended dates, if any

(i) For pre-qualification of architects/consultants.

(ii) For pre-qualifications of contractors. (iii) Call of tenders.

(b) Register of sale of tenders, (c) Register of opening of tender.

(2) File giving reference to financial sanction and approval of

competent administrative authority Preliminary estimate.

(3) Copy of detailed estimate and its technical sanction by

competent technical authority.

(4) Approved N.I.T. (Notice Inviting Tenders) in original.

For internal circulation of BSNL only

Page 52: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

CTE Inspection

(5) Rejected tenders and comparative statements for :

(a)Selection of architects/consultants.

(b)Short-listing or pre qualification of tenders.

(c) Other tenders.

(6) Justification statement and corresponding notings in support

of tenders/offers accepted.

(7) Details of negotiations, if any, made before acceptance of

tenders.

(8) Original contracts with consultant/contractor. (9) Guarantee

Bonds etc. towards security for work, machinery/mobilization.

advance etc. including extension of validity.

For internal circulation of BSNL only

Page 53: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

CTE Inspection

(10) Insurance policies for work, materials, equipment, men etc.

including extension of validity.

(11) Guarantees for water tightness, termite proofing etc.

(12) Standard specifications.

(13) Standard Schedule of Rates.

(14) Drawings -architectural and structural.

(15) All connected Measurement Books, Level Books, field

books and lead chart.

(16) All Running Account Bills with all connected

statements/vouchers etc.

For internal circulation of BSNL only

Page 54: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

CTE Inspection

(17) Statement showing details of Test check of

measurements by superior officers -copies of orders

laying down such requirements.

(18) Materials at site accounts/dismantled materials

record.

(19) Site Order Books/Texts records/Log Books.

(20) Details of extra/substituted items and of deviated

quantities being executed/ considered for execution in

the work along with analysis of rates.

For internal circulation of BSNL only

Page 55: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

CTE Inspection

(21) Hindrance Register.

(22) Office correspondence files and inspection notes,

if any, issued by inspecting officers.

(23) Complaint records, if any.

(24) Any other documents relevant to the works.

For internal circulation of BSNL only

Page 56: E1-E2 Civil Technicaltraining.bsnl.co.in/DIGITAL_LIBRARY_SOURCE/upgradation/E1-E2/E1-E2... · CPWD 41. •A.O should be encouraged to be present at the time of opening of tenders

For internal circulation of BSNL only