Dynamic Presentation skillsDynamic Presentation skills

Presenter: Bahi Krishnakhanthan www.bahikrishnakhanthan.com

AgendaAgenda

Building audience focused presentation

Writing & Org. Techniques

Skills to Deliver effective presentation

Presenting & Feedback

Close

What are your personal goals?What are your personal goals?

Understand audience expectationDefining ObjectivesWriting Tips – Opening, Body, CloseUsing & selecting AidsPresenting with confidence Other

Learning objectiveLearning objective

Build an audience focused presentationDeliver a passionate and effective

presentationInteract with your audienceActivities / short presentationFeedback

Activity 1Activity 1

You have been invited to deliver a short presentation re: the services offered by TESL Ontario. What information do you need to plan your presentation to make it “relevant” for your audience?

Audience Focused PresentationAudience Focused Presentation

Who is Your Audience?

Defining the Objective

Understand your audienceUnderstand your audience

Gather information:- Sponsor- Audience- Timing- Audience

Interaction

Activity 2Activity 2

Group discussion of the various objectives of your presentationA.  Decision;

B. Influence; C. Instruct and D. Inform

ObjectiveObjective

Listeners – Make a decision

– Influence feelings

– Instruct

– Inform about a given matter

Present to transformPresent to transform

Coach - mediator between the learner and the learner’s experience

Sage on the stage – share your wisdomTeacher – giving instructionsGuide – lead and guide them

Make a decisionMake a decision

Call to Action – write it outDeliver at end – be specific & directExample:

“If there is one thing you can do to help the …. go to the web site today & make your contribution.”

Influence feelingsInfluence feelings

Emotion Relevancy Speaker Impact Congenial

Surroundings

InstructInstruct

Tell your audience how to do something:– Volunteer– Refer Clients– Donate

InformInform

Sharing knowledgeRelevant dataToo much information deadlyDecide what is essential, leave out restProvide sufficient facts Interested listeners can ask for more

Writing & OrganizationWriting & Organization

Catchy TitlesPoignant

OpeningsBodyClosingSummary

Catchy titlesCatchy titles

Catchy titles should:

– Command attention; and– Encourage people to sign up – Short – no more than 10 words– Explanatory

Activity 3Activity 3

Opening: – Share a memorable opening 

Closing: – Share effective or ineffective closing

Poignant OpeningsPoignant Openings

Get attention quickly

Establish credibility

Gain interest and rapport – set expectations

Writing and BodyWriting and Body

DesignBrainstormingTransition

StatementsLanguage

Transition StatementsTransition Statements

Lead audience thru presentation

Let them know when you finish a topic

….and when you start a topic

LanguageLanguage

Use spoken EnglishUse strong nouns and active verbsUse “We” and “You” to involve audience

and create a context listeners can relate to.

Punchy ClosingsPunchy Closings

SummarizeClose with a

Relevant StoryCall to ActionMake a

Statement

Closing…Closing…

Leave the audience laughing

Leave them cryingLeave them with

hopeBUT please do not

just leave them

Skills for DeliverySkills for Delivery

Using and Selecting Audio and Visual Aids

Creating a Successful Learning Environment

Overcoming JittersPresenting with Confidence

QuoteQuote

“You miss 100 percent of the shots you never take.” Wayne Gretzky

Audio/Visual AidsAudio/Visual Aids

PowerPoint PresentationsFlipcharts/White Boards/Smart BoardsHandoutsVideo & AudioDemonstrationProducts, Samples, etc.

Why Use Aids?Why Use Aids?

Audience visualize message

Keep audience interested

Increase retention & understanding

Reinforce major points

Power pointPower point

Advantages– Professionalism– Creates strong

image– Organization– Increase attention– Improve retention

Disadvantages– Technical hiccups– Hard to design– Set-up time

Power point technical hiccupsPower point technical hiccups

Preparing Power pointPreparing Power point

5 lines, 5 words per line (per slide).Headings should “grab” the reader Font size – minimum 24Use colour to keep attention.Use pictures, graphics, quotations,

cartoons, charts, etc

Don’t Bore them !Don’t Bore them !

Flip ChartsFlip Charts

Capture audience feedback

2 Separate charts for Contrast

3 Chart System - meetings

For groups < 40Neat handwriting

Markers soak thru

People write too much

Using FlipchartsUsing Flipcharts

Prepare ahead Use top 2/3 of page Talk facing audience Alternate colors Practice flipping and

tearing off pages

Successful Learning Successful Learning EnvironmentEnvironment

Room set-upTable set-upSetting up flipcharts

Tips for an Inviting RoomTips for an Inviting Room

Speaker position and tablesRegistration table / Table for handoutsBreak out rooms Lighting/heating/comfortIs there a Microphone, LCD Projector

and a screen, flip charts etc?

NervousnessNervousness

Before Presentation

During Presentation

Presenting With ConfidencePresenting With Confidence

Presenting With ConfidencePresenting With Confidence

Non-Verbal CommunicationVoice and Vocal VarietySpeaking NotesRehearsingInteracting with Audience

Activity 4Activity 4

What are some positive signs of expressing, other than verbally?

Non-verbalNon-verbal

Eye contactSmilePosture GesturesMovementStand or sit

VoiceVoice

VolumePacePausePitch & ToneFiller WordsEnunciation

Speaking NotesSpeaking Notes

Write opening & closing

Use Index cards - key points

Use VERY LARGE LETTERS

Number each card

Rehearse, RehearseRehearse, Rehearse

Practice in front of a real audience

With your peers – tougher & honest

If not, practice on your feet.

In front of a mirror

Using HumourUsing Humour

Adds spice to your presentation

Mental recess for a heavy topic

Use earlier in the presentation

Help connect with audience

Some HumourSome Humour

People are funny. They want the front of a bus, middle of the road and the back of the church

Do not take life too seriously. You will never get out of it alive.

When all else fails, please read the instructions

Audience InteractionAudience Interaction

Attending

Questioning

Responding

Answering Questions

Activity 5 - PresentationActivity 5 - Presentation

5 min presentation– Give it a title– Prepare opening paragraph– Discuss one main point– Close

Feedback - 5 minutes

Are you listening? Are you listening?

Listening CompletelyListening Completely

“It is the province of knowledge to speak and it is the privilege of wisdom to listen” - Oliver Wendall Holmes

Good Listening is an adventurous journey to an undisclosed location

Listening with your ears, eyes and feelings – whole being

Giving FeedbackGiving Feedback

Giving Feedback– Own your feelings – “I felt….”– Be clear and specific - “When you

said…..”– Be supportive – you really want the

person to improve and succeed

Activity 6 - Listening skills exerciseActivity 6 - Listening skills exercise

How many animals of each species did Moses take on the ark with him?

Why can’t a woman living in Yarmouth be buried in Halifax?

Some months have 30 days, some have 31. How many months have 28?

Take 2 apples from 3 apples and what do you have?

Receiving feedbackReceiving feedback

Receiving Feedback– Don’t get involved

in debate– Don’t take it

personally– Feedback can be

positive

Activity 7: What Can Go Wrong?Activity 7: What Can Go Wrong?

Share 4 or 5 things that can go wrong in a presentation

Discuss how to deal with them

Handling difficult peopleHandling difficult people

Activity 8 : How to deal with Activity 8 : How to deal with inconsiderate interruptions?inconsiderate interruptions?

HecklersSilly QuestionsHostile remarksLatecomersChatterersOther

SummarySummary

Audience focused presentationDeliver the presentation skillfully and

passionatelyRehearseReflect after every presentation

Call to ActionCall to Action

Write 3 things that you learned today, you can use in your next presentation..

1.

2.

3.

QuoteQuote

"Twenty years from now you will be more disappointed by the things you didn't do than by the ones you did do. So throw off the bowlines. Sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover"

Mark Twain