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e-Courts

Project Implementation Plan

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Chronolgy

NIC initiated computerised activities in the Indian Judiciary in 1990 by taking up the computeristaion of the Supreme Court of India.

During 1992-95 NIC took up the computerisation of all High Courts on the lines of the Supreme court

computerisation program. During 1997-99 NIC implemented IT activities in

430 District Courts primarily for creating awareness.

In 2002-05 implemented Metro & Capital city courts

Since 2007 NIC has been implementing phase I of District & Subordinate courts project at a cost of Rs.442 cr to be completed in 2 years

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Earlier Computerisation Schemes

1997 : 430 DISTRICT COURTS, Rs 15 Cr//1 PC/DISTRICT JUDGE

2001-02 : 700 METRO CIVIL COURTS (Rs.17.8 Cr)/2.5 PCs/COURT

2003-04 : 781 COURTS IN 29 CAPITAL TOWNS

(Rs.24.8 Cr)/2.5 PCs/COURT

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Introduction: eCourts MMP

Integrated Mission Mode Project Approved by CCEA on February 2, 2007 Cost Rs. 442 crores, Duration : 2 years Coverage

ICT enablement of District and Subordinate Courts Upgradation of ICT infrastructure of supreme court &

high courts Implementing agency- NIC, Consultation & guidance of E-Committee

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Public Interface applications1. Causelists on Internet● The Advocates & Litigants can get the Cause lists

as soon as they are out in the Registry.

● No need to wait for the hardcopy to be delivered late in the evening.

● Advocates can easily locate/generate their own CLs

2. Daily Orders● Litigants can get Daily Orders on Internet● No need to approach the court● No scope for any hassles ● It receives about 150,000 hits a day

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Public Interface applications

3. Case status on Internet

• Up-to-Date status of a case can be found out through the web

• No need to contact either the Registry or the advocate

• Litigants can keep track of their cases & maintain case records on their own

• No chance for corruption in obtaining case related information

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Public Interface applications

4. Judgments Information System

• Contains about 60,000 reported judgments of Apex court.

• Judgments are available on the net

• Litigants can obtain relevant judgments as soon as they are delivered

• Advocates can maintain their own Case law library without much expenditure

5. Interactive Voice Response SystemSupreme court cases can be accessed on IVRS. Ph. No: 24357276

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Public Interface applications6. Digitally Signed Certified Copies

As the Digitally signed copies need not be cross checked with the original file, it can be served to the litigant on the spot with out time delay.

• As there will be no delay in issuing Certified Copy, the dealing clerk has to provide the copy on the spot.

• No chance for excuses

• The litigant can even down load an electronically certified copy from the net with out contacting the court.

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Public Interface applications7. Indiacode

• Contains all acts of parliament right from 1834 onwards.

• Each Act contains: Short Title, Enactment dt., Sections and Schedule.

• Up-to-date Acts, Amendments, etc., can be retrieved through the web

• Judges & Librarians can maintain reliable & updated India code

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Public Interface applications

8. e-Filing

It envisages filing of cases by the advocates electronically from his/her office. The advocate gets a receipt under digital signature of court authority. The person filing cases electronically, is entitled to receive the proceedings of the court electronically.

• It avoids litigants/advocates to visit the courts for filing their cases

• Courts need not transfer the filed documents into electronic form

• Convenient, reliable, easy and efficient

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Modules in e-Courts

1 - Distribution of Laptops and Laser Printers

2 - Personalised Training to judges 3 - Connectivity to laptops – Broadband 4 - Connectivity at court complexes 5 –Videoconferencing 6 – Site preparation 7 –Hardware 8 –Application Software 9 - Technical Manpower

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Project Execution

Center

State

District

Sub- District / Taluka

E-Committ

eeSteering Committ

eeDistrict

Implementation Committee

Sub-district Court Team

NIC – Infra &

Soft TeamsNIC State UnitNIC

District Unit

Department Of Justice

High Courts

District Court

(499)Sub-district Court

Supreme Court

HC Site Prep

Committee

Ministry of Information Technology

Project Consult

antsProject Consult

ants

Cit

izen

s o

f In

dia

Consultants

Planning, Execution and Control

Ven

dors

& S

tate

A

gen

cie

s -

PW

D

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Project Challenges – Site Preparation

Site Preparation Guidelines and Specifications circulated

Formation of Site Preparation Committees at High Courts in progress

Progress to be expedited on part of Engaging PWD and Vendor Identification Preparation of Cost Estimates Preparation of Layout diagrams

Workshop held on 9th Jan, exclusively for Site Preparation Strong emphasis laid out on Site Preparation Urging High Courts to form Committees, submit Cost

estimates13

Site Preparation Formation of Committee Identification of vendor Cost estimates and layout diagrams, to be

approved by Committee NIC will release payment after receiving above Cost estimates should be around Rs.2 Lakh/site Completion certificate to be vetted by High

Courts and District Courts Site Preparation excludes LAN AC/DG sets procurement - central empanelment

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Laser printers Number of Laser Printers are equal to the

number of Laptops Stock Entry will be done at High Courts

Procedure for stock entry, delivery, installation, and certification needs to be finalised

Only one installation certificate should be sent per High court

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Email/Internet BSNL/MTNL is facility provider BSNL is provided with lists of address of

judges vetted by HCs NIC is receiving lists directly from judges,

not vetted by DJs or HCs Installation note to be signed by concerned

judge All installation notes to be compiled

together and vetted by respective High Courts before sending to NIC

Change of addresses, phone nos., transfers and retirement of judges – How to manage ?

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Internet Connectivity at Court Complexes

BSNL is facility provider Broadband based connectivity Wi-fi based connectivity in one room This arrangement will be till leased line /

SWAN connectivity is made available to each court

List of addresses of all court complexes vetted by HCs

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Video Conferencing District court wise requirement of VC to be

vetted by High Courts and sent to NIC Exclude sites where VC facility already

exists VC will be based on VSAT technology At court end, complete VC facility will be

made available. At Jail end , low end VC facility Procedure for stock entry, delivery,

installation, and certification to be finalised

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Hardware

4 Computers (desktops and thin clients) with 3 printers will be given per court

2 computers in court, 1 in Judicial Service Centre (JSC), 1 for General purpose – Payroll, etc

3 Printers – 2 in Court, 1 in JSC/General Purpose All computers in a court complex will be

networked to a server At each court complex one scanner will be

provided Procedure for stock entry, delivery, installation,

and certification to be discussed

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Technical Manpower At each High Court – 1 Senior System

Officer, 1 System Officer, 2 System Assistants

At each District court – 1 System Officer, 2 System Assistants

Deployed for 18 man-months Will report to High Court and District Court

Judges as the case may be Whenever need arises, they will visit the

subordinate courts TA/DA will be paid

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Project Monitoring System

The web based e-Courts Project Monitoring System will enable in:

Monitoring progress at each court complex for Site Preparation, Hardware, LAN, Training, etc

Providing access to key project documents Action Plans and Guidelines, Information on committees at each High Court

Generating status reports at each level Court Complex, District, and High Court

Providing general information on Vendors Product Installation and Usage

Key Achievements

13000 laptops supplied to Judges ICT training of Judges/staff underway:

10853/ 13000 Judges 43412 / 60000 staff trained

Broadband connection has been provided at 8717 Judge residences, 469 district courts and 896 taluka courts.

Dial up connection has been provided at 971 judge residences, 17 district courts and 376 taluka courts.

13000 laser printers have been delivered to Judges. Project Monitoring Website launched SW standardization Committee’s first meeting was held on

26th April 08. Engaging Project Consultants for Project Management and

Process Reengineering

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Key Achievements…. Site-preparation

Site preparation specifications and guidelines circulated. Site preparation estimates have been received out of about 2900 Court Complexes, from 1998 from the following states / UTs:

Andhra Pradesh, Andaman & Nicobar, Assam, Bihar, Chandigarh,Gujarat, Haryana, HP, J & K, Karnataka, Kerala, MP, Maharastra, Orissa, Punjab, Rajasthan, TamilNadu, Tripura, UP, Uttrakhand, and West Bengal.

The Total Estmated Cost = Rs.41.7 Cr for 1998 Court Complexes.

HW items for District & sub-ordinate courts

Depending on the requirement the District & Sub-ordinate courts will be get the following items:

Rack Mount Server 1U Rack Mount Server 2U Thin Clients Slim PC1 Mono Laser Printers 24 pin,136 Column DMP Printer Scanner (Legal)-15ppm Portable projector KVA On-line UPS with 120 min back up 2 KVA On-line UPS with 120 min back up 500 VA Line-Interactive UPS with 120 min

backup LAN Items (Active & Passive)

Activities in Queue

Videoconferencing – Bids to be received from vendors

Technical Manpower – Job orders are given to empanelled vendors

Hardware and Network – Technical evaluation is going on

Software Application Standardisation Version 1 Formation of Software Development Committees for

Supreme Court, High Courts and Lower Courts – Completed

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Service levels – litigant public

1. Registration of case by auto-generated case numbers

2. Copies of Judgment Auto-generated judgments would be made available through web

3. Preparation and delivery of decrees

Decree should be made available to the concerned parties by e-mail, where ever applicable

4. Generation of automated cause list

within an hour of conclusion of court service daily

5. Generation of court diaries

Automated diaries

6. Availability of Case status

Online 'case status' right from filing of a case till it gets disposed

7. Generation of daily orders

As soon as the Judge signs the order and edited by the Court Master

8. Website for each court Every court will have its own website

Service levels - for Registry

1. Submission of report of Commissioner/ pleader appointed for recording evidence

Tracking of submission of commissioners' report on a timely basis

2. Storing of documentary evidence

Scanning and digitally capturing the cases in the database

3. Calculation of court fees due and paid for

Automated calculation of court fee at the end of each transaction and report generated on a daily basis

4. Release of orders to the copying section

as soon as the judgment is signed.

5. Filing of written statement by the defendant

Tracking of generation of written statement - to be generated within 30 days of the date of summons or 90 days (if allowed to be extended by the court)

Project Acceleration Steps

E-Committee, NIC & DoJ to play a key role in speeding up the implementation process

Launch of Project Awareness Campaigns including Conducting project awareness programmes to District

judges at HCs Project Success Case Studies Project Films showcasing using of ICT in Judiciary Keeping in touch with HCs on project implementation issues

Appointment of one Project Consultant at each High Court Will work towards successful implementation at High Court

Level Reporting to E-Committee and NIC HQ and respective State

Units

Application Software Development

For Version 1:

Application based on common data

structures and functionality

Critical analysis of common view by

software standardisation committee

Design, development, testing, and

rollout of common view software

Configuration Management & Training

For Version 2(BPR):

Development of reengineered

processes

Vetting of reengineered processes by

sections of Judiciary

Implementation of the application

software for reengineered process

Evaluation and Testing

Roll-out and Handholding

General Issues Site-preparation:

AC will be only for server room Furniture will be for Server room & JSC DG set would be procured locally Floor of JSC should be slightly elevated

Hardware will be delivered directly at Court Complexes

General mechanism for stock entry, delivery, installation, and certification

Technical Manpower – a few will be deployed very shortly

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Site-preparation cost estimates

DC will consolidate all cost-estimates under its jurisdiction and forward it to HC

HC will examine, if approved consolidate cost-estimates of DCs will forward to NIC for release of advance payment

When the site is complete DC will issue consolidated work completion certificate for all court complexes

HC will forward consolidated work completion certificates of all DCs to NIC.

In the same way HCs will also forward fund utilization certificates to NIC for settlement of accounts

Stock Entry – e-Courts Assets At the time of inspection 3 copies of lists of items with

sr.nos & addresses of DCs/Taluka courts will be generated

Two copies of lists will be sent to HCs Items will be directly delivered at respective court

complex After delivery at each location judge in-charge will sign

delivery challans All delivery challans will be collected by vendor and

submitted to HC HC will cross check each delivery challan with the

consolidated list and paste the same in the stock register

HC will forward only one consolidated certified delivery challan to NIC

Same procedure will be followed for installation and certification for bill clearance.