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Florida Courts E-Filing Authority Board

E-Filing Portal Progress Report Period

March 2016

Carolyn Weber, Portal Program Manager

Category Number

E-Filing Submissions 1,294,515

Individual Documents SubmittedTotal Number of Pages

1,933,4568,694,563

Average Submissions per Weekday 56,131

Highest Volume Day: Mar. 8 61,324

Peak # of filings in 1 hour: 3 pm 7,681

New Case Initiation 61,897

Portal Users 111,145

March E-Filing Statistics

Monthly E-Filing Submissions forMar. 2015 through Mar. 2016

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16

Submissions Documents

March AverageHourly Submissions

81 75 70 73 72 72 147360

1,805

4,242

5,596

6,101

4,401

4,992

6,709

7,6817,315

3,295

1,045

590336 253 190 130

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

12am 1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 11am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm

Average # Days to DocketIn March

0.920.97 0.98 0.98

1.06

0.75

1.9

0.95

1.7 1.7

1.3 1.3 1.3

0

0.2

0.4

0.6

0.8

1

1.2

1.4

1.6

1.8

2


Days 0.92 0.97 0.98 0.98 1.06 0.75 1.9 0.95 1.7 1.7 1.3 1.3 1.3

% Filings Returned to Filer for Correction in March

2.28%2.22%

2.16% 2.18%

2.10% 2.09% 2.09%2.14% 2.13%

2.06%

1.91%1.97% 1.97%


Portal Activity by FilerRole for March

Filer Roles Total # of Accounts # of Submissions

Attorneys 68,649 1,197,218

Self-Represented Litigants 34,384 5,819

Judges 599 33,590

Mediators 581 1,580

Process Servers 584 40,798

Court Reporters 287 946

Mental Health Professionals 210 1,284

Law Enforcement 364 4,064

Pending Queue Returns by FilerRole for March

Filer Role No. Submissions Returned % Total Submissions

Attorney 23,822 1.99%

Self-Represented Litigant 590 10.14%

Clerk 42 0.61%

Judge 502 1.49%

Mediator 43 2.72%

Process Server 397 0.97%

Court Reporter 21 2.22%

Mental Health Professional 44 3.45%

Law Enforcement 36 0.89%

Self-Represented Litigant Accounts and Submissions

13,343

15,036

16,730

18,466

20,366

22,148

23,953

25,606

27,257

28,821

30,506

32,355

34,384

4,181 4,167 4,018 4,407 4,718 4,977 4,9605,668

4,839 4,617 4,860 4,9915,819

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000


Accounts

Submissions

Criminal E-Filing Implementation

• AOSC13-48 Extensions– Remaining State Attorney and Public Defender

Implementation in process

• 6th Circuit – Pasco Extended to July 1, 2016

Project Status

Criminal E-FilingContinue to implement remaining State Attorney and Public Defenders with Bulk E-Filing – Pasco County

Bulk E-FilingWorking to implement Judicial Circuits and their Viewers for submission of Proposed Orders, Law Enforcement and Third Party Vendors

Release 2016.01Moves to Production April 15, 2016 and includes submitting Proposed Orders through the Portal, E-service to Judges, connectivity for certified Third Party Vendors

District Courts of Appeal

Work to bring in the remaining DCAs as they convert to eFACTS

Department of Corrections

Work with the DOC to assist them with saving the documents and submitting Proposed Warrants to the Judges

DIY DocumentsAs approved, add A2J interviews to the Portal to assist the Self-Represented Litigant

Portal Projects Team

Judicial E-Filing Implementation Status

March 2016 Filings

Judicial E-Filing Status

Circuit County Docket Codes Judicial E-Filing MethodJudicial E-FilingHearing Officer

1st Escambia Complete 0 Filings Submitted

1st Okaloosa Complete Interface – “Batch” 1,194 Filing Submitted

1st Santa Rosa Complete 0

1st Walton Complete 0

2nd Franklin Complete Single Session 137 Filings Submitted

2nd Gadsden Complete Single Session 0 Filing Submitted

2nd Jefferson Complete Single Session 90 Filings Submitted

2nd Leon Complete Single Session 823 Filings Submitted

2nd Liberty Complete Single Session 0

2nd Wakulla Complete Single Session 13 Filings Submitted


Circuit County Docket CodesJudicial E-Filing

MethodJudicial E-FilingHearing Officer

3rd Columbia CompleteSingle Session“Batch Filings”

1,093 Filings Submitted52 Filings Submitted

3rd Dixie Complete Single Session 60 Filings Submitted

3rd Hamilton Complete Single Session 154 Filings Submitted

3rd Lafayette Complete Single Session 1 Filings Submitted

3rd Madison Complete Single Session 142 Filings Submitted

3rd Suwannee Complete Single Session 3 Filing Submitted

3rd Taylor Complete Single Session 196 Filings Submitted

4th Clay Complete Single Session 223 Filings Submitted

4th Duval Complete Single Session 2,889 Filings Submitted

4th Nassau Complete Single Session 0




5th Citrus Complete 0

5th Hernando Complete 0

5th Lake Complete Single Session 0 Filings Submitted

5th Marion Complete 0

5th Sumter Complete 0

6th Pasco Complete 0

6th Pinellas Complete 0

7th Flagler Complete 0

7th Putnam Complete 0

7th St. Johns Complete Single Session 0 Filings Submitted




7th Volusia Complete 1 Filings Submitted

8th Alachua Complete Interface – “Batch” 414 Filings Submitted

8th Baker Complete 0

8th Bradford Complete Interface – “Batch” 55 Filings Submitted

8th Gilchrist Complete Interface – “Batch” 15 Filings Submitted

8th Levy Complete Interface – “Batch” 48 Filing Submitted

8th Union Complete Interface – “Batch” 16 Filing Submitted

9th Orange Complete Single Session 1,819 Filings Submitted

9th Osceola Complete Single Session 0 Filings Submitted




10th Hardee Complete 0

10th Highlands Complete 3 Filing Submitted

10th Polk Complete 1 Filing Submitted

11th Miami-Dade Complete Single Session 210 Filings Submitted

12th Desoto Complete Interface – “Batch” 0

12th Manatee Interface – “Batch” 0

12th Sarasota Complete Interface – “Batch” 0

13th Hillsborough Complete 0

14th Bay Complete Single Session 36 Filings Submitted

14th Calhoun Complete Interface – “Batch” 0




14th Gulf Complete Interface – “Batch” 0

14th Holmes Complete Single Session 73 Filings Submitted

14th Jackson Complete Interface – “Batch” 0

14th Washington Complete Single Session 67

15th Palm Beach CompleteInterface – “Batch”

Single Session11,747 Filings Submitted

1 Filing Submitted

16th Monroe Complete Single Session 0

17th Broward Complete Single Session 232 Filings Submitted

18th Brevard Complete Single Session7,027 Filings Submitted**

100% Participation by their Judges

18th Seminole Single Session 0 Filings Submitted


Circuit County Docket Codes Judicial E-Filing MethodJudicial E-FilingHearing Officer

19th Indian River CompleteInterface – “Batch”

Single Session79 Filings Submitted

948 Filings Submitted

19th Martin CompleteInterface – “Batch”

Single Session8 Filings Submitted

496 Filings Submitted

19th Okeechobee Complete Single Session 48 Filing Submitted

19th St. Lucie CompleteInterface – “Batch”

Single Session8 Filing Submitted

2,116 Filings Submitted

20th Charlotte Complete Single Session 0

20th Collier Complete Single Session 0 Filing Submitted

20th Glades Complete Single Session 0

20th Hendry Complete Single Session 0 Filing Submitted

20th Lee Complete Single Session 450 Filings Submitted

The Florida Supreme Court

Complete Single Session 750 Filings Submitted