e-ido - 1-stop user guideline version 1.1 user guide.pdf · edifact ifcsum format (d98b) 1-stop...

1

��

�

�

�

�

�

�

�

�

�

� �

�

�

�

�� !""#�

� ��$%�� &'(�%��)(��( ��$�(��

� ��*�(+��,��-� �

��

�� !�� "��

��

2

Document Version Control Version Date Author Revision Details Draft 28/08/2006 KJ First Draft 1.0 21/10/2006 KJ First Release 1.1 19/01/2007 KJ Amended Screen Shots and updated the

Document.

3

TABLE OF CONTENTS 1 Purpose .............................................................................................................................. 4

2 System Requirements ........................................................................................................ 4

2.1 Hardware ............................................................................................................................ 4 2.2 Operating System............................................................................................................... 4 2.3 Software.............................................................................................................................. 4 2.4 Communications................................................................................................................. 4

3 Overview............................................................................................................................. 5

3.1 Electronic Delivery Order.................................................................................................... 5 4 1-Stop E-IDO Web Screens ............................................................................................... 6

4.1 Access to 1-Stop E-IDO Web Screens............................................................................... 6 4.1.1 Screen Navigation & Helpful Hints............................................................................. 7 4.1.2 Logging onto 1-Stop E-IDO Web Screens................................................................. 8 4.1.3 Viewing Submitted E-IDO .......................................................................................... 9 4.1.4 Searching for E-IDO................................................................................................. 10 4.1.5 Viewing E-IDO Details ............................................................................................. 12 4.1.6 Create New E-IDO ................................................................................................... 13 4.1.7 Cargo Reassignment ............................................................................................... 16

4

1 Purpose 1-Stop E-IDO Web Screens are designed to assist those Shipping Lines with no EDI Capability in lodging The Electronic Import Delivery Order (E-IDO) (Electronic Commercial Release of Maritime Import Cargo) to the Stevedores & to the Importers/Agents. This is usually after the Importers/their Agents pay Freight and other Charges to the Shipping Lines.

The 1-Stop E-IDO Web Screens can also be used to track Shipping Lines E-IDO Messages sent to the Stevedores via 1-Stop electronically as:

� EDIFACT IFCSUM Format (D98B)

� 1-Stop Flat-File Format

2 System Requirements

2.1 Hardware • Pentium 3 and above

• 128MB RAM minimum

• Printer for Report Printing (where required)

2.2 Operating System • Any with the Web Browser Capability

2.3 Software • Preferred Internet Explorer Version 6 and above

• Email account for receiving Acknowledgements and E-IDO Responses

2.4 Communications • Internet Access • Email SMTP Communications

5

3 Overview

3.1 Electronic Delivery Order In Brief, before Importers or their Agents are allowed to pick up their Import Cargo, they are required to pay the Shipping Line Freight and related Charges. SL will in turn send the Terminal the Commercial Release for the Cargo and advise Importers or their Agents the Delivery Order Pins.

Traditionally, Commercial Release of Import Cargo is usually in the Format of Paper Delivery Order passing from Shipping Line to Importer to the Terminal. The main objective of this Project is to streamline the above processes electronically. 1-Stop will assist those parties without EDI capability by providing Web Screens for them to lodge Delivery Orders online.

Key Points to Remember for those SL Sending EDI:

o 1 Bill of Lading (with 1 or Multiple Containers) per 1 E-IDO Message.

o Message Functions will be restricted to:

� ORIGINAL (Message Function Code 9).

� WITHDRAW (Message Function Code 1).

o Any changes to the E-IDO can be made by:

� Withdrawing the 1st ORIGINAL E-IDO and then send a 2nd ORIGINAL E-IDO.

� Just sending a 2nd ORIGINAL to overwrite the 1st ORIGINAL E-IDO Information.

o Date/Time Stamps in different Versions of E-IDO must be in sequence (That is the Date/Time Stamp in the 1st ORIGINAL E-IDO must be earlier than in the WITHDRAW and in turn earlier than Date/Time Stamps in the 2nd ORIGINAL E-IDO).

o Key Identifiers of the E-IDO Message are Shipping Line, Vessel/Voyage and Container Number. Therefore it is important to �� #�� $ � �� %��&'�(��)�� '*�+�#��

(��

�

�

�

�

�

6

4 1-Stop E-IDO Web Screens 1-Stop E-IDO Web Screens allow Shipping Lines:

� With no EDI Capability to manually create & lodge Electronic Delivery Order Messages to the Terminal

� To Track their E-IDO Messages (IFCSUM or 1-Stop Flat-File) sent to the Terminal via

1-Stop or those created from the 1-Stop E-IDO Web Screens.

4.1 Access to 1-Stop E-IDO Web Screens Before the user can begin using the 1-Stop Interactive System, an authorised officer of the Shipping Line or delegate must contact the 1-Stop Helpdesk via email [email protected] to request access for the user. Details must include: Company, Employee Name and Contact Details for email.

The helpdesk will set-up the Interactive User and advise the user directly of the generated password which maybe changed during the first Login. It is the responsibility of the Shipping Line to inform the 1-Stop Helpdesk in writing if the employee ceases to be employed by the Shipping Line, so access can be repealed.

The 1-Stop E-IDO URL � http://www.1-stop.biz/ and Logon using ABN/ Logon ID/ Password provided.

7

4.1.1 Screen Navigation & Helpful Hints

• BreadCrumbs – Suggested Screen Navigation Tool. Please avoid using ‘Back’ or ‘Forward’ Buttons on the Browser.

• Drop Down Lists – Click on the Button will display a drop down list. Hint: By pressing a letter (eg. ‘J’) in the drop down list will take you to entries starting with a letter ‘J’ – useful tip when searching a drop down list with large entries.

8

4.1.2 Logging onto 1-Stop E-IDO Web Screens

Logon using the Company ABN and Username & Password Provided

Go to Next Page

Click on E-IDO Tab

9

4.1.3 Viewing Submitted E-IDO

Search for Submitted E-IDO by specify the Search Criteria like Vessel/Voyage, Date Range, Discharge Port.

Create a new E-IDO with a new Vessel/Voyage

To Change Shipping Line Password

Go to Next Page

Go to Next Page

Display History of all Submitted E-IDO at Vessel/Voyage Level. Click Review for E-IDO

10

4.1.4 Searching for E-IDO

To add a new E-IDO for this Particular Vessel/Voyage and Discharge Port

To Search for E-IDO for this Particular Vessel/Voyage and Discharge Port

Once the Discharge Port is selected, the E-IDO System will display only those Terminals in the selected Discharge Port.

11

List of all Submitted E-IDO for this Vessel/Voyage and Discharge Port

Click on Show Cargo to display Cargo Details including Container Details and Status

Go to Next Page

To amend Submitted E-IDO, Click on Edit.

If the E-IDO Container Status is in ERROR, Mouse-Over will display ERROR MESSAGES.

12

4.1.5 Viewing E-IDO Details

Audit Trails of all the Submitted E-IDO for the Cargo.

E-IDO Header Section includes: � Vessel/Voyage � Discharge Port � Stevedore/ Place of

Availability � CC Email Address � E-IDO Pin

E-IDO Cargo Section includes: � Container Number � Full/Empty Indicator and

Empty Container Return Details

� E-IDO Status

13

4.1.6 Create New E-IDO

Enter information for the following if not already done so:

� Vessel/Voyage � Discharge Port � Stevedore/ Place of

Availability � CC Email Address � E-IDO Pin � Transport Delivery Mode &

Details * Red is Mandatory

Click on CC Email Address Icon to add existing Email Addresses from the Email Address Book or add New. Please Note: A Copy of Submitted E-IDO will be forwarded to these CC Email Addresses.

14

Key in Container Number to manually add a Container

Or click on ‘Retrieve From Bayplan’ to display a list of Container Retrieved from Bayplans and then add selected Containers

Select Containers by ticking the Check Boxes and then Click Add. Users will also be able to search and display Containers using a Wild-Card Search. For example, to display all containers starting with SU, please enter SU in the Cargo Number Field and click on Search Button.

Go to Next Page

15

Cargo Line is added and now Users can submit the E-IDO

16

4.1.7 Cargo Reassignment

Shipping Line who have control of the Containers that belong to the Slot Charterer to whom they leased the space on the Vessel, can reassign Cargo Responsibility to that Slot Charterer by:

1. Check the Cargo Line. 2. Select the Shipping Line to which they will

reassign the Cargo. 3. Click the “Reassign Cargo Responsibility”

Button. 4. Cargo Reassignment Message will

subsequently sent to the designated Terminal.

e-ido - 1-stop user guideline version 1.1 user guide.pdf · edifact ifcsum format (d98b) 1-stop...

Documents