EmailManagement & Archiving

December 2007

Email

• A critical Information & Communication A critical Information & Communication ToolTool– Needs to be fast, stable & accessibleNeeds to be fast, stable & accessible– Information needs to be easy to findInformation needs to be easy to find– Data needs to be recoverable in the event of a Data needs to be recoverable in the event of a

problem with minimal downtimeproblem with minimal downtime

Email - Limits Real and real

• SystemsSystems– 750 mb storage limit750 mb storage limit– Email warnings at 650 Email warnings at 650

mbmb– Attachment size limitAttachment size limit

• In UseIn Use– Outlook is slowOutlook is slow– Folders are unrulyFolders are unruly– You can’t find the You can’t find the

information you needinformation you need

Email Archive

• MessageLabs Email ArchivingMessageLabs Email Archiving– ALLALL your emails have been imported to your emails have been imported to

archive (Sent, Received, Deleted even old PST archive (Sent, Received, Deleted even old PST files data!)files data!)

– A copy of all new emails are stored off-site A copy of all new emails are stored off-site ((forever or until Atlantic adopts a forever or until Atlantic adopts a retention/destruction policyretention/destruction policy))

– No size limits on message storageNo size limits on message storage– Advanced Search CapabilitiesAdvanced Search Capabilities

New Way of Thinking

• Use Outlook for current email Use Outlook for current email correspondencecorrespondence– Last six months?Last six months?– Last twelve months?Last twelve months?– Last twenty-four months?Last twenty-four months?

• Use Email Archive for all other emailUse Email Archive for all other email• Use Search methods, not filing FoldersUse Search methods, not filing Folders

New Way - Benefits

• Outlook is faster/more stableOutlook is faster/more stable• No more hitting system limitsNo more hitting system limits• Delete emails safely, knowing you can Delete emails safely, knowing you can

recover a copy back if neededrecover a copy back if needed• No more folder management = saves timeNo more folder management = saves time• Locate emails using easy Internet search Locate emails using easy Internet search

methodsmethods

Email Archive Demo

Email Archive Demo

• Outlook - Web Toolbar accessOutlook - Web Toolbar access• Or through your browserOr through your browser• Link = Link = http://mlarchive1http://mlarchive1• Computer Logon requiredComputer Logon required• Success storiesSuccess stories• Search overviewSearch overview

Thank you …

• Questions and Answers!!Questions and Answers!!