e mail basis

8/7/2019 E Mail Basis

1/9

E-Mail Basis

Presented By;1. Abeygunawardana D.L.

RU/E/2008/0022. Balasooriya B.L.C.B.

RU/E/2008/012

3. Bandara K.A.J.M. RU/E/2008/0144. Bandara T.G.J.S. RU/E/2008/017


2/9


3/9

Sending &Receiving E mailv

To receive e-mail, you need an account on a mail server.

v One advantage over regular mail is that you can retrieve your e-mail from any

location on earth.

v

To send e-mail, you need a connection to the Internet andaccess to a mailserver that forwards your mail to its final destination.

v The standard protocol used for sending Internet e-mail is calledSMTP, short for

Simple Mail Transfer Protocol.

v When you send an e-mail message, your computer routes it toan SMTP server.

The server looks at the e-mail address (similar to the addresson an envelope),

then forwards it to the recipient's mail server,


4/9

Sending a New

MessageMail accountWeb mail doesn't require any special email client software.Free web mail accounts such as Gmail, Hotmail orYahoouse an email client that appears in a web page. You canaccess your web mail account on any computer withInternet access. Just type in your web mail service's URL andlog in.

To set up your email client correctly, you need to:

Determine which web mail service you want to use. Sign up for a free account. (This requires some personal

information.)

Determine a user name and password.

Read the Help page if necessary.


5/9

Sending a NewMessage

Partial view of gmails log in page

Partial view of yahoos log in page


6/9

Sending a NewMessageOnce you've

opened your email

client's window,click the New Mailor Composebutton.

The email

message windowappears.

Look for a menubar and toolbar tohelp compose and

format yourmessage.

Below the menu barand toolbar, thereare several fields.

These fields mayinclude To, CC,


7/9

Sending a New

MessageTo and

FromIn the email message window, type the recipient's email address inthe To: field. This tells the email server where to send the emailmessage.

rbon Copy (CC) and Blind Carbon Copy (BCC)

CC: (short forCarbon Copy)and BCC: (shortfor Blind CarbonCopy) areadditional fieldsused to send

multiple copies ofa messa e.


8/9

Managing

Emailanaging Email Effectively Create Separate Accounts.

Develop a routine.

Enable the preview pane for rapid review.

Prioritize new messages.

Subscribe to one or two mailing lists.

Use folders.

Get rid of spam mail.

Create a signature.

Create ready-made responses.


9/9

Problems inEmail

v Attachment size limitation

v Information overload

v Spamming and computer virusesSpamming is unsolicited commercial (or bulk) email. Because of

the very low costof sending email

v E-mail spoofing

occurs when the header information of an email is altered tomake

the message appear to come from a known or trusted sourcev Email bombing

is the intentional sending of large volumes of messages to atarget addressv Privacy concerns

email messages have to go through intermediate computersbefore reaching

their destination, meaning it is relatively easy for others tointercept and read

messages.v Tracking of sent mail

It requires that each mail server must either deliver it onward

e mail basis

Documents