e-verify enrollment for az employers · e-verify enrollment for az employers. presented by: yu...
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E-Verify Enrollment for AZ Employers
Presented by: Yu-Ting C. Adler [email protected]
Management and Program Analyst U.S. Citizenship and Immigration Services
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• Background • Form I-9 and E-Verify Work Together • What is E-Verify? • How to enroll? • Resources
Agenda
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In 1986, in an effort to control illegal immigration, Congress passed the Immigration Reform and Control Act (IRCA).
IRCA forbids employers from knowingly hiring individuals who do not have work authorization in the United States.
The employment eligibility verification provisions, and sanctions, of IRCA are found in Section 274A of the Immigration and Nationality Act (INA).
Background
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• All employees MUST
Complete Form I-9, Section 1 by 1st day of work for pay
Choose and present acceptable documents by 3rd business day after work for
pay
• All employers including federal agencies MUST
Have Form I-9 for all current employees and those within retention period
(hired after November 6, 1986)
Use Form I-9 with revision dated 07/17/17 N, for new hires and reverifications
Complete Form I-9, Section 2 by 3rd business day after work for pay
Not use Form I-9 to prescreen
Form I-9 & E-Verify Work Together Form I-9 Compliance
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• All employees of E-Verify employers:
Must provide Social Security number on Form I-9
Select acceptable List B document with photo, if provided for Form I-9
• All E-Verify employers including federal agencies MUST:
Use a completed Form I-9
Create E-Verify case by 3rd business day after work for pay
Enter employee e-mail address into E-Verify if provided on Form I-9
Keep copy of photo matching document, if provided
Reverify Section 3 of Form I-9 only
Form I-9 & E-Verify Work Together E-Verify Compliance
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• Prohibits business from knowingly or intentionally hiring an “unauthorized alien” after December 31, 2007.
• Requires employers in Arizona to use E-Verify to verify the employment authorization of all new employees hired after December 31, 2007.
• Legal Arizona Workers Act
Legal Arizona Workers Act
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• Free web-based service that’s fast and easy to use
• Electronically verifies the employment eligibility of Newly hired employees Existing employees assigned to work
on a qualifying federal contract * • Partnership between the U.S.
Department of Homeland Security (DHS) and the Social Security Administration (SSA)
What is E-Verify?
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State E-Verify Requirements
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Enacted legislation requiring
mandatory use of E-Verify that may
include most employers,
various public entities /
contractors
FL
MN
TX
OK
CO UT
NE
ID
AZ
GA AL MS
LA
SC
IN
MO
PA
TN NC
VA
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Access Methods
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How Enroll
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Before you begin using E-Verify, it’s important to: Set aside time to complete the enrollment process Make sure your company is not already enrolled Review the E-Verify Memorandum of Understanding (MOU) (PDF, 149.63 KB)
Enrolling in E-Verify is easy, but if you need help or have questions:
Read the Quick Reference Guide for E-Verify Enrollment (PDF, 1.25 MB) Review the Enrollment Checklist Participate in an E-Verify Webinar Contact the E-Verify Contact Center Visit the E-Verify Enrollment page to begin enrollment
How Enroll Resources
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In April 2018, E-Verify released a modernized system that helps users:
Comprehend and navigate system easily
Save time during the verification process
Improve system integrity Visit E-Verify Modernization to learn more about E-Verify enhancements
E-Verify Modernization
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Form I-9 & E-Verify Work Together
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I-9 Process I-9 Process with E-Verify Employee completes Form I-9, Section 1.
• Employee must include SSN when completing Form I-9, Section 1.
• If the employee has not been issued his SSN, complete Form I-9 as usual and attach a memo to Form I-9 indicating the reason for the delay in creating the case in E-Verify.
• If employee provides email address, employer MUST enter it into E-Verify.
Employee chooses which acceptable document(s) to present.
• Employee chooses which acceptable document(s) to present.
• If a List B document is chosen, it MUST contain a photograph.
• If an employee chooses to provide a photo matching document, the employer must make a photo copy and retain with the Form I-9.
Employer completes Form I-9, Section 2.
• Employer completes Form I-9 Section 2.
If necessary, employer updates or re-verifies employee’s work eligibility in Section 3.
• E-Verify Case Status will prompt employer to update or reverify in Section 3 or Form I-9. However, a case should NOT be created in E-Verify.
I-9 Process with E-Verify
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NOTE: All documents must be unexpired. Names should appear on Form I-9 exactly as they appear on documents. No nicknames should be used.
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Employee Rights
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The anti-discrimination provisions of the INA prohibit four types of unlawful conduct:
Citizenship or immigration status discrimination* National origin discrimination* Document abuse during Form I-9 process Retaliation
* Actual or perceived
Preventing Discrimination
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The anti-discrimination provisions of the INA are enforced by:
Department of Justice Civil Rights Division Immigrant and Employee Rights Section
• Employees may contact the Immigrant and Employee Rights Section (IER) to obtain additional information regarding employment discrimination and employee rights and responsibilities*
1-800-255-7688 (TDD: 1-800-616-5525)
• Employers may also contact IER* 1-800-255-8155 (TDD: 1-800-362-2735)
*callers may remain anonymous See IER’s “Employer Dos and Don’ts.”
Immigrant and Employee Rights Section (IER)
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Resources
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Engage with us online and via Social Media
Visit our brand new www.E-Verify.gov
Check out our Videos, E-Verify User Manual, Job Aids, Fact
Sheets, Reports and more on the Employer Resources page
Check out our additional websites I-9Central, myE-Verify
Subscribe to our E-Verify Connection newsletter
Follow #E-Verify on www.Twitter.com/EVerify
Watch us on www.youtube.com/uscis
Additional Resources
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Take advantage of our FREE Outreach services
Take additional public webinars
Request event speakers, customized webinars, or content for
your publications
Seek approval for E-Verify® Logo Authorization
Contact our award winning customer service
E-Verify e-mail: [email protected]
Additional Resources Outreach Services
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Share your feedback
E-mail webinar comments (with date, time and topic) to
Submit Form I-9, E-Verify and myE-Verify idea and feedback
on E-Verify Listens
Additional Resources Feedback
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Immigration law can be complex and it is not possible to describe every aspect of the process.
This presentation provides basic information to help you become generally familiar with rules and procedures.
For more information on the law and regulations please see our Web site: www.e-verify.gov
Disclaimer
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COMMENTS ON OUR WEBINAR?
Send to:
*Include date, time and topic of the webinar
THANK YOU!
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