e-tender kltps -26/16-17 we-861 - guvnl office/kutch lignite... · details of tender fee, emd paid...

PANANDHRO, PO: S.K. VARMANAGAR-370 601, TALUKA LAKHPAT, KACHCHH, GUJARAT (INDIA)Ph: +91 2839 262452/264423. Fax: +91 2839 262431/264434. Email: [email protected]

Corporate Identity Number: U40100GJ1993SGC019988

GUJARAT STATE ELECTRICITY CORPORATION LIMITEDKACHCHH LIGNITE THERMAL POWER STATION

TENDER BOOKLET

TECHNICAL BID

e-Tender KLTPS -26/16-17

WE-861 RFQ -36960

Name of Work

Work of Supply, removal and application of thermal insulation on the various Turbine auxiliaries, various valves, bends, vessels etc and steam piping at KLTPS unit #1 to 04 –KLTPS during AOH or Short Shutdown of Unit

Corporate Office: Vidyut Bhavan, Race Course, Vadodara-390 007 Phone: 0265-6612101. Fax: 0265-2344537. Email: [email protected]. Website: www.gsecl.in

GUJARAT STATE ELECTRICITY CORPORATION LTD KUTCH LIGNITE THERMAL POWER STATION

PO :: SKV NAGAR :: 370601 INDEX (Technical bid)

Name of Work Work of Supply, removal and application of thermal insulation on the various Turbine auxiliaries, various valves, bends, vessels etc and steam piping at KLTPS unit #1 to 04 –KLTPS during AOH or Short Shutdown of Unit

Sr. No. Description

01 Tender Notice (Technical bid)

02 List of document to be submited with Technical bid

03 Scope of Works

04 TABLE- 1

05 ANNEXURE - I

06 GENERAL TERMS AND CONDITIONS FOR WORK:

07 SCHEDULE- A

08 Integrity Pact

09 Form-01

10 Form-02

11 Form-03

12 Schedule-B

13 GENERAL INSTRUCTIONS TO THE BIDDERS - (01-3e)

14 GENERAL TERMS & CONDITIONS - (001-3)

15 TERMS AND CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS

16 General Safety Guidelines for All types of Contractors

17 EMD /SD/PBG BANK GUARANTEE FORMAT WITH NAME OF BANKS

Name of Firm

Tender Fee DD No

EMD DD No


PO :: SKV NAGAR :: 370601 TENDER NOTICE

TECHNICAL BID Sealed Percentage rate tenders are invited for Work of Supply, removal and application of thermal insulation on the various Turbine auxiliaries, various valves, bends, vessels etc and steam piping at KLTPS unit #1 to 04 –KLTPS during AOH or Short Shutdown of Unit 1. Estimated Cost : Rs. 682000.00 2. Tender Fee (non – refundable) : Rs. 750.00 3. Earnest Money Deposit of tender : Rs. 6820.00 4. Security Deposit : 5% of order value. 5. Last date of download of bid. : As per NIT details. 6. Last date of online receipt/submission of bid : As per NIT details. 7. Date of online opening of tender : As per NIT details. 8. Time limit of work :18 Months from date of commencement 9. Validity of tender :180 days from the date of opening of tech

bid Note/Remarks : Physical submission of tender fee, EMD and Duly signed technical bid (not price bid) and All supporting/ qualifying documents up to 16:30 Hours of date mentioned in NIT detail by RPAD/Speed Post only and the same will be opened on the same day. The tender fee & EMD will be paid by Demand Draft only in favor of Gujarat State Electricity Corporation Ltd., payable at Dena Bank (Branch code: 330976), SKV Nagar, Panandhro branch only. Tender fee/EMD/SD also accepted through NEFT/RTGS. Duly signed technical bid (not price bid) and all supporting/ qualifying documents and DDs of Tender fee and EMD are to be kept in only one cover duly super scribe with detail of Tender Fee / EMD and tender no/subject shall be accepted by RPAD/ speed post only at The office of Chief Engineer (Gen.) KLTPS, ADM Building, SKV Nagar, Panandhro, Dist. Kutch. Pin Code No. 370601 on or before the date mentioned in NIT detail up to 16:30 hours. Tender fee & EMD have to be submitted along with all supporting/ qualifying documents, if not found offer will be out rightly rejected. The undersigned reserves the right to reject any or all tenders without assigning any reason thereof. Details of tender fee, EMD paid (DD No. & date) and e-tender receipt No is invariably to be mentioned on the cover. In absence, offer will be rejected. The complete tender for the subjected work is placed on www.nprocure.com or http://www.gsecl.nprocure.com.com. You must have to submit the on-line tender through any of above mentioned websites. In case sufficient offers from bidders are not received up to due date of online submission for the said tender on the said subject, tender may be extended further. Competent authority reserves the right to open/extend the tender at any time/date before due date/time of online submission/receipt of tender. Bidder should be in touch with the above websites for information regarding revision/corrigendum /amendment/extension/re-invitation of the tender till due date of submission thereafter. No separate correspondence will be done in this regard. SIGNATURE OF CONTRACTOR WITH SEAL & DATE

For & on Behalf of GSECL

(G. J. Anklesaria)

I/C. Chief Engineer (G) KLTPS, GSECL


PO :: SKV NAGAR :: 370601 List of document to be submited with Technical bid

Name of Work

Work of Supply, removal and application of thermal insulation on the various Turbine auxiliaries, various valves, bends, vessels etc and steam piping at KLTPS unit #1 to 04 –KLTPS during AOH or Short Shutdown of Unit.

1. The bidder should produce certificate /document as evidence for experience of having successfully completed similar type of work / jobs carried out satisfactorily for minimum one year in last seven year period in government /semi government /state electricity board /corporation body. Documentary proof shall be submitted along with Technical bid. [a] Three similar completed works coasting not less than the amount equal to 40% of the estimate cost. [b] Two similar completed works coasting not less than the amount equal to 50% of the estimate cost [c] One similar completed works coasting not less than the amount equal to 80% of the estimate cost

2. Party has to furnish the list of available tools tackles & skilled/unskilled man for executing of job.

3. Party has to furnish Service tax registration issued by the appropriate authority along with Technical bid.

4. Copy of P.F. number is to be along with Technical bid. 5. Bank solvency certificate for minimum 20% of amount of tender value of any schedule

bank. Bank solvency should not older than 1 year. 6. Copy of PAN along with offer 7. Contractor shall have to submit up date valid labour license.

Above documents should be submitted by contractor with technical bid without

failed, otherwise bid will be rejected technically and price bid will not be opened for price evaluation. Note:

1. Without copy/number of DD or Money receipt for EMD and Tender fee along with Technical bid, the technical bid will be rejected and price bid will not be opened.

2. Party should submit stamp receipt for EMD, so that those who are not succeeded for work order, EMD can be released.

Based on scrutiny of above documents, the price bid of only technical qualified bidder will be opened.

SIGNATURE OF CONTRACTOR WITH SEAL & DATE


(G. J. Anklesaria)



PO :: SKV NAGAR :: 370601 Scope of Works:

Name of Work

Work of Supply, removal and application of thermal insulation on the various Turbine auxiliaries, various valves, bends, vessels etc and steam piping at KLTPS unit #1 to 04 –KLTPS during AOH or Short Shutdown of Unit..

01. SCOPE OF WORK:

01.01 The contractor scope of work shall includes removal of old insulation and application of 60/120 mm thick mineral wool and its protective covering on pipes, bends, valves, tanks etc. of various diameters in Unit no: 01 TO 04 at KLTPS as and when required basis as per IS: 14164 -1994 “Title : Industrial Application and Finishing of Thermal Insulation material at temperature above 40˚C & up to 750 ˚C ”. For the work scheduled at schedule-B, party will have to supply the material.

01.02 Contractor’s scope of work shall include but not be limited to the followings. a. Removal of old insulation material, aluminum/GI sheeting etc. from the work area and

depositing the same at the site shown in vicinity of power station area. b. Lugs, clamps, flats, screws, retainers, lancing wire etc. for supporting insulations. c. Any other material as may be required for making the insulation complete. d. Unloading from carriers at site, handling, checking, perceiving, and transportation to

storage area and to erection site and storage of all materials under the contract. e. All scaffolding material required shall be arranged by contractor at his own cost whenever required

and no extra payment shall be made. Afetr completion of work , all scaffolding material shall have to remove immediately by contractor.

02. TECHNICAL TERMS & CONDITIONS:

02.01 MATERIAL SPECIFICATIONS: (a) Mineral wool mattress:

The Lightly Resin Bonded mineral wool mattresses of density 150 Kg/m3 duly machine pressed and reinforced with GI hexagonal mesh wire netting of 22 SWG x 1/2” on both sides confirming to IS:8183 – 1993 “ Title: Bonded Mineral wool”. The mineral wool mattresses having in standard size of 1640 mm x 1220mm x 60 mm thick and maximum hot faced temp.750ºC. The mineral wool mattresses should be packed in HDPE covers. The LRB mattresses should be supplied from reputed make Rockwool / Mineral wool/ other reputed make as per IS / BS.

(b) Binding & Lacing wire: Binding & lacing wire shall be 20 SWG stainless steel (S.S. 304) wires.

(c) Screws: Screws shall be of self tapping type and shall be of galvanized iron (zinc plated).

(d) Aluminum sheet: Aluminum sheet having size of 0.721 mm (22 SWG) thickness as per IS: 737 - 1986 “Title: Wrought Aluminium alloy sheet and strip for General Engineering purpose”.

02.02 CODES AND STANDARDS: The application of thermal insulation to piping, valves, fitting, ducts, expansion bellows, equipments covered under these specifications shall comply with all currently applicable status, regulations and safety codes in the locality where the thermal insulation is to be applied. References of following codes and standards will be taken for the work under this contract. (a) IS 14164 - 1994 code of practice for application and finishing of thermal insulating

materials at temperatures above 40 degree C and up to 750 degree C. (b) IS 14164 -1994 clause no.9 conversion factors for bends, fittings, valves etc. for

measurement 02.03 APPLICATION OF INSULATION – GENERAL:

(a) Removed old insulation should be disposed off outside the GSECL premises as per instruction of Engineer In-charge. Other scrap material should be credited in main Store and should be dumped as per instruction of E.E. (Store) after completion of the work.

(b) All surfaces to be insulated shall be cleaned and dried before the insulation is applied. The surfaces shall be cleaned of all foreign materials such as scale, dirt, rust, paint, etc. by the use of steel wire brushes and steel scrappers where necessary. Where a surface is not free of rust/paint after preparation the contractor shall notify the engineer in charge for the condition for remedial action. The insulation shall be applied after remedial action suggested by engineer-in-charge and has been taken by the contractor.

(c) All vertical pipes shall be provided with suitable insulation. Supports to prevent the insulation from collapsing due to its own weight. Any welding required shall be done by the contractor with the prior permission of the engineer-in-charge and only under his direct supervision. Where welding is not permitted, suitable clamped supports shall be used by the contractor. The insulation shall be applied starting from bottom to top. Flexible insulating material shall be clamped from above.

(d) Compressed mineral wool mattress are to be used; the insulation shall be formed to fit the pipe and applied with edges pulled together tightly at the longitudinal joint and secured by lacing wire. The insulation shall be turned to bring this joint to the lower side adjacent length shall be butted closely and laced together with lacing wire. To achieve insulation thickness 120 mm, two layers of mineral wool pad of standard available size of 60 mm thick have to be used as required. Where application will be in two or more layers, each layer of mattress shall be backed up with wire netting of 22 SWG stainless steel wire and having ½” size hexagonal opening. The ends of all wire loops shall be firmly twisted together by pliers, bent over and carefully pressed in to the surface of the insulations.

(e) All insulation shall be protected by an outer covering of aluminum sheet, sheeting joints shall be sealed made and more effectively weather and water proof. All flat surfaces shall be adequately slopped to prevent pools of water collection. On vertical pipes the jacketing shall be applied working from bottom up.

(f) Each section of jacketing shall have a minimum lap of 60 mm longitudinally and circumferentially. Each circumferential joint shall be made weather proof by seaming with an aluminum steel strap longitudinal loop joints shall be fixed with zinc plated screws on approximately 150 mm center.

(g) Outer cladding removed/replaced/installed shall be rectified as per original existing fashion with retaining plate and top/bottom ends. The work must be completed with quality job as per standard, failing which penalty shall be exposed as decided by engineer-in-charge.

(h) VALVES AND FITTINGS: All valves, fittings, and items shall be covered with the same type and thickness of insulation as

specified by the adjoining pipe with the special provisions and exception as listed below. (1) All valves and flanges shall be completely insulated with removable type of boxes fabricated

from aluminum sheets of 22 SWG (0.721mm) lined with required thickness of insulation as per instruction.

(2) All Pipe insulation adjoining flanges shall be leveled back to permit removal of the bolts and nuts. All piping shall be covered with aluminum jacket of specified 22 SWG after finish.

(3) Pipe hanger clamps shall be covered with insulation along with the pipe. When pipe hangers pass through insulated on piping outdoor, a metal hook placed with water proof sealed material shall be installed. Care shall be taken to ensure that the upper bolts of hanger’s clamps are not insulated.

02.04 The contractor shall have to arrange sufficient labours to shift the material at site. Party will have to make his own arrangement for shifting the materials. The transportation of material from store / tool room to the site & from site to store / tool room is in the scope of party.

02.05 The contractor shall have to arrange welder, welding machine, welding rods, welding cable, all tools & tackles, labours his own cost.

02.06 The mineral wool pads must be machine prepared and not manually prepared. If pad thickness is more than specified, then party has to bear the cost. The GSECL will not make any additional payment. The standard pad thickness is 50 mm. The materials, like insulation, hook insulation retainer, casing support, wire paints & other minor items required for the above work are to be arranged by the party at his own cost.

02.07 All the materials shall be got inspected through Engineer-in-charge before use, and contractor has to execute the work during & after Capital overhauling work completion of unit no.5, as per instruction of Engineer-in-charge.

02.08 All the materials as per work scheduled at schedule-B shall be routed through Main Store before Crediting to TMD site store. Party has to submit documentary evidence for Insulation materials duly mentioned with physical properties, test etc. as per IS standards cited at point no.:02.01 during the inspection along with the delivery challan and also submit with Invoice.

02.09 New insulation is to be applied after cleaning the surface by normal scrapping and cleaning rust by wire brush.

02.10 Schedule of Insulation thickness is as per Table- 1. 02.11 The party will have to apply aluminum sheet immediately on insulated surface. 02.12 All the insulation area of piping measurement & conversion factors for bends, fittings, valves etc will

be given as per IS : 14164 -1994 clause no.9 as per Annexure -I. 02.13 If required, party shall have to complete the work within stipulated period by engaging adequate

resources and doing round the clock work. 02.14 Scaffolding materials such as bullies, planks, Kathie, pipes etc. shall have to be arranged by the

contractor at his own cost, wherever & whenever required for which no extra payment will be made. After completing the work, scaffolding shall have to be immediately removed by the contractor at a part of this contract i.e. no extra payment shall be made for the same.

02.15 Oxygen & acetylene gas cylinders if required by the party will be issued on chargeable basis from TPS main Store if available and empty cylinders shall have to be credited in TPS main stores promptly. Otherwise, the party has to arrange its own.

02.16 No price escalation on any account against this order shall be permissible/ entertain. 02.17 Rates are firm and inclusive of all taxes, levies etc. like excise duty, CST Octroi P&F and

transportation charges. 02.18 The list of the workers (category-wise) engaged for this work at TPS Site may be furnished along

with the bill duly certified by LWO.

02.19 Contractor is fully responsible for any damage to GSECL’S property done by his men / materials. 02.20 Only male labours must be engaged for the above work. 02.21 The period of contract shall be 8 months. However the duration of the shutdown of any unit may be

decreased or increased as per the decision of the Engr-In-charge for which one week prior information will be given to the contractor.

02.22 07 (seven) days time shall be allowed from the date of receipt of telegraphic / letter for mobilization of contractor man, transportation etc. Commencement date for starting the work will be reckoned accordingly or from the date contractor is permitted to start the work.

02.23 FACILITY: Following facility will be provided by GSECL at free of cost. (a) Air, water, electricity supply at one point. (b) Open space or close space-if available for storing the spares and Materials.

02.24 CLEANLINESS: The contractor is responsible to keep the work area cleaned day to day. No separate payment shall be made for keeping the work area clean. However an additional penalty on delays at 5 % of the total value of work executed shall be levied, if the contractor fails to keep the work area clean and at least three warnings shall be issued to the party by GSECL In-charge Engineer in this regard.

02.25 PENALTY: The above said works is to be completed as per schedule ‘B’ within specified time limit by contractor, failing which the penalty at the rate of 0.5% of the contract value per day to the extent of 10% of contract value will be levied and will be recovered from the party’s bill.

02.26 DISPUTE: In case of any dispute, the decision of the Chief Engineer, GSECL, UTPS shall be final and binding to the contractor. The GSECL reserves the right to split each item in to more than one agency and place the order accordingly. All parties should therefore, carefully evaluate and fill up the rate, keeping themselves ready to execute order for any one item or more, allotted to them by the GSECL.

02.27 STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within the original contractual delivery date will be paid / recovered subject to the claim being supported by documentary evidence. However, if any decrease takes place after the contractual delivery date, the advantage will have to passed on to the GSECL.

02.28 OH & S MANAGEMENT SYSTEM REQUIREMENTS: It is to be noted that GSECL, KLTPS is establishing and implementing Occupational Health & Safety Management System complying with OHSAS 18001:2007. You as a part of the GSECL KLTPS team and as defined by the scope of mentioned standard, all contractors are required to comply with and participate to prevent the occupational Health and safety hazards and risks including observation of safety rules. Further you are also to comply with all applicable legal requirements while executing the work, in case the job is assigned to you.

02.29 The ”General Terms and Conditions” are as per enclosed sheet. 02.30 Time Limit: The overall time limit for the work contract is 18 months from date of

commencement.

GSECL reserve right to extend the contract for further SIX months on completion of contractual period at the same rate, terms & conditions of the contract without any further amendment.



(G. J. Anklesaria)



PO :: SKV NAGAR :: 370601 TABLE- 1

Name of Work


SCHEDULE OF INSULATION THICKNESS Sr.No.

Temp Pipe Dia 50-100 101-150 151-200 201-250 251-300 301-350 351-400 401-500 501-600

01 15 mm (1/2”) 25 25 40 40 40 50 50 65 75

02 20 mm (3/4”) 25 25 40 40 50 50 50 65 75

03 25 mm (1”) 25 40 40 40 50 50 50 65 75

04 32 mm (1-1/4”) 25 40 40 50 50 50 50 75 100

05 40 mm (1½”) 25 40 40 50 50 65 65 75 100

06 50 mm (2”) 25 40 40 50 50 65 65 75 100

07 65 mm (2½”) 25 40 50 50 65 65 75 100 100

08 80 mm (3”) 25 40 50 50 65 65 75 100 100

09 90 mm (3½”) 40 40 50 65 65 65 75 100 100

10 100 mm(4”) 40 50 50 65 65 65 75 100 100

11 125 mm(5”) 40 50 50 65 65 75 75 100 115

12 150 mm (6”) 40 50 50 65 65 75 75 100 115

13 200 mm(8”) 40 50 50 65 65 75 100 115 125

14 250 mm(10”) 40 50 50 65 65 75 100 125 125

15 300 mm(12”) 40 50 65 75 75 100 100 125 140

16 350mm(14”) to 400 mm(18”)

50 65 75 75 75 115 115 125 140

17 500 mm(20”) & Above flat surface

50 65 100 115 115 115 125 125 140

Note: All thickness are in mm.


PO :: SKV NAGAR :: 370601 ANNEXURE - I

Name of Work


Clause no. MEASUREMENTS - AS PER IS - 14164-1994 MEASUREMENT BASIS FOR THIS

CONTRACT 9 MEASUREMENTS

9.1 Insulation Over Tanks, Columns, Vessels, Exchangers and Equipment 9.1.1 Measurement shall be taken over the finished

insulation surfaces in all cases. Measurement shall be taken in square meter over the finished insulation surfaces. Any other unit of measurement may not be adopted.

9.1.2 No deduction shall be made for any area required to be left un insulated, the area of which is equivalent to a circle of 600 mm in diameter, or less.

As per Clause no. 9.1.2

9.1.3 In case of insulated nozzles, projections or manhole is equivalent in area to a circle of 600 mm in diameter or less than in addition to the area of such nozzle, projection, or manhole not being deducted from the insulation Measurements of the tank, column, vessel, exchanger or equipment, as the case may be, the projection of such nozzle, projection or manhole, from the insulated surface around it, shall be measured as pipe insulation of appropriate diameter. If the area of the nozzle, projection or manhole exceeds the area equivalent to a circle of 600 mm in diameter, then twice the actual insulated area of such nozzle, projection or manhole shall be considered for measurement and paid for as vessel insulation, after deducting the area of the tank, column, vessel, exchanger or equipment covered by such nozzle, projection, or manhole.


9.1.4 Insulated areas with different specifications shall be specified and measured separately, such as:

a) Roof/tops of tanks and vessels incorporating hard setting composition and/or waterproofing layer.

As per Clause no. 9.1.4 (a)

b) Sides of larger diameter tanks and vessels where corrugated Aluminium sheets are to be used; measurements being taken over the crest of corrugated sheets.

As per Clause no. 9.1.4 (b)

c) Insulation systems requiring special supports/ structure to be provided by applicator prior to application of insulation.

As per Clause no. 9.1.4 (c)

d) Insulated areas clad with different thickness of Aluminium sheets

As per Clause no. 9.1.4 (d)

9.1.5 Insulated dished ends of vessels, columns or equipment shall be considered as twice the projected plan area of the dished ends for purposeof measurement.


9.1.6 Insulated equipment flanges shall be measured as prescribed in 9.1.3.


9.1.7 Any more of measurement other than the above may also be adopted, if agreed to between the purchaser and the applicator.


9.2 Insulation Over Piping (Including Ducts)

9.2.1 All measurements for piping (ducting) shall be taken over the finished insulated surface in meters, corrected to nearest centimeter along the centre line of piping (ducting), through all fittings, insulated or otherwise, such as valves, flanges, elbows, bends, tees and reducers.

-All measurements for piping (ducting) shall be taken over the finished insulated surface in meters, corrected to nearest centimeter along the centre line of piping (ducting), -Only insulated piping shall be measured for payment. -For measurement of Valves, flanges, elbows, bends, tees and reducers will be measured separately as specified below.

9.2.2 If the valves, flanges or other fittings are also insulated, then, in addition to the lengths being already covered under piping and ducting insulation as stipulated in 9.2.1, extra measurement as prescribed below shall be allowed in linear meter of the connected piping or ducting:

-If the valves, flanges or other fittings are also insulated, separate measurement for valve or other fittings will be carried out. -The measurement of connected piping are measure separately over the insulated surface. -No extra measurement shall be allowed for these items.

Insulated Fitting For Sheet Metal Finish

For Other Finishes

9.2.2.1 Valve/ venture / steam traps/ strainers including flanges and body (up to 300 mm size)

1.50 m 1.40 m For Valves and flanges separate measurement are indicated below and hence will not be measured as part of pipe measurement and no extra measurement shall be allowed (a) For sheet metal finish, 1.50 x

linear meter of piping shall be allowed for line size up to 300 mm diameter.

(b) For Other Finishes, 1.40 x linear meter of piping shall be allowed for line size up to 300 mm diameter.

(c) Following measurement formula -A mentioned with drawing should be adopted for insulated Valve/ venture / steam traps/ strainers including flanges and body

Any other unit of measurement / formula may not be adopted.

9.2.2.2 Valve/venture /steam traps/ strainers including flanges and body (for sizes larger than 300 mm )

2.0 m 1.90 m For Valves separate measurement formula –A mentioned below with drawing and hence will not be measured as part of pipe measurement and no extra measurement shall be allowed (a) For sheet metal finish, 2.0 x linear meter of piping shall be allowed for line size larger than 300 mm diameter. (b) For Other Finishes, 1.90 x linear meter of piping shall be allowed for line size larger than 300 mm diameter. (c) Following measurement formula -A

mentioned iwith drawing should be adopted for insulated Valve/ venture / steam traps/ strainers including flanges and body

Any other unit of measurement may not be adopted.

9.2.2.3 Pair of flanges including orifice plateand flanges

0.80 m 0.60 m For flanges separate measurement are indicated below and hence will not be measured as part of pipe Measurement and no extra measurement shall be allowed. (a) For sheet metal finish, 0.80 x linear

meter of piping shall be allowed of the connected line size.

(b) For Other Finishes, 0.60 x linear

meter of piping shall be allowed of the connected line size.

Any other unit of measurement may not be adopted.

9.2.2.4 Bends and elbows Twice the actual length, as measured along the center line of the piping or ducting.

For Bends and elbows separate measurement formula – B indicated below in drawing and hence will not be measured as part of pipe Measurement and no extra measurement shall be allowed Twice the actual length of bend / elbow, as measured along the center line of the piping or ducting shall be allowed Following measurement mentioned formula –B in drawing should be adopted for insulated Bends and elbows. Any other unit of measurement may not be adopted.

9.2.2.5 Reducer Actual length of larger

size (along the centre line of piping)

As per IS Clause no. 9.2.2.5

9.2.2.6 Tees 2 (D1 + D2), where D1 and D2 are insulated diameters of the two pipelines forming the tee.


9.2.2.7 Any other special fitting To be specified and measured separately on number basis.


NOTE: Measurements of all valves, flanges and other fittings shall be based on actual count and calculated in square meter. Measurement of piping or ducting shall be calculated in square meter considering total lengths of piping or ducting of various diameters and circumference of the finished insulation surfaces of connected piping.

GENERAL TERMS AND CONDITIONS FOR WORK: 1. The firm shall offer a guarantee for a period 03 (Three) months from the date of commissioning of unit towards poor workmanship. The amount of SD deposited by the firm above shall be retained by GSECL till completion of guarantee period. 2. The estimated quantity of work given in Schedule `B is purely based on assumptions. Any of the items may be deleted completely or quantity may vary on either side depending upon the condition of the boiler and availability of item and spares but in any case on GSECL`s description.

3.VALIDITY OF THE CONTRACT: The overall time limit for the work contract is 18 months from date of commencement.GSECL reserve right to extend the contract for further SIX months on completion of contractual period at the same rate, terms & conditions of the contract without any further amendment.

4.After issue of Order, contractor shall have to start the work of insulation as & when required and approved by EIC. This is a MUST.

5.On completion of the work, the site shall be cleared by the contractor within the stipulated (two days) period by crediting scrap material & submit the GSECL material, tools & tackles, consumable items etc. which is provided by GSECL free of cost as per scope of work TMD-II store, failing which site will be cleared by departmentally or any loss of above mentioned items, the expenses occurred will be recovered from your RA Bills / pending dues.

6.After completion of work, contractor has to credit scrap material at Main Store as per instruction of EIC

7.Contractor has to handle the GSECL equipment / tools / tackles carefully otherwise the cost of damage /

shortage will be recovered from the party’’s bill.

8.Contractor has to follow all labour laws and safety rules as per GSECL procedure.

9.Contractors are fully responsible for any loss / damage / accident to his labours / material / equipments which are being attended to. While doing the job, they should compulsorily make arrangements for proper care of all the items till completion of the work. While carrying out the work all the spares that are dismantled shall be kept under lock and key by them and in safe conditions from loss of any theft. In case of any discrepancy, GSECL’s competent authority’s decision is final.

10.Contractor has to appoint supervisor to supervise the work and to follow the instruction given by GSECL on round the clock basis.

11. Contractor shall have to mobilize their manpower within IMMEDIATELY after instruction of EIC. GSECL will complete the work by deputing other agencies if the progress / quality of works are not found satisfactory at the risk and cost of contractor.



(G. J. Anklesaria)



PO :: SKV NAGAR :: 370601

SCHEDULE- A Name of Work


01. Following facilities will be given by GSECL at free of cost: 1. EOT crane facility with operator, if available 2. Workshop facility as per availability at KLTPS. 3. Electricity and compressed air at site (One point).

02. Following material to be arranged by contractor at their own cost:

1. Required tools and tackles, self tapping screw, G.I. wire, wire brush, scraper, welding electrodes, cut rods etc.

2. Welding machine, cutting set, O2 -DA gas, grinding machine etc. 3. Arrangement for to-&-fro transportation of materials from main store as per

requirement. 4. To-&-fro Conveyance of their staff.

03. Following facilities will be given on chargeable basis if available: 1 Type IV/III/E (One) quarter for staff accommodation at colony without furniture. 2 One room in Semi VIP guest house for Engineer. 3 Medical facilities as available



(G. J. Anklesaria) I/C. Chief Engineer (G)

KLTPS, GSECL

GUJARAT STATE ELECTRICITY CORPORATION LIMITED INTEGRITY PACT

OUR ENDEAVAOUR To create an environment where Business Confidence is built through Best Business Practices and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

1 To maintain the highest ethical standards in business and professions.

1 Not to bring pressure recommendations from outside GSECL to influence its decision.

2 Ensure maximum transparency to the satisfaction of stakeholders.

2 Not to use intimidation, threat, inducement or pressure of any kind on GSECL or any of it’s employees under any circumstances.

3 To ensure to fulfill terms of agreement/contract and to consider objectively the view point of parties.

3 To be prompt and reasonable in fulfilling the contract, agreement, legal obligations.

4 To ensure regular and timely release of payments on due dates for work done.

4 To provide goods and/or services timely as per agreed quality and specifications at minimum cost to GSECL.

5 To ensure that no improper demand is made by employees or by any one on our behalf.

5 To abide by the general discipline to be maintained in our dealing.

6 To give maximum possible assistance to all the venders/ suppliers/service provider and other to enable them to complete the contract in time.

6 To be true and honest in furnishing information.

7 To provide all information to suppliers/contractor relating to contract/job which facilitate him to complete the contract/job successfully in time.

7 Not to divulge any information, business details available during the course of business relationship to others without the written consent of GSECL.

8 To ensure minimum hurdles to venders/suppliers/ contractors in completion of agreement/contract/ work order.

8 Not to enter in to carter/syndicate /understanding whether formal /non formal so as to influence the price.

Seal & signature (GSECL’s Authorized Signatory) Name Designation Date

Seal & signature (Party’s Authorized Signatory) Name Date

FORM-01

Name of Work


I/we _____________________________________________________________ authorized signatory of M/s___________________________________________ hereby certify that M/s_______________________________________________ is not related with other firms who have submitted tenders for the same items under this inquiry/ Tender. Seal of the firm Signature of the Tendered Place: With Designation Date:

FORM-02

Name of Work


NOTE:- 1. GSECL does not bind to accept the deviation offered by bidder for evaluation of tender. 2. If there is any deviation from bidder, it should be clearly mentioned on this page. 3. Deviation mentioned on other page should not be considered and order will be placed according to the tender documents. 4. If there is no any deviation from bidder, than it must be clearly mentioned in this page “NO DEVIATION OFFERRED” Signature of the Contractor With seal

DEVIATION FROM BIDDER (IF ANY)

FORM-03

Name of Work


((UUNNDDEERRTTAAKKIINNGG IINN RREEGGAARRDD TTOO SSTTOOPP DDEEAALL // BBLLAACCKK LLIISSTT

TTHHEERREEOOFF))

All Bidders will have to furnish the following Undertaking duly filled in, signed and stamped for each

quoted item of the Tender along with the Technical Bid.

I / We _________________________________________________________ authorized signatory of

M/s. _________________________________ hereby certify that M/s. _______________________ is

not stop deal / black listed by GUVNL and or its any of the subsidiary Company viz. GSECL / GETCO /

DGVCL / MGVCL / UGVCL / PGVCL for the tendered item.



PO :: SKV NAGAR :: 370601 SCHEDULE - B

Name of work : Work of Supply, removal and application of thermal insulation on the various Turbine auxiliaries, various valves, bends, vessels etc and steam piping at KLTPS unit #1 to 04 –KLTPS during AOH or Short Shutdown of Unit. Sr. No

Description Qty UOM Rate Rs.

Amount Rs.

1

Supply & application of 120 mm thick lightly resin bounded mineral wool mattresses, hooks, retaining plates, casing support, wires etc on plain area, pipes, valves, bends fittings, vessels etc. as per schedule-A, General terms & condition as per instruction of EIC

500 Sq. Mtrs 333.00 1,66,500.00

2

Supply & application of 60 mm thick lightly resin bounded mineral wool mattresses, hooks, retaining plates, casing support, wires etc on plain area, pipes, valves, bend fittings, vessels etc. as per schedule-A, General terms & condition as per instruction of EIC

1000 Sq. Mtrs 208 2,08,000.00

3

Supply & application of Aluminum sheet 0.721 mm (22 SWG) thick, self taping screw etc. on insulated surface as per schedule-A, general terms & condition as per instruction of EIC

1500 Sq. Mtrs 205 3,07,500.00

Total Estimated Amount in Rs. 6,82,000.00

NOTE: 1. General terms & conditions 001-3 & General instruction to the bidder 01-3e are applicable to

this contract. 2. Payment of work will be made after work to be carried out satisfactory by agency & as per

actual work done only. 3. Payment will be made after 30 days on recording bill. 4. “Service tax registration number and the date of issue of registration certificate must be

mentioned in each invoice”. 5. Service tax applicable as per Govt rules on labor person only. 6. All the bidders are requested to see and verify the documents of

(a) General safety guidelines for all types of contractors (b) Terms and conditions regarding Industrial law and other related matters (Labour Laws). (c) General terms and conditions (001-3), General Instruction to the bidder (01-3e) under heading of “Rules for Works” And confirm that all the above documents you have verified & certify as below. “I/we hereby has read the above documents and agree for the Safety Rules, Industrial Laws and Contract Booklet (a, b & c as above) and accordingly submitted my/our offer.”

NOTE: THE SCHEDULE-B IS ONLY FOR VIEWING NOT TO QUOTE THE PRICES. CONTRACTOR MUST HAVE TO QUOTE ONLY IN ON LINE E-TENDER

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE


(G. J. Anklesaria)


GUJARAT STATE ELECTRICITY CORPORATION LIMITED KLTPS, PANANDHRO – KUTCH. 370601

GENERAL INSTRUCTIONS TO THE BIDDERS - (01-3e) 1. Contract means the documents forming tender and the subsequent agreement that may be

entered into. 2. Work or works means the work related to the subject mentioned in tender 3. Contractor means a firm or an individual undertaking these works or offers the rates for this

work 4. The general rules and regulations of the GSECL for tender and contract for works will apply to

the extent of the same and not modified herein. The contractor is deemed to have gone through and considered to be fully aware of the conditions mentioned therein.

5. Duly signed technical bid (not price bid) and all supporting/ qualifying documents and DDs of Tender fee and EMD are to be kept in only one cover duly super scribe with detail of Tender Fee / EMD and tender no/subject shall be accepted by RPAD/ speed post only at The office of Chief Engineer (G), KLTPS ADM Building, GSECL Colony, SKV Nagar, Panandhro – 370 601, Dist: Kutch, Gujarat, India. The bidder should submit price bid in on line tender on web site www.nprocure.com or .gsecl.nprocure.com. Hard copy of the price bid will not be considered. Offer of the bidder who has not submitted on line tender on web site www.nprocure.com or .gsecl.nprocure.com will outrightly rejected. Details of tender fee & EMD paid (DD No. & date) is invariably to be mentioned on the cover of the tender. In absence, offer will be rejected. Tender fee & EMD should have to be submitted along with technical bid, if not found offer will out rightly rejected. The tenders will be opened in the presence of bidders, who wish to remain present at the time of opening of tenders. The Chief Engineer (G), KLTPS reserves the right to reject any or all tenders without assigning any reason thereof.

6. Tender fee: Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way of Demand Draft, otherwise offer will be ignored out rightly. Indian Postal orders (IPO’s) & Cheques are not acceptable. Demand Draft should be in the name of the “Gujarat State Electricity Corporation Limited”, Payable at Dena Bank (Branch code: 330 976) Panandhro branch. The envelope shall be addressed to the chief Engineer, KLTPS, Panandhro and the GSECL will not be responsible for the transit loss or misplacement. Demand Draft of Tender fee & EMD must be kept in the cover of Tender fee / EMD otherwise supplier’s offer is liable to be rejected.

7. Earnest Money Deposit: (a) The estimated cost of tender items is notified in the tender notice. Bidder has to pay EMD

@1% of the estimated cost. The EMD is payable by Demand Draft in favour of the “Gujarat State Electricity Corporation Limited”, Payable at Dena Bank (Branch code: 330 976) Panandhro branch. It can also be furnished by way of an irrevocable Bank Guarantee from any Scheduled/Nationalized Bank in a standard format prescribed by the GSECL (Format given in this tender document). Cheques are not acceptable. CORPORATE BANK GUARANTEES not allowed.

(b) Government or Semi-Government Organizations, which are run departmentally & are not limited Companies, will be eligible for exemption from payment of E.M.D.

(c) No Interest will be allowed against payment of E.M.D. (d) Tenders submitted without Earnest Money Deposit by the firms will be rejected without

entering in to further correspondence in this regard and no reference will also be made. (e) EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of

the offer and (ii) the successful bidder fails to furnish the security deposit in time. (f) EMD of the unsuccessful bidders will be returned within 60 days of placement of the order

and when the bidder returns the original receipt of the EMD together with the advanced stamped receipt.

8. The bidder shall quote only certain percentage of rates above or below the estimated rates, i.e., bidder should quote either, say A% above the estimate or B% below the estimate for all the items. The bidder should not quote different percentage for different items. Tenders received with different percentage rates for different items shall be liable to be rejected. The bidder should quote only percentage higher/lower in figures as well as in words in Schedule-B. In

case of not mentioning clearly above/below the estimate, the GSECL shall consider the quoted percentage below the estimate and the contractor must have to honour this, failing which suitable actions may be taken, considering this as dishonour and/or summary rejection of offer without assigning any reason thereof as deemed fit by Chief Engineer. The rate quoted should be inclusive of all taxes and expenses, if any. Nothing will be paid extra as a part of contract unless & until, it is specified in the tender documents by Gujarat State Electricity Corporation Ltd.

9. Revision of prices: Revision of prices or any commercial terms affecting the price after opening of technical bids shall not be considered and will be ignored.

10. Price Escalation: No price, escalation will be given till the completion of the work. The bidders must quote firm price only, during execution & extended period, without any escalation towards labour, material, fuel etc., till completion of work under contract and this is to be confirmed by bidder in technical bid envelope only. In case, if the bidder does not offer firm prices, his offer shall be rejected and the price bid envelope shall not be opened.

11. The tender documents shall be written legibly and free from erasure, over writings or conversions of figures. Corrections unavoidable shall be made by crossing out, initialing, dating and rewriting.

12. The rates quoted shall be firm and valid for 180 days for acceptance from the date of opening of technical bid.

13. Conditional tender is liable to be rejected. Withdrawal or insertion of conditions unilaterally after opening of tenders will not be permitted unless it is so desired by the GSECL.

14. Chief Engineer, KLTPS reserves the right to reject any or all tenders without assigning any reasons thereof.

15. Security Deposit : (a) Security Deposit should be paid within 10 (ten) days after receipt of LOI/order. The

successful bidder will be required to pay an amount equivalent to 05% of the value of the order as a Security deposit for satisfactory execution of the contract. Security deposit for satisfactory/successful execution is payable either in Cash / D.D./ Bank Guarantees only.

(b) Bank Guarantees from Scheduled / Nationalized Banks is also acceptable if the amount of security deposit payable exceed Rs. 5,000/-. The Bank Guarantees will be executed on the standard form prescribed by the GSECL. In case of the Bank Guarantees furnished / submitted, they should have a clear one time validity till the completion of the order in all respect. Bank Guarantee for Interim period will not be allowed. If by any reasons the Work period is extended then Contractor should undertake to renew the Bank Guarantee at least one month before the expiry of the validity, failing which GSECL will be at liberty to encash the same. CORPORATE BANK GUARANTEES are not allowed.

(c) The GSECL reserves the right to forfeit the SD in case of any breach of contract and in case of disputes. The decision of Chief Engineer, KLTPS shall be final, binding and acceptable to the contractor. If the contractor fails to start the work as stipulated, the EMD and the SD shall be forfeited.

(d) The security Deposit/ Bank guarantee covering execution of the contract will be released only on successful execution of contract and on receipt of the “NO Objection Certificate” from the Engineer In charge of the work.

16. Performance Guarantee (PG): if applicable to this contract then, (a) The successful bidder shall have to furnish PG. The Performance Guarantee for the tendered items wherever applicable shall be furnished in the form of D.D./Cash and by Bank Guarantee, valid for the period as per Technical Specifications and should have clear one time validity for the full period. (c) Performance Guarantee for an interim period will not be allowed. However, in case of expiry of PG before the said period the same should be got extended / renewed till the completion by the contractor at least one month before the expiry of the validity, failing which GSECL will be at liberty to encash the same, without entering into further correspondence, formalities, etc. in the matter. “NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.” All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. Private Sector Banks authorized by RBI to undertake the State Government business, which are AXIS Bank / HDFC Bank / ICICI Bank / Kotak Mahindra Bank / Yes Bank / Ratnakar Bank / Indusind Bank / Karur Vysya / DCB Bank / ING Vysya Bank / Kalupur Commercial Co. Op. Bank Ltd.,/ Rajkot Nagrik Sahakari Bank Ltd., / Ahmadabad Mercantile Co-op. Bank Ltd. / The

Mehsana Urban Cooperative Bank Ltd / Nutan Nagrik Sahakari Bank Ltd The supplier/contractor/party (i.e tenderer) has to give bank guarantee with validity period of additional 01(one) months i.e. more than actual Guarantee/Warranty period of 06/12/18/24/36/ 48/60 months (depending upon the product) to safe guard Company's interest in case of eventuality happening on the last day of Guarantee/Warranty period after office hours of the Bank or Bank Holidays."

17. Subletting of tender is not permitted without prior approval of GSECL. 18. GSECL reserves right to divide work to nos. of agencies. 19. The work will be awarded to each agency as per site requirement & as per instruction of EIC. 20. Technical Bids received will be opened if possible on the day and time indicated in the tender

notice by an Officer nominated by the GSECL as representative in the presence of such of the bidders who wish to be present. Time and date for opening of price bids will be determined by the GSECL and intimated to only qualified bidders after the Technical Bid proposals are opened, analyzed as per post – qualification criteria mentioned in special note and all clarifications, if any, obtained from the bidder and verified by GSECL from the issuing authority if necessary.

21. The bidders shall submit their offer without any deviations to the Technical specifications, Commercial conditions and General Terms and Conditions of the contract & it will be presumed that the bidder agrees entirely with the specification and all other conditions of tender.

22. Tenders received after the time and date specified in tender notice will not be accepted. Once the offer is submitted by the bidder before due date of submission, the bidder shall not be allowed to submit revised / additional / modified offer even before due date and time of submission of tender. However if the date of submission of tender are extended by the GSECL due to any reason the bidder may submit if he wishes the revised / additional / modified offer before extended due date and time of submission.

23. The GSECL reserves the right to accept any tender irrespective of whether it is lowest or not or to reject all the tenders without assigning any reasons thereof. Tenders departing from the stipulated technical specifications, commercial conditions or the method of bidding in a radical manner are liable to be rejected

24. The bidder must visit the site before submitting the tender. The bidder shall be presumed to have carefully examined the conditions & specifications of work and to have fully acquainted themselves with all details of the site conditions, locations, materials, geological and weather characteristics, labour conditions and in general all the necessary information and data etc. pertaining to and need for the work

25. The bid submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent practices issued by the Government, the list of Black listed contractors announced by GEB/GSECL, Govt. of Gujarat or its Public sector undertaking, shall be rejected.

26. Any tender not bearing signature of the bidder & with seal of company on all the documents accompanying the tender is liable to be rejected.

27. Tender shall remain open for acceptance for a period of 180 days from the date of opening of Technical bid and during this period no bidder shall be allowed to withdraw his tender. Any such withdrawal during the said period will entail forfeiture of the earnest money deposit submitted along with the tender and the GSECL may take further action like “no dealing” with such bidder in future tenders of GSECL or any company under GUVNL.

28. The Notice inviting tender, general instruction to bidders and all other documents of this tender shall form part of the contract

29. The information given in this specification is in good faith and meant to serve as a guide to the BIDDER. It is, therefore, imperative that BIDDER shall obtain and examine for himself all the data, information and particulars required for the satisfactory execution of the work under this enquiry. The submission of a bid by Bidder implies that he has fully read the specifications, bid drawing, Contractor Document and General Conditions of Contract and has made himself aware of the scope and the specifications for the work to be performed and local conditions and other features which have a bearing on the cost and execution of the work. The ENGINEER-IN- CHARGE (GSECL) shall not, therefore, after acceptance of the bid, pay any extra charges for any reason whatsoever.

30. Each page of the bid document shall be signed and dated in ink by the BIDDER as a token of having examined the same.

31. ACCEPTANCE / REJECTION OF BID a. GSECL reserves the right to accept or reject any bid in whole or part and/or accept

other than the lowest bid without assigning any reasons.

b. The bid is liable for rejection prima facie, if it is: a. Not in the prescribed form. b. Not properly signed by the BIDDER. c. Not conforming to TENDER specification. d. Received after expiry of the due date and time.

e. Received by telex or telegram or fax or courier 32. SUBMISSION OF TENDER

The tender must reach to the office of Chief Engineer [Gen], GSECL, ADM office, S.K.V. Nagar, KLTPS, Panandhro on or before due date and time of submission mentioned in tender notice. No tender shall be accepted/opened in any case received after due date and time of receipt of tender, irrespective of delay due to postal services or any other reasons, and the GSECL shall not take any responsibility for late receipt of tender. Any tender received after the due date and time of submission shall not be considered

33. Any clarification/queries asked by GSECL / GSECL's representative about tender/offer shall have to be furnished by the contractor; otherwise the offer of the firm will be liable to be rejected.

34. Tenders which do not fulfill all or any of the above conditions or incomplete in any respect, are liable to rejection



(G. J. Anklesaria)


GUJARAT STATE ELECTRICITY CORPORATION LIMITED KLTPS, PANANDHRO – KUTCH. 370601

GENERAL TERMS & CONDITIONS - (001-3) 1. Contract means the documents forming tender and the subsequent agreement that may be

entered into. 2. Work or works means the work related to the subject mentioned in tender. 3. Contractor means a firm or an individual undertaking these works or offers the rates for this

work. 4. The general rules and regulations of the GSECL for tender and contract for works will apply to

the extent of the same and not modified herein. The contractor is deemed to have gone through and considered to be fully aware of the conditions mentioned therein.

5. To sublet or to transfer the contract without prior approval of the GSECL shall be treated, as breach of contract and it shall be punishable by forfeiting the S.D. as well as termination of contract.

6. The monthly payment to the labourers must be paid in the presence of Labour Welfare Officer, KLTPS. A copy of the same must be submitted along with monthly RA Bill, duly certified by the Labour Welfare Officer. The certificate should contain details of average no of labourers deployed, total wages/salaries paid and overtime amount separately.

7. Execution of Agreement: The successful bidder (contractor) will have to enter into an agreement with the GSECL before starting the work and the cost of the stamp paper will be borne by the contractor. The contractor will also have to execute indemnity bond on required value of stamp paper as per GSECL’s rules. The cost of stamp paper for indemnity bond will be born by the contractor.

8. Taxes and Duties:

All royalties, sales tax, toll tax, local tax, development charges, VAT and any other taxes including works contract tax etc., except Service Tax in respect of this contract and also any statutory variation in future towards above mentioned taxes & any other taxes if levied in future by statutory authority which are applicable to the this contract shall be payable by the contractor and GSECL will not entertain any claim whatsoever in this respect.

9. Service tax :

The service tax applicable as per government rules. The Bidder shall have to furnish attested copy of Registration Certificate issued by Excise Department mentioning Service Tax Registration Number and the same is to be shown in each invoice.

10. Statutory variation :

Statutory variation on applicable taxes mentioned in order shall be admitted provided they take place during the contractual completion period subject to claim being supported by documentary evidence.

11. Income Tax:

Income tax, work contract tax & other taxes at the applicable rate will be deducted at source from your bill as per rules. Contractor has to submit all the invoices clearly mentioning PAN No. The contractor being exempted for Income tax or other applicable taxes shall submit the valid exemption certificate with bill.

12. Deductions :

The GSECL will be entitled to deduct directly from the bills to be paid to the contractor any sum or sums payable by the contractor and which sum/sums the GSECL is required to recover as its own dues/recoveries as well as to pay as a principal employer on account of contractor’s default in respect of all liabilities referred to in above clauses.

13. Submission of Bill :

a) Bills (in triplicate) shall be submitted by the contractor for all works, executed at the frequency decided by the Engineer In charge (EIC).

b) Measurement is to be taken jointly in presence of the EIC. The running as well as final bill will be prepared based only on measurement sheet duly accepted & signed by party & our supervisor or engineer-in charge.

c) If the contractor does not submit the bill, within the time fixed, the EIC may depute a subordinate to measure the said work in the presence of the contractor or his duly authorised agent, whose countersignature in the measurement list shall be sufficient warrant and the EIC may prepare a bill which shall be binding to the contractor in all respect.

d) If contractor fails to depute his representative, the measurement taken by the EIC shall be

treated as final and shall be binding to the contractor. e) Other documents to be submitted with Bill (i) Along with the R.A Bill, the contractor should submit Material Account wherever applicable

duly approved by EIC. (ii) Proof of payment of provident fund and other statutory dues. (iii) Certificate issued by IRO/Labour Welfare officer. (Certifying average number of labourers

deployed during the month and total amount of wages and salaries paid to labourers) and No objection to release Payment of submitted bill. If applicable

14. The contractor shall not engage any sub-contractor without written prior permission of the Chief Engineer or the authorized officer of the GSECL. In no case the GSECL will be liable in any manner regarding any liability in respect of any contract labourer engaged by the sub-contractor and the liability of such contract labourer will solely rest with the principal contractor.

15. Payment: a) The GSECL shall not pay any advance(s) against this work including mobilization advance

if not otherwise included hereunder. b) The quantity mentioned in schedule-B is tentative and may vary widely within the limit of

order/ approval; payment will be made for actual work done only. c) The payment shall be made as per GSECL rules which is For Supply : 80% payment will be made against TRC within 30 days and balance 20% will

be after acceptance of material & Completion of work within 45 days from the date of submission of bill.

For Work : After 30 days from the date of recording of bill. d) Any delay in payment of bill shall not entail the contractor for any extra claim.

16. Penalty:

(a) Any delay that may take place in supply and / or erection, testing and commissioning activities beyond contractual cut off date / stipulated period in the order shall be subjected to penalty (not liquidated damages) at the rate of 0.5% of the contract price / order price per week or part there of subject to maximum of 10% of the total contract value / order value (i.e. end cost including taxes and duties)

(b) The penalty for delay is over & above the charges deductable against performance guarantee and other dues/recoveries.

17. The contractor shall deploy the adequate number of experienced staff at site for daily supervision and for maintenance of various registers and records required under the law and contract. No payment by the GSECL for supervision shall be admissible

18. Staff Discipline: It is the responsibility of the contractor to ensure that his employees maintain strict discipline as regards security, methods of safe working etc., and not to cause any hindrance to smooth running of power station or in execution of duties by GSECL staff. Any lapse in this regard will be viewed seriously and contract is liable to be terminated. If any of his staff is found unsuitable or not behaving properly, the contractor shall have to remove him from the work-site on demand by GSECL. The contractor shall have to strictly observe the rules and conditions specified in the enclosed works contract booklet of the GSECL, which are not modified hereunder. To keep harmonious Industrial Relations amongst contract labourers is the sole responsibility of the contractor. Any breach of the same will be viewed seriously

19. Arbitration: “All questions, disputes or differences, whatsoever which may at any time arise between the parties to this contract in connection with the contract or any matter arising out of or in relation thereto, shall be referred to the Gujarat Public Works Contract Dispute Arbitration Tribunal as per the provisions of the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act 1992”

20. Labour Escalation: The contractor shall pay minimum wages to his labourers as per the Minimum Wages Act, 1948 and rules therein, as applicable from time to time, in pursuance to the state government notification. The concerned contractor, after making such payment to his labourers, shall submit the details of the payment with the certification of Labour Welfare Officer/Industrial Relations Officer. However, no labour escalation will be payable by GSECL to the contractor as this is a firm price contract through out the period of contract.

21. The GSECL reserves the right to terminate the contract at any time during the contract period without giving notice of termination of any reason thereof and the contractor will not be entitled for any Compensations / damages / losses whatsoever on account of termination of such contract.

22. In case of default, the work will be got done through other agency/agencies at the risk and

cost of the original contractor, and the GSECL shall be entitled to recover such expenses from defaulting contractor by such methods as deemed fit. The contractor shall not, however, be entitled to terminate the contract or stop works undertaken by him before expiry of the contract period/extended period due to any reason whatsoever.

23. Under the contract, the contractor should either himself be present at the site or should nominate persons in writing, who must be available at site and who should be authorised to take decisions In absence of any responsible man of contractor at the time of any emergency, ad hoc decision of Engineer-in Charge will be binding on the contractor

24. The contractor is bound to execute the work for any item as per the instruction of the Engineer-in-Charge. On refusal to do so, the work will be carried out at the risk and cost of contractor by using the contractors tools and tackles, for which no compensation whatsoever shall be payable to the contractor

25. If any immovable articles/tools/equipment will be found stolen from the working place, the contractor would be held responsible and cost will be recovered from his bill.

26. For any conflict and ambiguity, the decision of the Chief Engineer (KLTPS) shall be final and binding on the contractor

27. Before starting the work, the contractor should contact Industrial Relation Officer/ Labour Welfare Officer for all formalities and obtaining the gate passes of his labourers and for other formalities

28. Office correspondence will be carried out in English language, and if at any time to facilitate the contractor, Gujarati translation may be furnished, if deemed fit. The English version will be the correct one and the same only will hold good for legal matters

29. The contractor should intimate to the office the name, cell no. and address of authorized and responsible representatives, so that our field officers can contact them when required in connection with the execution of the said works.

30. Contractor should take all risk insurance policies. 31. All safety measures as required to be adopted as per the Statutory Regulations and the Safety

Rules of the Plant shall be strictly followed by the Contractor during the execution of the Contract. The Contractor shall set up a suitable safety organization of his own in this regard. The contractor shall ensure the safety of workers, material and structure including existing structures during execution of the contract. Safety measures shall be followed during operations of equipments/machinery being used. No separate payment shall be made for the safety measures and the quoted rates shall include the cost for all safety measures

32. In connection with the execution of the Contract, the Contractor shall comply with all applicable statutory Rules & Regulations including employment of labour at site

33. If the GSECL Engineer-in-Charge is not satisfied with the progress of work at site, he shall direct the Contractor to depute more numbers of supervisory personnel/workers to meet the completion schedules as per the Contract. Upon receiving such direction, Contractor shall deploy additional personnel within given time without any extra cost.

34. The GSECL may during the progress of work, order the removal of part or whole of the work executed, found not in accordance with the specifications/ instructions. No extra claims shall be entertained for re-executing or altering of such work

35. On acceptance of the tender the name (s) of the accredited representative (s) of the bidder who would be responsible for taking instructions from the Engineer-in-charge shall be communicated to the Engineer-in-charge.

36. The GSECL will not pay any extra charges or rate for any reasons in case the contractor claims, after acceptance of contract to have misjudged the site condition.

37. The contract or any part thereof shall not be subject to change without the written permission of the CHIEF ENGINEER or his authorized representatives from issuing authority of certificates / details.

38. In case of conflict/discrepancies among clauses of different specifications given in this document, the stringent specification shall be followed and under such circumstances, the decision of the EIC shall be final and binding to the CONTRACTOR.

39. Time is the essence of this Contract. The whole of works must be proceeded as described in these specifications and as directed by the EIC. No extra payment or relaxation in the rates will be permitted on account of this.

40. Start of Work: The contractor shall not enter upon or commence any portion of the work except with the written authority of Engineer, failing which the contractor shall have no claim to ask for measurement of or payment for work and shall be responsible for any claims or damages that

may arise due to such unauthorized commencement or entry. The contractor shall make all necessary arrangements at site to mobilize labour, supervisor as per schedule.

41. Work covered under this specification shall be completed in all respects, as stipulated under scope of work.

42. The rates quoted by BIDDER shall be based on his own knowledge and judgment of the conditions and hazards involved and shall not be based on any representations of the Engineer. No claim on this account shall be admitted by the GSECL.

43. Percentage quoted for Prices and rates shall be firm for the entire duration of the contract and any agreed extensions thereafter, without any escalation in prices.

44. During the execution of the work if it is found that the work is not progressing as per the scheduled programme, approved by the GSECL & planned by the contractor, due to the reasons attributable to the contractor, suitable action shall be taken as per GSECL providing rules. And the GSECL may also take such action as it may deem fit to ensure that the work is completed in time at risk and cost of the contractor.

45. Any clarification/queries asked by GSECL / GSECL's representative shall have to be furnished by the contractor.

46. Work to be executed to the satisfaction of the Engineer: The contractor shall proceed with the work with diligence and expedition and the whole of the work herein specified as well as the mode of execution shall be under the supervision and direction and shall be carried on to the entire satisfaction of the Engineer,.

47. Liability for accidents to persons a) The contractor or sub-contractor shall indemnify the GSECL against any claims which may be made under the workman's compensation Act, 1923, or any statutory modification or otherwise in respect of any damages or compensation payable in consequence of any accident or injury caused, by fault of contractor or sub-contractor and sustained by any workman or other person in the employment of the contractor or sub-contractor. In every case in which by virtue of the provisions of sub-section (1) of section 12 of the workman's Compensation Act, 1923, the GSECL is obliged to pay compensation to a workman employed by the contractor or sub-contractor in execution of the work, the GSECL will recover from the contractor the amount of compensation so paid, and without prejudice to the rights if the GSECL under sub-section (2) of section 12 of the said Act any such amount shall be paid by contractor within 30 days, failing which the GSECL shall be at liberty to recover such amount or any part thereof by deducting it from any some due by the GSECL to the contractor under this contract or otherwise. The GSECL shall not be bound to pay any claim made against either of them under section 12, sub-section (1) of its said Act, except on written request from the contractor and upon his giving to the GSECL full security for all costs for which the GSECL might become liable in consequence for entertaining such claim. b) The contractor and/or sub-contractor named in the contract shall indemnify the GSECL against all claims based upon injury or death to any person in the employ of the contractor or sub-contractor, or to third parties under paragraph (a) 2 or condition No.47 to the extent of any sums recovered under the insurance policy. c) On the occurrence of an accident which results in the death of workman employed by the contractor or sub-contractor, which is so serious as to be likely to result in the death of any such workman, the contractor shall within 24 hours of happening of such accidents intimate in writing to the Engineer the fact or such accidents. The contractor or sub-contractor shall indemnify GSECL against all loss or damage sustained, by the GSECL resulting directly or indirectly from his failure to give intimation in the manner aforesaid including penalties or fine if any, payable by GSECL as a consequence of GSECL's failures, to give notice under workman's compensation Act or otherwise to confirm to the provisions of the said Act in regard to such accident. d) The contractor will be responsible for complying with all rules and regulations and labour land applicable to him and the GSECL will not be responsible for any lapses committed by them. If there is any claim from any Govt. Authority pertaining to the contractor the same amount will be deducted from the contractor's bill.

48. Inspection of Works The Engineer or his duly authorized agent shall have at all time full power to inspect the works, wherever in progress,

49. Recoveries Recoveries due from the contractor, up to the end of the month previous to the one in which the bill is prepared shall be made from bills approved by payment every month or at other periods when the bills are prepared, for the various items in the following order of priorities

and extents. i) Deduction on account of security deposit in full together with shortage, if any, to be made good. ii) Penalty in full, if levied. iii) Expenditure, if any, incurred by the GSECL on Contractor's behalf in labour or materials in full. iv) Charges for services such as water etc. in full. v) Other recoveries. (If any)

50. Speed of work The contractor shall at all times maintain the speed of work to confirm to the latest operative progress schedule but the Engineer may at any time with sufficient notice in writing direct the contractor to slow down any part or the whole of the work for any reason (which shall not be question whatsoever, and the contractor shall comply with such orders of the Engineer. The compliance of the orders shall not entitle the contractor to any claim or compensation.

51. Contract document and matters to be treated as confidential All documents, correspondence, decision and other matter concerning the contract shall be considered as of confident and restricted nature by the contractor and he shall not divulge or allow access there to any unauthorized persons of any kind.

52. Measurements to be provisional and subject to correction Every measurement for running payment on account of work, done or supplies made shall be subject to adjustment or final measurements. In case of disagreement between such intermediate and final measurements, the latter shall prevail.

53. Performa returns : The contractor shall maintain Performa, charts and details regarding machinery equipments materials, labour personnel and other matters as may be specified by the Engineer. He shall further, submit returns of Performa and details as may be specified by the Engineer from time to time.

54. Performance Guarantee (PG): if applicable to this contract then, (a) The successful bidder shall have to furnish PG. (b) The Performance Guarantee for the tendered items wherever applicable shall be furnished in the form of D.D./Cash and by Bank Guarantee, valid for the period as per Technical Specifications and should have clear one time validity for the full period. (c)Performance Guarantee for an interim period will not be allowed. However, in case of expiry of PG before the said period the same should be got extended / renewed till the completion by the contractor at least one month before the expiry of the validity, failing which GSECL will be at liberty to encash the same, without entering into further correspondence, formalities, etc. in the matter. “NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.” All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. Private Sector Banks authorized by RBI to undertake the State Government business, which are AXIS Bank / HDFC Bank / ICICI Bank / Kotak Mahindra Bank / Yes Bank / Ratnakar Bank / Indusind Bank / Karur Vysya / DCB Bank / ING Vysya Bank / Kalupur Commercial Co. Op. Bank Ltd.,/ Rajkot Nagrik Sahakari Bank Ltd., / Ahmadabad Mercantile Co-op. Bank Ltd. / The Mehsana Urban Cooperative Bank Ltd / Nutan Nagrik Sahakari Bank Ltd The supplier/contractor/party (i.e. tenderer) has to give bank guarantee with validity period of additional 01(one) months i.e. more than actual Guarantee/Warranty period of 06/12/18/24/36/48/60 months (depending upon the product) to safe guard Company's interest in case of eventuality happening on the last day of Guarantee/ Warranty period after office hours of the Bank or Bank Holidays."

55. Security Deposit : (a) Security Deposit should be paid within 10 (ten) days after receipt of LOI/order. The

successful bidder will be required to pay an amount equivalent to 05% of the value of the order as a Security deposit for satisfactory execution of the contract. Security deposit for satisfactory/successful execution is payable either in Cash / D.D./ Bank Guarantees only.

(b) Bank Guarantees from Scheduled / Nationalized Banks is also acceptable if the amount of security deposit payable exceed Rs. 5,000/-. The Bank Guarantees will be executed on the standard form prescribed by the GSECL. In case of the Bank Guarantees furnished / submitted, they should have a clear one time validity till the completion of the order in all respect. Bank Guarantee for Interim period will not be allowed. If by any reasons the work

period is extended then Contractor should undertake to renew the Bank Guarantee at least one month before the expiry of the validity, failing which GSECL will be at liberty to encash the same. CORPORATE BANK GUARANTEES are not allowed.

(c) The GSECL reserves the right to forfeit the SD in case of any breach of contract and in case of disputes. The decision of Chief Engineer, KLTPS shall be final, binding and acceptable to the contractor. If the contractor fails to start the work as stipulated, the EMD and the SD shall be forfeited.

(d) The security Deposit/ Bank guarantee covering execution of the contract will be released only on successful execution of contract and on receipt of the “No Objection Certificate” from the Engineer In charge of the work.

56. “The concerned authorized party, from any state other than Gujarat, taking the Hazardous waste from GSECL power station shall obtain the permission of the Pollution Control Board of that State for receiving the said quantity of Hazardous Waste from State of Gujarat, before the actual disposal from GSECL power station. The copy of the said permission letter shall be submitted to GSECL.” The said letter copy shall be submitted to GPCB, Gandhinagar with a copy to concerned RO by the respective power station. In response to this, GPCB shall issue the permission letter to GSECL power station.”

57. For ARC/BRC contract "The Contractor shall deposit 15 days salary at the-rate of last drawn salary for every completed one year of services for each worker for the liabilities of Gratuity".

58. Actual payment made to the workers engaged under the running contract as per agencies record endorsed by GSECL welfare office [i.e. Work wise actual labour Payment in presence of LWO/IRO or bank through payment. It should be verified with Biometric presence of all workers, supervisor and should be certified by LWO/IRO .

59. For Tenders of works with supply part -as per norms the offer will be evaluated considering without sales tax (GST/VAT/CST).



(G. J. Anklesaria)


GUJARAT STATE ELECTRICITY CORPORATION LIMITED KACHCHH LIGNITE THERMAL POWER STATION

PO : SKV NAGAR : 370 601 DIST : KUTCH.

TERMS AND CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS: 01. Wages to be paid, time of payment, etc., by the contractor:

The payment shall be disbursed in presence of the GSECL representative during the working hours in the factory premises and the contractor shall get the entries certified in the register of wages by the representative of the GSECL. Any default will result in cancellation of contract forthwith or else the contractor shall be punishable to the extend of Rs.100/- per day by way of fine. The contractor shall give his telephone number, address to the GSECL, so that in case of labour unrest etc., the contractor can be contacted. The contractor shall arrange to have his office outside the factory premises and the contractor shall keep himself present throughout the working hours. It is absolutely necessary that the contractor either himself and/or a fully authorised representative having full power or authority concerning the contract shall have to remain present at KLTPS. He must also contact Executive Engineer daily at 08.00 hours, so that necessary instruction can be passed on to him. Also, he must be available during working hours (general shift) and during failure of any equipment at any time, so that he can be immediately contacted for any emergency work. The contractor and/or his authorised representative shall not leave KLTPS without specific permission from the Executive Engineer. If the period of absence from KLTPS is more than three days, an alternative arrangement shall be made and to be informed to the sectional head in writing.

02. Labour Laws: The labour laws applicable and amended from time to time have to be followed scrupulously. A few of them for information are as under:

i). Person below the age of eighteen years shall not be employed for the works ii). No female worker shall be employed in the night shift between 19:00 hrs and 06:00 hrs. iii). Contractor shall maintain a valid labour license under the Contract Labour (Regulation & Abolition) Act

for employing necessary manpower to be required by him. In the absence of such license, the contract shall be liable to be terminated without assigning any reasons thereof.

iv). The contractor shall, at his own expense, comply with all labour laws and keep the GSECL indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws, which the contractor shall comply with, are as under:

a. Payment of contribution of employees (contract labour) as well as employer’s (contractor’s) contribution towards provident fund, family pension scheme, deposit linked insurance scheme, administration charges, inspection charges, etc., at the rates applicable from time to time by the Government of Gujarat / Government of India or other statutory authorities.

b. Payment of deposit in respect of each contract labour at the rate as revised by the Government from time to time with the Office of the Commissioner of Labour as per the Contract Labour (R&A) Act.

c. License fee as prescribed under the Contract Labour (R&A) Act and rules framed therein, depending upon the number of workers employed by the contractor.

d. Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every 20 days of working.

e. Identity cards as prescribed under the Factories Act or by the Thermal power station with photograph affixed thereon, for identification.

f. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial Disputes Act, 1947. Any payment to the contractor’s employees arising out of any claim or disputes under the Industrial Disputes Act, 1947 or any other labour laws.

g. Payment of compensation in case of accidental injury, under Workmen’s Compensation Act. h. Provision of crèche if the female labour employed is more than 30. i. Maternity leave as per the provision of the Maternity Benefits Act.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed under the various labour laws in force from time to time by the statutory authorities, like State Government / Government of India, which the contractor shall have to comply with.

03. Provident Fund and Family Pension Scheme: The contractor shall submit along with his bill (month-wise) a statement regarding deductions against Employees Provident Fund (EPF) and Family Pension Scheme (FPS) in respect of each concerned employee at the rate of 10%, or at the rates made applicable by the government from to time, of wages. The contractor’s contribution and the worker’s contribution towards PF and FPS shall be deposited by the contractor with the Regional Provident Fund Commissioner, Ahmedabad, or to the authority prescribed under the Act along with the other charges.

04. Deposit Linked Insurance Scheme: The contractor shall have to deposit 0.50% (half percent) or the rate applicable from time to time of the wages in respect of employees who are members of the PF, as the contribution to the Deposit Linked Insurance Scheme, with the Regional Provident Fund Commissioner, Ahmedabad.

05. Minimum Wages Act: The contractor shall pay prevailing minimum wages as applicable from time to time to the labourers engaged by him as per the Minimum Wages Act, in presence of the GSECL’s officer or representative.

06. E.S.I. Act: The contractors shall comply with the provisions of E.S.I. Act wherever applicable as per the prevailing provisions of the Act and as amended from time to time.

07. Administrative Charges: Administrative charges for maintaining Provident Fund account shall be deposited by the contractor with the Regional Provident Fund Commissioner, Ahmedabad, at the rates applicable.

08. Paid Leave Facility: Paid leave facility at the rate of one day for every twenty days of actual work by the contract labour shall be provided by the contractor to his workers. He shall maintain leave records/verified and approved/certified by the authorised officer of the GSECL.

09. Safety: The contractor shall strictly observe all safety rules and provide safety equipment to the contract labourers as per the Factories Act, 1948, and whatever amendments made from time to time to avoid any chance of accident. The contractor shall strictly observe all instructions of Safety Officer and Factory Inspector to avoid any chance of accident.

10. Workmen’s Compensation Fund and Employer’s Liability Insurance: Insurance shall be affected for all the contract employees engaged in the performance of this contract. If any of the work is sublet after due permission in writing from the GSECL, the contractor shall require the sub-contractor to provide workmen’s compensation and employer’s liability insurance for the later employees, unless such employees are covered under the contractor’s insurance. It shall be the liability of contractor for employees of his sub-contractor.

11. Compliance to Security Matters: The power station being a restricted/prohibited area, all the formalities as required by the Security and Vigilance staff of GSECL should be complied with, to whom the contractor should contact S.O.

12. Submission of Returns & Maintenance of Records: The contractor shall submit the returns under the Contract Labour Act, Payment of Bonus Act, Payment of Gratuity Act etc. and shall have to maintain all up-to-date records/registers in respect his employees as prescribed under various Labour Laws and produce the same as and when demanded by GSECL’s or Govt.’s appropriate authorities.

13. Contractor to Indemnify the GSECL: The contractor shall indemnify and keep indemnified the GSECL and every member, officer and employees of the GSECL, including Engineer-in-Charge and his staff, against all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection with the matters referred in above clauses and elsewhere and against all actions, claims, demands, costs and expenses which may be made against the GSECL, by any workman/employee of the contractor or sub-contractor or any other person under any laws, rules or regulations having the force of law, including, but not limited to, claims against the owner under Workmen’s Compensation Act, 1970. The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any workman or other person in the employment of the contractor. The contractor shall indemnify and keep indemnified. The GSECL against all such damages and compensation and against all claims, demands, proceeding costs, charges and expenses whatsoever in respect thereof or in relation thereto. The contractor shall also indemnify GSECL in all respect against any liability due to breach of legal provisions contained in any of the Labour Laws. The Contractor shall also indemnify GSECL for injury or damage to third party other than employees of the GSECL, contractor or sub-contractor.

14. As a contractor, the contractor shall be responsible and liable to pay difference in wages, if any, and/or observe the revised service conditions that may be awarded by the Honourable Industrial Tribunal effective from the date directed in the award.

15. The contractor must be maintaining regular labour record and should be paying all acquired benefits to labour force and contractor should obtain certificates to this effect from Labour welfare officer.

16. Any other rules and regulations, conditions etc. that are in force at present and that may be framed by the GSECL from time to time in connection with the contract will be binding and acceptable to the contractor.

17. The contractor will make arrangements at his own cost to insure all men, materials and equipment employed for this work. The GSECL will not be responsible for any loss or damage either to the contractor’s personnel or his equipment.

18. Dispute, if any, taking place between the contractor and labourers must be intimated to Labour Welfare Officer, KLTPS, immediately.

19 The contractor must insure all the labourers before starting the works. 20. Any casualty will also have to be borne by the contractor for the period the contract continues.



(G. J. Anklesaria)


SSFFTT--SSOOPP--000022 REV: 02

Dt: 21-02-2013 KLTPS

SAFETY Guidelines for Contractors

General Safety Guidelines for All types of Contractors

General Safety Guidelines for All types of Contractors 1.0 PURPOSE: The purpose of the document is to outline the procedure for establishing and maintaining Occupational Health and Safety requirements for all types (ARC/BRC /AOH /Project work / Short term job work) of contractors and their employees. 2.0 SCOPE: The document applies to the entire power station. 3.0 RESPONSIBILITY: Concerned Sectional Head / Engineer In-charge / Security /Safety officer / Medical Officer /HR shall ensure that requirements specified in this procedure are complied with. 4.0 PROCEDURE: All the contractors working at Kutch Lignite Thermal Power Station shall have to strictly observe the following Safety Rules. Concerned Contractors are responsible for informing & observance of these rules by their supervisors/employees/ labours as well as the supervisors/ employees/ labours of agencies/ sub-Contractors engaged, if any, by them for the work contract awarded to them. Prior to commencement of the work, Contractor shall have to submit a written assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone through these Rules, have educated their employees / employees of their sub contractor and will strictly observe the said Rules while execution of work under work contract awarded to them. They will have to indemnify the Corporation for any loss or damage / accident / injury to the Corporation’s property / employee or employee of their own in default of non - observing these rules.

01

Persons to be employed for carrying out the work shall possess required qualification, are fully trained and conversant for works to be done. All persons should have gate pass. Register consisting the full details i.e. address, ph no, nearest relative, of all persons to be maintained. During the work execution, one trained & competent supervisor should always remain present at site.

02

The contractor shall take all the required safety measures prior to commencement of work on dangerous substances, machineries or area at which cautionary notice is displayed and obtain “Line Clear” or “Work Permit” through the concerned Department / Section.

03

Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the inflammable material lying at or nearby worksite or cover it properly by suitable protective covering. Also, special care shall be taken before carrying out such job & see that all possible contributing factors to set fire shall be removed / vanished prior to commencement of the work. Advance intimation shall be given to concerned section / fire section to commence the work in fire prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments & fire extinguishing media / material like sand / water buckets / water carboys or other appropriate equipment at such place.

04

While carrying out work in confined space or inside vessel, obtain necessary “Confined Space Safety Permit” from concerned department prior to commencement of the work. For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used. Air hose/ blower to be provide for adequate air circulation. If required, provide flood light from outside. For taking care of the persons working inside the confined space / vessel, a supervisor / person capable to keep continuous watch on person(s) working inside, assist them incase of emergency or arrange to get immediate outside help, shall remain present at entry point. Use full body safety belt without failed. While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers etc shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of the work and leave the work place in safe condition in all respect, so as to prevent accident to fellow workers.

05

The contractor shall see that he / his persons do not work on or block (by stacking material, spare parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is traffic movements or possible traffic movements in case of emergency. Such passages are meant for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice or keep a person to restrict / divert the traffic on this route through other safe passage.

06

Prior to use power / electrically operated hand tools / equipments / machines / gadgets like welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is found safe to use. Do not use defective, unsafe or improperly maintained equipments. The electrical power supply required to run such equipments shall not be taken directly at their own but shall be obtained through concerned Electrical Maintenance Departments or their authorized persons or under their observations / guidance only. The Electrical Section shall provide temporary electrical connection up to contractor’s Mains Board on which it is compulsory to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity & safe to use. All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution shall be of standard make & bear ISI certification mark on it. The consumables like welding electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used in any case if its expiry date is over.

07

It is compulsory (mandatory) to use standard make Personal Protective Equipments (P.P.Es.) as per the job requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide standard make (ISI approved) Personal Protective Equipments / Safety Gadgets suitable to give sufficient protection against hazards involved in their work / job to their staff, as per the job requirement and insist / enforce their staff to put on the same while at works. The ongoing work is liable to be stopped at any time if your staff found working without P.P.Es. Following is the list of various P.P.Es. to be used for various works / worksites.

List of safety equipments 01 Industrial Safety Helmet. For protection of head against falling objects

or during fall of person from height. 02 Safety Goggles- various types

Welding /cutting work Chemical work Grinding work Mech. maintenance work Work in dust area

For protection of eyes against flying particles / dust, chemical splash, spark, arc, flashover etc.

03 Face shield (Half or full). For protection of face against flying particles / dust, chemical splash, spark, arc, flashover etc.

04 Earplug / Ear muffs. For ear / hearing system protection while working in high noise level area.

05 Apron (Rubber / PVC / Leather / Cotton). For body protection against chemicals, oils, sharp edged objects, heat, hot objects etc.

06 Hand Gloves: Chemical work: PVC Welding work: Leather Heat: Non-asbestos Scrap handle: Anti cut Electrical: Rubber- shock proof Maint. work: General purpose

For protection of hands against chemicals, oils, sharp edged objects, heat, hot metals/objects, electricity etc.

07 Safety shoes/ Gum Boots etc. For protection of leg/feet against falling objects, sharp edged objects, heat, hot metals/objects, electricity etc..

08 Safety Belt(full body hardness ) / Rope / Life line / Fall prevention system etc.

For fall prevention while working at heights or in depth, working in vessel or in confined space.

09 Dust Respirator / Scarf. Against dust. 10 Air supply respirators. Working in oxygen deficient zone.

08

Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it shall be checked and used only if found safe to use. Also, ensure that these are tested, examined & certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the weight. Test certificate of all Lifting machines used by Contractor to be submitted to concerned Engineer &

Safety Officer before commencement of work. 09

Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the work permit when working at height. While climbing on such scaffolding or working on any structure at height, use of full body safety belt & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

10

Contractor or their employee shall not interfere in day-to-day routine plant activities / works except the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as shall not temper / operate / touch the machineries/equipments/auxiliaries with which they are not concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

11

The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene, commercial LPG, Hydrogen, Ammonia, Chlorine, CO2

etc shall be handled safely taking due care. To handle / shift such cylinders a special trolley /cage meant for it must be used but in no case it should be rolled.

12

On completion of the work, cotton waste, spilled oil / grease, pieces of welding rod & other waste material shall be removed from work site and the area shall be left safe, neat & clean.

13

In case of any injury / accident while working, it shall immediately be reported to Safety Department through concerned Sectional Head / Engineer. The prescribed Form No. 21 may be obtained from concerned section or Safety Officer. In case of any electrical accident, it shall immediately be reported to Safety Department through concerned Sectional Head / Engineer. The prescribed Electrical accident form no. A as per electricity Act-2003 & Form No. 21 as per Gujarat Factories rules shall be filled up by concerned department with written consent of contractor. The Form may be obtained from concerned section or Safety Officer. For any incident occurred but have no injury to any persons should also reported as per GSECL format and informed to safety officer as Near Miss Incident.

14

In all risky job, before start the work contractor should obtain Safety Permit through concerned section from SCE – e Urja system in well advance.

15

For safety performance evaluation of contractor work accident, fire incident & near miss accident will be considered. Lacuna in Safety measures in unsafe act /conditions are also observed. Steps can be taken to review the job assignment up to cancellation for negligence.

16

In case of noticing smoke or fire during their work execution, they shall make immediate efforts to extinguish / control it and simultaneously inform the Fire Brigade on intercom phone No. 222 or 221, WLL Mobile No:90990 69658. Shift the casualty to nearby hospital or GSECL hospital after rendering first aid in case of accident.

17

No women or young person shall be allowed to clean, lubricate or adjust any part of a prime mover or of any transmission machinery while the prime mover or transmission machinery is in motion. Examination or operation of motion machinery shall be made or carried out only by a specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act 1948.

18

Over & above these, contractor shall have to follow all the safety requirements / rules & regulations / norms and legal provisions laid down in various statutes. Particularly the provisions of The Factories Act-1948 & The Gujarat State Factories Rules-1963 (Amended up to date) shall be followed strictly. The contractor shall also obey the rules / regulations / instructions of the local Competent Authority for safety requirements.

19

It is felt necessary to deploy safety officers / Safety supervisors by contractors / Agencies involved in carrying out hazardous activities / Project activity / Dangerous operation to have better and constant supervision in terms of Health Safety and Environment activities.

20

If any worker working in a factory contravenes any of the provision of section 111 of Factories act or of any rule or order made there under, he shall be punishable with imprisonment for a term which may extend to three months, or with fine may extend to Rs.100/-(One Hundred rupees only), or with both.

21

List of name of persons/ PPEs list /tools tackles,.. submitted by Contractor before apply for gate pass. Please see checklist given at last page.

22

The above rules shall be scrupulously followed and where required, they may contact the Safety Officer in case of any ambiguity or needs further guidance in this regard.

5.0 Summary for Contractor’s Safety Guidelines

1. Before finalizing contract to contractor his back accidental history & experiences to be checked and accordingly contract to be awarded.

2. Ensure that contractor workers are skilled for their job and having experiences for particular job. 3. Ensure that contractor workers are provided required personal protective equipments like helmet,

safety belt, etc,, & using it while on work. 4. Ensure that necessary Safety procedure and valid permit to work procedure followed by contractor

and also standard wok procedure followed by contractor.

5. Contractor shall deploy Supervisor for work control during their job. 6. Before starting work, contractor shall inform concerned sectional Head regarding safety precautions

taken at site and Sectional Head should visit site to ensure it. 7. Necessary Safety Instructions, caution notice/Sign & area of work to be cordoned off. 8. With Tender & work order copy, SOP no. 002 list to be attached it in terms & conditions & to be

instructed to follow it. 9. All Lifting machines used by Contractor to be certified & tested as per statutory requirement & that to

be ensured by concerned Engineer. 10. Ensure that proper Tools & Equipments like welding machines, Hand/Power tools etc. are ISI mark &

good quality and to be checked by concerned Engineer. 11. Ensure that it is properly liaison with Safety Section, Operation & Maintenance Section. 12. Any electrical connection to be taken by authorized electrical staff & not to be done by contractor

worker. 13. Any accident or miss accident, Fire incident and hazardous incident during to contractor work to be

reported immediately by contractor to concerned Engineer or Safety officer. 14. Violating any Safety rules/norms by contractor workers not to be permitted & immediate actions to be

taken. Penalty may be imposed. 15. After completion of work cotton waste, grease, oil, unused material, welding rod pieces, scrap etc. to

be removed by contractor in scrap yard. 16. Make sure that contractor has placed coupling guards, railing, covers, platform etc. in placed i.e. in

order. Work Starts with PPE & Ends with Good housekeeping 17. All responsibilities & liability for medical treatment, compensations, full pay salary during medical

treatment & legal obligations resulted from accident of their workers to contractor. Though, during event of any accident, first aid treatment & Ambulance facility will be given from Health centre located in plant premises to colony hospital at free of cost.

18. While resume the duty after medical treatment required for on duty accident, Fitness certificate must be produce to Safety officer or LWO.

19. All Labours rules & instructions to be followed by contractor & to be ensured by concerned Power Station LWO/IRO/ DGM.

20. Contractor should follow gate pass procedure for their workers. Before issue of gate pass ensure for PPE, health check up & Safety induction training. 6.0 Check list: Applicable to ARC /BRC /AOH /Project / Short term contractors

Task Responsibility Remarks

01 Induction safety training (Safety, Fire & First aid:1-2 hrs)

All persons to be covered by Safety

Before issue gate pass

02 Health check up of workers All persons to be checked by MO


03 Compulsory PPE Helmet: Safety shoes

All persons checked by Security & Safety

Before issue gate pass. (Helmet can be issued to short term contractors by Safety section on returnable basis).

04 Specific PPE Safety belt Goggles /face shield Mask Hand gloves Ear plug/ muff

Specific work involved: checked by Supervisor

Before start work

05 Work Permit PTW Yellow tag Work at height Hot work in flammable area Confine space entry

Specific work involved: Permit taken by Engineer

Before start work See SOP no.014

06 Test certificates of lifting equipments in Form no.10

Specific work involved: checked by Safety


07 Tools & tackles Checked by supervisor & Engineer

Before start work

08 Tool box talk All persons to be covered by supervisor & Engineer

Before start work. HIRA & SOP to be conveyed.

09 Intimation of incident Near Miss

By supervisor to Engineer or Safety officer

Immediately followed by occurrence

Fire incident All types of Injury

10 Safety Performance Accident Fire due to negligency Unsafe act / Unsafe –condition

during safety inspection Penalty

HOD & Safety officer Evaluation done at end of year for ARC /BRC. Evaluation done after completion of work for AOH/Project /Short term contractor.

7.0 CROSS REFERENCE: SOP no. 007: Use of PPE SOP no. 009: Procedure of PTW & Safety Permit SOP no. 033: Procedure for obtain of temporary Electrical connection.



(G. J. Anklesaria)


EMD BANK GUARANTEE FORMAT

FOR TENDER /ENQ. NO. ___________________________________

APPENDIX – I (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)

WHEREAS M/s. ____________________________________________ (Name and Address of the Firm) having their registered Office_______________________________________(Address of the Firm’s registered Office) (hereinafter called the Tenderer) wish to participate in the Tender No.__________________________ for_______________________________ of (supply / Erection / Supply &Erection / Work) of __________________________________ (Name of the material / equipment / work) for _________________________ Gujarat Urja Vikas Nigam Ltd and WHEREAS a Bank Guarantee for(hereinafter called the “Beneficiary”) Rs. _____________ (Amount of EMD)valid till ____________ (mention here date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of Tender’s offer) which is required to be submitted by the Tenderer along with the Tender. We, ________________________________________________________(Name of the Bank and address of the Branch giving the Bank Guarantee)having our registered Office at _____________________ (Address of Bank’s registered Office) hereby give this Bank Guarantee No. _________________dated ____________ and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Urja Vikas Nigam Ltd or any Officer authorized by it in this behalf any amount not exceeding Rs.____________ (amount of EMD) (Rupees ______________________________________________________) (in words) to the said Gujarat Urja Vikas Nigam Ltd on behalf of the Tenderer. We, ____________________________________________ (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or non-submission of Security Deposit by the Tenderer within one month from the date of tender or a part thereof has been accepted by the Gujarat Urja Vikas Nigam Ltd would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank up to and inclusive of____________________ (mention here the date of validity of Bank Guarantee)and shall not be terminated by notice or by Guarantor change in the constitution of the Bank or the Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given, conceded with or without our knowledge or consent by or between the Tenderer and the GUVNL. “Not withstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made by the beneficiary directly”.

NOT WITHSTANDING anything contained hereinbefore our liability under this Guarantee is restricted to Rs. _________________________________ (amount of EMD) (Rupees _____________ ________________________________________________ (in words). Our Guarantee shall remain in force till _____________ (date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before ___________ (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under. Place: Date: Please mention here complete Postal Signature of the Bank’s Address of the Bank with Branch Code, Authorized Signatory with Telephone and Fax Nos. Official Round Seal. ________________________________________________________________

NAME OF DESIGNATED BANKS: 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the State Government

business, which are AXIS Bank / HDFC Bank / ICICI Bank 3. Guarantees issued by following banks will be accepted as EMD for period up

to March 31, 2017

The validity cut-off date in GR is with respect to date of issue of bank guarantee irrespective of date of termination of bank guarantee.

1. Kotak Mahindra Bank 2. RBL Bank (The Ratnakar Bank Ltd.) 3. Induslnd Bank 4. Karur Vysya Bank 5. DCB Bank 6. FEDERAL Bank 7. SOUTH INDIAN Bank 8. The Kalupur Commercial CO-operative Bank Ltd. 9. Rajkot Nagrik Sahakari Bank Ltd. 10. The Mehsana Urban Co-Operative Bank Ltd. 11. Nutan Nagarik Sahakari Bank Ltd. 12. Dena Gujarat Gramin Bank 13. Saurashtra Gramin Bank

Note : The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time.

ON STAMP PAPER OF Rs.100/- FORM OF BANKER’S UNERTAKING

(For Security Deposit / Performance Guarantees (PG) for supply period as per Commercial Terms and Conditions of Tender)

We, Bank of _____________________________________________________________ hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Urja Vikas Nigam Ltd, or any Officer authorized by it in this behalf any amount up to and not exceeding Rs._______________ (in words) Rupees ________________________________________________ _______________________________________________ to the said Gujarat Urja Vikas Nigam Ltd on behalf of M/s.___________________________________________________ who have entered into a contract for the supply / works specified below: L.O.A. No. ______________________________ dated ______________. This agreement shall be valid and binding on this Bank up to and inclusive of___________________ and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. “Not withstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made by the beneficiary directly” “NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to Rs.________________________ (Rupees :_____________________________________ ___________________________________________ only). Our guarantee shall remain in force until _______________ (date of validity of the Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on or before _____________ (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place : Date : Please Mention here Complete Postal Signature of Address of the Bank with Branch Code, Bank’s Authorized Signatory Telephone and Fax Nos. with Official Round Seal



to March 31, 2017




ON STAMP PAPER OF Rs.100/- FORM OF BANKER’S UNERTAKING

(For Performance Guarantees (PG) for Warrantee period as per Commercial Terms and Conditions of Tender)

We, Bank of ______________________________________________ hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Urja Vikas Nigam Ltd, or any Officer authorized by it in this behalf any amount up to and not exceeding Rs.__________ (in words) Rupees ___________________________________to the said Gujarat Urja Vikas Nigam Ltd on behalf of M/s.____________________________ who have entered into a contract for the supply / works specified below : P.O. (A/T) No. ______________________________ dated ______________. This agreement shall be valid and binding on this Bank up to and inclusive of___________________ and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. “Not withstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made by the beneficiary directly” “NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to Rs.________________(Rupees ____________________________________________ ______________________________________________________ only). Our guarantee shall remain in force until _______________ (date of validity of the Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on or before _____________ (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place : Date : Please mention here Complete Postal Signature of Address of the Bank with Branch Code, Bank’s Authorized Signatory Telephone and Fax Nos. With Official Round Seal



to March 31, 2017




e-tender kltps -26/16-17 we-861 - guvnl office/kutch lignite... · details of tender fee, emd paid...

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