e-officee-file management system

e-Office (eFile Management System)

• e-Office is a Mission Mode Project, Developed by National Informatics Centre (NIC), Delhi.

• It is the replacement of paper based file processing system.

• It has been implemented at 33 departments of AP Secretariat long with HOD’s in Andhra Pradesh.

• Districts : West Godavari, Krishna, Visakhapatnam, Kadapa, Srikakulam, Ananthapur.

Infrastructure • Hardware:

• Computer with 4 GB RAM and 3.20 GHz Processor.• Advanced Scanners. • Digital Signature Certificate (DSC) Tokens for Digital Sign.

• Software : • JRE 1.8 32 bit• e-Token Drivers (32 bit or 64 bit) as per Operating System.• Adobe Reader 11.0• Browsers : Inter Explorer and Mozilla Firefox (latest versions).

eFile Objective

AccountabilityEfficiency

TransparencyEmployeeConvenience

Objectives of e-File system

Accessibility and Availability of information

Ease of use Ease of retrieval of files Remote functioning

On – time Delivery Collaborative work Environment Traceability of decisions

TAPPAL/INWARD

6. COLLECTOR

3. AO

1.JR.ASST/SR.ASST

2. SUPREDENT

5. JOINT COLLECTOR

4. DRO

Current/Receipt Process Flow Between Hierarchy

Current/Receipt

Receipt

Receipt

Receipt

Receipt

TAPPAL/OUTWARD

6. COLLECTOR

3. AO

1.JR.ASST/SR.. ASST

2. SUPREDENT

5. JOINT COLLECTOR

4. DRO

File Process Flow Between Hierarchy

FILE

DRAFT/LETTER/MEMO

FILEFILE

FILE

FILE

Enter the url of the website “http://eoffice.ap.gov.in Compatible browsers are Internet Explorer and Mozilla Firefox only

Enter valid login credentials such as “Login ID” and “Password” Click on “button” or press the “Enter button”.

Click on “File Management System”

“File Management System” is one of the module in e-office

Click on for Draft Approval Confirmation , otherwise click on

Note : Draft can’t be edited , Once it gets Approved..

Signing Procedure on Draft

Step 1: Insert the DSC Token (eToken) to your Computer or Laptop through the USB port

Step 2: Check whether “DSC Token” gets connected or not

Step 3: If “DSC Token” gets connected , then Click on “Sign” button of Draft .

And Fallow the below steps which appear in fallowing slides