e- tender notice ई॰ निविदा सूचिा · gurgaon, haryana - 122015 note: bid...
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NIT No.- 133/ W-17/13/ESICH/Gurgaon/2017-18- ARM/Civil Date: 04/10/2017
E- Tender Notice / ई॰ - निविदा सूचिा Medical Superintendent ESIC Hospital, Gurgaon invites e-Tender from reputed agencies under
two bid systems for Annual Repair and Maintenance Services of Civil Works at ESIC Hospital,
Gurgaon for the period of one year. The site of above said work will be,
(1.) (A) 150 Bedded ESIC Hospital, Gurgaon &
(B) 24 Numbers Staff Quarters situated at Hospital Campus.
Sr
Name of Work
Estimated Cost in Rupees
Cost of Earnest Money Deposit
Cost of Performance
Security Money
Submission Date of Tender
1
Annual Repair and Maintenance of Civil works with Materials for Day to Day Maintenance of Civil works.
As per Annexure
(A & B)
Rs. 37,87,532
Rs. 2, 59,585
Rs. 5, 19,170
25/10/2017
Up to
02: 00 pm
2 Repair of Hospital Building Works and Staff Quarters.
As per Annexure C
Rs. 40, 40,603
3 Providing Horticulture work along with Manpower for Hospital Premises.
As per Annexure D Rs. 8, 24,684
4 Grand Total Estimated Cost
Rs. 86, 52,819 /-
& GST Extra
SD/-
(Dr. SHUBHRA GUPTA)
Medical Superintendent
ESIC Model Hospital, Gurgaon (Haryana)
Employees’ State Insurance Corporation Hospital, Gurgaon (Ministry of Labour and Employment, Govt. of India)
Sector-09 A, Gurgaon Haryana- 122001
Tel:0124-2252006/133 E-mail- ID- [email protected]
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NIT No.- 133/ W-17/13/ESICH/Gurgaon/2017-18- ARM/Civil Date: 04/10/2017
Important Instructions for Bidders
All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate
(DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E-Tenders.
Bidder should get Registered at https://esictenders.eproc.in.
Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp
Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in the
form of Demand Draft from any scheduled bank in favour of M/s. C1 India Pvt. Ltd.,
Payable at New Delhi (or in any other form as acceptable by C1 India Pvt. Ltd.) for
Participating in the Tender.
Along with the Demand Draft, Bidder needs to send a covering Letter mentioning about
The Payment Details, Company Name, Address, User ID and Payment towards ESIC Bid
Processing Fees (Mention the Tender ID and Tender Title).
The payment should reach at the below mentioned address, at least one day before the
due date and time of Bid Submission:
Kind Attn: Mr. Mohit Chauhan
C1 India Pvt. Ltd.
301, Gulf Petro Chem Building, 1st Floor,
Udyog Vihar, Phase – 2,
Gurgaon, Haryana - 122015
Note: Bid Processing Fee will be Approved only after the receipt of payment
Employees’ State Insurance Corporation Hospital, Gurgaon (Ministry of Labour and Employment, Govt. of India)
Sector-09 A, Gurgaon Haryana- 122001
Tel:0124-2252006/133 E-mail- ID- [email protected]
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NIT No. - 133/ W-17/13/ESICH/Gurgaon/2017-18- ARM/Civil Date: 04/10/2017
ANNEXTURE-A
NOTICE INVITING TENDER
E -Tenders under two bid systems are invited from the eligible contractors for providing services listed
under scope of work in the bid document. The details of which are as follows:- Sr. No.
Description Details
1 Name of work:- Annual Repair and Maintenance of Civil works along with Day to Day operation of Civil Works with materials, Building Repair works and Horticulture works at ESIC Model Hospital, Gurgaon.
2 Estimated Cost: - Rs. 86, 52,819/- and GST Extra.
3 Period of Contract: - Twelve Months (12) and it may be extended for one year after satisfactory service on same terms and conditions.
4 Earnest Money Deposit: -
Rs. 2, 59,585/- (Rupees Two Lakh Fifty Nine Thousand Five Hundred Eighty Five only) to be deposited along with tender, through Demand Draft favoring ESI Fund A/C No. - 2, payable at Gurgaon. Bids received without EMD will not be considered and summarily rejected.
5 Cost of Tender: - Not Applicable
6 Date of submission of Tender: -
Up to 2:00 pm on 25/10/2017 in the tender box kept in Medical Superintendent Office ESIC Hospital, Gurgaon (Haryana).
7 Date of opening of Tender:
The tenders shall be opened in the presence of the tenderers who choose to be present on 25/10/2017 at 2:30 PM in the conference room ESIC Hospital, Gurgaon. In case, 25/10/2017 is declared a public holiday, tenders shall be received & opened as per above schedule on next working day.
8 Tender Document:- Tender documents containing terms & conditions can be obtained from online portal esictenders.eproc.in during round of clock w.e.f. 04/10/2017 to 25/10/2017. The tender document can also be seen from the website www.esic.nic.in and esictenders.eproc.in.
9 Minimum Eligibility Criteria:-
This invitation for bids is open to- (a) EMD in the form of Bank Draft for Rs.2, 59,585 /- (b) Bid document has been download from the website (c) Copy of PAN Card, (d) Clause by Clause compliance demonstrating substantive responsiveness to the commercial condition by signing and stamping on all the pages of the original bid document. (e) Labour License under the Contractor Labour Act (R & A, Act 1970 ), (f)Certificate of Incorporation/ Registration of Firm Certificate/ Memorandum and Articles of Association/Partnership Deed/ Proprietorship Deed/ Declaration of Proprietorship etc. as the case may be, (g) Copy of Income Tax Return for last three Financial Years, (h) Copy of Balance Sheet, P&L Account for last three Financial Years, (i) Copy of Profit & Loss Account for last three Financial Years, (j) Copy of GST Certificate, (k) Sealed, Signed Technical Bid documents & Separate Financial Bid,
Employees’ State Insurance Corporation Hospital, Gurgaon (Ministry of Labour and Employment, Govt. of India)
Sector-09 A, Gurgaon Haryana- 122001
Tel:0124-2252006/133 E-mail- ID- [email protected]
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(l) ISO Certificate, if any, (m) Letter of Authorization to attend bid opening (To be given separately to authorized person), (n) Filled Format I to VIII by agency, (o) Experience certificate of similar work / Agreement / Work Order during last 7 years, (p) Satisfactory completion certificate of similar nature of work, (q) Undertaking should be typed on agency letter head as per Tender, (r) ESI Certificate along with latest challan, (s) EPF Certificate along with latest challan, (t) Valid License copy for Civil works/ Empanelment Certificate for Civil works (ARM/Construction works) under the CPWD/State PWD/Central Govt./ State Govt./ PSUs.,
10 Technical Eligibility criteria
(i) Experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following.
(a) Three similar completed works costing not less than the amount equal to 40% of the estimated cost.
Or (b) Two similar completed works costing not less than the amount
equal to 50% of the estimated cost. Or
(c) One similar completed works costing not less than the amount equal to 80% of the estimated cost.
(ii) (a) The tenderers have experience of ARM works at a 100 or more bedded hospitals in works of similar nature, OR (b) The tenderer have experience of ARM works services in Government organizations. (iii) Preference will be given to the Agencies having experience in the field of ARM works/ Construction works of civil at CPWD/ State Govt. PWD/ Semi Govt./ ESIC’s/ PSUs/ MES/ Railways) AND the agency shall produce document issued from the authorities concerned for which it has worked. (iv) Experience of having satisfactory successfully completed similar works such as ARM of Civil Works, Documentary proof for above shall be produced along with the technical bid.
11 General Instruction All the documents submitted by bidder should be self attested photocopy and must be legible and signed and stamped and also any overwriting must be attested by authorized signatory, otherwise the bid is likely to be rejected. Agency / Firm already debarred/ blacklisted by any of the ESIC Institution / Office anywhere in India need not apply & will be summarily rejected during the black listed / debarred period. Agency shall provide an Affidavit in this regard with technical bid.
12 Details of work of Scope
The scope of work mainly consists of job of Civil works & general maintenance of ESIC Model Hospital, Gurgaon buildings. The Contractor is required to perform Repair of Civil works with complete finishing as per guideline of manufacturer norms & maintenance jobs shall be carried out as per instruction of Hospital authority/Civil Engineer given to the
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contractor supervisor/ personnel.
13 Bid/Tender Validity The prices quoted shall remain valid for 90 days from the date of opening of the Bid and in respect of accepted bid the prices quoted shall remain valid for contract period.
14 Performance Security Money
The bidder shall furnish performance security to the purchaser for an amount equal to Rs. 5, 19,170/- shall be made by Demand Draft/Bank Guarantee in favour of “ESI Fund A/C. No – 2”, Payable at Gurgaon. The performance security can be encashed by the Employer to recover any amount which is payable by the contractor to the Employer on any account for a cause arising out of the contract.
15 Annual Turnover The Annual turnover of the agency must not be less than Rs. 30.00 Lakh (Rupees Thirty Lakh only).
16 Pre Bid Meeting Pre bid meeting will be held on 12/10/2017 at 2:00pm. Tenderers are advised to send their queries to [email protected] before pre bid meeting.
SD/-
(Dr. SHUBHRA GUPTA)
Medical Superintendent
ESIC Model Hospital, Gurgaon (Haryana)
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ANNEXTURE- B-I
WORK OF SCOPE The work will be executed on Bill of Quantity basis.
1. Annual Repair and Maintenance of Civil works for Hospital Building & Staff Quarters:-
Operation for Water supply, sanitary and plumbing works.
Replacement of Water Supply and Sanitary Installation Items i.e. Plumbing, Fitting/ Fixtures etc.
Cleaning of Storm water drainage, rain water harvesting & sewage disposal works including sewer
pumps.
Cleaning of Sewer lines of the Hospital and Staff Quarters.
The Sewer-man shall ensure that all lines are maintained in a clean condition by carrying out Preventive cleaning of all lines at least once each month
All hospital & staff quarters U/G tanks O/H tanks are required to be cleaned periodically.
Operation and Maintenance of the existing Water Bore -well for uninterrupted water supply.
Carpentry works for doors & windows,
Replacement of frames, shutters and fittings / fixtures for doors/ Windows/ventilators etc.
Stoppage of seepage / leakages from toilets and water supply and sanitary installation fixtures,
Removal of blockages from Water Supply &Sanitary lines and internal & external drains.
Providing water proofing treatment to the roof & other areas by duly verifying the existing
guarantee obligations in r/o earlier done water proofing works.
Major repairs of internal roads and pavements e.g. Re-laying new road courses / pavement
Concrete etc.
Major repairs/replacement of flooring, skirting, dado and plaster.
Repair to floor / dado tiles.
Replacement of glass panes, doors & window fixtures.
Leakage / seepage control measures in toilets & roofing.
Periodic cleaning of internal and external drains, water tanks.
Only Class A Brick, fine & coarse sand, reputed brand of cement bag & TMT steel bars should be
used in materials.
Always cleaning the construction site.
Only Class- I, reputed brand, ISI marked materials would be used in repair work of civil maintenance
works.
The agency should provide all materials for civil works are as per ISI norms and reputed
manufacturer.
The agency should be maintained all statutory records and registers.
That the work is carried out in an orderly manner without noise and obstruction to flow of traffic.
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That all rubbish etc. is disposed off at the earliest and the place is left clean and orderly at the end of
each day’s work.
2. Manpower for Annual Repair and Maintenance of Civil works
The agency shall be responsible to depute their supervisor in Hospital to meet MS/DMS/DD/AD/
Engineer/ Caretaker or Maintenance In charge’s and note complaint on weekly basis.
The agency shall have to display on notice board, the name of maintaining agency along with Facility
Manager/Engineer/Supervisor’s name to be contacted with Telephone/Mobile nos. for lodging the
complaints.
Whenever, Civil Engineer is required at site the agency will provide.
Man power Attendance Register and Bio Metric Attendance, Muster Roll & Wage Register is to be
maintained by the agency and a copy of which shall be produced with monthly bill.
Uniform, Identity Cards, Name Plates and identity cards have to be provided to each and every Staff
by the contractor. Bio - data of each staff should be maintained and whenever asked will have to be
shown immediately.
The agency should be maintained safety precaution for labourers.
Day to day maintenance activities are to be carried out by a mechanism of Service Centre where all
sorts of complaints from users of the facilities are received and attended. The Service Centre is to be
manned by various categories of unskilled / semi – skilled / skilled manpower or maintenance staff
e.g. Supervisor, Carpenter, Mason, Plumber, Sewer man, Mason, Mate, Helpers etc. under the
supervision of engineering personnel in appropriate number in order to carry out day to day
maintenance activities efficiently and effectively.
Unskilled / semi – skilled / skilled manpower or maintenance staff is to be generally decided as per
the yardsticks given in Annexure- B-II, which is as per CPWD Maintenance Manual.
3. White Wash works for Hospital Building & Staff Quarters:-
Painting after completely scrapping the existing finish and preparing the surface a fresh on external
& internal surfaces.
Re - painting of external / internal walls, Repairs to external/ internal plaster.
White Wash and Painting of Hospital and Residential Colony as per current CPWD norms.
4. Horticulture and Landscaping works:-
The constant monitoring of landscaping and horticulture works is indispensable for having desired
results. The contract document should be made as per BOQ so as to cover whole gamut of activities
related to maintenance of landscaping and horticulture works, mainly the following items :
Redoing of lawns wherever required & their periodic maintenance.
Replanting of hedges wherever required & their periodic maintenance.
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Planting of seasonal flowers in flower beds / pots & their periodic maintenance.
Maintenance of existing plants, watering and trimming work.
Providing and planting of new plants as per BOQ norms.
The agency should provide Automatic (Electric Power/Diesel Power) lawn mower machine of
suitable capacity for horticulture works.
.
SD/-
(Dr. SHUBHRA GUPTA)
Medical Superintendent
ESIC Model Hospital, Gurgaon (Haryana)
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ANNEXTURE-B-II.
MINIMUM MAN POWER TO BE AT SITE FOR HOSPITAL WORKS.
A. The following minimum manpower is to be deployed in daily day time shift as mentioned against each.
S.NO CATEGORY QUALIFICATION & EXPERIENCE
Nos. DUTY WORKS HOURS.
1 Tech. Supervisor
Diploma in Civil Engineering with more than 5 years experience of ARM work
1 Regularly check and Quickly short out the problem & present at General shift
2 Plumber ITI in Plumber or with more than 2 years experience to related field.
2 Regularly present at every shift.
3 Mason An Educated with more than 5 years experience to related field.
1 Quick short out the problem & regularly present at general shift.
4 Mate More than 2 years experience to related field.
1 Helper of Mason & regularly present at general shift.
5 Helper More than 2 years experience to related field.
1 Regularly present at General shift and Assist with Carpenter & Plumber.
6 Sewer Man More than 2 years experience to related field.
1 Quickly short out the problem & regularly present at General shift
7 Carpenter 10th pass with more than 5 years experience of ARM work/carpenter works.
1 Regularly present at General shift.
8 Mali/Gardener An Educated with more than 5 years experience of horticulture field.
4
Regularly check, clean, cutting the grass, plants, green fields, etc. Available as per duty roaster chart.
9 Total 12 The man power may be increased or decreased by the order of Medical Superintendent.
Official working hours of Hospital is from 09.00 A.M. to 04.00 P.M. for 5 days in a week & Saturday from
09.00 A.M. to 01.00 P.M.
Therefore, weekly rest to such workers may also to be arranged by the contractor.
The above manpower shall be available on whenever required.
(B). Whenever the need of Painter or Welder or any related person arises the same may be arranged by the
contractor. The payment of all such additional work will be on the basis of wage Analysis and on the certificate of
representative of ESIC deputed by Medical Superintendent.
NOTE: - Only Licensed/Certified manpower who preferably have gained experience in similar work shall be
deployed. All the above Staff on the Contract shall wear uniform and batches identifying their category and name
in English and Hindi Language.
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INSTRUCTION TO THE TENDERERS 1. Tender form shall be completed in all respect. Incomplete tender or tender without E.M.D shall be treated as invalid.
2. Last date of submission of tenders is 25/10/2017 up to 02:00 P.M. 3. Date and time of opening of tender is 25/10/2017 at 02:30 P.M. 4. Each and every page of the tender documents should bear the stamp and signature of the authorized representative/quoting firm. Format I to IX enclosed shall be filled without exception. 5. The rates for each and every item shall be quoted in Figure and words. In case of any discrepancy in rates, the rates written in words shall prevail.
6. The envelope containing tender document shall be sealed and bear the name of work and the name and address of the tenderer.
7. The work site that is Hospital can be visited on any working day during office hours by contacting Administrative Officer/Engineers / Care Taker/ General Branch in order to have an Idea of Work.
8. The Competent Authority of ESIC, reserves the right to accept or reject any tender or all tenders or part of tender without assigning any reason whatsoever.
9. Conditional tenders are liable to be rejected. Delayed /late tenders for whatever is the reason will not be accepted.
10. The tender for the work shall remain open for acceptance for a period of ninety days (90) from the date of opening of tender.
11. These instructions shall form a part of the contract document.
12. The EMD of unsuccessful tenderers will be refunded within one week after the award of work to the successful tenderer.
13. Financial Bid: The financial bid of the tenderers, who qualify in the technical bid, will be opened in the presence of only those successful tenderers, who choose to attend the opening of financial bid. Prior notice will be given to tenderers for this purpose.
14. Award of Work: - (i) The selection of the agency will be at the sole discretion of the Medical Superintendent, ESICH, Manesar who reserves its right to accept or reject any or all the proposals without assigning any reason whatsoever. (ii) Upon evaluation of offers the notification on award of contract will be intimated to the successful tenderer.
15. Duly verified scanned copies of online tender document along with EMD and others enclosures shall be deposited in the Tender Box kept in Medical Superintendent office block on or before __/__/2017, 02.00 PM at following address:
O/O Medical Superintendent, ESIC Hospital Gurgaon, Sector-09 A, Gurgaon, (Haryana)
16. The contract with the agency which does not provide proof of payment of statutory dues & monthly salary to its employee will be terminated right away by giving one month’s written notice.
17. Agency / Firm already debarred/ blacklisted by any of the ESIC Institution / Office anywhere in India need not apply & will be summarily rejected during the black listed / debarred period.
18. Agency will not employ any staff, transferred/ terminated earlier by any service providing agency on
the basis of complaint by ESIC Institution/ Hospital.
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ANNEXTURE-C- II
INSTRUCTIONS TO THE TENDERERS
1. DEFINITIONS:
(a) "The Purchaser" means the Employees’ State Insurance Corporation Model Hospital, Gurgaon (ESIC).
(b) "The Bidder" means the individual or firm who participates in this tender and submits its bid.
(c) "The Supplier" means the individual or firm supplying the goods under the contract.
(d) "The Goods" means all the stores and/or materials, which the Supplier is required to supply to the
Purchaser under the contract.
(e) "The Work Order" means the order placed by the Purchaser on the Supplier signed by the Purchaser
including all attachments and appendices thereto and all documents incorporated by reference
therein. The purchase order shall be deemed as “Contract" appearing in the document.
(f) "The Contract Price" means the price payable to the Supplier under the purchase order for the full
and proper performance of its contractual obligations.
2. COST OF BIDDING:
The bidder shall bear all costs associated with the preparation and submission of the bid. The Purchaser,
will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the
bidding process.
3. BID FORM:
The bidder shall complete the Bid Form and the appropriate Price Schedule furnished in the Bid
Documents, indicating the goods to be supplied, a brief description of the goods and quantity.
4. BID DOCUMENTS:
4.1 The goods required, bidding procedures and contract terms are prescribed in the Bid Documents.
The Bid Documents include:
(a) Notice Inviting Tender (as per Annexure A)
(b) Scope of Work (as per Annexure B – I, II & III)
(b) Instructions to the Tenderer (as per Annexure C- I & II)
(c) General (Commercial) Conditions of the Contract (as per Annexure D)
(d) Special Conditions of Contracts (as per Annexure E)
(e) Details of Tenderer (Format I)
(f) Work Experience (Format II)
(g) Declaration (Format III)
(h) Undertaking (Format IV)
(i) Check list and order in which the documents are to be submitted for Bid (Format V)
(j) Details of Existing Contract (Format VI)
(k) LETTER OF AUTHORISATION FOR ATTENDING BID OPENING (Format VII)- To be given to authorized
person.
(l) Certificate of Non-Participation of near Relatives of ESIC in the – tender (Format VIII)
(m) FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND (Format IX)
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2 (n) Enclosure Form (I - IV)
(o) Financial Bids (Part B)
4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid
Documents. Failure to furnish all information required as per the Bid Documents or submission of bids
not substantially responsive to the Bid Documents in every respect will be at the bidder's risk and may
result in rejection of the bid.
5. CLARIFICATION OF BID DOCUMENTS:
5.1 A prospective bidder, requiring any clarification of the Bid Documents shall notify the Purchaser in
writing or by Fax at the Purchaser's mailing address indicated in the Invitation for Bids. The Purchaser
shall respond in writing to any request for clarification of the Bid Documents, which it receives not
later than 7 days prior to the date for the submission of bids. Copies of the query (without identifying
the source) and clarifications by the Purchaser shall be sent to all the prospective bidders who have
received the bid documents.
5.2 Any clarification issued by ESIC Hospital, Gurgaon in response to query raised by prospective bidders
shall form an integral part of bid document and it may amount to an amendment of relevant clauses of
bid document. A copy of such clarification may be enclosed along with bid document for ready
reference.
6. AMENDMENT OF BID DOCUMENTS:
6.1 At any time, prior to the date of submission of bids, the Purchaser may, for any reason, whether at
its own initiative or in response to a clarification requested by a prospective Bidder, modify the bid
documents by amendments.
6.2 The amendments shall be notified through the aforesaid website and these amendments will be
binding on them.
6.3 In order to afford prospective bidders reasonable time to make the amendments into account in
preparing their bids, the Purchaser may, at its discretion, extend the last date for the submission of bids
suitably.
7. BID PRICES:
7.1 The bidder shall give the total composite price inclusive of all levies and taxes (inclusive of GST). The
offer shall be firm and in Indian Rupees. No foreign exchange will be made available by the purchaser.
7.2 Prices indicated on the Price Schedule shall be entered in the following manner:
(i) The price of the goods shall be quoted as total unit price for each individual item. (ii) The bidder shall quote only one price for each item. (iii) The total price for each individual item shall be entered after multiplying the quantity with total unit price. 7.3 Taxes, if any, have to be indicated separately otherwise it will be presumed that quoted price are
inclusive of taxes and taxes shall not be paid separately.
7.4 The prices quoted shall remain valid for 90 days from the date of opening of the Bid and in respect of
accepted bid the prices quoted shall remain valid for 90 days.
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3 7.5 The unit price quoted by the bidder should be in sufficient detail to enable the purchaser to arrive at
prices of ARM of Civil materials.
7.6 “DISCOUNT”, if any, offered by the bidders shall not be considered unless they are specifically
indicated in the price schedule. Bidders desiring to offer discount shall therefore modify their offers,
suitably while quoting and shall quote clearly net price taking all such factors like Discount, free supply,
etc. into account.
7.7 The price approved by the ESIC Hospital, Gurgaon for procurement will be inclusive of levies and
taxes, packing, forwarding, freight and insurance as mentioned in Para 7.1 above. Break up in various
heads like Custom duty, Excise duty, Sales Tax, Insurance freight and other taxes paid/payable as per
clause 7.2 is for the information of the purchaser and any changes in the taxes shall have no effect on
the price during the scheduled delivery period.
8. DOCUMENTS ESTABLISHING GOODS CONFORMITY TO BID DOCUMENTS:
8.1 The documentary evidence in conformity with the Bid Documents may be in the form of literature
and data and the bidder shall furnish a clause-by-clause compliance on the ESIC's Technical
specifications and commercial conditions demonstrating substantial responsiveness to the Technical
Specification and commercial conditions in the form of signing & stamping all the pages of the original
bid document by the authorized person/persons. In Case of deviations a statement of deviations and
exceptions to the provision of the Technical Specifications and commercial conditions shall be given by
the bidder. A bid without clause-by- clause compliance shall not be considered. The goods offered must
have ability to meet the technical specifications. Necessary document to substantiate this shall have to
be submitted along with the offer by the supplier.
9. FORMATS AND SIGNING OF BID
9.1 The copy of the Bid shall be typed or printed and all the pages numbered consecutively and shall be
signed and stamped by the bidder or a person or persons duly authorized to bind the bidder to the
contract. The letter of authorization shall be accompanied with written power-of-attorney. All pages of
the original bid shall be signed and stamped by the person or persons authorized for signing the bid. The
bids submitted shall be sealed properly.
9.2 The bid shall contain no cutting, and overwriting except as necessary to correct errors made by the
bidder in which case such corrections shall be signed by the person or persons authorized for signing the
bid.
10. SUBMISSION OF BIDS
10.1 SEALING AND MARKING OF BIDS: The bidder shall submit sealed bid in bigger envelope and bear
the name “Annual Repair and Maintenance of Civil works along with Day to Day operation of
Civil Works with materials, Building Repair works and Horticulture works at ESIC Model
Hospital, Gurgaon.”
10.2 (a) the sealed envelope shall be addressed to the Purchaser at the following address:
To
The Medical Superintendent
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ESIC Hospital, Gurgaon
Sector- 09 A, Gurgaon
(Haryana-122001)
(b) All the envelope shall bear the Tender name, the tender number and the words ‘DO NOT OPEN
BEFORE’ (due date & time).
(c) The envelope shall indicate the name and address of the bidders to enable the bid to be returned
unopened in case it is declared ‘late’ or rejected.
11. LATE BIDS:
11.1 Any bid received by the Purchaser after the deadline for submission of bids prescribed by the
Purchaser pursuant to, shall be rejected and returned unopened to the bidder.
12. PLACEMENT OF ORDER
The Purchaser shall consider placement of orders for commercial supplies for those bidders whose
offers have been found technically, commercially and financially acceptable and whose goods have been
approved/validated by the purchaser. The Purchaser reserves the right to accept counter offer price(s)
against price(s) quoted by any bidder.
13. OPENING OF BIDS:
13.1 The purchaser shall open online bids in the presence of bidders or their authorized
representatives who chose to attend on opening date and time. The bidder’s representatives, who are
present, shall sign in an attendance register. Authority letter to this effect shall be submitted by the
representative before they are allowed to participate in bid opening.
13.2 A maximum of two representatives for any bidder shall be permitted to attend the bid opening.
13.3 The date fixed for opening of bids, if subsequently declared as holiday by the ESIC, the revised date
of schedule will be notified. However, in absence of such notification, the bids will be opened in the next
working day, time and venue remaining unaltered.
14. CLARIFICATION OF BIDS:
14.1 To assist in the examination, evaluation and comparison of bids the Purchaser may, at its discretion
ask the bidder for the clarification of its bid. The request for clarification and the response shall be in
writing. However, no post bid clarification at the initiative of the bidder shall be entertained.
15. TECHNICAL EVALUATION:
15.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been furnished, whether
the documents have been properly signed and whether the bids are generally in order.
15.2 Prior to the detailed evaluation, pursuant, the Purchaser will determine the substantial
responsiveness of each bid to the Bid document. For purposes of these clauses, a substantially
responsive bid is one, which conforms, to all the terms and conditions of the Bid Documents without
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5 material deviations. The Purchaser's determination of bid's responsiveness is to be based on the
contents of the bid itself without recourse to extrinsic evidence.
16. EVALUATION AND COMPARISION OF SUBSTANTIALLY RESPONSIVE BIDS:
16.1 The employer shall evaluate in detail and compare the bids previously determined to be
substantially responsive bids.
16.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the
unit price and total price that is obtained by multiplying the unit price and quantity, the unit price
shall prevail and the total price shall be corrected by the Purchaser. If there is a discrepancy between
words and figures, the amount in words shall prevail. If the Supplier does not accept the correction of
the errors, his bid shall be rejected.
16.3 The evaluation and comparison of responsive bids shall be done on the price of the goods offered
inclusive of Levies & Taxes i.e., Goods & Service Tax (GST), packing, forwarding, freight and insurance
etc. as indicated in the Price Schedule given in the Financial Bid Document.
16.4 The evaluation shall be done on L-1(lowest bid) vendor of total Cost.
17. PURCHASER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:
The Purchaser reserves the right to accept or reject all or any bid, and to annul the bidding process at
any time prior to award of contract without assigning any reason whatsoever and without thereby
incurring any liability to the affected bidder or bidders on the grounds for the Purchaser's action.
18. SIGNING OF CONTRACT:
18.1 The issue of firm purchase Order and Signing of agreement with Competent Authority of ESIC, and
Signing of Contract Form shall constitute the award of contract to the bidder.
18.2 Consequent upon the successful bidder furnishing of performance security, the Purchaser shall
discharge its Bid security submitted along with tender document.
19. ANNULMENT OF AWARD:
Failure of the successful bidder to comply with the requirement shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security in which event the tender shall be cancelled and ESIC may call for new bids.
20. Purchaser reserves the right to disqualify the supplier for a suitable period who habitually failed to supply the goods in time. Further, the suppliers whose goods do not perform satisfactory in the field in accordance with the specifications may also be disqualified for a suitable period as decided by the purchaser.
21. Purchaser reserves the right to blacklist a bidder for a suitable period in case he fails to honor his bid without sufficient grounds.
22. The bidder should give a certificate to the effect that none of his/her near relative is working in the ESIC in Format- VIII prescribed in the tender document. The Bidder or its authorized signatory should furnish certificate stating that none of the near relative of proprietor OR all partners of partnership firm excluding Government of India/ Financial institution nominees and independent non-Official part time appointed by Govt. of India or the Governor of the state is working in the unit where the tender is being
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6 applied. Due to any breach of these conditions by the company or firm or any other person the tender will be cancelled and Bid Security will be forfeited at any stage whenever it is noticed and ESIC Hospital, Gurgaon will not pay any damage to the company or firm or the concerned person. The company or firm or the person will also be debarred from further participation in the concerned unit.
The near relatives for this purpose are defined as:- (a) Members of a Hindu undivided family (HUF). (b) Husband and Wife.(c) If one is related to the other in the manner as Father, Mother, Son(s) & Son’s wife (daughter- in-law), Daughter(s) and Daughter’s husband (son-in-law), Brother(s) and Brother’s wife, Sister(s) and Sister’s husband (brother-in-law).
Annexure -D
GENERAL CONDITIONS OF CONTRACT
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7 Definitions and Interpretation 1. Definitions
a) In the Contract (as hereinafter defined) the following words and expressions shall have the
meanings hereby assigned to them except where the context otherwise requires.
(I) “Employer” means the ESIC and the legal successors in title to ESIC.
(ii) “Engineer” means the person appointed by ESIC to act as Engineer for the purposes of
the Contract.
(iii) “Contractor” means an individual or firms (proprietary or partnership) whether
incorporated or not, that has entered into contract (with the employer) and shall include his/its
heirs, legal representatives, successors and assigns. Changes in the constitution of the firm, if
any shall be immediately notified to the employer, in writing and approval obtained for
continued performance of the contract.
(b) (i) “Contract” means these conditions, the Specification, the Bill of Quantities, the Tender,
the Letter of acceptance, the Contract Agreement (if completed) and such further documents as
may be expressly incorporation in the letter of Acceptance or Contract Agreement ( if
completed).
(ii) “Specification” means the specification of the Works included in the Contract and any
modification thereof.
(iii) “Drawings” means all the completion drawings, calculations and technical information of
a like nature provided by the Engineer to be Contractor under the Contract and all
drawings, calculations, samples, patterns, models, Operation and Maintenance manuals and
other technical information of a like nature submitted by the Contractor and approved by the
Engineer.
(iv) “Bill of Quantities” means the priced and completed bill of quantities forming part of the
tender.
(v) “Tender” means the Contractor’s priced offer to the Employer for the execution and
completion of the works and the remedying of any defects therein in accordance with the
provisions of the Contract, as accepted by the Letter of Acceptance. The word Tender is
synonymous with “Bid “and the words “Tender Documents” with “Bidding Documents”.
(vi) “Letter of Acceptance” means the formal acceptance of the tender by ESIC.
(vii) “Contract Agreement” means the contract agreement (if any) referred to in Sub Clause6
(viii) “Appendix to Tender” means the appendix comprised in the form of Tender annexed to
these Conditions.
(c) (i) “Commencement Date” means the date upon which the Contractor receives the notice to
commence the works.
(ii) “Time for completion” means the time period for which the contract of operation and
Maintenance has been awarded by the employer to the contractor.
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8 (d) “Taking over Certificate” means a certificate issued by employer evidencing successful
completion of the awarded work.
(e) (i) “Contract Price” means the sum stated in the Letter of Acceptance as payable to the
Contractor for the execution and completion of the Works and the remedying of any defects
therein in accordance with the provisions of the Contract.
(ii) “Retention Money” means the aggregate of all monies retained by the Employer.
(f) (i) “Works” means the Permanent Works and the Temporary Works or either of them
to be executed in accordance with the contract.
(ii) “Site” means the places provided by the Employer for Operation and Maintenance (ARM)
of ESIC Model Hospital, Gurgaon.
(Iii) “Cost “means all expenditure properly incurred or to be incurred, whether on or off the
site, including over head and other charges but does not include any allowance for profit.
2. ENGINEER
Engineers Duties and Authority
a) The Engineer shall carry out the duties specified in the Contract.
3. Custody and Supply of Drawings and Documents
The Drawings shall remain in the sole custody of the employer/Engineer, but copies as required thereof
as per availability in the record shall be provided to the Contractor free solely for the purpose of this
contract.
4. Sufficiency of Tender
The Contractor shall be deemed to have based his Tender on the data made available by the employer
and on his own inspection and examination of this site conditions.
5. Contractor’s Employees
The Contractor shall provide on the site qualified and experienced technical staff in connection with the
Repair and Maintenance of the Works and the remedying of any defects therein. The minimum staff
shall be as per description of work mentioned in BOQ.
6. Engineer at Liberty to object.
The Engineer/Employer shall be at liberty to object to and require the contractor to remove forthwith
from the Works any person provided by the contractor who, in the opinion of the Engineer/Employer,
misconducts himself, or is in incompetent or negligent in the proper performance of his duties, or whose
presence on Site is otherwise considered by the Engineer/Employer to be undesirable, and such person
shall not be again allowed upon the Works without the consent of the Engineer. Any person so removed
from the works shall be replaced as soon as possible by a qualified person approved by the
Engineers/Employer.
7. Safety, Security and Protection for the Environment
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9 The Contractor shall, throughout the execution and completion of the Works and the remedying of any
defects therein:
(i) Have full regard for the safety of all persons entitled to be upon the Site and keep the
Site ( so far as the same is under his control) and the Works ( so far as the same are not completed or
occupied by the Employer) in an orderly state appropriate to the avoidance of danger to such persons,
and
(ii) Provide and maintain at his own cost all lights, safely equipments, guards, fencing,
warning signs and watching, when and where necessary or required, by the Engineer or by any duly
constituted authority for the protection of the Works or for the safety and convenience of the public or
others, and
(iii) Take all reasonable steps to protect the environment on and off the Site and to avoid
damage or nuisance to persons or to property of the public or others resulting from pollution, noise or
other causes arising as a consequence of his methods or Repair.
(a) Insurance of work by the Contractor for his liability:
(i) During the Operation and Maintenance period for loss or damage to property and life
arising from a cause for which contractor is responsible.
(ii) For loss or damage occasioned by the Contractor in the course of any Repairs carried out
by him for the purpose of complying with his obligations.
It shall be responsibility of contractor to notify the Insurance Company of any change in the nature and
extent of the works and to ensure the adequacy of the Insurance cover at all times during the period of
contract.
8. Damage to Persons and Property
The Contractor shall, except if and so far as the Contract provides otherwise, indemnify the Employer
against all losses and claims in respect of:
(a) Death of or injury to any person, or
(b) loss or damage to any property (other than the Works):Which may arise out of or in consequence
of the Operation and Maintenance of the Works and the remedying of any defects therein, and against
all claims, proceedings, damages, costs, charges and expenses whatsoever in respect thereof.
9. Accident or injury to Workmen:
The Employer shall not be liable for or in respect of any damages or compensation payable to any
workman for death or injury resulting from any act or default of the contractor. The Contractor shall
indemnify and keep indemnified the Employer against all such damages and compensation and
expenses whatsoever in respect thereof or in relation thereto.
10 Evidence and Terms of Insurance:
The Contractor shall take out appropriate insurance to cover his work and workers and staff employed
by him fully. The contractor shall provide evidence to the Engineer/Employer as soon as practicable after
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0 the respective insurance have been taken out but in any case prior to the start of work at the Site that
insurance required under the Contract have been effected.
11. Compliance with Statutes, Regulations:
The Contractor shall conform in all respects, including by the giving of all notices and the paying of all
fees, with the provision of:
a. Any national or State Statute, ordinance, or other law, or any regulation, or bye-law of any local or
other duly constituted authority in relation to the execution and completion of the works and the
remedying of any defects therein, and
b. The rules and regulations of all public bodies and companies whose property or rights are affected or
may be affected in any way by the works, and the Contactor shall keep the Employer indemnified
against all penalties and liability of every kind for breach of any such provision.
c. Contractor shall abide by all labour laws and employer will not be responsible for compliance in
respect of employees employed by the contractor.
d. Any changes required for approval due to revision of the local laws.
12. Time for completion:
The Operation and Maintenance work shall be for a period of one year or as mentioned in the letter of
commencement and shall start from the date issue of letter commencement and shall stands
terminated after the expiry of one year .
13. Extension of Time for Completion:
The Operation and Maintenance contract may be extended on the written mutual consent of both
Employer and Contractor for a further period may be up to one year. However, employer reserve it’s
right to terminate the Operation and Maintenance contract by giving 30 days notice at any time during
the currency of the contract if the services of the agency are not satisfactory as per the opinion of
employer or its representative.
14. Defect identification and its rectifications:
Agency shall immediately attend the defects and complaints noticed at site. The agency shall provide
and develop a system for regular Operation and Maintenance of all the services which includes defect
identification and its immediate rectification so, that services are not affected. It shall be the sole
responsibility of the Operation and Maintenance agency that all the services are kept in functional
condition round the clock during the currency of the contract. Defect Liability period shall be 12 months
from the date of completion of work under BOQ measurable works. The contractor shall rectify at his
own expenses any defect in the work carried out by him during this period. On failure of the contractor
to do so, the same shall be completed by the employer at the risk and cost of the contractor.
15. Liquidated damages for delay.
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1 If the Contractor fails to attend any complaint or defect in due course of time and if in the opinion of
ESICH Administration delay is on the part of Operation and Maintenance agency, the employer can
impose liquidated damages on the contractor as detailed in the particular conditions.
16. Contractor’s Failure to carry out Instruction.
In case of default on the part of the Contractor in carrying out defect rectification works, the
Employer/Administration/General Branch shall be entitled to employ and pay other persons to carry out
the same and if such work, in the opinion of the Engineer, the Contractor was liable to do at his own
cost under the Contract, then all costs including penalty for delay in attending to the complaint
consequent thereon or incidental thereto shall be determined by the Engineer and shall be recoverable
from the Contractor by the Employer, and may be deducted by the Employer from any monies due or to
become due to the Contractor.
17. Instructions for Variations
(a) Quantities given in the BOQ are estimated quantities.
The quantity of any particular item may vary to any extent. Variation in quantity in particular
items or total exclusion of certain items of BOQ from the work executed or overall cost, does not entitle
contractor to claim any extra cost.
(b) Notice to be given by the contractor for execution of Planned civil and electric works:-
It shall be duty of the contractor to give notice of at least three working days for execution of
planned civil Works like whitewashing, painting, replacement of window glass panes which is other than
day to day maintenance jobs so that prior sanction may be obtained to start the work and also to check
the quality of materials to be used. If no notice is given, the work executed will not be considered for
payment.
MEASUREMENT
18. Works to be measured
The Engineer shall determine by the measurement of the value of actual work done in accordance with
the Contract and the Contractor shall be paid proportionately. Part rate shall be made for any part of
BOQ items not fully executed. Engineer shall be at liberty to decide the breakup of Lump Sum items and
to decide the part rate for any particular item. Incase over- time working of staff under item no. 1 is
required, specific instructions of the Engineer is to be obtained. Payment shall be made at applicable
overtime rates.
19. Method of Measurement
The works shall be measured net, notwithstanding any general or local custom, except where otherwise
provided in the Contract.
CERTIFICATES AND PAYMENTS
20. Monthly Statements
The contractor shall submit a bill in 3 copies to the General Branch by 7th day of each month for the
work executed up-to the end of previous month in tabulated form approved by the Engineer, showing
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2 the amounts to which the Contractor Considers himself to be entitled. The bill must be supported with
the Following documents:-
a. Attendance sheets duly verified by ESIC’s Maintenance In charge/Engineer/Care Taker along-with
salary certificates, wages sheets of all the workers and staff deployed. Bio-Metric attendance sheet to be
provided by contractor.
b. Certified bills of miscellaneous materials purchased under different head. Details of
defects/complaints attended and rectified within time.
d. Details of complaints attended late.
e. Test certificate of materials used and tests carried out for quality control as required by the
specification and the Engineers.
f. Monthly certificates from ESIC’s in charges of Hospital regarding satisfactory attending of complaints
on the format.
g. Every month the agency shall provide documentary evidence in support of payment of ESI, EPF &
Service Tax dues as applicable.
h. The agency shall make payment to its employee only through Cheque/NEFT/ECS & payment shall be made in the presence of representative of ESIC Hospital as nominated by the Medical Superintendent.
21. Deduction of Income Tax
The Tax Deducted Source (TDS) will be deducted as per applicable rated. 22. Monthly Payments After submission of monthly bill complete in all respects by the contractor, Maintenance In charge/
General Branch shall check the bill with the help of contractor and certify for payment within 15 days.
23. Performance Guarantee
Within two weeks of award of work, the Contractor shall submit a Performance Security for proper
performance of the contract in the format enclosed as Format- IX for an amount of Rs. 5, 19,170/-
(Rupees Five Lakh Nineteen Thousand One Hundred Seventy Only). The performance guarantee shall be
valid for the duration of the contact period plus 60 days.
The performance security can be encashed by the Employer to recover any amount which is
payable by the contractor to the Employer on any account for a cause arising out of the contract.
The Performance Security Bond will be discharged by the Purchaser after a period of sixty days
beyond completion of the supplier’s performance obligations including any warranty obligations under
the contract.
24. Default of Contractor
If the performance of the contract is not satisfactory and not corrected within 15 days of receiving
notice, then employer shall be at liberty to terminate the contract and get the work executed through
other means at the risk and cost of the Contractor.
25. Payment on Termination
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3 In the event of termination of the contract, employer shall be at liberty to get balance work done at the
risk and cost of the contractor and due payment of the contractor, if any, shall be released after the
completion of whole of the works.
27. Amicable Settlement of Dispute
The party shall use their best efforts amicably all disputes arising out of or in connection this contract or
the interpretation thereof.
28. Arbitration
Any dispute and differences relating to the meaning of the specifications, designs, drawings and
instructions herein before mentioned and as to the quality of workmanship of materials used in the
work or as to any other question, claim, right, matter or thing whatsoever in any way arising out of or
relating to the contract, designs, drawings, specifications, estimates, instructions or these conditions or
otherwise concerning the works or the execution or failure to execute the same whether arising during
the progress of the work or after the completion or abandonment thereof in respect of which: -
Amicable settlement has not been reached.
Shall be referred to the Arbitration of the Medical Superintendent, ESIC Model Hospital, Gurgaon who
shall proceed as per the Arbitration Act.
28.1. The work under the contract shall continue, during the Arbitration proceedings.
28.2. The award of the Arbitrator shall be final, conclusive and binding on both the parties.
29. SET OFF
Any sum of money due and payable to the supplier (including security deposit refundable to him) under
this contract may be appropriated by the purchaser or any other person(s) contracting through the ESIC
and set off the same against any claim of the Purchaser or ESIC or such other person or person(s) for
payment of a sum of money arising out of this contract or under any other contract made by the
supplier with the Purchaser or ESIC or such other person(s) contracting through the ESIC.
ANNEXTURE-D
SPECIAL CONDITIONS OF CONTRACT
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4 1. The material shall be supplied in original packing from the manufacturer clearly indicating
manufacturing date, expiry date & price etc.
2. The quality of print should not be faint and should be legible and clear.
3. Any goods found defective after purchase should be replaced free of cost to the satisfaction of ESIC
Hospital, Gurgaon authorities failing which the cost will be deducted from /Performance Guarantee
furnished by the selected vendor.
4. Award of contract will be issued after the bidder selected is found to be technically and financially
acceptable to of ESIC Hospital, Gurgaon.
5. The agreement shall be in force for a period of twelve months on the same price/ terms and
conditions by giving one month’s notice in writing to the vendor, if decided upon to do so by of ESIC
Hospital, Gurgaon.
8. The bid security/Performance security deposit of the bidder would be forfeited, in case he refuses to
honor the letter of intent/Work Order issued by the of ESIC Hospital, Gurgaon for supply of the
materials.
9. Selected bidder has to execute an agreement in the prescribed Performa (Performance Security
Bond Form)- Format-IX and Agreement in a non-judicial bond paper of value not less than Rs.100/-
(Hundred rupees Only) for ARM services, as per the intent of the of ESIC Hospital, Gurgaon.
10. Penalty: All faults during the working period of ARM services before 22.00 Hrs. on any working day
will have to be rectified on the same day. Fault booked after 22.00 Hrs. will have to be attended latest
by next day. In case the firm fails to rectify within the time frame he has to provide a standby identical
system on the next working day before 22.00 Hrs. and take parallel action for replacing. If the firm fails
to make the system working by any of the two options, penalty of Rs. 500/- (Rupees Five hundred only)
will be imposed per working day since the next working day of the booking of the fault.
11. CPWD specifications shall be followed, where not available, BIS/Engineering practice as directed by the Engineer shall be followed.
12. That the normal functioning of ESIC activity is not effected as far as possible.
13. The Contractor shall ensure that his Repair and Maintenance staff is qualified and licensed for their part of work. He shall be responsible for their conduct. The staff should behave in a courteous manner. 14. The contractor is held responsible for any loss or damage to ESIC property. 15. The contractor shall ensure safety of his workers and others at the site of work and shall be responsible for any consequence arising out of execution of the Repair and maintenance work. 16. When instructed to do so, the contractor shall ensure proper record keeping and storing of irreparable/dismantled material.
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5
FORMAT- I
DETAILS OF TENDERER
Name of Work: Annual Repair and Maintenance of Civil works at ESIC Model Hospital, Gurgaon
for the period of one year.
1 NAME OF TENDERING COMPANY / FIRM / TENDERER:
2 NAME OF OWNER / DIRECTORS / PROPRIETOR:
3 FULL PARTICULARS OF OFFICE:
(a) Address:
(b) Telephone No.:
(c) Fax No.:
(d) E-Mail Address
4 FULL PARTICULARS OF THE BANKERS OF COMPANY / FIRM /.
(a) Name of the Bank:
(b) Address of the Bank:
(c) Telephone No.
(d) Fax No.:
(e) E-Mail Address:
5 REGISTRATION DETAILS:
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6 (a) PAN / TAN No:
(b) Goods and Service Tax Registration No. (GST):-
(c) E.P.F. Registration No.
(d) E.S.I. Registration No.:
(e) TIN No. /VAT No. / Sale Tax No. (If any)-
6 DETAILS OF EARNEST MONEY DEPOSIT:
(a) Amount (Rs.):
(b) D.D. No. Date:
(c) Drawn on Bank:
(d) Valid up to:
The above format may be used to provide requisite details
Date:
Place:
Name: Seal: Signature of Tenderer
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7
FORMAT- II
WORK EXPERIENCE
(Experience of Annual Repair and Maintenance of Civil works completed during last seven years
preceding March, 2017 and ongoing works) Use separate sheet for each work.
1. Name of the work/ Project Name
2. Name of the Client and Address
3. Describe area of Participation (Specific Work done/Services rendered by the applicant)
4. Period of Work Done/Services rendered for the project
5. Total cost of work
6. Date of start of the work and the present status
7. Any other details
NOTE:
Supporting documents like certificates from the clients in support of each of the above projects to be
furnished.
Signature of Contractor
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8
FORMAT -III
DECLARATION
1. I, ………………………………………….……………………………. Son / Daughter of Shri …………………………………………...
.............................................Proprietor / Partner / Director / Authorized Signatory of ...…………………....
.......................................am competent to sign this declaration and execute this tender document.
2. I have carefully read and understood all the terms and conditions of the tender and hereby convey
my acceptance of the same.
3. The information / documents furnished along with the above application are true and authentic to
the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false
information / fabricated document would lead to rejection of my tender at any stage besides
liabilities towards prosecution under appropriate law.
Signature of Authorized Person
Date: Full Name:
Place: Company’s Seal:
N.B.: The above declaration, duly signed and sealed by the authorized signatory of the company,
should be enclosed with Technical tender.
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9
FORMAT-IV
(TO BE TYPED ON A LETTER HEAD)
UNDERTAKING
To,
The Medical Superintendent
ESIC Hospital, Gurgaon
Sector- 09 A, Gurgaon Haryana – 122001
Subject: Tender for Annual Repair and Maintenance of Civil works at ESIC Model Hospital,
Gurgaon for the period of one year.
Sir,
1. I/We hereby agree to abide by all terms and conditions laid down in tender document.
2. This is to certify that I/We before signing this bid have read and fully understood all the terms and
conditions and instructions contained therein and undertake myself/ourselves abide by the said terms
and conditions.
3. I/We abide by the provisions of Income Tax return/and other statutory provisions like GST, TIN
number, from time to time.
4. I/We do hereby undertake that execution of work of Annual Repair and Maintenance of Civil
works at ESIC Hospital, Gurgaon shall be ensured by our Agency, as well as any other assignment
considered by the Medical Superintendent, ESIC Hospital, Gurgaon.
5. I/We do hereby undertake that in case agency is unable to prove by documentary evidence
compliance regarding ESI Act, EPF Act, Minimum Wage Act, Service Tax Act any other Act as applicable,
the ESIC shall be at liberty to terminate the contract at any time.
6. I/We do hereby undertake that our Agency / Firm is never debarred/ blacklisted by any of the ESIC
Institution / Office anywhere in India.
(Signature of the Bidder)
Name and Address of the Bidder.
Telephone No.
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0
FORMAT - V
CHECK LIST OF THE DOCUMENTS TO BE SUBMITTED WITH THE TENDER
S. No
Items Confirm with indicate the page number
1 EMD in the form of Bank Draft for Rs. 2, 59,585 /-
2 Tender form with complete technical bid and Financial bid, with all pages serially numbered , signed and stamped on each page,
3 Copy of PAN Card and TAN Certificate,
4 Labour License under the Contractor Labour Act (R & A, Act 1970),
5 Registration certificate of shop/company Act,
6 Income Tax return for the last three years,
7 Balance Sheet for last three years,
8 Profit & Loss Account for last three years,
9 Copy of GST Certificate,
10 Filled Format- I to VIII,
11 Documents in support of Completed work experience during last seven years,
12 Certificate of Satisfactory work completion from previous organizations during last seven years,,
13 ESI Certificate along with latest challan,
14 EPF Certificate along with latest challan,
15 Valid License copy for Civil works/ Empanelment Certificate for Civil works (ARM/Construction works) under the CPWD/State PWD/Central Govt./ State Govt./ PSUs./ MES/ Railways
16 ISO (9001:2008) Certificate,
17 Affidavit on Rs. 100 stamps the Firm is never blacklisted by any of the ESIC Institution / Office anywhere in India.
Signature of Authorized Person
Date: Full Name:
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1
FORMAT– VI
DETAILS OF THE EXISTING CONTRACTS:
Sr. No.
Name and Address of the Organization, Name, Designation and
Contact Telephone / Fax No. of the Officer concerned
Details of regarding
the Contract
Value of Contract
(Rs.)
Duration of Contract
From
To
DD/MM/YYYY
DD/MM/YYYY
A
B
C
D
Additional information, If any
The above format may be used to provide requisite details.
Signature of Tenderer
Date: Name:
Place: Seal:
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2
FORMAT - VII
LETTER OF AUTHORISATION FOR ATTENDING BID OPENING
(To reach on or before time of bid opening) To
The Medical Superintendent ESIC Hospital, Gurgaon Sector- 09 A, Gurgaon Haryana-122001
Subject: Authorization for attending bid opening on________________________________________ (date)
in the Tender of _______________________________________________________________________.
Following persons are hereby authorized to attend the bid opening for the tender
mentioned above on behalf _________________________________________________________________ (Bidder)
in order of preference given below.
Order of Preference
Name Specimen Signatures
I.
II.
Alternate Representative Signature of Bidder Or Officer authorized to sign the bid Documents on behalf of the Bidder Note:
1. Maximum of two representatives will be permitted to attend bid opening. In case
where entry is restricted to one, first preference will be allowed. Alternate
representative will be permitted when regular representatives are not able to attend.
2. Permission for entry to the hall where bids are opened may be refused in case
authorization as prescribed above is not received.
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3
FORMAT - VIII
(TO BE TYPED ON A LETTER HEAD OF THE AGENCY) UNDERTAKING
CERTFICATE
Certificate of Non-Participation of near Relatives in the tender I_____________________________________________, S/O__________________________________________________, R/O
_________________________________________________________hereby certify that none of my relative(s)
is/are employed in ESIC as per details given in tender document. In case at any stage, it is
found that the information given by me is false/incorrect, ESIC Hospital, Gurgaon shall have
the absolute right to take any action as deemed fit/without any prior intimation to me.
Signed______________________________________ For and on behalf of the Tenderer
Name (caps)_______________________________ Position_____________________________________ Date_________________________________________
To,
The Medical Superintendent
ESIC Hospital, Gurgaon
Sector-09 A, Gurgaon, Haryana – 122001
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4
FORMAT - IX
FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND
1. In consideration of the ESIC Hospital, Gurgaon having agreed under the term and conditions of the Agreement No.- ……………………… dated ……………………….made between ESIC Hospital, Gurgaon and Second Party (hereinafter the said Construction Agency ………………………………………..…………………… ……………………………………………….………………………………….. for the work …………………...here in after called the said agreement ) to production of irrevocable bank guarantee for Rs………………………………………. (Rupees……………………………………………………………………………………………………………………………………….) as a security/Guarantee from the Construction Agency for compliance of his obligations in accordance with the terms and conditions in the said agreement, We …………………………………………………………………. ….………………………………………………………………………… (Hereinafter referred as to “the Bank” hereby) (Indicate the name of the bank)Undertake to pay to the ESIC Hospital, Gurgaon an amount not exceeding Rs…………………………………….. (Rupees ………………………………………………………………………………… ………………………………………………………… only) on demand by the ESIC Hospital, Gurgaon.
2. We ………………………………………………………………………. do hereby undertake to pay the amounts
due and payable under this Guarantee without any demure, merely on a demand from the ESIC Hospital, Gurgaon stating that the amount claimed is required to meet the recoveries due or likely to be due from the Second Party. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs…………………………… (Rupees………………………………………………………………………………………….only).
3. We, the said bank further undertake to pay to the ESIC Hospital, Gurgaon any money that is demanded notwithstanding any dispute or disputes raised by the Second Party in any suit or proceeding pending before any court or Tribunal relating thereto, a liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of a liability for payment there under and the Second Party shall have no claim against us making such payment.
4. We ………………………………………………………………………………….. further agree that the guarantee herein contained shall remain in full force and effect during the period that would taken for the performance of the said agreement and that it shall continue to enforceable till all the dues of the ESIC Hospital, Gurgaon under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or Engineer-in-Charge on behalf of the ESICH Gurgaon certified that the terms and conditions of the said agreement have been fully and properly carried out by the said Second Party and accordingly discharges this guarantee.
5. We……………………………………………………………………………… (Indicate the name of Bank) further agree with the ESIC Hospital, Gurgaon that. The ESIC Hospital, Gurgaon shall have the fullest liberty without our consent and without effecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the ESIC against the said Second Party and to bear or
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enforce any of the terms and conditions relating to the said agreement and we shall not be relieved form our liability by reason of any such variation, or extension being granted to the said contractor or for any forbearance, act of omission on the part of the ESIC Hospital, Gurgaon or any indulgence by the ESIC Hospital, Gurgaon to the said contractors or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the Bank or the
contractor.
7. We ……………………………………………………………………………lastly undertake not to revoke this
guarantee except with the previous consent of the ESIC Hospital, Gurgaon in writing.
8. This guarantee shall be valid up to ………………………………………..Unless extended on demand by
ESIC Hospital, Gurgaon. Notwithstanding anything mentioned above, our liability against this
guarantee is restricted to Rs……………………………………………………………….……………………….. (Rupees
……………………………………………………………………………………………………………………….only) and unless a
claim in writing is lodged with us within six months of the date of expiry of the extended date of
expiry of this guarantee all our liabilities under this guarantee shall stand discharged.
Date the …………………………………………… Day of ………………………………For …………………………………………………….……………………………………………………… (Indicate the name of bank).
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ENCLOSURE - I
COMPLAINT REGISTRATION FORM
Date: _____________
Time: _____________
Nature of complaint: ___________________________________________________________________
Signature of Contractor: ___________________
Name and Address: ______________________
_____________________________
Complaint attended.
Date: ___________
Time: __________ From: ______________ To: ________________________
Certified that the complaint has been satisfactorily attended.
Contractor Complainant
Date:
To be submitted along with running bills.
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ENCLOSURE -II
MAINTENANCE COMPLAINT REGISTER
Sl.No.
Date & Time
Complainant
Nature of complaint
Complaint attended
Date & Time
Remarks
Signature of
Technical Head
SHIFT- A: ……………………………………
SHIFT- B: …………………………………..
SHIFT- C: …………………………………..
SUPERVISOR: ………………………………………………. ESIC: …………………………………………………….
Signature of Contractor
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ENCLOSURE – III
Monthly report in respect of attending of the complaints
Name of the Hospital……………………………….
It is hereby certified that M/s ……………………………………………………. has attended all the complaints sent to
the agency up to the month of ………………….. 2017/2018.
Complaints received during the previous month of...…………………2017/2018 have been attended to
satisfactorily and no complaints are pending.
Date…………
SIGNATURE OF Engineer- in - charge
Stamp
ENCLOSURE –IV
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Format of Monthly Attendance in Daily Wise
Shift:
Shift Timing: DD/MM/YYYY:
Sl. No.
Name Designation IN time (with Signature)
Out time with Signature)
Remarks.
Supervisor ESIC
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FINANCIAL BID/PRICE BID
Name of Work: Annual Repair and Maintenance of Civil works at ESIC Model Hospital, Gurgaon
Sector- 9 A Haryana-122001 for a period of one year.
BILL OF QUANTITY
ABSTRACT COST OF ANNUAL REPAIR & MAINTENANCE OF CIVIL WORKS AT ESIC HOSPITAL GURGAON, SECTOR- 09 A, HARYANA- 122001, YEAR-2017-18
SL. NO.
Description of Works Annual Estimated
Rate Monthly Fix
Charges
Quoted Grand Total by
Agency (Annually)
1
Annual Repair and Maintenance of Civil works with Materials for Day to Day Maintenance of Civil works.
As per Annexure (A & B)
Rs. 37, 87,532
2
Repair of Hospital Building Works and Staff Quarters.
As per Annexure C
Rs. 40, 40,603 NA
3
Providing Horticulture work along with Manpower for Hospital Premises.
As per Annexure D
Rs. 8, 24,684
NA
4 Grand Total Estimated Cost Rs.
86, 52,819 /-
NA
Rates figure in words: …………..…………………………………………………….…………………
………………………………………….………………………………………………………………)
& Goods & Service Tax (GST) extra as applicable.
Note: -
Payment shall be made for actual quantities executed or the contract rate.
The work shall be carried out as per Financial Bid- Annexure A & B, C , D.
The Tender will be Finalize on the basis of Total Quoted Annual Value by the bidder of Serial no. (4)
Below mentioned bifurcation is for calculation and indicative purpose only. ** Signature of Contractor:
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Bifurcation of Above
Annexure- A
A. Manpower for Day to Day operation of Civil Works
SL. NO. OPERATION & MAINTENANCE SERVICES NOS. OF REQD. MANPOWER
1 TECHNICAL SUPERVISOR 1
2 PLUMBER 2
3 MASON 1
4 MATE 1
5 HELPER 1
6 SEWERMAN 1
7 CARPENTER 1
6 MALI 4
TOTAL= 12
**Goods & Service Tax (GST) extra as applicable (will pay on actual payment challan basis)
Instruction for Maintenance Persons:
(1.) Supervisors / any staff will be appointee in consultation with ESIC Hospital, Gurgaon.
(2.) Attendance will be verified by the in charge of the ESIC Hospital where the work has been
actually got done.
(3.) In case of absence of any of the above mentioned workers without providing suitable
replacement, an amount of Rs. 500/- per day shall be recovered as liquidated damages per
person per day of absence.
(4.) If any employee of contractor is found without uniform & I- card a penalty of Rs. 100/- per day
per person will be imposed and deducted from next bill.
(5.) Complaint with respect to minor work/Plumbing/Sewer related is not cleared with in 24 hrs. Rs.
500/- per day will be imposed as penalty for each complaint.
Signature of Contractor: Seal:
Name and Address: Date:
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Annexure- B
For Civil works:- Minor works each are to be done on routine basis on complaint register without
specific work order, like- as minor plumbing works, minor plaster patch works, minor carpentry
work, minor paint work patch up to 20 sqm, Tile repair up to 5 sqm., Glass replacement upto 5
sqm., with used below mentioned materials.
Day to Day use of Civil's Materials for a year
Sr. No PARTICULAR OF ITEMS QTY. UNIT
1 Cement (OPC) 10 Per bag
1 Cement (PPC) 10 Per bag
3 Cement (White) 10 Per bag
4 Coarse Sand 10 Cum
5 Fine Sand 20 Cum
6 Bricks Class I / Class II 1500 Nos.
7 Water Proofing material 50 Kg
8 Stone Aggregate 20 mm nominal size 10 Cum
9 Blaching Powder 50 Kg
10 Sodium Hypochlorite (water Disinfectant) 50 Kg
11 Black Acid 100 Litre
12 Tafelon Tape 100 each
13 Synthetic enamel paint Berger, Asian Etc 10 Litre
14 G.I. Pipes B class (Jindal, Unit,Etc)
15mm 10 mtr.
20mm 10 mtr.
25mm 5 mtr.
32mm 5 mtr.
40mm 5 mtr.
50mm 5 mtr.
65mm 5 mtr.
80mm 5 mtr.
15 G.I Tees (Equal)
15mm 30 each
20mm 25 each
25mm 25 each
32mm 20 each
50mm 10 each
16 G. I. Union
15mm 50 each
25mm 30 each
32mm 30 each
50mm 30 each
65mm 20 each
80mm 5 each
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17
P.V.C. Water storage Tank with Top Cover and Suitable Locking Arrangement (Sintex , Reno or other standard make confirms BIS)
500 litre
18 Shower Rose C.P. Brass for 15 to 20mm inlet 100mm Dia. 30 each
19 H.P. Or L.P. Ball value with polythene floats.
15mm 30 each
20mm 15 each
25mm 15 each
20 C.P. Brass bib Cock
15mm 30 each
21 C.P. Stop Cock
15mm 30 each
22 C.P. Brass Stop Cock
15mm 30 each
23 P.T.MT Stop Cock (Concealed) 15mm
15mm 30 each
24 PT. MT Bib Cock with nozzle
15mm 30 each
25 C.P Brass Pillar Cock
15mm 30 each
100mm 25 each
26 C.I Grating
100X100mm 30 each
100X150mm 20 each
100X180mm 10 each
27
Gun metal gate value with C.I wheel of approved quality (screwed end) :
15 mm nominal bore 20 each
20mm nominal bore 10 each
25mm nominal bore. 5 each
50mm nominal bore 5 each
65 mm nominal bore 3 each
80 mm nominal bore 2 each
28 Ply Wood Ply wood 5 PLY WITH COMMERCIAL Ply.
6mm 20 Sqm
9mm 10 Sqm
12mm 10 Sqm
29 Unplasticised P.V.C. Connection pipe with brass union 30 cm long.
15mm bore 30 each
Unplasticised P.V.C. Connection pipe with brass union 45 cm long.
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15 mm bore 40 each
30 G.I. Socket
15mm 30 each
20mm 25 each
25mm 20 each
50mm 10 each
80mm 5 each
31 G.I. Elbow
15mm 30 each
20mm 25 each
50mm 10 each
65mm 5 each
80mm 5 each
32 C.I Sluice valve Class necessary Fittings Complete in all respects
C.I sluice Value (with caps) class I :100 mm dia 2 each
C.I sluice Value (with caps) class I :125 mm dia 2 each
C.I sluice value (with caps) class I : 150 mm dia 2 each
C.I sluice value (with caps) class I : 200 mm dia 2 each
33 M.S Powder coated curtain rod
25mm dia 10 each
34
M.S Power coated side bracket for curtain rod with screws & accessories complete in all respect..
30 1 set
35 G.I Nipple
15mm dia
50mm 30 each
75mm 50 each
100mm 50 each
150mm 30 each
225mm 30 each
300mm 20 each
36 20mm dia
500mm 30 each
75mm 20 each
100mm 30 each
150mm 20 each
225mm 10 each
300mm 10 each
37 25mm Dia
50mm 20 each
75mm 15 each
100mm 10 each
150mm 10 each
225mm 10 each
300mm 5 each
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38 50mm Dia
50mm 5 each
75mm 5 each
100mm 5 Each
150mm 5 Each
225mm 5 Each
300mm 5 Each
39 Glass (Frosted) 4mm 10 Each
Glass (Frosted) 5mm 10 Each
Plain vanity mirror (modi guard,Saint gobin,AIS etc) (450mmX450mm)
10 Each
40 Wooden window frame with fitted glass complete 10 Each
41
Chlorinate Polyvinyl – chloride (CPVC) pipe 50 mm outer dia (Supreme, Finolex etc)
50 mtr.
42
Bright finished brass hanging type floor door stopper with necessary screws, etc. complete
50 Each
43 Aluminium Door Handle For wooden Doors 20 Each
44 Aluminium Door Handle For wooden Windows 20 Each
47 Soap holder 10 Each
48 P.V.C Single equal tee
75X75X75mm 10 Each
110mmX110X110mm 5 Each
49 P.V.C Bend
75mm 5 Each
110mm 5 Each
50 P.V.C Plain shoe Bend
75mm 5 Each
110mm 5 Each
51 Mild Steel corners with hooks
75mm 20 Each
110mm 30 Each
52 Chromium plate Brass screws
20mm 10 100 nos
25mm 10 100 nos
30mm 10 100 nos
40mm 10 100 nos
50mm 10 100 nos
60mm 10 100 nos
53 Nails of mixed sizes 15 Kg
54 M-Seal 15 Kg
64 Oxidised mild steel tower bolt (barrel type)
100X10mm 50 Each
150X10mm 50 each
250X10mm 20 Each
66 Jet Spray 20 Each
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67 P.V.C pipe 25mm 10 mtr.
69 G.I. Elbow
100mm 10 Each
70 G.I. Socket
100mm 10 Each
71 G.I Nipple 150mm Dia
100mm 10 Each
72 15mm Nut Bolt 10 Each
73 150mm Rubber Sheet 15 Each
74 Brass full way value with C.I wheel (screwed end) 65mm dia 5 Each
75 Central Lock for doors
Type A 5 Each
Type B 5 each
76 Office Building Maintenance
C.P Fitting (High Quality Fittings only As per direction of Engineer In-Charge.
C.P Bib Cock (Zim, Jaguar etc) 5 each
C.P Pillar Cock (Zim, Jaguar etc) 5 each
Angle value (Zim, Jaguar etc) 5 each
Tower bolt 300mm 5 each
Hand Spray Telephone Type (Jaguar,Zim,Etc) 5 each
Mirror of superior Quality (Modi Guard etc) 5 each
Bottle Trap 5 each
Granite Counter Slab Stone 8mm Thick 3 each
Handle Door For Office Building & Toilets (Door set) 5 each
Above mentioned materials and units are for indicative purpose.
For Horticulture works:-
The agency should be cutting of grass, lawn mowing, hedge cutting, tree trimming, and provided
seasonal flowers on periodically basis.
The agency should use fertilizer/Manure/Insecticides chemical for plants and others required
materials which will be as per requirement for which no separate payment could be made.
Signature of Contractor:
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7 C. DETAILED BOQ FOR THE SPECIAL REPAIR OF CIVIL WORKS AT ESIC HOSPITAL GURGAON,
SECTOR- 09 A, GURGAON, HARYANA- 122001
DSR 2016
SI. No.
Description of Items Unit BOQ Qty
Rate Amount
CHAPTER 1- : CLEANING WORK
NDSR 1.1
Cutting / Clearing grass, removal of Scrap materials and rubbish etc. outside the periphery of the area cleared ( grass should not be burnt) once in every months or on requirement subject maximum to 20 times in a contract year in open land of Hospital & Staff Quarter residences, (Total area of premises is about 21593 sqm )
Job 12
NDSR 1.2
Cleaning of overhead and underground tanks are required to be cleaned once in every 6 months at Hospital premises with suitable chemical and high jet pressure of all pipe line.
Cleaning of water storage tanks by using high pressure water jet cleaning machinery and by waiting with ultra violet rays and disinfecting the tanks with potassium permanganate solution etc. consisting of following operations
1) Bailing out existing water including dead stock of water and slush.
2) Blasting the surface with very high/ required water pressure by using high pressure water jet cleaning machine and 41completely removing all the dirt, algae, mosses, silt and other foreign materials / particles from the tank.
3)Removing the waste and directly water, so Cleaned as above and washing again with fresh water and bailing out the washed water
4) Moping drying the surface with cloth.
5) Treating the surface with Ultra violet rays and eliminating germs, bacteria etc.
6) Dis - infectioning by filling the tank with fresh water, added with Potassium permanganate @ rate of one gm/100 liters of water.
7) Lettering the date of clearing on the tank wall with black japan paint.
1.2.1 For Fire Water Tank ( 4nos. x 20 kltr.) Job 8
1.2.2 For Domestic Water Tank ( 3 nos. x 20 kltr.) Job 6
1.2.3 For Staff Quarter Water Tank ( 25 nos. x 500 ltr.) Job 50
1.2.4 For RO Store Water Tank ( 1 no. x 20 kltr.) Job 2
1.2.5 For RO Waste Water Tank ( 1 no. x 20 kltr.) Job 2
1.2.6 For Boiler Terrace Water Tank ( 1 no. x 20 kltr.) Job 2
1.2.7 For Boiler Room Water Tank ( 1 no. x 1000 ltr.) Job 2
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1.2.8 For HVAC Make up Water Tank (1 no. x 500 ltr.) Job 2
1.2.9 For HVAC Make up Water Tank (1 no. x 1000 ltr) Job 2
NDSR 1.3 Providing & Fixing in position 25 mm. Diameter mosquito proof coupling of approved municipal design
nos. 20
CHAPTER 2 :- REPAIRS TO BUILDING
14.1 2.1
Repairs to plaster of thickness 12 mm to 20 mm in patches of area 2.5 sq. meters and under, including cutting the patch in proper shape, raking out joints and preparing and plastering the surface of the walls complete, including disposal of rubbish to the dumping ground within 50 metres lead :
14.1.1 With cement mortar 1:4 (1 cement : 4 fine sand) sqm 250
14.2 2.2
Fixing chowkhats in existing opening including embedding chowkhats in floors or walls cutting masonry for holdfasts, embedding hold fasts in cement concrete blocks of size 15 x 10 x 10 cm with cement concrete 1:3:6 (1 cement : 3 coarse sand : 6 graded stone aggregate 20 mm nominal size), painting two coats of approved wood preservative to sides of chowkhats and making good the damages to walls and floors as required complete, including disposal of rubbish to the dumping ground within 50 meters lead :
14.2.1 2.2.1 Door chowkhat each 10
14.2.2 2.2.2 Window chowkhats each 487.35 each 10
14.2.3 2.2.3 Clerestory window chowkhats each each 10
14.4 2.3
Making the opening in brick masonry including dismantling in floor or walls by cutting masonry and making good the damages to walls, flooring and jambs complete, to match existing surface i/c disposal of mulba/ rubbish to the nearest municipal dumping ground.
14.4.1 For door/ window/ clerestory window sqm 30
14.5 2.4 Renewing glass panes, with putty and nails wherever necessary including racking out the old putty:
14.5.2 Float glass panes of thickness 5.5 mm sqm 150
NDSR 2.5 Renewing glass panes, with putty, silicon and nails wherever necessary including racking out the old putty, silicon:
Tufon glass panes of thickness 20 to 30 mm sqm 100
14.47 2.6 Painting on G.S. sheet with synthetic enamel paint of approved brand and manufacture of required colour to give an even shade :
14.47.1 Old work (one or more coats) sqm 350
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14.48 2.7
Painting (two or more coats) on rain water, soil, waste and vent pipes and fittings with black anticorrosive bitumastic paint of approved brand and manufacture over and including a priming coat of ready mixed zinc chromate yellow primer on newwork:
14.48.1 75 mm diameter pipes metre 500
14.50 2.8
Painting (two or more coats) on rain water, soil, waste and vent pipes and fittings with aluminium paint of approved brand and manufacture over a priming coat of ready mixed zinc chromate yellow primer on new work :
14.50.1 2.8.1 75 mm diameter pipes metre 200
14.50.2 2.8.2 100 mm diameter pipes metre 100
14.50.3 2.8.3 150 mm diameter pipes metre 50
14.51 2.9
Painting (one or more coats) on rain water, soil, waste and vent pipes and fittings with synthetic enamel paint of approved brand and manufacture and required colour on old work :
14.51.1 2.9.1 75 mm diameter pipes metre 200
14.51.2 2.9.2 100 mm diameter pipes metre 100
14.51.3 2.9.3 150 mm diameter pipes metre 50
14.52 2.10 Painting with oil type wood preservative of approved brand and manufacture:
14.52.1 Old work (one or more coats) sqm 500
14.59 2.11 Polishing on wood work with readymade wax polish of approved brand and manufacture :
14.59.1 Old work sqm 1000
13.52 2.12
Finishing with Epoxy paint (two or more coats) at all locations prepared and applied as per manufacturer's specifications including appropriate priming coat, preparation of surface, etc. complete.
13.52.1 On steel work Sqm 300
CHAPTER 3 :- ROOFING
12.34 3.1 Providing and fixing thermal insulation of ceiling (under deck insulation) with Resin Bonded Fibre glass wool conforming to IS:8183 density 24 kg/m3, 50 mm thick, wrapped in 200 G Virgin polythene bags fixed to ceiling with metallic cleats (50 x 50 x 3 mm) @ 60 cm and wire mesh of 12.5 mm x 24 g wire ....
Sqm 250
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0 12.45 3.2 Providing & fixing false ceiling at all height
including providing and fixing of frame work made special sections, power pressed from M.S. sheets and galvanized with zinc coating of 120 gms/sqm (both side inclusive) as per IS : 277) and consisting of angles cleats of size 25 mm wide 1.6 mm thick with flanges of 257 mm and 37 mm, at 1200 mm centre to centre -----------do------------------do---------- all complete as per manufacturer's specification and direction of Engineer-in-charge.
12.45.1 A 12.5 mm thick tapered edge gypsum plain board confirming to IS:2095- part I Sqm 100
12.45.2 B 12.5 mm thick tapered edge gypsum fire resistant board confirming to IS:2095- part I Sqm 50
12.45.3 C 12.5 mm thick tapered edge gypsum moisture resistant board. Sqm 50
CHAPTER 4 :- FLOORING
11.26
11.26.1
4.1
Kota stone slab flooring over 20 mm (average) thick base laid over and jointed with grey cement slurry mixed with pigment to match the shade of the slab including rubbing and polishing complete with base of cement mortar 1:4 (1 cement : 4 coarsesand): 25 mm thick
sqm 25
11.27 4.2
Kota stone slabs 25mm thick in risers of steps, skirting, dado and pillars laid on 12mm (average) thick cement mortar 1:3 (1 cement:3 coarse sand) and jointed with grey cement slurry mixed with pigment to match the shade of the slabs, including rubbing and polishing complete.
sqm 20
11.31 4.3 Extra for pre finished nosing in treads of steps of kota stone / sand stone slab. metre 200
11.36 4.4
Providing and fixing 1st quality ceramic glazed wall tiles conforming to IS: 15622 (thickness to be specified by the manufacturer) of approved make in all colours, shades except burgundy, Bootle green black of any sizes as approved by Engineer-in- charge.
Sqm 50
11.39 4.5
Providing and laying rectified Glazed Ceramic floor tiles 300x300 mm (thickness to be specified by the manufacturer) of 1st quality conforming to IS : 15622 of approved make in colours White, Ivory, Grey, Fume Red Brown laid on 20mm thick Cement Mortar 1:4 (1 Cement : 4 Coarse sand) including grouting the joints with white cement and matching pigments etc., complete.
Sqm 50
11.6 4.6
Cement plaster skirting (up to 30 cm height) with cement mortar 1:3 (1 cement : 3 coarse sand) finished with a floating coat of neat cement.
11.6.1 18 mm thick sqm 50
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11.41 4.7
Providing and laying vitrified floor tiles in different sizes (thickness to be specified by the manufacturer) with water absorptions less than 0.08% and conforming to IS:15622 of approved make in all colours and shades, laid on 20 mm thick cement mortar 1:4 (1 Cement : 4 Coarse sand) including grouting the joints
11.41.2 Size of Tile 60 x 60 cm Sqm 25
8.2 4.8
Providing and fixing 18mm thick gang saw cut mirror polished (pre moulded and pre polished) machine cut for kitchen platforms, vanity counters window sills, facias and similar locations of required size of approved shade, colour and texture laid over 20mm thick base cement mortar 1:4 ( 1 cement:4 coarse sand) with joints treated with white cement, mixed with matching pigment, epoxy touch ups, including rubbing, curing moulding and polishing to the edge to give high gloss finish etc. complete at all levels.
8.2.2 Granite of any colour and shade
8.2.2.2 Area of slab over 0.50 sqm. sqm 10
8.40 4.9
Extra for fixing marble/granite stone over and above corresponding basic item, in facia and drops of width up to 150mm with epoxy resin based adhesive including cleaning etc. complete.
mtr 50
8.50 4.10
Extra for providing opening of required size & shape for wash basins/ kitchen sink in kitchen platform, vanity counters and similar location in marble/granite/stone work including necessary holes for pillar taps etc. including rubbing and polishing of cut edges etc. complete.
Each 5
11.3 4.11
Cement concrete flooring 1:2:4 (1cement: 2 coarse sand: 4 graded stone aggregate) finished with a floating coat of near cement including cement slurry, but excluding the cost of nosing of steps etc. complete.
11.3.1 40 mm thick with 20mm nominal size stone aggregate Sqm 15
CHAPTER-5 : SANITARY WORK
17.1 5.1
Providing and fixing water closet squatting pan (Indian type W.C. pan ) with100 mm sand cast Iron P or S trap, 10 litre low level white P.V.C. flushing cistern, including flush pipe, with manually controlled device (handle lever) conforming to IS : 7231, with all fittings and fixtures complete, including cutting and making good the walls and floors wherever required:
17.1.1 White vitreous china orissa pattern WC pan size 580X440 mm with integral type foot rests Each 10
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17.2 5.2
Providing and fixing white vitreous china pedestal type water closet (European type W.C. pan) with seat and lid, 10 litre low level white P.V.C. flushing cistern, including flush pipe, with manually controlled device (handle lever), conforming to IS : 7231, with all fittings and fixtures complete, including cutting and making good the walls and floors wherever required :
17.2.1 W.C. pan with ISI marked white solid plastic seat and lid each 10
5.3
Providing and fixing white vitreous china pedestal type water closet (European type) with seat and lid, 10 litre low level white vitreous china flushing cistern & C.P. flush bend with fittings & C.I. brackets, 40 mm flush bend, overflow arrangement with specials of standard make and mosquito proof coupling of approved municipal design complete, including painting of fittings and brackets, cutting and making good the walls and floors wherever required :
17.3.1 W.C pan with ISI marked Each 3
17.7 5.4
Providing and fixing wash basin with C.I brackets 15 mm C.P. brass pillar taps, 32 mm C.P. brass waste of standard pattern, including painting of fittings and brackets, cutting and making good the walls wherever require:
17.7.2 White Vitreous China Wash basin size 630x450 mm with a single 15 mm C.P. brass pillar tap
each 3
17.10 5.5
Providing and fixing Stainless Steel A ISI 304 (18/8) kitchen sink as per IS: 13983 with C.I. brackets and stainless steel plug 40 mm, including painting of fittings and brackets, cutting and making good the walls wherever required :
17.10.2 17.10.2.
1
Kitchen sink without drain board 610x510 mm bowl depth 200 mm Each 3
17.11 5.6
Providing and fixing white vitreous china laboratory sink with C.I. brackets, C.P. brass chain with rubber plug, 40 mm C.P brass waste and 40mm C.P. brass trap with necessary C.P. brass unions complete, including painting of fittings and brackets, cutting and making good the wall wherever required :
17.11.1 A size 450x300x150mm Each 3
17.11.2 B size 6000x450x200mm Each 3
17.18 5.7
Providing and fixing P.V.C. low level flushing cistern with manually controlled device (handle lever) conforming to IS : 7231, with all fittings and fixtures complete.
17.18.1 10 litre capacity - White Each 30
17.19 5.8 Providing and fixing controlled flush, low level cistern made of vitreous china with all fittings complete.
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3 17.19.1 10 litre (full flush) capacity-white Each 30
17.20 5.9 Providing and fixing solid plastic seat with lid for pedestal type W.C. pan complete :
17.20.1 White solid plastic seat with lid Each 30
17.22 5.10 Providing and fixing G.I. inlet connection for flush pipe connecting with W.C. pan. Each 50
17.71 5.11
Providing and fixing PTMT liquid soap container 109 mm wide, 125 mm high and 112 mm distance from wall of standard shape with bracket of the same materials with snap fittings of approved quality and colour, weighing not less than 105 gms.
Each 30
17.80 5.12
Providing and fixing white vitreous china battery based infrared sensor operated urinal of approx. size 610 x 390 x 370 mm having pre & post flushing with water (250 ml & 500 ml consumption), having water inlet from back side, including fixing to wall with suitable brackets all as per manufacturers specification and direction of Engineer-in-charge.
Each 3
CHAPTER 6:- STEEL WORK
10.25 6.1
Steel work welded in built up sections/framed work including cutting hoisting, fixing in position and applying a priming coat of approved steel primer
10.25.2 A In gratings, frames, guard bar, ladder, railings, brackets, gates…. KG 100
13.62 6.2 Painting with synthetic enamel paint of approved brand and manufacture of required colour to give an even shade:
Two or more coats on new work over an under coat of suitable shade with ordinary paint of approved brand and manufacture.
Sqm 100
NS 6.3
Providing and fixing 8 mm thick clear acrylic sheet between balusters, fixed with stainless steel clips and neoprene gasket etc. complete as per drawing.
Sqm 5
CHAPTER 7 :- WOOD WORK
9.1 7.1 Providing wood work in frames of doors, windows, clerestory windows and other frames, wrought frame & fixed in position.
9.1.1 Second class Teak wood Cum 0.37
9.53 7.2
Providing 40x5mm flat iron Holdfast 40cm long i/c fixing to frame with 10mm dia. bolts, nuts & wooden plugs & embedding in C.C. block 30x10x15cm 1:3:6 mix ( 1cement:3coarse sand:6graded stone aggregate 20mm nominal size)
Each 100
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9.20 7.3
Providing and fixing ISI marked flush door shutters conforming to IS:2202 (Part I) decorative type, core of block board construction with frame of 1st class hard wood and well matched teak 3 ply veneering with vertical grains or cross bands and face veneers on both faces of shutters
9.20.1 35 mm thick including ISI marked Stainless Steel butt hinges with necessary screws. sqm 10
9.84 7.4
Providing and fixing IS : 3564 marked Aluminium extruded section body tubular type universal hydraulic door closer with double speed adjustment with necessary accessories and screws etc. complete.
Each 15
21.4 7.5
Providing and fixing double action hydraulic floor spring of approved brand and manufacture IS:6315 marked, for doors including cost of cutting floors as required, embedding in floors and cover plates with brass pivot and single piece M.S. sheet outer box with slide plate etc. complete as per the direction of Engineer-in-charge.
21.4.1 With Stainless Steel cover plate Each 10
NS 7.6 WOOD WORK
(a) Providing and fixing of door swinger of office building as per guideline of E/I. each 10
b) Providing and fixing the following Hardware’s:
Providing and fixing Lever Handles of Ha fel or equivalent with nuts and screws etc. Complete pair 5
c) Lever Handle, (No.903.99.055)
Providing and Knob lock set of Ha fele or equivalent with nuts and screws etc. Complete each 5
e) Knob lock Set, (No.911.64.153)
Providing and fixing Floor Mounted Door Stopper of Hafele or equivalent with nuts and screws etc. Complete
each 5
f) Door Stopper, (No.973.41.306)
Providing and fixing Pull handles of Hafele or equivalent with nuts and screws etc. Complete pair 5
g) Pull Handles, (No.903.05.700)
h) Providing and Mortice Locks of Hafel or equivalent with nuts and screws etc. Complete each 5
CHAPTER 8 :- FOUNTAIN WORK
NS 8.1
Providing and laying interlock tile paving 60/65 mm thick of approved colour and pattern, M-20 grade, over bed of fine sand( average 40mm) laid to proper slope including filling the joints with fine sand etc. complete and as directed by Engineer-in-charge.
sqm 20
NS 8.2 Supplying sand stone Fountain as per enclosed drawing and following dimensions width at top 900mm Height 900mm
No 3
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NS 8.3
Supplying and installing repair Cascade Jet fountain of Cascade Jet nozzle of heavy brass make, 2HP Mono block submersible pump, single phase of Kirloskar make or equivalent, Electrical panenl with starter, MCB, Voltmeter, Ammeter etc. Water proof light 3 nos (220 v, 75 w) GI Pipe `B' class GI fittings, Ball valve etc, submersible cabling, conducting etc all complete
Job 3
NS 8.4 Fountain work repair of motor along with disco lights with floor tiles job as per instruction of E/I.
L.S 1
CHAPTER 9 :- REPAIRS TO BUILDING
14.42 9.1 White washing with lime to give an even shade
14.42.1 Old work (two or more coats)
sqm 5000
14.43 9.2
Removing white or colour wash by scrapping and sand papering and preparing the surface smooth including necessary repairs to scratches etc. complete
sqm 5000
14.44 9.3
Distempering with dry distemper of approved brand and manufacture (one or more coats) and of required shade on old work to give an even shade.
sqm 2000
14.45 9.4 Distempering with oil bound washable distemper of approved brand and manufacture to give an even shade :
14.45.1 Old work (one or more coats)
sqm 1000
14.46 9.5
Removing dry or oil bound distemper, water proofing cement paint and the like by scrapping, sand papering and preparing the surface smooth including necessary repairs to scratches etc. complete.
sqm 1000
14.63 9.6
Distempering with 1st quality acrylic washable distemper (readymade) of approved manufacturer and of required shade and colour complete. As per manufacturer’s specification.
14.63.1 One or more coats on old work
sqm 2000
14.64 9.7 Finishing walls with water proofing cement paint of required shade :
14.64.1 9.7.1
Old work (one or more coats applied @ 2.20 kg/10 sqm) over priming coat of primer applied @ 0.80 litrs/10 sqm complete including cost of Priming coat.
sqm 2000
14.64.2 9.7.2 Old work (one or more coats @ 2.20 kg/10 sqm) complete. sqm 2000
14.65 9.8 Finishing walls with textured exterior paint of required shade :
14.65.1 9.8.1 Old work (Two or more coats on existing cement paint surface applied @ 3.28 ltr/10 sqm.
sqm 2000
14.65.2 9.8.2 Old work (One or more coats) applied @ 1.82 ltr/10 sqm. sqm 2000
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Finishing walls with Acrylic Smooth exterior paint of required shade :
14.66.1 9.9.1 Old work (Two or more coat applied @ 1.67 ltr/ 10 sqm) on existing cement paint surface. sqm 1000
14.66.2 9.9.2 Old work (One or more coat applied @ 0.90 ltr/10 sqm). sqm 1000
14.67 9.10
Finishing walls with Premium Acrylic Smooth exterior paint with Silicone additives of required shade
14.67.1 9.10.1 Old work (Two or more coats applied @ 1.43 ltr/ 10 sqm) over existing cement paint surface sqm 1000
14.67.2 9.10.2 Old work (one or more coats applied @ 0.83 ltr/10 sqm). sqm 1000
C TOTAL Rs.
Rates in figure;- (_______________________________________________________________________
____________________________________________________________________________)
Signature of Contractor with seal:
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D. DETAILED BOQ FOR HORTICULTURE OF ARM OF CIVIL WORKS OF ESIC HOSPITAL GURGAON, SECTOR- 09 A, GURGAON, HARYANA- 122001
DSR 2016
SI. No.
Description of Items Unit BOQ Qty
Rate (Rs.) Amount
( Rs.)
CHAPTER 1 :- HORTICULTURE & LANDSCAPING
2.8 7.1
Earth work in excavation by mechanical means (hydraulic excavator)/manual means in foundation trenches or drains(not exceeding 1.5m in width or 10sqm on plan) including dressing of sides and ramming of bottoms, lift up to 1.5m, including getting out the excavated soil and disposal of surplus excavated soil as directed, within a lead of 50 m:
2.8.1 All Kind of soil cum 50
2.25 7.2
Filling available excavated earth (excluding rock) in trenches, plinth, sides of foundations etc. in layer not exceeding 20cm in depth: consolidating each deposited layer by ramming and watering, lead up to 50 m and lift up to 1.5 m
cum 50
1.1 7.3 Carriage of material by mechanical transport including loading, unloading and stacking up to 5 Km
1.1.2 Earth cum 100
NDSR 7.4
Supplying and stacking sludge at site including royalty and carriage up to 1 km (sludge measured in stacks will be reduced by 8% for payment)
cum 100
NDSR 7.5
Supplying and stacking of well decayed cow dung manure at site including royalty and carriage up to 1 km (Cow dung manure measured in stacks will be reduced by 8% for payment)
cum 100
NDSR 7.6 Mixing earth and sludge or manure in the required proportion specified or directed by the officer-in charge
cum 300
NDSR 7.7
Spreading of sludge, dump manure and /or good earth in required thickness as per direction of Engineer-in-charge (cost of sludge, dump manure and /or good earth to be paid separately.)
cum 100
2.31 7.8
Clearing jungle including uprooting of rank vegetation, grass, brush wood, trees and saplings of girth up to 30 cm measured at a height of 1m above ground level and removal of rubbish up to a distance of 50 m outside the periphery of the area cleared. 100sqm
Sqm 5000
2.32 7.9 Clearing grass and removal of the rubbish up to a distance of 50 m outside the periphery of the area cleared. 100sqm
Sqm 5000
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2.33 7.10
Felling trees of the girth (measured at a height of 1 m above ground level), including cutting of trunks and branches, removing the roots and stacking of serviceable material and disposal of unserviceable material.
2.33.1 7.10.1 Beyond 30 cm girth up to and including 60 cm girth Each 20
2.33.2 7.10.2 Beyond 60 cm girth up to and including 120 cm girth Each 20
2.33.3 7.10.3 Beyond 120 cm girth up to and including 240 cm girth Each 10
2.33.4 7.10.4 Above 240 cm girth Each 10
2.34 7.11 Supplying chemical emulsion in sealed containers including delivery as specified.
2.34.1 Chlorpyriphos/ Lindane emulsifiable concentrate of 20% litre 100
2.39 7.12
Grassing with "Doob" grass including watering and maintenance of the lawn for 30 days or more till the grass forms a thick lawn free from weeds and fit for mowing including supplying good earth if needed.( the good earth shall be paid for separately). JOB= 1 X 12 MONTHS
Sqm 15000
16.1 7.13
Preparation and consolidation of sub grade with power road roller of 8 to 12 tonne capacity after excavating earth to an average of 22.5 cm. depth, dressing to camber and consolidating with road roller
sqm 100
16.3 7.14 Supplying and stacking at site.
16.3.3 a 53 mm to 22.4 mm size stone aggregate cum 10
16.3.7 b Stone screening 11.2 mm nominal size (Type B) cum 10
16.3.10 c) Moorum cum 10
16.4 7.15
Laying spreading and compacting stone aggregate of specified sizes to WBM specifications including spreading in uniform thickness, hand picking, rolling with 3 wheeled road/vibratory roller 8-10 tonne in stages to proper grade and camber, …
cum 10
2.27 7.16
Supplying and filling, in plinth with jamuna sand under floors including, watering, ramming consolidating and dressing complete.
Cum 30
4.6 7.17
Providing and fixing at or near ground level precast cement concrete in kerbs, edgings etc. as per approved pattern and setting in position with cement mortar 1:3 (1 Cement : 3 coarse sand), including the cost of required centering, shuttering complete.
4.6.1 1:2:4 (1 cement : 2 coarse sand : 4 graded stone aggregate 20 mm nominal size) cum 5
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4.1 7.18
Providing and laying in position cement concrete of specified grade excluding the cost of centering and shuttering - All work up to plinth level.
4.1.3 a 1:2:4 (1 Cement: 2 coarse sand: 4 graded stone aggregate 20 mm nominal size) cum 5
4.1.6 b 1:3:6 (1 Cement:3 coarse sand:6 graded stone aggregate 40 mm nominal size) cum 5
NDSR 7.19 Supply of Fertilizer (urea )etc 40 - 50 kg/bag bag 30
7.19.1 Supply of Fertilizer (Culture ) etc.
kg 500
7.19.2 Supply of Fertilizer (Gobar ) etc.
kg 2000
NDSR 7.20 Supply of seasonal flower plants like roses, dog flower, marigold, dahlia, caledula, Chrysanthemum, gladiolus etc.
nos. 800
NDSR 7.21 Supply of earthen/PVC gamla 30 cm nos. 100
NDSR 7.22
Providing Circular Cement Concrete pots of Specified size cast with cement concrete of nominal mix 1:2:4(1 cement:2 coarse sand :4graded stone aggregate 6 mm nominal size), reinforced with 7 nos.(3 nos. horizontal & 4 nos. vertical “U” Shape) M.S. Wires of 3.5 mm dia as per design, including required form work , finishing with cement punning on exposed surface, curing for specified period and stacking in required rows and height all complete as per directions of Engineer-in-charge.
Top inside dia 35 cm , outer bottom dia 25 cm, total height 35 cm with wall thickness of 25.4 mm
nos. 100
NDSR 7.23 Painting of RC gamla with approved shade of enamel paint including priming coat nos. 200
NDSR 7.24 Painting of gamla with terracotta paint nos. 200
NDSR 7.25 Providing and planting ground cover hedge plants. nos. 200
D TOTAL AMOUNT Rs. = -
Rates in figure;- (_______________________________________________________________________
____________________________________________________________________________)
Signature of Contractor: